On call coordinator jobs in New York, NYCreate job alerts

Become part of Heart to Heart Home Care’s extraordinary team of caring professionals. As a Coordinator, you will assist with all aspects of Heart to Heart Home Care’s operations and be part of a compassionate and professional team by helping families and their loved ones in their time of need. Successful candidates must be extremely detail-oriented, self-motivated, with excellent communication, administrative, clerical and problem solving skills. Responsibilities include: Must be fluent in conversational Spanish Match, assign and schedule caregivers based on skill level, availability and customer requirements Provide superior customer service and compassion for new clients and their families Receive and process incoming requests for new home care services Specific requirements include: Superior customer service and strong communication skills (written & verbal) Excellent administrative and clerical skills Proficiency with computers (Microsoft Word / Excel), and ability to learn and operate scheduling and training systems (HHA Exchange) Remain composed, professional with a positive attitude under pressure and excel in time management Availability for after-hours, weekend and holiday coverage schedule. Other: Troubleshooting and educate staff on how to use our call in & call out system Any other duties related to the position. The position presents a wonderful growth opportunity as we continue to expand operations within our territories. Join our team and discover professional, caring and excellent service at its best. Requirements Must be fluent in conversation Spanish. Must be available weekends AND three additional days throughout the week (EX: Saturday-Wednesday or Thursday-Monday). Knowledgeable in Word, Excel, and HHA Exchange a PLUS. Remain composed, professional, and maintain a positive attitude. Job Type: Full-time What we offer: **Supportive management team Growth opportunities 401K Retirement Benefit Sick day and PTO benefits Employee of the month incentive Job Type: Full-time Pay: $18.00 - $23.00 per hour Expected hours: 40 per week Benefits: 401(k) Health insurance Paid time off Schedule: 8 hour shift Work Location: In person Job Type: Full-time Pay: $18.00 - $23.00 per hour Expected hours: No more than 40 per week Benefits: 401(k) Health insurance Paid time off Schedule: 8 hour shift Every weekend Monday to Friday Morning shift Work Location: In person

We are the NY division of a global FORTUNE 500 company, publicly traded on the NYSE. Since 1951 we have successfully assisted union workers with their benefit packages. They are requesting our services and we are responding to their requests. There is no cold calling, soliciting or prospecting. We work with "blue collar" workers such as teachers, constructions workers, nurses, home health aids, electricians, actors, MTA workers and many more. Since the Corona virus began, we have gone 100% remote and our company has grown over 38%! We are looking to grow again this year by continuing to hire, train and promote our new remote hires. To accomplish this, we seek applicants who want a career position with an option of being groomed into management. TO APPLY YOU MUST LIVE IN EITHER: NY or NJ. Ask yourself: Are you a “people person”? Can you work remotely (from home or elsewhere) while being part of a team? Are you organized and can you multitask? If you answered “Yes” to the above questions, please continue to read…. You must: Have a good work ethic Be coach-able and goal orientated Have integrity & ethics and pass a background check Possess excellent communication skills Want a "career" position, not just a "job", which offers promotions to management (optional) Bi-lingual not a requirement but a PLUS! (We do have Spanish speaking clients.) Be authorized to work in the United States We offer: • Initial and continuous training with an ongoing mentor • Benefits after 90 days including union membership • Stock options • Health benefits available • Promotions based on results not seniority for remote workers • Yearly incentive trip for 2 • Weekly productivity bonuses for remote workers All accepted applicants will be contacted back via email within 24-48 hours to schedule an initial virtual ZOOM interview as we need to fill these positions immediately.

