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Dedicated to sustainable development, Arup is a collective of designers, consultants and experts working globally.At Arup you will have the opportunity to collaborate on ambitious projects - delivering remarkable outcomes for clients and communities, and to do socially useful work that has meaning.Arup's purpose, shared values and collaborative approach has set it apart for over 75 years, and now is your opportunity to join. AMS is a global workforce solutions partner committed to creating inclusive, dynamic, and future-ready workplaces. We help organisations adapt, grow, and thrive in an ever-evolving world by building, shaping, and optimising diverse talent strategies. We partner with Arup to support their contingent recruitment processes. Acting as an extension of their recruitment teams, we connect them with skilled interim and temporary professionals, fostering workplaces where everyone can contribute and succeed. On Behalf of Arup, we are looking for a Team Coordinator for a 6-month long contract based in London (hybrid working). Purpose of the role: To provide proactive administrative and coordination support to teams, ensuring the smooth delivery of projects, client work, and day-to-day operations. The role acts as a central point of contact, supporting collaboration, business development activities, and efficient team processes within a dynamic professional environment. What you'll do: • Provide administrative and coordination support across projects and team activities, • Prepare, format, and proofread professional documents, reports, and presentations, • Manage diaries, coordinate meetings, and take accurate meeting minutes, • Support business development activities, including bids and proposal preparation, • Strong organisational and multitasking skills with the ability to prioritise effectively, • Excellent written and verbal communication skills, • Proficiency in Microsoft Office, including PowerPoint, • Collaborative and proactive approach with strong teamwork skills

Post 16 Mentor Start June or July 2026 Hayes, Hillingdon We are working with an "Outstanding" Ofsted-rated mainstream college in Hillingdon are currently looking to recruit a college learning mentor to start June/July, to work full time. You will be required to support the academic progress with college students aged 15 to 19 Post 16 Mentor Main duties: • Supervision of the independent study rooms, creating a positive work culture and mentoring students as required to support them in developing independence, time management skills, successful study and revision techniques, and other areas as required., • Organisation of study spaces to promote learning This will include: • Monitoring, tracking and follow up on sixth form attendance and punctuality., • Tracking and managing data from both prospective and current sixth form students., • Day to day handling of student enquiries., • Filing of student records., • Update and management of SIMs for sixth form students., • Assist with the sixth form/university application process including marking applications and interviewing of prospective students., • There is the chance in this role to develop in areas of your interest. This can be discussed in your induction to the school. Key skills and experience needed: • Must have degree level qualification, • Previous support working within a school or other transferable child-related experience, • A firm presence and strong behaviour management, • Previous one to one, small group work and/or whole class support, • Professional manner. Proactive, engaging and empathetic. APPLICATION REQUIREMENTS FOR VERITAS EDUCATION • All applications are subject to an Enhanced DBS Disclosure, professional reference checks, Overseas Police Clearances (if applicable) in line with our stringent safeguarding policy, • Your CV must cover the last 10 years of employment history where possible and all employment breaks must be explained, • You must have legal right to work in the UK Disclaimer 'Nothing within the above advert was in any way designed or intended to discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation. Veritas Education is an Equal opportunities employer and is proud in the knowledge that all placements are made on merit and suitability. We accept applications from all sections of the community.'

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration Organizational Context and Scope In support of the Embassy and Consulate of the Republic of Korea (ROK) in Berlin, Germany, IOM will be providing administrative visa-related services among Korea Visa Application Centres (KVAC) in Europe, aimed at making the visa application process more timely and convenient. Under the overall supervision of IOM London, UK Project Coordinator and operational supervision of the KVAC Team Leader in Berlin, Germany, the Incumbent will provide administrative support for day-to-day operations of the KVAC operated by IOM. For more details about the role and how to apply, please visit our career page:

Introduction to Reset Reset is a bold new incubation designed to dramatically change the lives of some of the most vulnerable children in England today for the better. Reset exists for children who are on, or at risk of being placed on Deprivation of Liberty orders due to the high risks they face from themselves or others, their complex and intersecting needs, and due to the lack of effective support available. The children Reset will support are likely to be aged 12 to 18 and face complex challenges that often stem from the impact of traumatic childhood experiences, such as mental ill-health, self-harming, being sexually and/or criminally exploited and getting caught in harmful risk-taking behaviours including the use of harmful substances such as drugs and alcohol. Reset is determined to ensure that, wherever possible, children are able to thrive back within their own families and/or communities. About the role We are looking for a highly organised, proactive and thoughtful coordinator to support the Chief Executive and founding team during this exciting early stage of Reset’s development. Alongside executive support, this role offers exposure to the breadth of work at Reset, from operations to communications, philanthropy and wider organisational work. To thrive in the role, you will be highly organised, proactive, detail-oriented and keen to contribute across a small and ambitious team where no two days will be the same. You will enjoy working flexibly and collaboratively, building relationships, and helping things run smoothly for the team and partners around us. This role will play an important part in helping shape Reset’s culture, systems and ways of working during this early stage of development. With a strong commitment to your growth, we offer support to help you excel professionally and advance your career, as well as a flexible working culture that champions both impact and balance. We provide in-office collaboration time with genuine flexibility to support your wellbeing, personal commitments, and life outside work. Job Description The role: Reset’s Coordinator will provide high-quality organisational and administrative support to the Chief Executive and wider founding team, enabling them to work efficiently and to maximum effect. You will play an important role in keeping the organisation running smoothly day-to-day while driving key projects and priorities across the organisation. As part of a small, high-impact team, you will gain broad exposure to a wide range of work, take on real responsibility and play a vital role in helping Reset establish itself successfully. This role would suit someone who is highly organised, eager to learn and energised by a fast-moving and mission-driven environment where priorities shift and no two days are the same. Key responsibilities Executive Support • Proactively manage complex diaries, scheduling and meeting coordination for the Chief Executive and senior team, • Anticipate the needs of the senior team by keeping on top of key priorities, • Coordinate travel, accommodation and logistics, • Prepare meeting agendas, papers and briefing documents, • Take notes, track and follow through on actions from meetings where required, • Draft emails, presentations and other documents, • Support the delivery of organisational priorities and projects, • Maintain clear systems, records and filing processes, • Facilitate internal meetings and team logistics, • Assist with office management and operational administration, • Act as a professional and welcoming point of contact for external partners and stakeholders, • Manage meeting logistics and support ongoing communications, • Contribute to building a positive, organised and collaborative team culture, • Proactively contribute to improving systems, processes and ways of working across Reset, • Support ad hoc projects and tasks across the organisation, • Take initiative and help solve problems as they arise We are looking for someone who is organised, proactive and keen to learn and who is comfortable in a small, evolving organisation where priorities may change quickly. You do not need extensive experience, but you do need strong judgement, attention to detail and a willingness to take ownership. Essential skills, experience, and attributes • Passionate about creating a fairer society where all young people thrive, • Previous administrative, operations or coordination experience, ideally supporting senior level staff or small teams, • Excellent organisational, time management and planning skills with the ability to manage multiple priorities and work independently, • Strong interpersonal and communication skills, both written and verbal, with the ability to build positive working relationships at all levels, • Proactive, adaptable and solution-focused, with the willingness to take initiative in a start-up environment, • A commitment to implementing and improving systems, processes and ways of working as the organisation grows, • High level of attention to detail and accuracy in managing information, schedules and documentation, • The ability to exercise good judgement Strong IT skills, including confidence using Microsoft Office / Google Workspace, • Ability to work with discretion, professionalism and confidentiality, including working with confidential documentation and information, • Experience working in a charity, education, public service or start-up environment, • Experience organising meetings, events or projects This role offers an excellent opportunity to learn and grow within a fast-moving, mission-driven organisation. The successful candidate will work closely with experienced senior leaders and gain broad exposure across how a new organisation is built and run, including operations, partnerships and organisational development. Over time, there will be opportunities to take on greater responsibility depending on your strengths and interests. Incubation by Purposeful Ventures Reset will be incubated by Purposeful Ventures. About Purposeful Ventures Our vision is of a fairer society where all young people thrive. Purposeful Ventures partners with social entrepreneurs and philanthropists to improve the education and well-being of young people from their earliest years. We define and diagnose the issues affecting children and young people, analyse evidence and explore the most promising solutions. We then select, accelerate and, where we find a gap, incubate organisations which tackle those issues. We offer more than just funding to our charitable organisations. Our expertise, operational experience and networks enable us to deliver tailored, hands-on support with a relentless commitment to system change. We are working with a wide range of organisations across the following portfolio areas to build and strengthen outstanding organisations that deliver systemic impact. The vision of Purposeful Ventures is for a fairer society where all young people thrive. We work with social entrepreneurs, organisations and philanthropists that share our vision. Through our work with these partners, young people are given opportunities in education and beyond, helping them reach their true potential. To date, Purposeful has provided Reset with expertise and funding to complete an 18-month research, feasibility and development phase to enable the ground to be laid to establish the initial Reset Practice in Autumn 2026. By launching Reset as an incubation, Reset benefits from the oversight, governance, expertise, operations (HR, finance, and IT) and network of the Purposeful team while being able to focus on the delivery of creating Reset as an organisation that can have immediate impact and flourish in the future. We are excited to begin the search for Reset’s Coordinator. We have secured initial funding and are actively securing funding for the full two-year pilot, which includes funds for these roles. We appreciate that candidates are likely to need clarity around timing, funding and transitions, and we will have open discussions with candidates about fundraising milestones during the interview process.

