Office Administrator (Full-Time, Bilingual)
1 day ago
Haltom City
Job Description Office Administrator (Full-Time, Bilingual) Location: Haltom City, TX (In-Office) Type: Full-Time, Hourly Schedule: Monday-Friday| 8:00 a.m.–4:00 p.m. Reports to: General Manager Pay Range: $20–24 per hour, based on experience Language Requirement: Fluent in English and Spanish (required) About Us Founded in 1984, Lambert’s Ironworks is a DFW-based company specializing in custom iron gates, fencing, and architectural ironwork. We are known for clear communication, consistent quality, and strong follow-through. Nearly all work is handled in-house, allowing us to maintain control over quality and execution from start to finish. We operate with a focus on accountability, organization, and continuous improvement. Job Summary Lambert’s Ironworks is seeking a reliable, detail-oriented, bilingual Office Administrator to support daily office operations and ensure consistency across administrative workflows. This is a high-execution role responsible for billing, accounts receivable and payable support, payroll coordination, customer communication, and system updates. The objective is to keep jobs, cash flow, and communication moving without breakdowns. This role requires speed, accuracy, and consistent follow-through. It is best suited for someone who is organized, dependable, and comfortable working in structured systems with clear expectations. Key Responsibilities Billing, Accounts Receivable, and Payables • Prepare and send invoices accurately and on time, • Execute consistent AR follow-up (calls, emails, tracking), • Post payments and maintain accurate financial records in QuickBooks Online, • Support accounts payable processing and vendor tracking, • Maintain accurate customer, job, and payment records in JobNimbus and internal systems, • Ensure all jobs have current status, notes, and next steps, • Upload and organize documents, drawings, and communications, • Answer inbound calls, texts, and emails professionally, • Communicate clearly with customers, builders, and vendors, • Perform data entry, document preparation, and record cleanup, • Support scheduling coordination as needed, • Assist with documenting and improving administrative processes, • Support recruiting coordination and onboarding administration as needed, • Provide coverage to ensure continuity of office operations Qualifications Experience • Minimum 2 years in an administrative, office support, or bookkeeping role, • Hands-on experience using QuickBooks Online (required), • Experience working with CRM systems (JobNimbus or similar preferred), • Highly reliable with consistent attendance and follow-through, • Strong attention to detail and accuracy, • Able to work quickly while maintaining quality, • Organized and able to manage multiple tasks simultaneously, • Strong communication skills and professional phone presence, • Comfortable working independently within defined processes, • Maintains confidentiality and professionalism Training & Onboarding This role includes structured, hands-on training focused on: • Company systems (JobNimbus, QuickBooks), • Billing, AR/AP workflows, and communication standards Schedule & Work Environment • Full-time: Monday–Friday, 8:00 a.m.–4:00 p.m., • In-office role only (no remote or hybrid), • Consistent schedule required What We Offer • Stable, full-time hourly position, • Competitive hourly pay, • Paid Time Off (PTO), • Paid holidays, • 401(k) with employer match, • Structured onboarding and training, • Professional, team-oriented work environment Company DescriptionLambert’s Ironworks is a DFW-based company specializing in custom iron gates, fencing, and architectural metalwork. Founded in 1984, we serve homeowners, builders, and trade partners across the Dallas–Fort Worth area. Nearly all work is handled in-house, allowing us to maintain control over quality, timelines, and execution. We focus on clear communication, consistent follow-through, and getting the details right. We are actively improving how we operate by implementing better systems, processes, and accountability across the business. The goal is simple: deliver high-quality work while running a disciplined, efficient operation. Our team values reliability, organization, and ownership. Roles are clearly defined, expectations are straightforward, and performance is measured by execution. This is a structured, in-office environment suited for individuals who want consistency, responsibility, and the opportunity to grow within a well-run operation.Lambert’s Ironworks is a DFW-based company specializing in custom iron gates, fencing, and architectural metalwork. Founded in 1984, we serve homeowners, builders, and trade partners across the Dallas–Fort Worth area.\r\n\r\nNearly all work is handled in-house, allowing us to maintain control over quality, timelines, and execution. We focus on clear communication, consistent follow-through, and getting the details right.\r\n\r\nWe are actively improving how we operate by implementing better systems, processes, and accountability across the business. The goal is simple: deliver high-quality work while running a disciplined, efficient operation.\r\n\r\nOur team values reliability, organization, and ownership. Roles are clearly defined, expectations are straightforward, and performance is measured by execution.\r\n\r\nThis is a structured, in-office environment suited for individuals who want consistency, responsibility, and the opportunity to grow within a well-run operation.