We are seeking a highly organized and detail-oriented Personal Assistant to effectively manage the daily schedule, administrative tasks, and personal errands of Executive's The ideal candidate will possess exceptional communication skills, a proactive attitude, and the ability to maintain confidentiality with sensitive information. Responsibilities: Calendar Management: Manage a complex calendar, scheduling appointments, meetings, and travel arrangements with accuracy and efficiency. Coordinate with internal and external parties to confirm schedules and logistics. Communication Management: Answer and direct phone calls, manage email correspondence, and effectively communicate with clients, vendors, and colleagues. Prepare and distribute correspondence, including letters, memos, and presentations. Travel Arrangements: Book domestic and international travel, including flights, accommodations, and ground transportation. Manage travel itineraries and necessary documentation. Administrative Tasks: Process expense reports and maintain financial records. Manage personal errands, including shopping, deliveries, and household tasks as needed. Maintain filing systems and important documents. Personal Support: Assist with personal errands and appointments as needed, including healthcare appointments. Manage household tasks such as coordinating maintenance and repairs. Qualifications: Experience: Minimum of 5 years of experience as a Personal Assistant or in a similar administrative role. Skills: Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Excellent organizational and time management skills Strong communication and interpersonal skills Discretion and ability to maintain confidentiality

We are looking for a Front desk Receptionist to manage our Dental Laboratory. You will act as the ‘face’ of our company and ensure our doctors receive a heartwarming welcome. You will coordinate all front desk activities, including calls scheduling pick ups and deliveries .As a Front desk Receptionist, you should combine a pleasant personality with a dynamic professional attitude to supervise and lead our team. Our ideal candidate can deal efficiently with complaints and has a solid customer service approach. Ultimately, you should be able to ensure our front desk provides professional and friendly service to our customers. Responsibilities: - Ensure front desk is tidy and has all necessary stationery and material (e.g. pens, forms and informative leaflets) - Schedule pick up and deliveries - Pack and unpack dental cases - Ensure timely and accurate customer service - Handle complaints and specific customers requests - Troubleshoot emergencies - Monitor stock and order office supplies - Keep updated records of office expenses and costs - Ensure company’s policies and security requirements are met Skills: - Proven work experience as a Front desk Receptionist - Hands on experience with office machines (e.g. fax machines and printers) - Thorough knowledge of customer service, office management and basic bookkeeping procedures - Proficiency in English (oral and written) - Excellent communication and people skills - Good organizational and multitasking abilities - Problem-solving skills - High School diploma; additional certification is a plus

Job Role Summary In this role, you will be responsible for providing administrative support to the accounting department and assisting with various accounts receivable tasks. You will work closely with the Financial Operations Manager & the Assistant Accounting Manager and other team members to ensure accurate and efficient processing of financial documents. Accounts Receivable Responsibilities - Meet with Accounting Manager for daily check-in meetings - Develop reports for the Financial Operations Manager. - Monitor the AR inboxes for work order/quotes requests & create work orders/quotes - Update withdrawn Work Orders on Pending POs and internal Master Spreadsheets - Add Work Orders/Quotes created same day to Master, Pending POs, and SEWA spreadsheets - Create Backups of the Master spreadsheet - Updated MhelpDesk & Tracking Spreadsheets Communication & Administrative Responsibilities - Complete Daily Report by end of the business day - Communicate with the Department of Educations and Schools to obtain information about pending PO, and make notes about each call. - Communicate via email to BMs about PO request & expediting PO package - Communicate weekly via Email to BPW Field Coordinator about any Pending Accounting Action Items - Attend Weekly Accounting Team Meetings - Email new Work Orders/Quotes to Field Coordinators & BPW CEO Dave - Follow up on all out of state and expansions contracts, invoices & payments, & update spreadsheet notes - Conduct invoice certification calls and update notes per call - Conduct calls to VH for payment status within 30 days from the first email - Revise Work Orders for Brain Power Wellness services - Billing Responsibilities - Email Borough APs and, when needed, send email escalations. - Create invoice packets and email invoices to schools - Check SIS folder for newly updated SIS & process - Update billables - Correct summary discrepancies (Billing & SIS) - Withdraw Work Orders as needed. - Send Withdrawn Work Orders email to Field Coordinators & BPW CEO SEWA Responsibilities - Create SEWA Quotes per request - Add SEWA work orders to "SEWA Delivery Slip/DocuSign/Invoice" when work order is created - Assist in the process of collected signatures for PO’s using DocuSign. Follow-up when DocuSign has not been received in 3 days, and label the action item escalated. - Create a request for a payment packet and email to the school. Requirements: BA/BS degree required with a Business Management major preferred but not necessary Minimum 1 years accounts receivable experience required in a business operations environment Proficient with Microsoft Excel Excellent Customer Service, relationship building and proactive communication skills Ability to work and problem solve independently Job Type: Full-time Pay: $23.00 per hour Expected hours: 40 per week Benefits: 401(k) Dental insurance Employee assistance program Health insurance Life insurance Paid sick time Paid time off Vision insurance Schedule: 8 hour shift Monday to Friday Application Question(s): How will this role help you grow as person or in your career? Education: Bachelor's (Required) Work Location: Remote

