Community Events Coordinator
3 days ago
Charlotte
Job Description CPI Security, headquartered in Charlotte, North Carolina is looking for a full-time Events & Community Coordinator. The Events & Community Coordinator will support the execution of CPI Security's community events, sports activations, sales events, sponsorship activations, and select internal experiences. This is an execution-focused role for someone who loves logistics, timelines, checklists, and being on-site to make sure everything runs smoothly. You'll help manage the details before, during, and after events — from coordinating materials and vendors to supporting setup, activation execution, and post-event wrap-up. This position will work closely with marketing, sales, HR, and operations teams, with a strong partnership with sales on customer-facing events and activations. What You'll Do: • Event Execution & Logistics, • Coordinate logistics for community events, sports-related activations, sponsorship events, sales events, and other CPI brand experiences., • Build and maintain event timelines, checklists, run-of-show documents, packing lists, and staffing plans., • Coordinate event setup, on-site execution, and breakdown., • Serve as a key day-of contact for vendors, internal team members, event staff, and partners., • Troubleshoot issues in real time to help ensure events run smoothly., • Travel to support events and activations as needed., • Sales & Activation Support, • Partner closely with the sales team on customer-facing events, activations, and lead-generation opportunities., • Help coordinate event materials, sales collateral, giveaways, signage, booth assets, equipment, and activation setup., • Ensure sales team members have the information, materials, and logistical support they need before and during events., • Support attendee engagement, lead capture logistics, post-event follow-up needs, and recap materials where applicable., • Community & Partnership Support, • Help support CPI's presence at community events, • Help ensure CPI shows up consistently, professionally, and positively in the communities we serve., • Support the execution of partnership deliverables, including signage, booth presence, promotional items, staffing needs, and event-day logistics., • Vendor, Venue & Partner Coordination, • Track vendor deliverables, deadlines, invoices, and day-of requirements., • Maintain clear communication so all partners understand expectations, timelines, and responsibilities., • Internal Coordination & Administration, • Coordinate across marketing, community, sales, HR, operations, and other internal CPI teams., • Maintain event supplies, swag, signage, equipment, and inventory., • Support event-related purchasing, invoice processing, and expense tracking against approved budgets., • Post-Event Wrap-Up, • Help gather event results, attendance numbers, photos, feedback, leads, and key takeaways., • 1–2 years of experience in event coordination, marketing support, hospitality, sales support, community programming, sponsorship support, or a related role., • Strong organizational skills and excellent attention to detail., • Ability to manage multiple timelines, tasks, and event details at once., • Clear written and verbal communication skills., • Comfort working cross-functionally with teams such as sales, marketing, HR, operations, and external partners., • Strong follow-through and ability to own assigned tasks from start to finish., • Calm, flexible, and solutions-oriented when plans change., • Willingness to work occasional evenings and weekends based on event schedules., • Willingness and ability to travel for events and activations. Why CPI: At CPI, you'll be part of a team that values people, performance, and purpose. We foster a collaborative, high-performing environment where ideas are welcomed, contributions are recognized, and growth is encouraged. • Competitive pay and the opportunity to work for an iconic brand, • Great medical, dental, vision, short- & long-term disability and life insurance options, • Company paid holidays, floating holiday, and paid time off (PTO), • 401(k) plan with competitive company match, • Eligible for free monitored security system after 90 days, • Education assistance – we encourage and support our employees who want to improve their skills and further their education, • Engaging and fun company culture that's made up of a diverse group of people, • Volunteer and community engagement opportunities. CPI partners with organizations that share our mission to save and improve lives, particularly focusing on underserved communities., • An on-site café, coffee/smoothie bar, walking trail, basketball court, and state-of-the-art fitness facility with a dedicated Fitness staff, • Birthday and Work Anniversary Rewards