Administrative assistant jobs in Woodford GreenCreate job alerts

Meet and greet clients, answer telephone calls, file all office related letters, log incoming and outgoing calls, general administrative duties, liaise with Manegerial Staff and carry out due deligence.

We are seeking a dedicated and organized Office Assistant to join our small, independent property maintenance and management company. In this role, you will be crucial in ensuring the smooth daily operation of our office and providing essential support to our team and clients. Key Responsibilities: • Provide comprehensive administrative support, including managing correspondence, filing, and data entry., • Handle incoming calls and emails, directing inquiries to the appropriate team members., • Coordinate maintenance requests and communicate with tenants, contractors, and property owners., • Maintain accurate records and databases related to properties and clients., • Assist with scheduling appointments and managing calendars., • Support general office tasks, ensuring a tidy and efficient workspace. Requirements: • Proven experience in an administrative or office support role is highly desirable., • Excellent organizational and time management skills, with a keen eye for detail., • Strong communication skills, both written and verbal., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)., • Ability to work independently and as part of a small team., • A proactive attitude and a willingness to learn.

Basic computer literacy, filing, keep records, telephone and email correspondence.

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About the Role We are seeking a compassionate, reliable, and adaptable Personal Care Assistant to support an elderly disabled female living with Secondary Progressive Multiple Sclerosis and diabetes. This is a direct employment role (not through an agency) providing personalised, one-to-one care within their own home. The available shift: Saturday and Sunday, 8 pm to 4 am. The successful applicant must be flexible to cover Bank Holidays, annual leave and sickness. This is an unsupervised role with accountability for a variety of personal, medical, domestic, and social care tasks to ensure independence, dignity, and high-quality living standards are maintained. Excellent collaboration and communication with family members, community service and healthcare professionals and the team are essential requirements of the role. The contract and term of employment is subject to satisfactory references, probation period, right to work verification, DBS check, health assessment, and successful completion of the required training programme(s). Key Responsibilities • Provide personal care including washing, dressing, incontinence care (catheter), PEG feeding (Pump and Bolus), and medication administration (including sharps)., • Close monitoring and observation of health condition; escalating health-related concerns and emergencies accordingly., • Accurate recording and completion of care records and medication reports., • Perform manual handling tasks safely using appropriate equipment (hoists, wheelchairs, slide sheets)., • Maintain a clean, hygienic environment: cleaning, laundry and equipment sanitation., • Monitor and replenish personal care and household stocks, and re-order supplies., • Work both independently and as part of a multidisciplinary team, with flexibility to cover additional shifts and public holidays., • Participate in ongoing training, development, and supervision; undergo Disclosure and Barring Service (DBS) and health assessment checks as appropriate., • Offer companionship and emotional support and assist with social visits or outings., • Other reasonable duties within the scope of the role. Person Specification (Essential Criteria) • Fluent in spoken and written English., • Excellent written, verbal and interpersonal communication skills., • Proficient user of Microsoft Office applications (Word, Excel)., • Excellent multi-tasker with the ability to balance competing priorities, apply sound judgment and initiative., • Excellent organisational skills with the ability to work unsupervised and within a team., • Reliable and proven ability to follow direction, learn and adapt to change quickly., • Experience handling confidential material and information with tact and discretion. (Desirable Criteria) • First Aid qualification (or willingness to obtain one)., • Prior social care and safeguarding experience., • Full UK driving licence., • Resides locally or within reasonable travel distance. We reserve the right to stop taking applications earlier than the advertised closing date.

Project Rams Limited, a growing construction company, is seeking a motivated Junior Administrative Assistant to support our daily operations. This part-time, remote role is ideal for someone starting their career, eager to learn, organized, and confident in communicating with clients and suppliers. Occasional in-person meetings in London will be required. Key Responsibilities include: • Managing and responding to emails from clients and suppliers., • Following up on new and existing leads., • Making and receiving professional phone calls., • Keeping inboxes organized and up to date., • Assisting with company social media accounts (posting and basic engagement)., • Preparing and sending invoices., • Managing the director’s diary and scheduling meetings., • Providing general administrative support across the business. We are looking for someone with: • Strong communication skills (written and verbal)., • Good organization and attention to detail., • Basic IT skills (email, Microsoft Office/Google Workspace)., • A proactive attitude and willingness to learn., • Ability to manage time and work independently., • An interest in construction or business administration is a bonus, but not essential., • No extensive experience is required – full guidance will be provided. This is a part-time role with flexible hours to be agreed upon. We offer flexible working to suit your schedule, a great entry point into the construction industry, hands-on experience across different business areas, and opportunities for growth as the company expands.