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office by providing administrative support to various departments. The ideal candidate will possess strong communication skills, a professional demeanor, and the ability to manage multiple tasks efficiently. If you are proactive, adaptable, and enjoy working in a dynamic environment, we encourage you to apply. Responsibilities Answer and direct phone calls with professionalism and courtesy, ensuring excellent phone etiquette. Manage front desk operations, greeting visitors and providing them with necessary information. Perform clerical duties including filing, data entry, and maintaining organized records. Utilize computer literacy to manage office software and databases effectively. Assist in scheduling appointments and coordinating meetings for staff members. Provide customer support by addressing inquiries and resolving issues promptly. Support dental receptionist functions as needed, including patient check-ins and appointment confirmations. Collaborate with team members to streamline administrative processes and improve efficiency. Qualifications Proven experience in an administrative role or similar position is preferred. Strong clerical skills with attention to detail and accuracy in data entry tasks. Excellent verbal and written communication skills; bilingual candidates are a plus. Proficiency in computer applications such as Microsoft Office Suite (Word, Excel, Outlook). Ability to handle multiple tasks simultaneously while maintaining a high level of professionalism. Previous experience in a front desk or customer support role is advantageous. A positive attitude and the ability to work well both independently and as part of a team. If you are looking for an opportunity to contribute to a thriving organization while developing your skills in a supportive environment, we would love to hear from you. Job Type: Full-time Pay: $16.00 - $22.04 per hour Expected hours: 20 – 40 per week Benefits: 401(k) Dental insurance Flexible schedule Health insurance Paid time off Schedule: 4 hour shift 8 hour shift No nights No weekends Experience: Customer service: 3 years (Required) Ability to Commute: Brooklyn, NY 11229 (Required) Ability to Relocate: Brooklyn, NY 11229: Relocate before starting work (Required) Work Location: In person