Project Manager (Development Role) Our client, a specialist provider of equipment used to test electrical and cooling systems within data centres and industrial environments, is seeking a motivated and detail-oriented Project Manager to join their growing team. Reporting to the Country Manager, this is an excellent opportunity for someone currently working as a Project Coordinator, Operations Administrator, or Junior Project Manager who is ready to take the next step in their career. You do not need to be Prince2 qualified-however, a willingness to develop professionally and grow within project management is essential. You will play a key role in supporting and managing projects from initial planning through to completion, ensuring efficient delivery, strong internal coordination, and a high level of customer satisfaction. Key Responsibilities Pre-Project Phase * Support Sales and site-based Project Managers in defining technical solutions * Assist with project planning, including resource allocation (people, equipment, logistics) * Contribute to budget preparation, supplier quotes, and subcontractor coordination * Organise equipment deliveries and ensure accurate project setup within the ERP system Project Delivery * Coordinate internal stakeholders (technicians, logistics, warehouse, etc.) to ensure smooth execution * Monitor project budgets and track progress against targets * Maintain accurate tracking of equipment at customer sites within systems * Work closely with logistics teams to manage any project changes * Raise invoices and support the Sales team in payment collection * Manage subcontractor invoicing and payments Project Completion * Support project reviews (Return on Experience) to drive continuous improvement * Identify and report non-conformities or issues * Assist in producing final financial reports for projects Continuous Improvement * Contribute ideas to improve processes, systems, and service delivery * Support the development of operational efficiencies across the business About You * Experience in a project coordination, operations, or administrative role * Strong organisational skills with the ability to manage multiple priorities * Excellent communication and stakeholder coordination skills * Comfortable working with systems/ERP tools and data * Detail-oriented with a proactive, problem-solving mindset * Keen to develop into a fully-fledged Project Manager Why Join? * Clear progression path into Project Management * Hands-on exposure across the full project lifecycle * Supportive and collaborative team environment * Opportunity to work within a growing, specialised industry (data centres & industrial infrastructure) * Hybrid working model for flexibility Please note that we will only contact those candidates that we assess as suitable for the positions we have currently available based on their experience, training, and skills. If we do not have anything suitable, we will not keep your CV for more than 30 days. As an equal opportunity employer, Bucks and Berks Recruitment is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply.

Young Citizens is recruiting a Programmes Coordinator to join us in a hands‑on role at the heart of our mission to help young people become active, engaged and informed citizens. As part of our national charity’s central team, you’ll support the delivery of high‑quality programmes that connect young people with citizenship education, from legal initiatives such as mock trials to social action challenges and workshops. Your Role’s Purpose Young Citizens is recruiting a Programmes Coordinator to play a hands-on role at the heart of our mission to help young people become active, engaged and informed citizens. Working across our portfolio, you’ll support the delivery of a range of programmes, from legal education initiatives such as Mock Trials and The Big Legal Lesson, to Citizenship Workshops and social action programmes like the Make a Difference Challenge. You’ll coordinate engaging, high-quality experiences for schools, working closely with teachers, volunteers and partners to ensure programmes run smoothly and meet our participation and impact targets. Alongside delivery, you’ll contribute to growing reach, improving programme content and strengthening our overall impact. Young Citizens works at the intersection of education, democracy and civic life, helping young people become active participants in their communities. If you're excited about making a tangible impact through high-quality programme delivery, and want to contribute to a mission driven organisation, we’d love to hear from you. Who we are looking for You will join a small, dedicated team of delivery staff, making this well suited to someone who is ready to take ownership of their key areas while also contributing to shared priorities across the team. You may have experience in programme delivery, education, events, or a similar role, and be ready to take ownership of a diverse and active portfolio. This role requires excellent organisational skills, attention to detail, and the ability to manage multiple priorities across different timelines. You’ll be part of a collaborative team working in a fast-paced environment where strong processes and relationship-building are key to success. For full details of the role and responsibilities, please see the job pack below. In your first year You will play a key role in coordinating the delivery of Young Citizens’ education programmes, ensuring schools, teachers and partners have a positive experience from registration through to programme completion. You will manage programme administration, communications, scheduling and logistics, and act as a main point of contact for participating schools and stakeholders. You will also support monitoring and evaluation by collecting feedback and impact data, helping to demonstrate outcomes and inform programme improvements. Working closely with colleagues across the organisation, you will contribute to refining systems and processes to strengthen the quality and reach of Young Citizens’ programmes. Through programme coordination, stakeholder engagement and operational support, this role delivers: * Strong relationships with schools, teachers and partners. * Efficient administrative and communication processes. * Accurate data and insights to evidence impact and improve delivery. Why join us? Deliver an impactful mission with a passionate team. Young Citizens offers the opportunity to join a passionate, supportive and ambitious team dedicated to strengthening democracy by equipping young people with the skills, knowledge and confidence to participate actively in society. Our culture is collaborative, welcoming and impact-focused, and your work will make a tangible difference to children and young people across the UK by helping to deliver programmes that build critical thinking, civic understanding and the confidence to make a positive contribution to their communities. A results-driven culture with flexibility and strong benefits. We are building an agile, hybrid organisation with a flexible approach to how we work. Our benefits include 28+ days of annual leave (plus 8 bank holidays), volunteering days, office closure over the Christmas holidays, full pension contributions on the first 8%, and enhanced leave packages. A chance to grow and develop. As we enter a new three-year development phase, we’re seeking individuals who thrive in a high-performing, adaptable environment and are motivated to grow alongside the organisation as it scales. A chance to leave your mark. We empower our people to be contributors, decision-makers, and designers of our work. We’re looking for proactive professionals who are eager to shape their area of the charity and play a meaningful role in our future direction. A few useful notes when applying: If you are excited by the opportunity to coordinate impactful programmes and support the next generation of active citizens, we would love to hear from you. Please submit your CV along with a covering letter (maximum two pages) outlining your interest in the role and how your skills and experience meet the requirements in the job description. Applications without a covering letter will not be considered. Additional Information * Applicants must have the right to work in the UK. * Offers of employment are subject to satisfactory references and a DBS check. * Due to the volume of applications, feedback will be provided only to candidates shortlisted for interview. We welcome applications from candidates with experience in programme coordination, education, youth work or the charity sector, as well as those with strong transferable skills and a genuine commitment to our mission.

We’re hiring at Chiswick Clinic — but this is not a typical receptionist role. Start Date: ASAP (Ideally in May) We are a growing private dermatology and aesthetics clinic in Chiswick, West London, looking for a warm, organised and commercially aware Clinic Coordinator / Front of House Lead to become a key part of our team. This role is ideal for someone who enjoys being patient-facing, loves creating a welcoming first impression, and also has the maturity and organisation to help a high-standard clinic run smoothly behind the scenes. The successful candidate will become a central part of the clinic’s daily operations and patient journey, while also supporting the growth of the business through patient engagement, skincare education and sales. The Role You will be the first point of contact for patients and an important part of the overall clinic experience. Patient Experience & Front of House • Welcoming patients warmly and professionally., • Managing patient arrivals, check-in and check-out., • Creating a calm, friendly and professional atmosphere., • Building natural rapport with patients., • Supporting patient education around treatments, skincare and clinic services., • Encouraging patient reviews and feedback. Bookings, Calls & Patient Communication • Managing phone calls, emails and clinic enquiries., • Coordinating practitioner diaries and appointments efficiently., • Supporting patient flow throughout the clinic day., • Maintaining accurate patient records and documentation., • Processing payments, invoices and receipts accurately., • Supporting skincare product recommendations and treatment plan conversations., • Encouraging rebookings and follow-up appointments., • Assisting with promotions, recalls, campaigns and diary utilisation., • Helping drive clinic sales through skincare and treatment conversations in a natural, patient-focused way., • Supporting retail sales of prestigious skincare brands including ZO Skin Health, Obagi and Environ. Clinic Coordination & Operations • Keeping the daily clinic flow organised and calm., • Supporting communication between clinicians, therapists and patients., • Maintaining clinic systems, documents, templates and checklists., • Supporting operational administration and compliance processes., • Monitoring stock and clinic supplies. Health, Safety & Compliance Support • Supporting CQC-related processes and documentation., • Following clinic health, safety and infection control protocols., • Maintaining a clean, professional reception and waiting area., • Reporting issues or concerns appropriately. Team & Leadership Development • Becoming a reliable point of contact within the clinic., • Supporting onboarding and organisation for new team members., • Assisting with operational improvements as the clinic grows., • Developing into a future leadership role with potential progression towards Clinic Manager. We Are Looking For Someone Who Is • Warm, friendly and naturally engaging., • Organised, reliable and calm under pressure., • Professional but approachable., • Commercially aware without being pushy., • Confident using booking systems, shared documents and digital tools., • Interested in dermatology, aesthetics, skincare and patient education., • Comfortable working in a small, family-run, high-standard clinic environment., • Able to grow with the clinic long term. Experience & Skills Essential • Strong organisational and administrative skills., • Excellent spoken and written English., • Confidence speaking with patients and handling enquiries., • High attention to detail., • Ability to prioritise effectively in a busy clinic environment. Desirable • Previous experience in a private clinic, aesthetic clinic, dental practice, private GP or premium hospitality environment., • Skincare product knowledge., • Experience with clinic booking systems or CRM platforms., • Interest in aesthetics, skin health and preventative care. Location & Working Pattern • Chiswick Clinic, West London (W4)., • 4 days per week., • Typically Monday to Thursday, with some flexibility., • Ideally based locally or within approximately 30 minutes’ travel time of the clinic. What We Offer • Competitive base pay., • Commission on top of salary and performance-based incentives., • Ongoing training and development., • Training opportunities with prestigious skincare brands including ZO Skin Health, Obagi and Environ., • Supportive, family-run clinic environment., • Clear opportunity to grow into a future Clinic Manager role. Apply • Please send your CV along with a short message explaining why you feel this role would be a good fit for you.