Location: Flexible / London-based with travel as required Employment Type: Full-time Overview: We are seeking a highly organised, discreet, and proactive Personal Assistant to support a high net worth individual with both personal and professional responsibilities. This is a varied and fast-paced role requiring excellent judgement, flexibility, and the ability to manage multiple priorities seamlessly. The ideal candidate will be comfortable handling a mix of administrative duties, lifestyle management, and day-to-day practical tasks, while maintaining the highest level of confidentiality and professionalism. Key Responsibilities: Administrative & Communication Support: • Managing and responding to emails, calls, and correspondence on behalf of the principal, • Drafting, proofreading, and organising documents and communications, • Diary management, including scheduling meetings, appointments, and reminders, • Acting as a point of contact between the principal and external stakeholders, • Maintaining filing systems (digital and physical) Household & Personal Management: • Overseeing daily household operations and liaising with domestic staff, • Coordinating maintenance, repairs, and service providers, • Managing laundry and dry cleaning arrangements, • Running personal errands (shopping, returns, collections, gifting), • Ensuring household supplies are stocked and organised Travel & Lifestyle Coordination: • Booking and managing domestic and international travel (flights, accommodation, transport), • Preparing detailed itineraries and travel packs, • Managing passports, visas, and travel documentation, • Arranging restaurants, memberships, and leisure activities Financial & Organisational Support: • Tracking expenses and assisting with budgets, • Managing invoices, receipts, and basic financial administration, • Liaising with accountants, advisors, and other professionals, • Paying bills and monitoring regular outgoings Events & Social Planning: • Organising private events, dinners, and social engagements, • Managing invitations, guest lists, and logistics, • Coordinating suppliers such as caterers and venues General & Ad Hoc Duties: • Conducting research and sourcing products or services, • Handling last-minute requests and troubleshooting issues, • Supporting with personal appointments (health, fitness, etc.), • Assisting with packing/unpacking for travel when required Requirements: We welcome applicants from a range of backgrounds who can demonstrate strong organisational and coordination skills. This role may particularly suit individuals with experience in: • Hospitality roles (e.g. front of house, concierge, guest services), • Customer service or client-facing positions, • Administrative or office support roles, • Team Assistant or Coordinator positions, • Personal Assistant or Executive Assistant roles Key Skills & Experience: • Excellent organisational and time management skills, • Strong written and verbal communication, • Ability to multitask and prioritise effectively, • High level of discretion and professionalism, • Confident using email, calendars, and standard office software, • A proactive, “can-do” attitude with strong problem-solving ability Personal Attributes: • Reliable, trustworthy, and detail-oriented, • Calm under pressure and adaptable to changing priorities, • Resourceful with strong initiative, • Polished and professional in manner, • Flexible with working hours when required Benefits: • Competitive salary, • Opportunity to work in a dynamic, high-profile environment, • Potential travel opportunities Application Process: Please submit your CV along with a short cover note outlining your relevant experience and interest in the role.

Job Summary The Office Manager is responsible for overseeing the day-to-day administrative operations of the office, ensuring efficient systems, supporting staff, and maintaining smooth communication within the organisation. The role involves managing office procedures, coordinating schedules, and ensuring compliance with company policies. Key Responsibilities Manage daily office operations and ensure smooth running of administrative tasks Supervise and support administrative staff Maintain accurate records, files, and documentation Coordinate staff rotas, schedules, and appointments Handle phone calls, emails, and general enquiries professionally Ensure compliance with company policies and regulatory requirements Support recruitment processes, including onboarding and documentation Monitor office supplies and place orders when required Liaise with clients, staff, and external stakeholders Assist management with reports and general administrative duties Skills and Requirements Strong organisational and time management skills Excellent communication skills (verbal and written) Ability to manage multiple tasks and priorities Good IT skills (Microsoft Office, email systems, care software if applicable) Attention to detail and problem-solving skills Ability to work independently and as part of a team

