Event Coordinator
hace 1 día
Irvine
Who We Are: TrustedTech is a leading Microsoft Cloud Solution Provider (CSP) specializing in Microsoft Cloud services, Microsoft perpetual licensing, and Microsoft Support Services for medium and enterprise-sized businesses. Our robust team of in-house, U.S-based Microsoft architects and engineers are certified in all 6/6 Microsoft Solutions Partner Designations in the Microsoft Cloud Partner Program. Prioritizing a people-centric mission, TrustedTech has transformed the Microsoft software licensing experience, giving IT professionals complete confidence in the success of their Microsoft investment. Overview: The Event Coordinator will own the end-to-end planning, logistics, and execution of TrustedTech’s marketing, partner, private equity, and industry events calendar. This is a high-visibility, cross-functional role responsible for delivering a portfolio of events that directly supports pipeline and revenue objectives. The ideal candidate is exceptionally organized, thrives in a fast-paced B2B environment, and brings sharp project management skills to every engagement. A background in the technology or IT services space is a strong plus. This role reports directly to the Senior Solutions Marketing Manager and works closely with leadership across Sales, Marketing, and Private Equity. Responsibilities: • Own the full lifecycle of assigned events, from concept and budgeting through logistics, on-site execution, and post-event reporting to senior staff., • Manage and coordinate TrustedTech’s event calendar across four categories: Marketing Events, Partner Events, PE Initiatives, and Industry Events (e.g., Ignite)., • Develop and maintain detailed project plans, timelines, and run-of-show documents for each event, ensuring all internal stakeholders are aligned and on schedule., • Coordinate venue sourcing, contract negotiation, and vendor management (AV, catering, travel, swag, signage, promotional materials)., • Manage event budgets with precision, tracking spend, reconciling actuals, and flagging variances., • Serve as the primary logistics liaison for partner-funded events, coordinating co-marketing contributions from partners such as AvePoint, Barracuda, Crowdstrike, and Microsoft., • Drive cross-functional alignment by partnering with Sales, Marketing, and PE teams to ensure event strategy maps to pipeline and opportunity goals., • Support pre-event promotional coordination in partnership with the marketing team (email, social, paid media)., • Manage event registration, attendee communications, and post-event follow-up logistics., • Track event ROI and report on performance against established targets (e.g., opportunities generated, attributed revenue)., • Coordinate travel logistics and on-site staffing plans for all events requiring TrustedTech personnel attendance., • Maintain vendor and venue relationships to build long-term partnerships and secure favorable terms. Deliverables: Success in this role is measured by the quality and consistency of what gets produced and executed across TrustedTech’s full event portfolio. The Event Coordinator is expected to deliver: • A maintained annual and quarterly event calendar that reflects confirmed logistics, approved budgets, and clearly assigned ownership across all event categories., • Per-event project documentation (including detailed timelines, vendor lists, run-of-show documents, staffing plans, and post-event recaps) that is complete, current, and shared proactively with stakeholders., • Budget tracking that is accurate and up to date at all times, with actuals reconciled against forecast and variances flagged to the Sr. Solutions Marketing Manager before they become issues., • Post-event performance reports that document attendance, pipeline impact, and actionable recommendations, written clearly enough to inform future event strategy, not just satisfy a reporting requirement., • Organized vendor and partner coordination records, including contracts, co-marketing agreements, and deliverable tracking, maintained in a way that provides visibility and continuity across the team., • On-site event execution that is seamless, professional, and reflective of TrustedTech’s brand, where attendees experience a well-run event and internal stakeholders feel confident and supported throughout. Required Skills & Qualifications (must-haves): • 4+ years of hands-on experience in event coordination, corporate event planning, or B2B marketing events, with demonstrated ownership of events from planning through post-event reporting., • Proven ability to manage multiple events and workstreams simultaneously; this role runs a portfolio of events across four categories, and strong project management discipline is non-negotiable., • Experience in B2B technology, IT services, or Microsoft partner ecosystem events., • Hands-on vendor and venue negotiation experience, including contract review, relationship management, and securing favorable terms across AV, catering, travel, swag, and signage suppliers., • Experience managing event budgets of varying sizes, with a consistent track record of staying on budget, reconciling actuals, and communicating variances proactively., • Availability and willingness to travel approximately 30% of the time (or more) to support on-site event execution across TrustedTech’s event calendar., • Strong written and verbal communication skills, with the confidence to interface directly with executive stakeholders, external partners, and vendors without significant oversight., • Proficiency with project management and collaboration tools such as Jira, SharePoint, Asana, or equivalent, used to maintain visibility and accountability across concurrent workstreams., • A highly organized, self-directed working style that doesn’t require a lot of hand-holding, this role operates with meaningful autonomy, and the right candidate is energized, not unsettled, by that. Preferred Skills & Qualifications (nice-to-haves): • Experience working in the B2B technology, IT services, or Microsoft partner ecosystem, where partner co-marketing programs, industry events like Ignite, and technical audiences are familiar territory., • Familiarity with event management platforms such as Cvent, Eventbrite, or similar tools for registration, attendee management, and event logistics., • Exposure to Salesforce or marketing automation platforms (e.g., SFMCAE) for attendee tracking, lead capture, and post-event follow-up workflows., • Experience supporting executive-level or Private Equity-related events, where discretion, precision, and a high standard of presentation are expected without being asked., • CMP (Certified Meeting Professional) designation or active progress toward certification is a meaningful signal of professional commitment to the craft of event management., • Bachelor’s degree in Marketing, Communications, Business, Hospitality, or a related field, is preferred. Working Environment & Compensation Details: • Type: Onsite (Irvine, CA); Monday-Friday, • In-office Hours: 7:00 am to 4:00 pm PT, • Travel Requirements: Availability and willingness to travel approximately 30% of the time (or more) to support on-site event execution, • Compensation Range: $100K - $115K (*DOE) Benefits: • 100% employer-paid base medical coverage: HMO (CA) | PPO (out-of-state), • Dental and vision coverage, • 401(k) with 4% company match (fully vested), • Paid vacation, sick leave, and holidays, • Paid parental leave, • Voluntary benefits (STD*, life/AD&D, accident, critical illness, hospital), • Employee Assistance Program (EAP), • Pet discount plans, • Microsoft reimbursement program (*Short-term Disability available for employees outside California) TrustedTech is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation/gender identity, or any other characteristic protected by applicable law.