Role: Technician Start date: ASAP Contract Type: Permanent Salary: £37- 42k depending on experience Location: Wake The Tiger, London THE ROLE The Technician plays an essential role in supporting the technical team within the production department at Wake The Tiger. Working closely with the Technical Lead, the Technician will help maintain and develop a variety of complex technical systems across the park. This role involves supporting routine maintenance and taking on individual project. The Technician will bring hands-on experience across creative lighting, audio systems, interactive installations, mechanical features, and more. You will continue to develop that expertise in a unique and dynamic environment. The Technician will also be responsible for ensuring systems are operational during park hours and assisting with technical support when needed. The Technician will have the opportunity to work on assigned projects, develop their technical expertise, and be part of the team that keeps the park running smoothly. Hours are set via a rota, but flexibility and a willingness to take on overtime when needed are essential. This role requires adaptability, a proactive attitude, and a willingness to learn new tools, technologies, and processes to support the team and enhance the park. When the park is open, technicians must be available via radio to provide technical support or respond to maintenance issues during operating hours. They are also responsible for administrative tasks, including logging issues and updating O&M manuals for installations, as well as opening and closing the park. The Technician helps facilitate a safe, creative, and well-maintained environment for both the team and visitors. KEY RESPONSIBILITIES Maintenance and Technical Support • Support the team in maintaining technical systems and installations across the park., • Carry out routine maintenance, checks, and fault finding across all AV, control, and interactive systems to maintain consistent operational performance across the venue, • Play an active role in PPM (Planned Preventative Maintenance) tasks, ensuring systems such as audio, video and lighting are functioning properly. Administrative and Documentation Support • Log any technical issues and assist with the updating and maintenance of O&M manuals for installations., • Help the team maintain accurate records of repairs, updates, and any changes to the technical systems., • Support the Technical Coordinator with scheduling, purchasing materials, and tracking receipts. Health & Safety and Team Collaboration • Ensure all technical work is carried out in compliance with health and safety standards., • Work collaboratively with the team to maintain clean, organised technical areas., • Support the team in developing solutions to improve the park's technical systems and overall visitor experience. Project Work • Work on individual technical projects assigned by the Production Manager or Technical Lead, collaborating with other team members to complete tasks in a timely and efficient manner., • Assist with prototyping and testing new systems, helping to develop innovative solutions for ongoing projects., • Help with the installation, maintenance, and upgrading of technical systems and park infrastructure as needed. Support in Venue Hire • Collaborate with the Events Manager to plan and deliver technical requirements for venue hires, from initial scoping through to on-the-day delivery., • Step in to fill gaps in the rota during periods of increased venue hire demand, providing support as necessary to maintain operations., • Assist with venue setups and technical support during events, ensuring smooth operations of technical systems for venue hires. Park Operations Support • Be part of the technical team available during park operations to respond to maintenance issues and provide support., • Respond to technical issues during park hours and ensure any issues are resolved quickly to minimise disruption., • Support daily park operations by ensuring technical systems are functional and well-maintained., • Serve as the technical lead during park opening and closing, using fault-finding methods to address issues independently when necessary., • Contribute to the continuous improvement of the park by identifying opportunities for upgrades and enhancements., • Maintain accurate documentation, including fault logs, technical manuals, and maintenance records. SKILLS & EXPERIENCE Essential • Some practical experience with AV, control, or interactive technologies, with a genuine enthusiasm to develop further., • Working familiarity with some of the following: Dante audio, QSC Q-SYS, DMX and Artnet, Pharos, BrightSign or equivalent media servers., • Basic understanding of IT and networking fundamentals (VLANs, Wi-Fi, virtualisation, or NAS storage)., • Experience with creative technologies such as lighting, sound, interactive installations, or mechanical systems., • Ability to carry out fault finding and maintenance tasks under the guidance of the Technical Lead., • Strong communication skills and the ability to work effectively within a team., • Proactive approach to problem-solving with the ability to work independently when required., • Flexibility to work a rota including evenings, weekends, and additional overtime as needed., • A positive, can-do attitude and genuine desire to learn new technologies and ways of working. DIVERSITY & INCLUSION At Wake the Tiger, we prioritise inclusive and fair recruitment practices. We value diversity in all its forms and welcome candidates regardless of gender, race, ethnicity, sexual orientation, disability status, age, or religion. We are committed to creating an inclusive workplace where everyone feels valued and respected, so please let us know if you require any reasonable adjustments during the recruitment process. PRIVACY Please read our Privacy Notice describing how we may process, disclose and store your personal data if you apply for a role.

London | Hybrid Working £60,000 - £75,000 + Bonus + Excellent Benefits There is a big difference between simply tracking projects… and genuinely influencing how they are delivered. This opportunity sits at the point where design, programme, commercial management and delivery risk all come together. You will not be operating as a passive coordinator sitting on the sidelines updating trackers. You will be part of the group helping drive projects forward when complexity, stakeholder pressure and commercial challenges increase. Why this role tends to resonate with the right people… A lot of the individuals we have spoken with for this opportunity enjoy the technical, commercial and operational side of project delivery… but often feel frustrated being too far removed from the design process itself. This role offers the opportunity to apply strong delivery, NEC, programme and commercial experience within a far more multidisciplinary, design-led and creative project environment. It is particularly well suited to individuals who… • enjoy bringing structure to complex projects, • like operating at the centre of multidisciplinary teams, • understand how design decisions impact programme and cost, • want more influence across the wider delivery process, • enjoy balancing technical, commercial and stakeholder challenges simultaneously What the role actually involves… You will play a key role across complex live projects, helping manage how multidisciplinary design teams, consultants and contractors operate together within demanding delivery environments. This includes… • leading multidisciplinary coordination, • managing programme and delivery risk, • overseeing design change and change control processes, • operating within NEC contract environments, • managing Early Warnings and Compensation Events, • balancing commercial, programme and design pressures, • helping maintain accountability across project teams, • driving projects forward when challenges arise This is not purely an administrative Design Management role. The environment requires individuals who can think commercially, communicate clearly and confidently manage difficult stakeholder situations when required. The type of background that tends to align well… You may currently be operating… • contractor-side within Design Management or Project Management, • within infrastructure or major projects environments, • inside a multidisciplinary consultancy, • or within technically demanding live delivery settings The strongest candidates typically demonstrate… • strong NEC3 / NEC4 exposure, • commercial and contractual awareness, • multidisciplinary consultant coordination experience, • confidence operating within live project environments, • proactive stakeholder management capability, • the ability to challenge and influence when needed, • calmness and structure under pressure Importantly, this role is not just about coordinating information flow. It is about helping control how projects are delivered. Why this opportunity stands out… The business behind this opportunity has an established multidisciplinary environment where Design Management sits at the centre of project leadership rather than operating purely as a support function. You will be joining a team where… • commercially aware thinking is valued, • project leadership is trusted, • multidisciplinary collaboration is embedded into the culture, • and long-term progression genuinely exists Alongside this, the role offers: • hybrid working, • bonus and strong benefits package, • exposure to complex large-scale projects, • highly collaborative working culture, • long-term progression opportunities For individuals looking to apply strong delivery and commercial experience within a broader, more design-led project environment, this represents a particularly compelling opportunity. Importantly, our client remains open-minded regarding background and job title where candidates can clearly demonstrate the core experience and behaviours required for the role. As such, applicants who may not yet formally hold the title of Senior Design / Project Manager… but who possess strong relevant exposure across NEC environments, commercial/change management, multidisciplinary coordination and live project delivery… are still strongly encouraged to apply. In several cases throughout the search, the most compelling candidates have been individuals whose experience aligned particularly well with the operational and commercial challenges of the role itself, even if their years of experience or formal title sat slightly outside a traditional route. Our client is actively reviewing applications and moving quickly on strong profiles, so we would encourage interested candidates to apply as soon as possible. To apply, please submit your CV and respond to the screening questions attached to the advert.

Overview We are looking for a proactive and highly organised Office Coordinator to join us internally at Mason Blake. This is a varied, hands-on role supporting day-to-day operations across administration, finance, marketing, events, and CRM management. This position is ideal for someone with prior experience across admin, accounting support, or marketing, who enjoys variety and wants to play a key role at the centre of a business. Key Responsibilities • Oversee the day-to-day running of the office and provide administrative support, • Maintain and improve the CRM system, ensuring data accuracy and efficient workflows, • Support marketing activity, including social media, client communications, and market updates, • Assist in organising and delivering client events and networking opportunities, • Contribute to ad hoc projects focused on improving processes and supporting business growth Requirements • 1 – 2 years office experience, • Knowledge of basic marketing principles, • Strong IT skills (including Excel), • Highly organised with excellent attention to detail, • Strong communication skills, both written and verbal Desirable • Exposure to events, marketing campaigns, or recruitment environments, • Experience using Xero or similar accounting software, • Experience working with CRM systems What’s on offer • A broad, varied role with exposure across operations, finance, marketing, and events, • Opportunity to take ownership and make a real impact within the business, • Collaborative, fast-paced, and professional working environment, • Strong scope for development, • 23 days holiday, • Medical Insurance, • Life Insurance, • Subsidised gym membership

Showroom Coordinator Global Fashion & Lifestyle Brand Location: London Head Office (Hybrid Working) Contract: 12-Month Temporary Contract Start Date: Immediate Start Available We are seeking an organised, proactive, and detail-oriented Showroom Coordinator to join the London head office of a globally recognised fashion and lifestyle brand on a 12-month temporary contract. This is an exciting opportunity to work within a fast-paced, creative environment supporting showroom operations, sample management, and wholesale activities across key collections. The successful candidate will play a vital role in ensuring the showroom runs smoothly while supporting internal teams, clients, and external partners throughout seasonal market appointments and day-to-day operations. Key Responsibilities • Coordinate the day-to-day running of the showroom and ensure it is maintained to brand standards at all times, • Manage sample trafficking, stock control, and seasonal collection organisation, • Support wholesale appointments, client meetings, and market preparation, • Prepare product set-up, merchandising, and presentation for showroom appointments, • Liaise with internal departments including Sales, Merchandising and Buying teams, • Track sample movement and maintain accurate inventory records, • Arrange shipments, courier bookings, and returns for samples and product assets, • Assist with reporting, order support, and administrative tasks, • Support showroom events, launches, and seasonal campaigns when required, • Previous experience in a showroom, wholesale, fashion operations, or coordination role, • Strong organisational skills with excellent attention to detail, • Able to multitask and prioritise effectively in a fast-paced environment, • Confident communicator with a professional and collaborative approach, • Strong Microsoft Office skills, particularly Excel and Outlook, • Experience working within fashion, luxury, or lifestyle sectors is highly desirable, • Positive, hands-on attitude with a willingness to support across multiple functions, • Opportunity to join a leading global fashion and lifestyle brand, • Hybrid working model based from the London head office, • Collaborative and creative working environment, • Valuable exposure across showroom, wholesale, and brand operations

