Trabajos security guard en Glendale, Arizona - Page 3Crear alertas

Job Description USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states. USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor’s degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments. US Federal Solutions, a leading management consulting firm, is seeking Acquisition Professionals to support the US Coast Guard. Overview The Administrative Assistant provides high-level administrative and clerical support to the Federal Protective Service (FPS) Region 9 District Commanders and Area Commanders. This position plays a central role in managing office operations, maintaining communication across FPS teams, and supporting the mission of protecting federal personnel and facilities. The ideal candidate is organized, detail-oriented, and able to handle multiple priorities in a fast-paced government environment. Key Responsibilities • Perform a full range of administrative and secretarial duties to support FPS District Commanders, including preparing correspondence, managing calendars, and maintaining personnel and operational files., • Serve as the first point of contact for the office—greet visitors, answer and direct calls, and respond to emails and information requests from FPS personnel, customers, and the public in a professional and timely manner., • Coordinate appointments, meetings, and teleconferences; prepare agendas, materials, and meeting minutes; and ensure meeting logistics are arranged., • Manage office calendars for the District Commander and Area Commanders, prioritizing and routing matters appropriately., • Maintain accurate records, reports, and filing systems—both electronic and hard copy—including timekeeping, personnel actions, and attendance tracking using systems such as GovTA., • Support the preparation of budget reports and assist with data entry, documentation, and report generation across FPS databases and systems., • Track and maintain security-related documentation, such as Facility Security Assessments (FSAs), Post Order tracking, Prohibited Items reports, and FPS notification lists., • Maintain office supplies and inventory, coordinate vehicle mileage and maintenance reporting, and update equipment lists for FPS and partner agencies., • Compile and submit recurring reports, spreadsheets, and updates, ensuring accuracy and timeliness., • Assist with the preparation and submission of agency documentation related to security and contract guard services, ensuring compliance with FPS standards., • Maintain access to and update FPS systems including LEIMS, PTS, and STORM databases; run routine reports and provide updates as required., • Support operational and administrative initiatives, contributing to process improvements and overall mission readiness. Requirements Security Clearance: • US Citizenship., • Public Trust Preferred, • 1 to 2 years experience supporting the Federal Government in an administrative capacity, • Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Access) and standard office equipment (printers, scanners, copiers)., • Strong written and verbal communication skills, with the ability to compose professional correspondence and handle sensitive information., • Exceptional organizational skills and attention to detail., • Ability to manage multiple priorities, work independently, and interact effectively with all levels of staff., • Prior experience supporting a federal agency or law enforcement organization preferred. Benefits • Employer-provided paid Medical / Dental / Vision insurance., • Employer matching 401K plan., • PTO, • 11 Federal Holidays, • Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.

Job DescriptionSecretary II Phoenix, AZ Mid-Level Full Time Position Description A full-time, meticulous, and thorough Secretary II will provide comprehensive administrative support to the federal client’s regional director, managing calendars for agency leadership, coordinating meetings and teleconferences, maintaining personnel and operational records, and ensuring timely communications. This role involves handling sensitive correspondence, preparing reports, supporting timekeeping processes, maintaining databases and filing systems, and assisting with logistics for security operations, training, and contract guard services. Required Skills • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Access) and Windows-based systems., • Strong written and verbal communication for professional correspondence and customer service., • Accurate typing and spelling with attention to formatting and detail., • Calendar management for multiple senior staff, including scheduling and prioritization., • Meeting coordination, including room setup, material prep, and minute-taking., • Records and file management (paper and digital), including personnel and operational documents., • Timekeeping and attendance tracking using systems like GovTA., • Mail handling and express delivery coordination., • Report preparation and data compilation for prohibited items, vehicle logs, and inspections., • Inventory tracking and supply management for security equipment and materials., • Contract documentation assistance., • Ability to work independently, prioritize tasks, and maintain confidentiality.Desired Skills, • Familiarity with federal government operations, terminology, and mission support., • Experience supporting law enforcement, security, or federal administrative environments., • Experience compiling and updating agency executive reports., • Proactive in identifying and resolving administrative bottlenecks., • Comfortable working in high-security federal facilities.Job Duties, • Manage calendars for District and Area Commanders, prioritizing and coordinating meetings., • Greet visitors, answer phones and emails, and route inquiries professionally., • Schedule meetings and teleconferences; prepare materials and record minutes., • Use Microsoft Office (Word, Excel, Outlook, Access) and office equipment efficiently., • Maintain organized filing systems for personnel records, reports, and correspondence., • Track time and attendance using GovTA; run daily reports and assist with payroll., • Prepare and distribute incoming/outgoing mail, including express delivery services., • Compile and update reports, including those on prohibited items, vehicle logs, and post-inspection records., • Database navigation and updates, including entering Prohibitive Items (items not allowed in federal facilities) reports into the Law Enforcement Information Management System. (LEIMS), STORM (an FPS task tracking and case management system) or other designated system(s)., • Maintain the agency’s database and files for the Facility Security Assessments (FSA) program., • Track and audit security equipment, vehicle maintenance, and supply inventories., • Assist with Protective Security Officer (PSOs) vendor audits, post inspections, and covert testing logs., • Support contract guard service documentation for new or emergency requests., • Enter and update case numbers, post orders, and inspection data in FPS systems., • Maintain a Desk Reference Guide and stay current on FPS procedures and tools.Experience and Education Qualifications, • Minimum requirement: High School Diploma and one (1) year of experience., • Desired experience: two (2) years’ experience., • Proficiency in Microsoft Office, attention to detail, and the ability to manage numerous priorities independently are essential. Work Location Full-time at a federal client’s site in Phoenix, AZ. Powered by JazzHR pgUxXxjL64