This role is for people who live in the Bronx, NY 🔥 Ready to unleash your inner superhero and empower the next generation? 🔥 As a BPW Instructor, you'll be a dynamic force for good, bringing high-energy brain breaks and transformative programs to students across NYC! Imagine yourself leading a classroom of kindergartners in a hilarious round of "Harmony Claps" then guiding a group of high schoolers through mindfulness exercises that help them conquer stress. This is your chance to make a real difference in the lives of young people, while having a blast doing it! Instructor Responsibilities - Training: Master instructional modules, resources, program structure, and best practices. - Class Visits: Have a complete understanding of BPW’s program structure & best practices. Within one month have expertise, and be able to independently lead activities and explain core themes in all of the class Visit flows for Elementary Schools, Middle Schools, High Schools, and Special Education. Engage with students to encourage participation. Class Visits are typically 20 minutes in length (with some exceptions) with a 5 minute transition period between Class Visits. Depending on the school and schedule, an instructor on average may conduct anywhere from 8-12 visits on a given day. - Staff Wellness: Lead staff wellness sessions, and engage with participants to encourage participation. - Student Leadership Program: Co-lead Student Leadership Program session, activities, and engage with participants to encourage participation. - School Retreats (Day & Overnight): Assist Trainers & FCs at the retreats, lead/co-lead wellness activities, lead/co-lead stations, manage groups, space setup, and engage with participants to encourage participation. - Day School Retreats: Assist Trainers & FCs at the retreats, lead/co-lead day school retreat wellness activities, co-lead stations, assist with setup, and engage with the group to encourage participation. - Shadowing Services: Shadow a member of the NYC Services Team while they conduct services the BPW Instructor is training on to obtain exposure to those services and learn how to conduct them. - Debrief Meeting: At the end of services, have a debrief meeting with the principal of the school. Recap email is sent to the Field Coordinator to summarize what was discussed. - Learn Worlds Modules: Complete all assigned Learn World Modules and assessments. - Weekly Meetings: Have weekly check-in meetings with your Instructor Supervisor. - SIS: At the end of each work day, obtain (and create virtual Sign In Sheets for virtual sessions) and submit Sign-In Sheets (SIS) on the same day the service was provided timely so payment can be requested from DOE. - Daily Reports: At the end of each work day submit a Daily Report to your supervisor & FC describing the day's activities, areas of challenge and growth, and questions or concerns. Other Responsibilities - Arrive to all assigned services, and arrive at least 15 minutes prior to the start of the service. - Provide coverage for services as needed, wherever needed in the 5 boroughs of NYC. - Attend weekly Staff Meetings either in person at the BPW office or virtually according to the weekly schedule. - Respond to emails, calls, texts, and Google Spaces announcements. - Take initiative when in the office to maintain a safe and clean environment for the BPW Team (e.g., assisting Office Manager in room set up/break down, cleaning, removing garbage, etc.). - Provide back-up support for the BPW Services team in order to get services completed on time. - Submit timesheets and expenses by the deadlines. - Participate in committees/groups that work on tasks which enhance the Instructor role experience, maintaining and developing the instructors skillset, or updating the materials Instructors work with. Professional Skills Professionalism | Punctuality | Accountability | Team Player | Growth Mindset | Effective And Respectful Communication | Professional Integrity | Autonomy | Confidence | Knowledgeable | Admin Skills | Time Management | Multi Tasking | Advanced Communication With School Leaders Schedule - Monday - Friday: 8 AM - 4 PM - Possible after-hours & weekend work due to staffing needs for business retreats & programming - Travel required to facilitate and support BPW Services outside of New York City. EEO Statement BPW is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace where everyone feels welcome and valued. We do not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic!

eXacta Global is looking for Directors and Associate Directors to join our growing team of dynamic legal recruiting professionals. eXacta is a great fit for entrepreneurially-minded doers that learn and adapt quickly and have a passion for what they do. We offer a competitive compensation model, fully remote company culture and the opportunity to work on rewarding projects with great people. If this sounds like you, send us your application! eXacta Global is a 100% woman owned legal recruiting boutique which specializes in law firm legal roles and business crossover roles for attorneys —from Biglaw to in-house and everything in between. eXacta covers all major US domestic markets as well as London, Frankfurt, Paris and Lisbon. About You: We are looking for candidates who have a demonstrated track record in legal recruiting from either a law firm, law school or a legal recruiting company. We will also consider highly-credentialed attorneys who are interested in making the transition to legal recruiting. Ideal candidates will have exceptional interpersonal skills, while being confident communicators, in both written and verbal communications. Candidates will have the drive to self-direct their daily work and long-term goals, while actively contributing to company-led initiatives. If you have an active interest in branding and marketing to support creative candidate and business development activities, then our culture will be a great fit for you. About Us: eXacta strives to provide every candidate with the highest level of attorney career counseling, while yielding the most accurate and correct legal placement options possible for the individual candidate. eXacta’s model is simple: treat attorneys and employers with integrity. For attorneys, we add value to the attorney’s career trajectory. For businesses and firms of all sizes in search of the best legal talent, we provide the perfect match. Please note, eXacta does not cold-call attorney candidates, and will not require you to do so, unlike our competitors. We place a high priority on working with only exceptional candidates in order to provide our law firm clients and in-house partners with well-credentialed candidates, tailored specifically to their search. Additionally, as we believe a healthy work/life balance is essential to success, a flexible schedule (unlimited vacation days) with the option to work remotely is the standard package we offer to all of our recruiters. About the Role: As a Director/Associate Director with eXacta Global, you will be responsible for working directly with candidates and clients to help define and reach their goals. Specifically the hired candidate will: Create fulsome strategic lateral recruiting plans, both active and opportunistic, based on current market conditions for the individual and/or group of attorney candidates; subsequently procuring the best lateral opportunities at law firms and/or in-house roles for the candidate(s). Lead new candidate acquisition through eXacta’s proprietary recruiting methods. Additionally, personal outreach, such as networking and meaningful marketing campaigns, may be used in attracting new candidates. Successfully manage candidates with a large degree of detail and thoroughness, including counseling candidates on the current state of the legal recruiting market, resume/deal sheet editing, interview preparation, and providing overall guidance throughout the hiring process. Respectfully and effectively coordinate with law firm and in-house recruiting contacts throughout the course of the hiring process. Respond to all internal and external inquiries in a timely manner and serve as a resource for all recruiting related inquiries from candidates, law firm clients and in-house partners. We hope that you will consider joining us for the upcoming 2025 recruiting season.

