Executive Assistant
hace 1 día
Salinas
This is a full-time, in-person position in Salinas, CA. Salary Range: $70,304 - $74,048 DOE How to Apply Please send a cover letter, resume, and 3 references with contact information to . The full job description can be found on . Application deadline: Until filled, priority screening deadline December 12, 2025. About Action Council The Action Council of Monterey County was created in 1994 to address unmet needs of low-income residents due to welfare reform. It has since evolved into a hub for social innovation, incubation, and cross-sector collaboration. Action’s mission is to empower people to transform their communities by incubating leaders, ideas, organizations, and collaborative action. It has incubated Building Healthy Communities (BHC), Mujeres en Acción, and other grassroots organizations. Building Healthy Communities Monterey County (BHCMC) engages and develops community leadership to achieve equitable outcomes in health, education, and economic opportunity. Coordinated through Action Teams, BHCMC works towards policy and systems change grounded in a healing-informed racial justice framework. Position Overview Action Council/Building Healthy Communities is seeking an organized individual passionate about supporting our mission to activate Monterey County resident voice and power to build an inclusive, anti-racist democracy and safe, thriving communities. Reporting directly to the Executive Director, the Executive Assistant will serve as a vital link between the Executive Director, the organization, and the community. In this role, the Executive Assistant will manage the Executive Director's calendar and projects, correspondence, and communications, ensuring smooth day-to-day operations. Responsibilities include preparing documents and presentations, scheduling and coordinating meetings, maintaining records, and facilitating communication with the Board of Directors and Board Committees. In addition to supporting the Executive Director, the Executive Assistant will collaborate closely with the Support Team, and assist with administrative duties as needed, as backup to the front office. Responsibilities include maintaining communication channels, bilingual media outreach, and supporting key relationships with a diverse set of stakeholders — from residents, partners and donors, to elected officials. This role is ideal for an energetic multitasker with a knack for relationship-building and a commitment to making a difference. This position is on-site at the Salinas office. College degree preferred, but not required. Responsibilities/Duties: • Manage the Executive Director’s schedule, coordinate meetings, and actively help prioritize tasks., • Attend staff meetings, take notes and track outcomes and follow-up actions, and, facilitate some meetings., • Support administrative tasks associated with the Board of Directors, maintaining accurate and organized records for Board and Committee activities., • Prepare presentations, communications, and reports for the Executive Director and Board., • Play a leadership role in developing internal policies and procedures across the organization., • Support the development of bilingual communications, including external communications like press releases and web content., • Schedule and coordinate Board and staff events, activities, and festivities., • Maintain positive relationships with the Executive Director, Board members, staff, and the public., • Act as the first point of contact when the Executive Director is out of the office., • Other duties as assigned. Requirements: • Commitment to activating resident voice and power to build an anti-racist, inclusive democracy and safe and thriving communities., • Excellent verbal, written, and interpersonal communication skills. Must be able to interact effectively with external stakeholders and colleagues across the organization., • Ability to gather information and work in collaboration with multiple teams to meet deadline-driven deliverables., • Strong critical thinking, problem-solving, analytical, and organizational skills., • Excellent project management skills with strong attention to detail, and the ability to prioritize working on multiple projects simultaneously while meeting internal and external deadlines., • Willingness to take initiative, troubleshoot, and work with colleagues across departments to support short-term and long-term organizational goals., • Ability to give, receive, and incorporate constructive feedback, • Ability to work effectively and efficiently (both virtually and in-person) with minimal supervision., • Ability to work independently and collaboratively., • Ability to understand, communicate with, and effectively interact with people across race and cultures., • Ability to multi-task in a fast-paced environment., • Ability to travel occasionally to coordinate logistical activities, meetings, trainings, and conferences. (While a valid California Driver’s License is not required, it is desirable along with the access to a reliable automobile for job related travel.) Skills: • Strong attention to detail and accuracy., • Experience using a computer, accessing the internet and corresponding by email., • Fluency in English, spoken and written. Conversational fluency in Spanish is desired., • Previous experience at effective communication and building meaningful relationships with mission-aligned organizations and people., • Experience in general office work and customer service, experience supporting a senior manager, or director., • Experience with listening and communicating with people of different cultural backgrounds., • Experience working/interacting with a diverse set of stakeholders - residents, partners, donors, and elected officials., • Experience supporting/working with Boards and Committees., • Experience working effectively as a team member in a diverse environment., • Proficiency in Google Suite, Word, Excel, PowerPoint, Outlook, various forms of web-based social media and other office software., • Strong facilitation skills. Work Environment and Position Type This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This is a full-time, in-person role based in Monterey County, with typical hours Monday through Friday, 8:30 a.m. to 5:00 p.m. Occasional evening or weekend work is required. Our office is located in downtown Salinas. Benefits Benefits include Medical, Dental, Vision and 403(b). We also provide competitive vacation, and sick leave. We value the well-being and health of our employees, which is why our benefits package also includes two yearly office closures of the organization mid-year and at the end of the year that will be considered paid holiday time off. Benefits are available when an employee completes the introductory period and meets eligibility. Physical Demands • The employee should be able to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions., • While performing the duties of this job, the employee is frequently required to sit, talk and hear, use hands, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to walk., • Able to lift a 30-pound box and carry it 100 feet; push a hand truck/ dolly with a load of 150 pounds a distance of 100 yards; and access items on shelves in files located 0 to 60 inches above the floor. Application deadline: Until filled. Action Council of Monterey County is an Equal Opportunity Employer. We are committed to building a diverse and inclusive team and strongly encourage applications from people of color, women, LGBTQ+ individuals, people with disabilities, and members of other historically marginalized communities. We do not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or any other protected characteristic as established by law. If you are selected for an interview and require accommodations, or if you have any questions about accessibility or the hiring process, please contact . Values: Resident centered / Resident voice, Power-building, Equity, Compassion, Healing, Dignity, Authenticity, Love, Unity, Solidarity, Justice, Affirmation, Inclusion, and People matter and are valued.