FACILITIES & WORKPLACE SERVICES COORDINATOR Our client is a top financial services & technology firm with several offices worldwide. We are looking to hire a Facilities & Workplace Coordinator to support the busy and vibrant London headquarters based in the city. The Facilities & Workplace Services Coordinator supports the smooth, safe, and efficient operation of the workplace. The role focuses on facilities management, vendor coordination, health and safety compliance, workplace administration, and employee support. The coordinator works closely with internal teams, building management, and external suppliers to ensure the office environment is well maintained and fully operational. Please note this role is based on site 5 days a week in the London office. Workplace Operations • Monitor the Workplace Services (WPS) inbox, responding to queries and coordinating requests. • Conduct daily checks across office floors to ensure systems, equipment, and spaces are functioning correctly. • Communicate with HR, IT, and other teams regarding office issues or maintenance needs. • Organise and audit critical spare parts, keeping stockrooms tidy and accessible. • Send new starter communications and provide WPS introductions and office information. • Support onboarding and offboarding by allocating desks and lockers, coordinating with Front of House. • Conduct desk and space audits, identifying faults and ensuring allocations remain accurate. • Submit weekly catering numbers and assist with workplace service arrangements. • Represent WPS at relevant committee meetings. • Support workplace events such as summer and Christmas parties. Facilities Management • Identify, log, and report faults or maintenance issues to contractors or building management. • Respond promptly to reactive tickets and requests (temperature, lighting, power, office faults). • Coordinate planned preventative maintenance (PPM) schedules and contractor site visits. • Liaise with third‐party suppliers and building management to arrange service access. • Ensure contractor documentation and Permits to Work are submitted and logged. • Review contractor job reports and follow up on repairs or parts ordering. • Support contract management, including renewals and documentation. • Run monthly security access reports and work with HR to review user access and attendance. • Log contractor attendance and service records for all site visits. • Support weekend works, powerdowns, and essential out‐of‐hours activities. • Prepare workplace spaces for powerdowns, desk moves, and operational changes. • Assist with workspace reconfiguration and desk move projects. • Attend key PPM visits to ensure compliance and alignment with internal teams. Health & Safety • Conduct regular floor inspections and monitor first aid supplies. • Assist with risk assessments and general safety compliance. • Manage communications related to emergency fire evacuations. • Attend quarterly tenancy meetings with building management. • Administration & Financial Processes • Track and process supplier invoices, receipts, and administrative documentation. • Work with Finance to manage team credit card expenses and ensure timely receipt • submission. • Raise and amend purchase orders and maintain the WPS PO log. • Support contract administration and renewal tracking. • Provide reception cover during breaks and annual leave, including greeting visitors and • supporting meeting room needs. • Assist with meeting room setups and event coordination. Skills & Experience • Strong Excel skills (intermediate to advanced). • Comfortable using AI tools to streamline reporting, documentation, and operational workflows. • 2–3 years’ experience in facilities, workplace operations, or building services. • Understanding of Building Management Systems (BMS) and workplace systems. • Mechanical or engineering aptitude, with the ability to troubleshoot basic M&E issues. • Knowledge of health and safety compliance, including risk assessments and fire safety. • Experience coordinating contractors, PPM schedules, cleaning and catering staff and vendor • relationships. • Strong organisational skills with attention to detail and the ability to manage multiple priorities. • Clear communication skills and confidence working with internal teams, contractors, and building management. • Proactive, solutions‐focused approach with an interest in improving processes and operational efficiency. Relevant certifications (advantageous but not always required): • IOSH or NEBOSH • First Aid or Fire Marshal • BMS or building services training • Understanding of building operations — lifts, HVAC, electrical systems, fire panels,and access control. What we offer: • Competitive Salary • Friendly, informal and highly rewarding culture • A fast-growing global firm with plenty of opportunities where you will have a significant impact

FOH and Facilities Coordinator – Global Entertainment Company Location: London (Onsite) Hours: 8:30am–4:30/5:00pm Start Date: ASAP Contract: Temporary until 27th May, with potential to extend Rate - £180 - £220 per day An exciting opportunity has arisen for a proactive and highly organised Front of House and Facilities Coordinator to join the London office of a leading global entertainment company on an immediate-start temporary contract. This is a fast-paced, collaborative environment where creativity, initiative and adaptability are highly valued. The successful candidate will play a key role in ensuring the smooth day-to-day running of the office while supporting a busy and dynamic team. Key Responsibilities • Managing kitchen and refreshment areas, including stock replenishment and supplier coordination, • Acting as the first point of contact for visitors and reception duties, • Coordinating post, couriers, office maintenance and facilities requests, • Liaising with workplace and tech teams to resolve office-related issues efficiently, • Supporting office operations and proactively identifying improvements to processes and workspace functionality, • Assisting with office supplies management and general administrative support, • Helping to organise company socials, events and team activities, • Booking and setting up meeting rooms, including AV and presentation support, • Supporting the wider team with onboarding, offboarding and team celebrations About You • 2+ years’ experience in a similar coordination, office support or front-of-house role, • Highly organised with excellent attention to detail, • A confident communicator with a collaborative and proactive approach, • Comfortable working in a fast-moving environment and managing multiple priorities, • A positive, solutions-focused mindset with strong problem-solving skills This is a fantastic opportunity for someone who enjoys being at the heart of a busy office environment and thrives in a hands-on, people-focused role.

Fidarsi are partnering with a boutique bank based in the City who seeks a proactive and detail-oriented HR Coordinator to support its growing HR function. This is a hands-on role suited to someone with 1–2 years’ HR experience who enjoys working with data, reporting, and payroll processes within a collaborative, high-performing environment. Key Responsibilities HR Operations & Administration • Provide day-to-day HR administrative support across the employee lifecycle (joiners, movers, leavers), • Maintain accurate employee records and HR systems, • Produce regular and ad-hoc HR reports (headcount, absence, turnover, etc.), • Ensure accuracy and integrity of HR data, • Act as key contact for payroll processes, • Prepare and submit payroll changes (starters, leavers, salary changes, bonuses), • Download and review payroll reports for accuracy, • Liaise with internal stakeholders (including Finance) to reconcile payroll data, • Work closely with Finance to validate payroll and reporting outputs, • Build strong working relationships across the business, • Provide support on HR projects and process improvements Skills & Experience • 1–2 years’ experience in an HR role (financial services experience not essential), • Strong analytical mindset with excellent attention to detail, • Experience working with HR data, reporting, or HR systems, • Exposure to payroll processes is highly desirable, • Confident using Excel (e.g. VLOOKUPs, pivot tables beneficial), • Strong organisational and communication skills, • Ability to handle confidential information with discretion

Elite Associates are proud to be partnering with a leading contemporary luxury fashion brand to recruit a Wholesale Coordinator for their head office team. This is a unique opportunity to join a highly respected brand at the heart of its wholesale function, offering exposure to global markets, key accounts, and end-to-end campaign execution. Ideal for someone looking to build a long-term career in fashion wholesale, this role provides a dynamic, fast-paced environment with real ownership and progression potential. Key Responsibilities: Sales Support & Reporting: • Oversee digital showroom photo shoots and linesheet setup for each campaign (full price & off-price collections), • Manage market order entry into internal systems, troubleshooting any issues, • Maintain system housekeeping across platforms, • Compile and communicate weekly wholesale trade data, • Conduct ad hoc sell-in and sell-out analysis, • Provide administrative support for key wholesale accounts Sample & Inventory Management: • Create and manage weekly stock lists and maintain inventory systems, • Manage inbound transfer processes, working closely with operations teams, • Collaborate with merchandising to fulfil wholesale reorder requests, • Coordinate samples between showrooms, agencies, and internal departments, • Support sample shoot coordination within studio Showroom: • Project manage end-to-end setup of wholesale showrooms across key locations during campaign periods (multiple times per year), • Coordinate model bookings, swatch materials, and general showroom administration, • Manage showroom budgets and track invoicing, • Recruit and manage interns or temporary support staff

We’re looking for a highly organised and detail-focused Bid Coordinator to join our Preconstruction Team, supporting the delivery of high-quality PQQs, tender submissions, and bid documentation across a range of construction and infrastructure projects. This is a key coordination role within a fast-paced bidding environment, where accuracy, communication, and the ability to manage deadlines are essential. What you’ll be doing: • Coordinating the full bid process from ITT receipt through to submission, post-tender, and handover, • Managing document control, including registers, filing systems, and version control, • Reviewing ITT information to identify requirements, actions, and deadlines, • Issuing tender information to internal teams and tracking progress, • Writing, reviewing, proofreading, and formatting tender responses, • Supporting the preparation and submission of PQQs and bid documents, • Managing client portals and electronic document systems (EDMS), • Coordinating NDA processes and ensuring compliance with procedures, • Arranging meetings, preparing agendas, and producing minutes and action logs, • Maintaining deliverables trackers and bid progress reporting, • Supporting the creation of CVs, capability documents, and presentations, • Maintaining CRM systems and bid libraries, • Liaising with internal teams to ensure deadlines and submissions are met, • Experience in a Bid Coordinator / Bid Assistant role (construction experience preferred), • Strong organisational skills and excellent attention to detail, • High standard of written English, spelling, grammar, and formatting, • Ability to manage multiple deadlines in a fast-paced environment, • Strong communication and coordination skills, • Proficient in MS Office (Word, Excel, PowerPoint, Outlook), • Experience with CRM systems or document management tools advantageous, • Work on major UK construction and infrastructure bids, • Fast-paced, collaborative preconstruction environment, • Strong pipeline of high-profile projects