This role is for people who live in Staten Island, NY 🔥 Ready to unleash your inner superhero and empower the next generation? 🔥 As a BPW Instructor, you'll be a dynamic force for good, bringing high-energy brain breaks and transformative programs to students across NYC! Imagine yourself leading a classroom of kindergartners in a hilarious round of "Harmony Claps" then guiding a group of high schoolers through mindfulness exercises that help them conquer stress. This is your chance to make a real difference in the lives of young people, while having a blast doing it! 🚀 Here's the mission: 🚀 Become a master of movement and mindfulness: You'll deliver our unique BPW programs, designed to boost focus, reduce stress, and unlock students' full potential. Think interactive workshops, energizing exercises, and awesome retreats! Rock the classroom: From Pre-K to High School, you'll inspire students with your passion and creativity. No two days are the same! Embrace the adventure: You'll be a valued member of our team, traveling to different schools across all five boroughs. Get ready to explore the city and make connections with amazing kids! 💪 Do you have what it takes? 💪 Passion for working with young people: You're all about making a positive impact. Energy and enthusiasm: You're a natural leader with a knack for engaging others. Adaptability and flexibility: You thrive in new environments and enjoy a dynamic schedule. A love of learning: You're eager to master our innovative BPW programs. If this sounds like the adventure you've been waiting for, join our team and help us transform education! Essential Duties: - Articulate the mission, vision, and services of Brain Power Wellness Services. - Understand the role of the Instructor, including being a professional representative of Brain Power Wellness Services, ensuring quality services, being a positive role model when implementing Brain Breaks in the classroom with students, and creating a positive and collaborative environment. - Be familiar with the contents of the BPW Teacher Binder and be able to locate and articulate its contents. - Understand the principles and brain science supporting the BP Activities (e.g., Water Up Fire Down) and incorporate them when teaching BP Activities so the audience understands the why behind doing the activities. Instructor Responsibilities - Training: Master instructional modules, resources, program structure, and best practices. - Class Visits: Have a complete understanding of BPW’s program structure & best practices. Within one month have expertise, and be able to independently lead activities and explain core themes in all of the class Visit flows for Elementary Schools, Middle Schools, High Schools, and Special Education. Engage with students to encourage participation. Class Visits are typically 20 minutes in length (with some exceptions) with a 5 minute transition period between Class Visits. Depending on the school and schedule, an instructor on average may conduct anywhere from 8-12 visits on a given day. - Staff Wellness: Lead staff wellness sessions, and engage with participants to encourage participation. - Student Leadership Program: Co-lead Student Leadership Program session, activities, and engage with participants to encourage participation. - School Retreats (Day & Overnight): Assist Trainers & FCs at the retreats, lead/co-lead wellness activities, lead/co-lead stations, manage groups, space setup, and engage with participants to encourage participation. - Day School Retreats: Assist Trainers & FCs at the retreats, lead/co-lead day school retreat wellness activities, co-lead stations, assist with setup, and engage with the group to encourage participation. - Shadowing Services: Shadow a member of the NYC Services Team while they conduct services the BPW Instructor is training on to obtain exposure to those services and learn how to conduct them. - Debrief Meeting: At the end of services, have a debrief meeting with the principal of the school. Recap email is sent to the Field Coordinator to summarize what was discussed. - Learn Worlds Modules: Complete all assigned Learn World Modules and assessments. - Weekly Meetings: Have weekly check-in meetings with your Instructor Supervisor. - SIS: At the end of each work day, obtain (and create virtual Sign In Sheets for virtual sessions) and submit Sign-In Sheets (SIS) on the same day the service was provided timely so payment can be requested from DOE. - Daily Reports: At the end of each work day submit a Daily Report to your supervisor & FC describing the day's activities, areas of challenge and growth, and questions or concerns. Other Responsibilities - Arrive to all assigned services, and arrive at least 15 minutes prior to the start of the service. - Provide coverage for services as needed, wherever needed in the 5 boroughs of NYC. - Attend weekly Staff Meetings either in person at the BPW office or virtually according to the weekly schedule. - Respond to emails, calls, texts, and Google Spaces announcements. - Take initiative when in the office to maintain a safe and clean environment for the BPW Team (e.g., assisting Office Manager in room set up/break down, cleaning, removing garbage, etc.). - Provide back-up support for the BPW Services team in order to get services completed on time. - Submit timesheets and expenses by the deadlines. - Participate in committees/groups that work on tasks which enhance the Instructor role experience, maintaining and developing the instructors skillset, or updating the materials Instructors work with. Professional Skills Professionalism | Punctuality | Accountability | Team Player | Growth Mindset | Effective And Respectful Communication | Professional Integrity | Autonomy | Confidence | Knowledgeable | Admin Skills | Time Management | Multi Tasking | Advanced Communication With School Leaders Schedule Monday - Friday: 8 AM - 4 PM Possible after-hours & weekend work due to staffing needs for business retreats & programming Travel required to facilitate and support BPW Services outside of New York City. EEO Statement BPW is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace where everyone feels welcome and valued. We do not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic!

