Sr. Admin Assistant
4 days ago
Fort Worth
About the Company At Hydradyne, our company culture is friendly, fun with healthy competition and rewards. We are a subsidiary of Applied Industrial Technologies. We are a vibrant, growing organization where you will be an integral part of our team. As a leading industrial distributor, we realize we are only as strong as our dedicated team. Selling a broad range of hydraulics, pneumatics, electromechanical, instrumentation and electrification to all types of customers. About the Role As the Sr. Admin Assistant to our leadership team, you will provide high-level administrative support. This position requires exceptional organizational skills, direction and the ability to manage multiple projects and priorities at once. This role will act as a key liaison, ensuring smooth day-to-day operations while maintaining confidentiality and professionalism and help coordinate, communicate and organize the needs of our leadership team at our Fort Worth, Texas location just south of the DFW Airport. Responsibilities • Prepares reports, correspondence, communications, presentations and other documents., • Manages special projects for the leadership teams., • Manages and maintains executive management calendars, appointments, travel and event arrangements., • Effectively manages daily administrative duties., • Assist with travel for leadership, sales, service and branch., • Manages the completion of expense reports, mileage reports, other reports as requested., • Assists with the maintaining of and tracking of the following:, • Legal documents, contracts, questionnaires, set up forms, • 100k forms, • Commission changes, • Invoices, • COI and W9 requests, • Vendor requests, • Branch Checklists, • Commission tracking, • Hydradyne forms file, • Marketing site management, • Update and maintain policies & procedures files, • Baseball team Ticket Management, • Liaison with internal staff at all levels., • Interact with external clients., • Assists with monthly anniversary cards., • Answers the corporate main lines and departments., • Ordering and maintaining breakroom supplies., • Greets guests at front entrance. Qualifications • A minimum of 5 years administrative experience providing support at a high level, • Bachelor’s degree an advantage, • Experience in a multi-site, multi-state environment preferred, • Bi-lingual a plus Required Skills • Excellent attention to detail, handles multiple tasks and deadlines easily, • Able to work with minimum supervision, be a self-starter, • Must be proficient and in-depth knowledge of relevant software such as Microsoft Office Suite – including, but not limited to: Word, Excel, Outlook, PowerPoint, SharePoint, etc., • Must be proficient in Adobe Creative Cloud applications – including, but not limited to: InDesign, Illustrator, Photoshop, etc., • Knowledge of standard office administrative practices and procedures, • Attention to detail and accuracy, • Time management skills, • Organizational and planning skills, • Problem solving skills, • Judgment and decision-making ability, • Works well in a team environment, • Able to handle confidential and maintain confidential information, • Initiative, • Emotional maturity, • Ability to achieve high performance goals and meet deadlines in a fast-paced environment, • Strong communication and interpersonal/customer service skills Additional information • In person no remote work, • Monday - Friday 8:00am - 5:00pm Pay range and compensation package Base Salary $70,000 with annual bonus potential Medical, Dental, Vision, 401k and matching Equal Opportunity Statement We are committed to diversity and inclusivity.