About Us: Ortenz & Co Limited is a growing and dynamic accountancy firm committed to delivering high-quality financial and compliance services to our clients. We pride ourselves on professionalism, efficiency, and excellent client care. Role Overview: We are seeking a professional and organised Front Desk Receptionist to be the first point of contact for our firm. This role is ideal for someone who is personable, detail-oriented, and able to manage administrative and compliance-related tasks efficiently. Key Responsibilities: • Greeting clients and visitors in a professional and friendly manner, • Answering and directing incoming calls and emails, • Managing the front desk and maintaining a welcoming office environment, • Assisting with onboarding clients and handling compliance documentation (e.g. ID verification, AML checks), • Monitoring and organising client records and documentation, • Supporting the accounts team with general administrative duties, • Assisting VAT Department and Income Tax Department with MTD. Additional Responsibilities (Desirable): • Assisting with Companies House filings and basic HMRC correspondence, • Preparing engagement letters and client documentation packs, • Following up with clients for outstanding information, • Managing document portals (e.g. uploading/downloading client records), • Basic bookkeeping data entry (training can be provided) Requirements: • Previous experience in a receptionist or administrative role (preferred in an accountancy firm), • Excellent communication and interpersonal skills, • Strong organisational skills and attention to detail, • Proficiency in Microsoft Office (Word, Excel, Outlook), Bright Manager,, • Ability to handle sensitive information with discretion, • Professional appearance and manner Desirable (but not essential): • Experience within an accountancy firm, • Familiarity with compliance procedures (AML/KYC), • Knowledge of software such as QuickBooks, Xero, VT Transaction or similar What We Offer: • Friendly and supportive working environment, • Opportunity to grow within the firm, • On-the-job training and development, • Join Ortenz & Co and be part of a professional team delivering excellent service to our clients.

Key Responsibilities: • Assist with personal care, mobility, and daily activities., • Support meals, hydration, and medication administration (if trained)., • Observe, record, and report changes in health or wellbeing., • Maintain a safe, clean, and supportive environment., • Work as part of a team to deliver person-centred care. What We’re Looking For: • Caring, patient, and reliable with strong communication skills., • Ability to follow care plans and work as part of a team., • Flexible with shift patterns, including evenings, weekends, and bank holidays., • Previous experience or NVQ Level 2/3 in Health & Social Care is a bonus but not essential., • DBS clearance required.

Relocation Homes, an independent Estate Agency based in Edmonton, London, is seeking a Property Manager to join our busy office. You will help manage our residential lettings and property management portfolio. Key Responsibilities: • Work within the Lettings team to ensure the smooth running of all aspects of managing over 200 properties., • Manage approximately 200 properties, working alongside a Senior Property Manager., • Handle EICR reports, property renewals, some rent chasing, and other relevant administrative duties., • Cover the management of all properties when the Senior Property Manager is away., • Manage properties using CRM online issue reporting management software, keeping it up-to-date., • Deal with maintenance-related enquiries, liaise with contractors, understand costs, place works orders, and arrange repairs., • Coordinate our maintenance teams to ensure timely and efficient repairs., • Liaise with tenants regarding move-out dates and ensure vacant properties are advertised by Lettings Negotiators; organise cleaning for new occupancy., • Act quickly to deal with emergencies., • Act as liaison between tenants and landlords., • Negotiate contract renewals., • Assist with any ad hoc tasks to support the business., • Manage rental property queries, both tenant and property-related. Essential Candidate Qualities: • Knowledge of Lettings legislation., • Previous experience in property management., • Organised, enthusiastic, with excellent administration and IT skills., • Ability to communicate effectively with Landlords, tenants, and contractors, both by phone and face-to-face., • IT Competency., • Excellent customer service skills., • High attention to detail and accuracy., • Ability to work under pressure., • Must be organised and able to prioritise., • Flexible, positive attitude., • Ability to learn quickly and a team player., • Driving License Essential., • Knowledge of Prosperity CRMs software is a plus, but full training will be provided if you currently use an alternative CRM / account system. Working Hours: • 6-day week, Monday to Friday, 9am to 6pm. Job Type: • Full-time, Permanent., • This is not a remote position. Property Management is a unique and fast-paced career where no two days are ever the same.