Responsibilities: This position supports the management of the New York Branch application portfolio. This includes the following responsibilities for New York’s in-house applications and purchased third-party applications: · Incident Management · Monitoring of Application Services and Processes · Change Management and Implementation · Management of internal IT controls and policies related to the applications · Coordination of tests and documentation of enhancements This position supports NY changes, processes, and issues in Head Office Applications (e.g. LoanIQ, Front Arena, EDW, etc.) This position requires coordination with Head Office colleagues and third-party vendors/consultants. Limited implementation work with SSIS, .Net, Python, and Tableau. (SQL Server Integration Services) ** Specific Tasks / Responsibilities** · Participating in status calls with business users, Head Office, and external consultants related to the application. · Ensuring all internal guidelines and requirements for the applications’ documentation, change management, and incident management are met. · Troubleshooting and resolving technical issues that arise in the applications. · Managing and implementing changes to the applications Miscellaneous Tasks /Responsibilities · Support local Help Desk Function when needed. Requirements/Qualifications · .NET Framework, C#, PowerShell, HTML, CSS, JavaScript, Visual Studio · Azure DevOps · Python · MS SQL, SSIS, SSRS (SQL Server Reporting Services) · Tableau is a plus · Windows Server, IIS · Effective communications & organizational skills · Able to work, self-sufficiently · Service orientation and attitude · Project Management, Test Management, & Business Analysis Skills · Bachelor’s Degree (Computer Science, Information Technology) · Financial Industry background · 2 + years’ experience BENEFITS: · 100% of the health insurance premium paid by the Bank…medical, dental, vision, Group Term Life up to 2X’s base salary, STD, LTD · Health Reimbursement equal to: Single -$2,050 / Family - $4,050 · FSA · Commuter Benefit Subsidy - $65 · Tuition Reimbursement