🪑♻️ Customer Service / Sales Coordinator 🚛 📩 Salary: £30,000 – £38,000 + Benefits Hours: 09:00 – 17:30 Start: Immediate (notice periods considered) Contract: Permanent | Full-Time (Hybrid) Location: Farringdon 🚀 Culture Guru is recruiting on behalf of its client for a Customer Service/Sales Coordinator to join a growing, internationally connected business in the workplace design and interiors sector. 💫 The Business This is not your typical office-based role. Operating within a design-led, commercially driven environment, this business delivers high-end, beautifully executed workplace solutions across the UK and internationally. With an exciting pipeline of projects and continued growth across multiple markets, they are expanding their London team to elevate both client experience and operational excellence. 🧠 The Opportunity This is a high-impact, central role where you will sit at the heart of the business. You’ll be the person who keeps everything moving - connecting clients, sales, and operations to ensure a seamless journey from first enquiry through to final delivery. If you enjoy being busy, visible, and relied upon, this role offers real ownership, exposure, and the chance to play a meaningful part in a growing, design-led business. The culture is collaborative, fast-paced and hands-on - with a team that genuinely supports each other and celebrates success. 🤓 Responsibilities of the role, but not limited to; • Managing incoming client enquiries and delivering a polished, professional experience, • Supporting the sales team with proposals, product information, and client-ready materials, • Coordinating orders end-to-end, ensuring smooth progression from confirmation through to delivery, • Maintaining accurate and up-to-date records across CRM and internal systems, • Liaising with internal and international teams to align timelines, logistics, and expectations, • Supporting showroom activity, including hosting clients and assisting with events, • Ensuring exceptional attention to detail across all coordination and administrative tasks, • Acting as the central point of communication between clients, sales, and operations 😍 Desirable attributes of the successful candidate; • Experience within a customer service, coordination, or sales support role, • Highly organised with strong attention to detail, • Confident communicator, both written and verbal, • Able to manage multiple priorities within a fast-paced environment, • Proactive, solutions-focused, and able to take initiative, • Experience using CRM or internal systems (ERP exposure beneficial), • Exposure to SAP (SD module) and/or P.Con Basket would be highly advantageous, • Commercial awareness with a collaborative, team-oriented approach ⭐ What’s on offer: • International travel to the European office for premium training and onboarding, • Hybrid working model offering flexibility and balance, • A collaborative, supportive, and high-performing team environment, • Exposure to high-profile, design-led commercial projects, • Opportunity to work closely with international teams across the business, • Profit share scheme (following qualifying period), • 25 days holiday plus private medical insurance 📩 Apply now with your CV to be considered for this opportunity. If you’re looking for a role where you can be trusted, valued, and truly make an impact, this is one not to miss 🚀

Wholesale Operations Coordinator 📍 London (Hybrid) 🕒 Contract to Permanent 🌊 Oceanus the Label Oceanus is a fast-growing premium luxury fashion brand operating globally across swimwear, resortwear and accessories. As the business continues to scale internationally, we are looking for a highly organised and driven Operations & Wholesale Coordinator to join the team. This role is perfect for someone who loves the operational side of fashion and enjoys keeping everything running smoothly behind the scenes. You will work closely across wholesale, production, logistics and agency coordination, helping manage the day-to-day backend operations of the brand. We are looking for someone ambitious, detail-oriented and eager to grow within the luxury fashion space. This is initially a contractor/self-employed position with the opportunity to transition into a permanent role as the business continues to expand. Key Responsibilities • Managing wholesale and operational admin across the business, • Processing orders, invoices and purchase orders, • Supporting production timelines and factory communications, • Coordinating shipping, logistics, labelling and compliance, • Managing stock and inventory updates within ERP systems, • Working closely with agencies, suppliers and internal teams, • Ensuring operational processes run efficiently across departments, • Assisting with general backend operations as the company scales Requirements • Strong organisational and administrative skills, • Excellent attention to detail, • Ability to work in a fast-paced environment, • Experience with ERP systems or operational platforms preferred, • Experience using Zedonk would be highly advantageous, • Previous experience within fashion, wholesale, logistics or production is a strong advantage, • Strong communication skills, • Self-motivated and proactive mindset Role Details • Hybrid role based in London (2 days in office), • Monday–Friday, • Contractor / self-employed to start, • Temp-to-perm opportunity, • Opportunity for progression within a rapidly growing international brand, • To apply, please send your CV along with a short introduction about yourself and why you’d be a great fit for Oceanus..

Quality Assurance Coordinator, 6-month contract Vertex Pharmaceuticals Type of Role: Contract position, Inside IR35 Contract length: 6 months Location: Hybrid, 3 days on site in Paddington, London Looking for opportunities with purpose, impact and possibilities? Our client, Vertex, is a global biotechnology company that invests in scientific innovation. As they grow their pipeline at pace, they are strengthening their reputation for creating transformative medicines for people with serious diseases. General Summary: The Quality Assurance Coordinator will be responsible for a wide variety of coordination activities within the department. Activities typically consist of well-defined support tasks that are performed independently as well as projects of increased complexity completed under close supervision. Key Duties and Responsibilities: • Coordinate quality system oversight for team meetings, generating of system queries, meeting minutes, and following up on actions., • Manages records in electronic quality management systems (eQMS) or electronic document management systems (eDMS), including data entry, tracking, and follow-ups with Owners to drive completion., • Assist QA personnel and system owners in the design and delivery of analyses, metrics and KPI dashboards to allow real-time assessment of system compliance and to inform decision making., • Support in day-to-day QMS processes, QA process improvement projects, inspection readiness and the development of SOPs, procedures and reports., • Performs Archival of QA Records in eDMS (e.g., CMO batch records, data packages)., • Maintain files such that documents are readily available and easily retrievable., • Coordinates document approvals and create Docusign workflows, as necessary., • Participate on special projects and system implementations to ensure continuity and improvement in data analysis and reporting capabilities., • Support in the creation of dashboards, reports and any necessary data analysis / manipulations., • Support weekly/monthly/quarterly Quality System data review metrics and reporting., • Assist the facility in preparation for quality audits and participate in internal audits and external inspections, as needed., • Performs administrative functions for larger project teams and departments., • Multi-tasks to effectively manage own efforts on multiple projects., • Troubleshoots routine problems., • Tracks materials needed for project execution., • Adherence to tasks, commitments and deadlines provided by management and leadership., • Communicates proactively with internal and external partners and management. Experience Required: • Bachelor’s degree in a scientific or related field, • Experience in managing and archiving records in electronic quality management systems (eQMS), • Experience in general QA related activities, process improvement, coordination, reporting., • Works well both independently and in a team setting., • Effective communication skills, both verbally and in writing., • Critical thinking and problem-solving skills., • Possesses working knowledge of Microsoft office products (Word, Excel, Power Point, Outlook)., • Demonstrates attention to detail, flexibility, and ability to manage multiple activities to expected deadlines., • Good organizational/planning and coordination skills. Vertex is partnering with Talent Works to manage their international temporary job openings. If you are successful in your application, you will be employed by Talent Works to work on a temporary assignment at Vertex.

Human Resources Coordinator - Aermont Capital In order to apply for this position, please submit a copy of your CV to . About Aermont Aermont Capital (“Aermont”) is a European asset management group located in London, with a focus on real estate and related investment activities. The company takes an operator-oriented approach, emphasising long-term value creation opportunities for its assets and businesses. Aermont has raised five pan-European investment funds, totalling around €13 billion, from prominent sovereign wealth funds, public and private pension plans, and other institutions in Europe, the U.S., Asia, and the Middle East. The company invests in real estate and related opportunities under direct asset, corporate, and credit situations in top locations across major cities in Europe, as well as leading operating businesses in growth sectors such as film studio infrastructure, student housing, luxury hospitality and workforce housing. About the role In this role you will be based out of our London office and report to the HR Director. The HR Coordinator is responsible for managing HR policies, benefits administration, supporting recruitment, engagement and training initiatives and other day-to-day HR administrative tasks. In this role you will work closely with all our c50 employees and managers, across both our London and Luxembourg offices, in to order to ensure that best HR practices are implemented. This role is ideally suited to someone who is action focussed with a can-do attitude, excellent attention to detail and the highest level of both written and verbal communication skills. Key Accountabilities • Provide high quality HR support to facilitate resolution of everyday people queries and to ensure operational delivery of the full range of HR activities for the business., • Maintain the HR and benefits systems with any changes to employees, terms and conditions and produce appropriate letters as needed., • Work closely with the HR Director to audit, review and update all HR policies in line with current legislation and best practice., • Support the various recruitment activities and manage the onboarding and offboarding processes, ensuring we adhere to compliance processes and create a positive candidate experience., • Support the identification and deployment of learning and development programmes to build the right capabilities for our people., • Support the delivery of reward and recognition activities across the business, including the annual reward review, performance management processes and other reward related projects as needed, helping to drive a high performing and motivated team., • Organise and manage staff events and briefings and other employee engagement initiatives., • Get to know the people in the business and work to ensure there is an inclusive and diverse culture, taking the lead on D&I initiatives and projects as appropriate., • Line manage the two team assistants and work closely with the office management and other business support team members to help ensure smooth running of the office administration., • Support the finance team to administer payroll and produce a monthly payroll report to account for any starters, leavers, benefits, or changes across the business. Skills and experience • Degree qualified or equivalent experience/education preferred., • Experience working in a HR department with knowledge of the full suite of HR competency areas., • Excellent communication and stakeholder management skills, with the ability to positively engage and influence a broad range of people., • Extremely organised and dependable, with a can-do attitude., • Action orientated with an ability to work effectively under pressure, react quickly, and meet tight deadlines., • Demonstrated experience with HR systems and databases., • Strength with management information and good numeracy skills., • Highly proficient in Microsoft Outlook and strong general IT skills., • CIPD accreditation desirable but not essential. Other information • Role location: Aermont offices in Soho, London, with the option to work one day per week from home., • Competitive salary, dependent on experience., • Annual discretionary bonus, based on company and individual performance., • Participation in the pension scheme with 10% employer contribution and 2% minimum employee contribution., • 25 days’ holiday as standard, plus 3 days office closure over the festive period and English public holidays., • Comprehensive international private medical healthcare from Cigna including cover for pre-existing conditions., • £1200 a year annual wellbeing allowance, • Overseas travel insurance., • Life assurance of 7 x annual salary., • Income protection of up to 75% of salary., • Critical illness insurance for yourself and your children., • Access to a workplace nursery scheme., • Various other perks including staff lunches and events. Aermont is committed to diversity and fostering an inclusive culture for our people. We actively welcome applications from people of all backgrounds. In order to apply for this position, please submit a copy of your CV to . The deadline for applications is 22 May 2026. If you require any reasonable adjustments to be made to the recruitment process, please let us know. Should you apply to the role your personal data will be processed and held according to the terms of our Recruitment Privacy Notice.

