San Jose
Job Description Client Summary: This client is a leader in financial automation software for small and midsize businesses. They are dedicated to automating the future of finance so businesses can thrive. Hundreds of thousands of businesses trust this client’s solutions to manage financial workflows, including payables, receivables, and spend and expense management. Job Description: Build and continuously improve the Employment Legal team’s foundational systems and processes that will enable the team to effectively support our business partners, including creation of standardized processes, automated workflows, and documentation management systems. Location: San Jose, CA. (local candidates preferred) Job Type: W2 Contract Duration: 12-Months Eligibility: US Citizen, Green Card holder Administrative Support: • Draft, review, and format a variety of legal documents, correspondence, and presentations., • Manage employment intakes and conduct initial review to ensure sufficient information and documentation submitted for Employment Legal team to advise., • Prepare initial response to partnership intakes and manage response expectations., • Maintain updated Google Drive files for all intakes and correspondence. Ensure timely and accurate filing and record-keeping., • Schedule meetings, depositions, mediations, and other legal proceedings., • Assist with invoice management from outside counsel and vendors, ensuring accuracy and adherence to billing guidelines., • Assist with the development and implementation of Employment Legal processes and procedures to enhance efficiency. Litigation Management: • Manage and maintain comprehensive electronic and physical case files for all employment-related litigation, arbitrations, agency charges (e.g., EEOC, DFEH, DOL), and internal investigations., • Track key deadlines, statutes of limitations, and calendaring for all active matters., • Coordinate and organize discovery responses, including document collection, review, and production., • Assist with the preparation of legal pleadings, motions, briefs, and other court filings., • Liaise with outside counsel on ongoing matters, ensuring efficient information flow and adherence to company policies., • Maintain and update case files and systems with accurate and timely information., • Compliance & Investigations:, • Support internal investigations by organizing documents, scheduling interviews, and maintaining confidentiality., • Assist with compliance initiatives related to employment laws and regulations., • Help develop and maintain employment law resources and training materials for the HR and management teams. Project Management: • Develop and manage project plans for high priority projects, including build-out of key documents re goal setting, use case development, stakeholder engagement, roles and responsibilities (RACI), risks, milestones, and resource tracking, • Identify project gaps and blockers and take action to resolve them effectively, • Identify, build relationships with, communicate with, connect, and influence stakeholders to facilitate timely and effective progress of project, • Ensure the project's goals are attained or reprioritized if necessary, • Conduct retrospectives that assess and document learnings, analysis, and feedback from the project team., • Cross-functional collaboration (HR, IT, Employee Relations), • Multi-Task, • Excellent organizational skills, • True people person Must Have Skills & Qualifications: • 5 - 7 years of In-house employment paralegal/case manager experience., • Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), • Proficient with Google Drive / G-Suite, • Case management / eDiscovery tools (e.g., Exterro) experience, • Billing / invoice management system skills, • Litigation holds, discovery management, and document review/production, • Data tracking and analytics for litigation and employment matters Work Shift Hours: • 9-5pm PT, (Hybrid – 3 days in office, 2 days remote) Interview Process: • 1st Interview, (one-to-one), 2nd Interview – Panel, (with a few team members) Tech Search Pros is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. Company DescriptionTech Job Pros is focused on assisting job seekers with their technical career goals.Tech Job Pros is focused on assisting job seekers with their technical career goals.