Health Plus Management (HPM) is a Physician Support Organization and market leader in clinical practice management in the physical medicine and rehabilitation market with 50+ locations serving Westchester, NYC, NJ, Upstate NY and Connecticut. HPM provides independent physician practices specializing in musculoskeletal care with professional business development, marketing and back-office support typically seen in much larger organizations, thereby enabling clients to start and/or grow their private practice beyond what might otherwise be feasible (while maximizing clinical service and patient care). Health Plus Management is seeking an energetic, patient-centric and detail-oriented Front Desk Coordinator to greet patients, schedule appointments, answer phones and manage administrative records. In this role, you will set the stage for each patient's appointment. You will build and maintain professional relationships with our key stakeholders - specifically our patients, office staff and clinical team, while simultaneously ensuring that the office is organized and runs smoothly. Responsibilities: Make sure patients feel welcome as soon as they walk in the door by delivering quality and compassionate care Answer incoming calls, take messages, and complete outreach to patients in a courteous and professional manner Be responsible for obtaining and filing patients' charts, and assisting our patients as needed Maintain the daily operations of the office by following standard operating procedures and guidelines Contribute to team effort by smoothly transitioning into daily roles as needed Protect patient's privacy by maintaining confidentiality of personal information (HIPAA compliant) Navigate through NextGen to access and provide patient information Maintain compliance by contacting patients to confirm appointments Respond to inquiries, resolves risen issues, collect co pays and schedule patient appointments Responsible for the opening and closing procedures of the office as needed Assist in comforting the patients and maintaining the reception area Other administrative tasks as needed Knowledge and Experience 1+ years of relevant medical administrative experience, preferred Experience with medical insurance/verification is a plus Knowledge of medical terminology & procedures, and the ability to intelligently and confidently converse with patients and referring doctors regarding treatment is preferred Experience with EMR, preferred Strong computer knowledge and windows program including Microsoft word/excel Skills and Abilities Bilingual (English/Spanish) Required Excellent verbal and written communication Ensuring a great patient experience by delivering outstanding customer service Exceptional organizational and time-managements skills - the ability to multi-task is a must Adaptability and flexibility while working in a fast-paced environment Problem-solving ability and aptitude Outcome-focused, with an ability to work under pressure A solution-oriented mindset A strong sense of urgency and focus in accomplishing tasks Schedule: Monday, Wednesday, Thursday & Friday: 8:00am - 4:30pm & Tuesday: 11:00am - 7:30pm Pay: $17

We are looking for a Front Desk Receptionist who preferred to be speaking Spanish to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Front Desk Receptionist, you will be the first point of contact for our company. Our Front Desk Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Front Desk Receptionist, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus. Ultimately, a Front Desk Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.

We are seeking a seasoned Personal Executive Assistant to support a music artist, focusing on contract negotiation, branding strategy, and client relations. This role involves managing the artist's schedule, supporting performances, overseeing branding and promotional efforts, and developing strategic partnerships. The ideal candidate will bring experience in securing contracts and building effective brand strategies. Responsibilities: Scheduling & Coordination: Arrange vocal lessons and studio recording sessions. Coordinate events such as travel, rehearsals, press appearances, and award shows. Performance Support: Assist the artist during performances by liaising with event organizers, managing belongings, setting up dressing rooms, and coordinating on-site needs. Communication & Negotiation: Act as the main point of contact between the artist, clients, record labels, and other teams. Support contract negotiations, merchandise sales, and marketing initiatives. Administrative Duties: Manage the artist's emails, calendar, and appointments. Handle incoming social media DMs, emails, texts, and phone calls, and route correspondence as necessary. File paperwork, manage receipts, and assist with advertising materials and email newsletters. Social Media & Marketing: Maintain and update the artist’s website and social media accounts (Instagram, Facebook, YouTube, TikTok, etc.). Create and schedule engaging posts, respond to followers and brands, and report on social media analytics monthly. Capture, organize, and edit video and photo content for promotional use. Implement marketing campaigns and monitor for copyrighted material. Additional Duties: Capture and edit content at events for website and social media. Design promotional materials for music releases, videos, merchandise, and tours. Perform additional tasks as needed to support the artist. Qualifications: Strong organizational and multitasking skills. Excellent communication abilities with experience in client and vendor relations. Familiarity with social media platforms and content creation. Experience in the music or entertainment industry is a plus. This role is ideal for someone passionate about music, dedicated to detail, and ready to support a dynamic artist both behind the scenes and at performances.