Title of the position: Medical Administrator Reports to: Medical Operations & Excellence Manager Purpose of the job: The Medical Administrator provides comprehensive administrative and operational support to the Global Medical Organization, reporting into the Medical Operations & Excellence Manager. This role plays a critical part in enabling efficient execution of medical activities, with a strong focus on scientific events, training administration, contract management, invoicing and cross-functional coordination with Finance and other stakeholders. The position requires a high level of organizational skill, attention to detail, and the ability to manage multiple priorities in a regulated environment. Main missions and responsibilities + expected results: Accountability 1: Scientific Event (internal and external) Administration Expected result: • Under the oversight of the Medical Event Coordinator and Compliance Lead, coordinate end-to-end administrative support for scientific and medical events, including flight, hotel, restaurant, and ground transportation bookings., • Ensure all event-related arrangements comply with internal policies and applicable compliance requirements., • Maintain accurate records and documentation related to scientific events. Accountability 2: Contract and Vendor Administration Expected result: • Draft and manage contracts for the entire Global Medical Organization, including service agreements, consulting contracts, vendor agreements etc., • Liaise with Legal, and other relevant teams as required to ensure timely review and approval., • Track contract status, renewals, and documentation. Accountability 3: Invoicing Coordination Expected result: • Coordinate invoicing processes in close collaboration with the MedOp Manager, Finance and Accounting teams., • Ensure accurate and timely processing of invoices, POPs, and expense documentation., • Support the MedOp Manager in budget tracking and reconciliation activities related to medical organizational initiatives, events, projects etc. Accountability 4: Training Administration Expected result: • Provide comprehensive administrative support for medical training programs, including planning, scheduling, enrollment, and documentation., • Manage training logistics, materials distribution, material update, attendance tracking, and certification records., • Support onboarding and ongoing training initiatives for Global Medical team members., • Maintain training records in relevant systems and ensure audit readiness with specific attention to GxP related materials., • Support the maintenance of the BH Core Training Portal in collaboration with IT. Accountability 5: Onboarding and Organizational Support Expected result: • Support the onboarding of new Global Medical team members by coordinating system access, training requirements, and administrative setup., • Act as a key point of contact for administrative queries within the department., • Maintain departmental trackers, calendars, and documentation. Accountability 6: Systems and Project Support Expected Result: • Provide administrative support for system implementation and optimization projects (e.g. MI systems, PromoMats, learning platforms etc.)., • Assist with user access management, documentation, training coordination, and data maintenance., • Support change management activities related to new tools and processes. Expected competencies: • Previous experience in an administrative or operations role, preferably within the pharmaceutical, biotech, or life sciences industry., • Experience supporting medical, scientific event and training-related activities., • Familiarity with regulated environments and compliance-driven processes., • Strong coordination experience with Finance, Legal, and cross-functional stakeholders., • Excellent organizational and time-management skills with strong attention to detail., • Ability to manage multiple priorities and deadlines in a fast-paced, global environment., • Strong written and verbal communication skills., • Proficiency in MS Office and experience with enterprise systems (e.g. MI tools, content management or learning systems) is an advantage., • Professional, discreet, and service-oriented mindset

Our client, a luxury fabric and cloth brand, is seeking an experienced and highly organised Operations Coordinator to join their London head office on a permanent basis. This is an exciting opportunity for someone with experience within textiles, interiors, luxury goods, or a product-led business who thrives in a fast-paced environment and enjoys working across operations, logistics, systems, customer service, and commercial support. The successful candidate will play a key role in ensuring the smooth day-to-day running of the business, working closely with internal teams, international partners, suppliers, customers, and external stakeholders across the UK, Europe, and the US. Key Responsibilities • Coordinate and support operational processes across the business, ensuring workflows are managed efficiently and proactively., • Act as a key liaison between internal departments, external partners, suppliers, and global stakeholders., • Develop a strong understanding of business systems, operational procedures, and internal processes to support effective day-to-day operations and decision-making., • Produce regular sales, operational, and performance reports for senior management., • Prepare royalty reporting and support relationships with external design partners., • Monitor and track annual targets across territories and showroom locations., • Analyse collection performance, sales trends, and order conversion data to support commercial decision-making., • Support and maintain integrations between the company website, ERP system, and third-party platforms., • Liaise with developers and external service providers to troubleshoot issues and support operational improvements., • Manage inbound stock deliveries and oversee allocation against outstanding customer orders., • Monitor stock levels across products and sampling inventory to ensure availability and operational efficiency., • Implement pricing updates across collections while maintaining margin consistency., • Oversee order processing across the UK, Europe, the US, and selected international regions, ensuring accuracy, efficiency, and a high level of customer service., • Provide exceptional customer service support to UK, European, and US customers, responding to enquiries professionally and efficiently across orders, deliveries, product information, and operational queries., • Build strong relationships with customers, suppliers, and trade partners, ensuring a premium client experience at all times., • Support trade account setup and approval processes., • Coordinate internal scheduling, including holidays, remote working, and team calendars., • Provide cross-functional support across departments during periods of absence or peak trading periods., • Assist accounts and operational teams with administrative support where required., • Previous experience within operations, customer service, logistics, sales support, or business administration, ideally within luxury, textiles, interiors, fashion, or a creative product-led business., • Proven experience supporting UK and international customers, ideally across European and US markets., • Exceptional organisational skills with strong attention to detail and the ability to manage multiple priorities simultaneously., • Strong Microsoft Office skills, particularly Excel, with confidence working across reporting and operational systems., • Experience using ERP systems, ecommerce platforms, or integrated business systems would be highly advantageous., • Excellent communication and interpersonal skills, with the ability to build strong relationships internally and externally., • A proactive, solutions-focused, and adaptable approach to work., • Strong problem-solving skills and the ability to work effectively under pressure in a fast-paced environment., • Commercially aware with a customer-first mindset and a passion for delivering a high standard of service., • Able to work independently while collaborating effectively within a team environment., • A background or qualification in textiles, design, merchandising, business, or a related field would be advantageous.

About the Role We are looking for a highly professional, polished, and service-oriented Receptionist / Office Coordinator to become the face of our business and play a key role in ensuring the smooth day-to-day running of a busy and professional office environment. This position is ideal for someone who enjoys working in a client-facing role, thrives in a fast-paced environment, and takes pride in delivering exceptional service standards. The successful candidate will be responsible for managing the reception area, coordinating office operations, supporting internal teams, and ensuring all visitors, meetings, and administrative processes are handled efficiently and professionally. The role requires excellent communication skills, strong attention to detail, discretion, and the ability to remain calm under pressure while managing multiple priorities. Experience within financial services, professional services, luxury hospitality, or a corporate office environment would be advantageous. Fluency in English is essential. Fluency in at least one of the following languages is mandatory: French, Italian or Spanish Key Responsibilities Reception & Front-of-House Management • Act as the first point of contact for all visitors, clients, and external stakeholders, delivering a warm, polished, and professional welcome at all times., • Manage the reception area to ensure it remains immaculate, organised, and representative of the company’s professional standards., • Answer, screen, and direct incoming telephone calls efficiently and courteously., • Handle general reception and front-of-house enquiries with professionalism and discretion., • Coordinate visitor access, meeting room arrangements, and guest hospitality., • Support the smooth day-to-day running of the office and ensure operational efficiency across all administrative functions., • Act as a central point of contact for office-related requests and coordination., • Assist senior management and wider teams with administrative support when required., • Coordinate office supplies, stationery, kitchen supplies, and general workplace requirements., • Monitor and maintain stock levels, ensuring supplies are replenished proactively., • Support onboarding logistics for new employees, including desk setup and office coordination., • Manage meeting room schedules, bookings, and preparation., • Ensure meeting rooms are consistently presented to a high standard before and after meetings., • Prepare and serve tea, coffee, and refreshments for clients, guests, senior management, and meetings to a professional standard., • Operate and maintain coffee machines and kitchen facilities, ensuring cleanliness and presentation at all times., • Coordinate refreshments, catering, and hospitality requirements for internal meetings, client meetings, and company events., • Liaise with catering providers and suppliers to ensure timely delivery and quality service., • Ensure kitchen, breakout, and hospitality areas remain clean, organised, and fully stocked throughout the day., • Arrange domestic and international business travel including flights, accommodation, taxis, trains, and transport logistics., • Prepare travel itineraries and ensure all travel arrangements are accurate and well organised., • Manage last-minute schedule changes calmly and efficiently., • Manage incoming and outgoing post, deliveries, and courier arrangements., • Ensure confidential documents and packages are handled securely and appropriately., • Liaise with office suppliers, contractors, maintenance providers, and building management., • Coordinate office maintenance requests and ensure issues are resolved promptly., • Assist with procurement processes and raising purchase orders in line with company procedures., • Take ownership of maintaining a welcoming, organised, and high-performing office environment., • Proactively identify opportunities to improve office operations, organisation, and guest experience., • Support workspace improvements and office initiatives that enhance employee and client experience. They will demonstrate strong communication skills, excellent multitasking abilities, and a calm and professional manner in a fast-paced environment. Skills & Experience Required • Previous experience in a Receptionist, Front of House, Office Coordinator, Administrative Assistant, or similar role., • Experience within financial services, corporate, hospitality, or professional services environments is advantageous., • Excellent verbal and written communication skills., • Professional appearance and presentation., • Strong organisational skills with excellent attention to detail., • Ability to prioritise tasks and manage multiple responsibilities simultaneously., • Proactive and solutions-focused mindset., • High level of discretion, confidentiality, and professionalism., • Strong interpersonal and relationship-building skills., • Friendly, approachable, and professional., • Calm under pressure with a positive attitude., • Reliable, flexible, and adaptable., • Strong sense of ownership and accountability., • Team-oriented with a willingness to support colleagues across the business., • Competitive salary package, • Private medical insurance, • Supportive and professional working environment, • Opportunity to work within a prestigious financial services firm • • Career development and growth opportunities