Job Title: Receptionist Location: Flow Day Spa, Downtown Brooklyn, NYC Employment Type: Full-Time / Part-Time About Flow Day Spa: Flow Day Spa is a welcoming and tranquil space that specializes in body and foot massages, as well as facials, designed to promote relaxation and well-being. Our commitment is to provide each client with affordable, personalized treatments in a clean, calming environment. Job Summary: We are looking for a friendly and organized receptionist to join our team at Flow Day Spa. The receptionist will be the first point of contact for our clients, helping to create a warm, welcoming atmosphere that reflects our spa’s values. This role involves managing bookings, handling client inquiries, assisting with administrative tasks, and ensuring the smooth daily operation of our front desk. Key Responsibilities: • Greet clients warmly upon arrival, check them in, and assist with any initial questions. • Schedule appointments, manage bookings, and coordinate with our team of therapists to ensure smooth operations. • Answer phone calls and respond to emails or messages, addressing client inquiries regarding services, pricing, memberships, and other details. • Handle transactions, including service payments and membership purchases. • Maintain a tidy and welcoming reception area. • Provide information on our membership packages and promotions, encouraging clients to make bookings and return visits. • Handle client feedback professionally, resolving issues or escalating as necessary. • Support the team with light administrative tasks, such as inventory checks and appointment confirmations. Qualifications: • Previous experience in a receptionist or customer service role, ideally within the wellness or hospitality industry. • Excellent communication skills, with a welcoming and professional demeanor. • Proficient in using booking and scheduling software (experience with spa or salon management software is a plus). • Detail-oriented, organized, and able to multitask in a fast-paced environment. • Passionate about wellness, with a positive attitude toward creating a relaxing experience for clients. Benefits: • Competitive hourly wage • Employee discounts on spa services • Opportunity for career growth within the spa industry • Training and support to help you excel in your role

Moss Financial Services is a dynamic firm specializing in comprehensive financial planning, including life settlements, insurance solutions, investment advisory, and employee benefits. We are committed to delivering personalized, results-driven financial strategies for individuals, families, and businesses. A significant portion of our profits supports charitable organizations, reflecting our dedication to both financial success and social responsibility. We are looking for experienced professionals to join our growing team, offering opportunities for career advancement and meaningful impact. Job Description: Join our dynamic team at Moss Financial Services. We are looking for a licensed insurance sales assistant with at least 2 years of experience to help us expand our client base and provide top-notch support. This role will involve lead generation, client communication, appointment setting, and portfolio reviews. You'll be working directly with companies, individuals, and key partners to drive our life settlement and insurance products. Responsibilities: Assist with sales and marketing efforts, primarily for life insurance and life settlements. Call and follow up with referrals, prospects, and clients. Help maintain customer relationships and provide exceptional client support. Coordinate with internal teams to ensure smooth client onboarding and follow-ups. Assist in preparing presentations and client meetings. Requirements: Must have a valid insurance license. Minimum 2 years of experience in life insurance or life settlements. Strong communication, organizational, and multitasking skills. Ability to work independently and manage client relations. Benefits: Competitive compensation. Opportunity for growth in a supportive, mission-driven company. Flexible working environment. If you're passionate about helping clients and growing with a company that makes a difference, we’d love to hear from you!