A fantastic and rarely available role for an Executive Assistant with a strong track record of supporting high-volume international meeting and travel arrangements within financial services / investment sector. Working for a tight knit Investor Relations team (and alongside two other administrative professionals), you will support two Partner-level executives directly with additional responsibilities for a couple of Associates: Duties: • High volume calendar management: calls, VCs and in-person investor meetings with attendant document printing and preparation, • Comprehensive international travel itinerary planning and expenses, • Updating investor CRM (Dealcloud) with new contacts, meeting events and interactions, • Supporting IR Coordinator with larger projects (AGM, Webinars, PR activity) Experiences and Skills required: • Minimum two years of experience in fast-paced, sales/client development area of banking, investments, professional services, • Very strong MS Office skills (Outlook, Word, Excel, PowerPoint), • Knowledge of DealCloud (or similar IR/Sales CRM), • Ideally exposure to supporting IR activity, • Ability to embrace innovative working practices (AI/automation tools) What's on offer: • Fantastic central London location, state of the art offices, fantastic perks, • Hybrid working, • Strong team culture and values inside a very international business, • Training and development opportunities for those keen to develop down the IR pathway

Founded in 1948, Karadeniz Holding is a visionary industry leader that focuses on innovation while supporting growth with an emphasis on economic and environmental sustainability in a wide range of industries, primarily energy and shipbuilding. Operating in more than 20 countries with more than 3.000 employees from 30 different nationalities and having an installed capacity of more than 8,000 MW, the Group generates reliable and clean electricity on 4 continents with its fleet of 45 Powerships™ and 11 LNG vessels provides employment for more than 10 thousand people worldwide. Karadeniz Holding manages the Powership™ fleet under its international brand Karpowership, meets 10%-100% of the electricity needs of the countries it operates in Europe, Africa, America and Asia. With its high-capacity energy solutions, including Powership™, land-based plants and floating LNG infrastructure, Karpowership assists countries and companies in their energy transition processes. We are looking for a “Paralegal / Office Manager ” to be assigned to our “Legal” located in “London, UK.” Reporting to: Legal Manager (day-to-day) and General Manager (administrative) About the Role: We are looking for a highly organised and proactive Paralegal / Office Coordinator to support both the legal function and the general management of our growing UK office. This role is ideal for someone who enjoys being at the centre of operations acting as the office manager while bringing solid paralegal experience to support day-to-day legal work. You will work closely with the Legal Manager on standard documents, processes, and legal administration, while also supporting the General Manager and wider team in ensuring the smooth running of the London office. The position requires a hands-on, detail-oriented individual who is comfortable balancing legal support with broader organisational responsibilities, and who can take ownership of processes, coordination, and office management in a small but growing team. WHAT DO WE EXPECT? • 3–6 years’ experience as a paralegal or in a similar legal support or office management role, • Proficiency in written and spoken English is a must., • Experience in a law firm or in-house legal team preferred, • Strong organisational skills with experience in document management and process building, • Comfortable taking ownership in a small office environment, • Excellent communication and coordination skills across teams and locations, • High attention to detail and ability to manage multiple priorities, • Proficiency in Microsoft Office and document management systems Eligibility: Candidates must have the right to work in the UK. Please note that visa sponsorship is not available for this position. WHAT AWAITS YOU? Key Responsibilities: Legal Support & Processes • Assist the Legal Manager with handling standard legal documents, agreements, and correspondence, • Support and track contract lifecycle processes, including version control and execution, • Coordinate and follow up on document execution and signing processes across UK and HQ stakeholders, • Maintain, organise, and continuously improve legal document systems and records, • Drive document organisation and systematisation across legal and related business workstreams, • Support compliance-related tasks and internal legal processes Coordination & Administration • Coordinate with PAs, senior stakeholders, and HQ teams to ensure smooth workflows and timely approvals, • Organise and manage internal and external meetings, including scheduling, materials, and follow-ups, • Support the UK General Manager with meeting arrangements and ongoing administrative coordination, • Track, organise, and file invoices; follow up on approvals and support payment processes, • Assist with travel planning and logistics for team members where required Office Operations & Management • Take ownership of the day-to-day running of the London office, ensuring smooth and efficient operations, • Oversee office setup, maintenance, and ongoing office services (suppliers, facilities, and general workplace needs), • Coordinate logistics and operational matters between the London office and Istanbul headquarters, • Manage incoming and outgoing post and courier deliveries (including DHL), with tracking and proper distribution, • Arrange meeting rooms and manage on-site logistics for office activities and visitors, • Support team organisation and general office coordination, • Liaise with vendors, service providers, and building management as needed, • Support onboarding logistics and ensure office readiness for new joiners WHAT DO WE OFFER? • A high-ownership role at the centre of a growing UK office, working closely with both legal and senior management, • Direct exposure to in-house legal work, including contracts, processes, and cross-border coordination with headquarters, • The opportunity to build, organize, and improve legal and operational systems from the ground up, • A collaborative and international working environment, • Competitive salary and benefits package, • Hybrid working opportunity, • One day off on your birthday, • Professional and personal training & development opportunities, In line with our "One World" philosophy, we are adding success to our achievements with our colleagues, candidates, and all stakeholders. We are committed to providing equal opportunities for all applicants, regardless of race, religion, language or gender and we crown our success with our diversity. In accordance with the Law No. 6698 on the Protection of Personal Data, please review the Personal Data Protection Notice for detailed information regarding the processing of your personal data.

Company: Elizabeth School of London Position: Academic Coordinator Salary: £32,000 per annum Location: ON-SITE, London, Limeharbour, UK Employment Type: Full-Time Working Days & Hours: Mon-Friday, 9 AM - 5 PM (with weekend and evening flexibility if required) About the Elizabeth School of London The Elizabeth School of London (ESL) is a leading higher education provider committed to delivering relevant, high-quality programmes on campuses across six major cities, including London, Birmingham, Leeds, Leicester, Manchester, and Northampton. With a dedication to inclusivity in student recruitment, we provide personalized academic and career guidance, aiming to broaden access to higher education among underrepresented groups. We believe in the transformative power of education to make a fundamental difference to individuals and communities. Purpose of the Role The Academic Coordinator plays a key role in ensuring the smooth running of academic activities, including lecturer allocation, class scheduling, student support, planning & organising induction, on-boarding of new colleagues and other administrative tasks. Main Responsibilities Coordination and Scheduling: • Coordinate the allocation of lecturers for each cohort based on subject requirements and availability, with input from the Head of Timetabling., • Ensure that assigned lecturers have appropriate subject knowledge and expertise for each class., • Arrange cover for classes when required due to lecturer absences or other unforeseen circumstances., • Monitor class attendance and address any issues promptly., • Work with the Assessment Team to ensure timely examinations and submission of assessments., • Communicate with students regarding class schedules, assessments, and additional support sessions., • Organize additional sessions or workshops to support students' development and address their academic needs., • Act as a point of contact for lecturers' queries and concerns., • Plan & organise student induction, • Induction and orientation of new academic staff after onboarding. Additional Responsibilities Strategic Planning: • Contribute to the strategic planning and development of academic programs to ensure they meet industry standards and student needs., • Assist in the development of new courses and academic initiatives. Data Analysis and Reporting: • Analyse student performance data to identify trends and areas for improvement., • Prepare detailed reports for senior management, highlighting key performance indicators and suggesting actionable improvements. Quality Assurance: • Lead initiatives to enhance the quality of teaching and learning, ensuring compliance with accreditation standards., • Develop and implement quality assurance processes and procedures. Stakeholder Engagement: • Liaise with external stakeholders, including industry partners and accreditation bodies, to enhance the institution's reputation and collaborative efforts., • Represent the institution at conferences and academic forums. Technology Integration: • Oversee the integration of educational technologies to enhance teaching and learning experiences., • Provide training and support to lecturers on the use of new technologies and digital tools. Mentorship and Development: • Mentor and support junior staff and lecturers, providing guidance on professional development., • Organize and lead professional development workshops and training sessions. Performance Management: • Create and maintain a supportive working environment for lecturers, addressing any concerns or issues promptly., • Update track sheets for lecturer payments and HR purposes, ensuring accurate payroll processing (hourly paid lecturers, invoice, full time)., • Monitor lecturer performance and report any absence or performance issues to the AM/CAM and HR for appropriate action., • Provide constructive feedback and support to lecturers to improve their teaching effectiveness. Competencies and Expertise Essential: • Bachelor’s degree in a relevant subject area., • 2 years' experience in academic administration or coordination within a Higher Education setting., • Strong organisational and project management skills., • Excellent communication and interpersonal skills., • Proficiency in using educational technologies and administrative software., • Demonstrated ability to work collaboratively with diverse teams. Desirable: • Master’s degree in Business, Education, Administration, or a related field., • Experience in quality assurance and continuous improvement processes., • Knowledge of accreditation standards and procedures., • Teaching experience or a background in instructional design. Benefits • Annual leave (7.2 weeks), • Workplace pension scheme., • Company Sick Policy., • Statutory maternity/paternity pays., • Career development opportunities, • Training and self-development opportunities., • Gym membership discounts, • Retail discount schemes, • Cinema discounts, • Grocery discounts, • Cycle to work, • Investing and savings opportunities, • Financial wellbeing – personal debt advise., • Financial wellbeing education, • My Mind Pal (mental fitness)

Position Summary: The HR Senior Coordinator will be the first point of contact for all HR matters and provide HR generalist support to the London office. This includes supporting employee lifecycle activities, HR processes, policy implementation, reporting and providing a high-quality service to employees and managers. Key Responsibilities and Accountabilities: Employee Lifecycle & HR Operations • Manage end-to-end recruitment process in coordination with the Director, HR & Operations, • Responsible for onboarding and offboarding driving continuous process improvements, • Prepare and issue HR documentation, including offer letters, employment contracts, completion of background checks, references and ad hoc documentation as required., • Act as the primary administrator for Oracle ERP, ensuring all employee records are accurate and updated, • Initiate, track and facilitate the administrative workflow for headcount and recruitment approvals., • Act as the first point of contact for policy, procedure, and employee relations enquiries., • Escalate employee relations matters and queries to the Director, HR & Operations as appropriate., • Lead in the review and updating of HR policies and employment contracts as per UK employment law., • Liaise with external legal counsel as required, • Support the HR Director in gathering documentation required for external legal counsel liaison., • Support the implementation of GDPR and employment law changes., • Liaise with finance for monthly payroll and pension processing., • Manage benefits administration and lead on annual renewals with brokers, including improvements and new benefits offerings., • Research learning and development practices to meet organisational, departmental and individual development needs., • Identifying training needs and supporting the administration of development programs for employees., • Coordinating training delivery and tracking completion. Reporting • Produce PowerPoints, organizational charts, and HR documents for internal and group meetings., • Prepare monthly, quarterly and as required reports on key HR metrics (headcount, turnover, etc.) for UK and Group reporting., • Ensure the accuracy of data used for analysis to support leadership decisions.

🔶 Office Administrator / Service Desk Coordinator 📍 Battersea, London (Full-Time, On-Site) 💼 Heat-Plex Limited About Heat-Plex Heat-Plex is a fast-growing, premium plumbing, heating and gas company operating across London. We work with private homeowners, landlords and managing agents, delivering high standards of workmanship and customer care. We are approaching £1.5m+ turnover and are now building a stronger in-house office team to support our next stage of growth. This is not a quiet reception role. It is a key position at the centre of a busy operations team. The Role • You will be the first point of contact for our customers and engineers., • Your role is to keep the diary flowing, ensure communication is clear and professional, and help the business operate efficiently day to day., • You will work closely with our Operations Manager and leadership team. Core Responsibilities • Answer all incoming calls professionally and confidently, • Book jobs accurately into our CRM system, • Manage customer emails and respond with clear, well-written communication, • Coordinate engineer diaries and confirm appointments, • Follow up on quotations and outstanding approvals, • Support with aftercare and customer satisfaction follow-ups, • Assist with general office coordination and admin tasks, • Help maintain high standards of organisation and workflow You will play a direct role in improving customer experience and helping the company grow. What We’re Looking For We are looking for someone who: • Speaks clearly and confidently on the phone, • Writes professional, polished emails, • Is highly organised and calm under pressure, • Can manage multiple tasks without losing detail, • Is proactive and takes ownership rather than waiting for instruction, • Enjoys working in a fast-paced environment, • Wants to grow with a business, not just “do a job” Previous administrative or service desk experience is preferred. Experience in trades, property or construction environments is a bonus — but not essential. Systems Experience with: • Microsoft Office, • CRM systems (training provided), • Scheduling or diary management software What We Offer • Competitive salary (based on experience), • A growing, ambitious company environment, • Opportunity to develop into a senior office or operations role, • Supportive team culture, • Modern office space in Battersea Important This role is fully on-site. We are building a strong office culture and require someone present and engaged with the team. If you are organised, confident and ready to take ownership in a growing business, we would love to hear from you.

We’re hiring at Chiswick Clinic — but this is not a typical receptionist role. Start Date: ASAP (Ideally in May) We are a growing private dermatology and aesthetics clinic in Chiswick, West London, looking for a warm, organised and commercially aware Clinic Coordinator / Front of House Lead to become a key part of our team. This role is ideal for someone who enjoys being patient-facing, loves creating a welcoming first impression, and also has the maturity and organisation to help a high-standard clinic run smoothly behind the scenes. The successful candidate will become a central part of the clinic’s daily operations and patient journey, while also supporting the growth of the business through patient engagement, skincare education and sales. The Role You will be the first point of contact for patients and an important part of the overall clinic experience. Patient Experience & Front of House • Welcoming patients warmly and professionally., • Managing patient arrivals, check-in and check-out., • Creating a calm, friendly and professional atmosphere., • Building natural rapport with patients., • Supporting patient education around treatments, skincare and clinic services., • Encouraging patient reviews and feedback. Bookings, Calls & Patient Communication • Managing phone calls, emails and clinic enquiries., • Coordinating practitioner diaries and appointments efficiently., • Supporting patient flow throughout the clinic day., • Maintaining accurate patient records and documentation., • Processing payments, invoices and receipts accurately., • Supporting skincare product recommendations and treatment plan conversations., • Encouraging rebookings and follow-up appointments., • Assisting with promotions, recalls, campaigns and diary utilisation., • Helping drive clinic sales through skincare and treatment conversations in a natural, patient-focused way., • Supporting retail sales of prestigious skincare brands including ZO Skin Health, Obagi and Environ. Clinic Coordination & Operations • Keeping the daily clinic flow organised and calm., • Supporting communication between clinicians, therapists and patients., • Maintaining clinic systems, documents, templates and checklists., • Supporting operational administration and compliance processes., • Monitoring stock and clinic supplies. Health, Safety & Compliance Support • Supporting CQC-related processes and documentation., • Following clinic health, safety and infection control protocols., • Maintaining a clean, professional reception and waiting area., • Reporting issues or concerns appropriately. Team & Leadership Development • Becoming a reliable point of contact within the clinic., • Supporting onboarding and organisation for new team members., • Assisting with operational improvements as the clinic grows., • Developing into a future leadership role with potential progression towards Clinic Manager. We Are Looking For Someone Who Is • Warm, friendly and naturally engaging., • Organised, reliable and calm under pressure., • Professional but approachable., • Commercially aware without being pushy., • Confident using booking systems, shared documents and digital tools., • Interested in dermatology, aesthetics, skincare and patient education., • Comfortable working in a small, family-run, high-standard clinic environment., • Able to grow with the clinic long term. Experience & Skills Essential • Strong organisational and administrative skills., • Excellent spoken and written English., • Confidence speaking with patients and handling enquiries., • High attention to detail., • Ability to prioritise effectively in a busy clinic environment. Desirable • Previous experience in a private clinic, aesthetic clinic, dental practice, private GP or premium hospitality environment., • Skincare product knowledge., • Experience with clinic booking systems or CRM platforms., • Interest in aesthetics, skin health and preventative care. Location & Working Pattern • Chiswick Clinic, West London (W4)., • 4 days per week., • Typically Monday to Thursday, with some flexibility., • Ideally based locally or within approximately 30 minutes’ travel time of the clinic. What We Offer • Competitive base pay., • Commission on top of salary and performance-based incentives., • Ongoing training and development., • Training opportunities with prestigious skincare brands including ZO Skin Health, Obagi and Environ., • Supportive, family-run clinic environment., • Clear opportunity to grow into a future Clinic Manager role. Apply • Please send your CV along with a short message explaining why you feel this role would be a good fit for you.

PICKER/PACKER/STOCK ROOM ASSISTANT STOCK/ORDER FULFILMENT • Work with Ecom and retail and warehouse teams to ensure that all shipped orders are dispatched within the given timeframes, following the required procedures and within the packaging and brand guidelines., • Work through order allocation ensuring relevant teams are responsible for dispatch., • Create shipment paperwork across retail, Ecom and assists on wholesale ensuring the documentation is up to date and accurate., • Be responsible for managing packaging and stationary quantities, working with the Stock and Finance Coordinator to allocate where required, • Assist with shopping team to coordinate stock for trunk shows and events, • Ensure that order fulfilment is accurately tracked in Shopify through automatic and manual processes. STOCK CONTROL • Be responsible for stock accuracy in store, ensuring the processes and procedures for stock movements are followed end-to-end., • Perform regular stock checks and work with Stock and Finance Coordinator to reconcile any errors, • Ensure that all retail streams are reflecting the sales plan and ensure stock availability is reflected across store and DC’s., • Check and book in deliveries ensuring that inventory data is correct and discrepancies are reported and rectified in coordination with relevant stakeholders, • Administrate stock transfers ensuring that movements are tracked end-to-end., • Work with key stakeholders to reconcile stock movements and ensure that stock is transferred from internal locations in line with shipment deadlines, following delivery and administrative procedures., • Coordinate stock takes and report to key stakeholders on discrepancies and errors., • Maintain Stock room standards, • Perform regular packaging checks to report to the Store Manager to ensure stock levels are maintained., • Submit weekly replenishment requests to the warehouse and promptly report any discrepancies between requested and received units, • Ensure product ticketing is correct and reflects most relevant information, • Check and book in deliveries ensuring that inventory data is correct, and discrepancies are reported and rectified in coordination with relevant stakeholders, • Coordinate with internal teams to oversee necessary items are sent for dry-cleaning or exited from stock according to company standards., • Work with internal teams to support requests championing the important of saleability of stock LOGISTICS • Liaise with courier companies to mitigate potential delays or service interruptions., • Be first point of contact for courier services to provide export and entry paperwork., • Inputting data and updating Ship Station and other shipping platforms for easy access of product information., • Work with cross-functional teams to provide updates on Returns Request to support sales team to reduce returns rates., • Creation of returns paperwork optimising the use of courier options., • Administrate the stock returns procedure following system and reporting requirements., • Update Shopify customs product information. Who we are looking for: • Highly computer literate in Office 365, especially Excel., • Self-motivated and able to demonstrate using initiative, • Excellent written and verbal communication skills, • Highly organized with great time management, • Experience of analysis and interpretation of information and data., • Numerate, • Enjoys a fast paced environment and is comfortable working under pressure, • A fast learner, who is proactive and takes ownership of allocated tasks, • Good problem solving skills Please apply with a covering message stating your salary expectations and confirming that you have the right to work in the UK without restriction.

Job Title: Senior Clinic Coordinator Location: Hampstead, London (close to Chalk Farm Tube Station) Salary: £32,000–£36,000 per annum (DOE) + progression Type: Full Time Working Hours • 11:00–19:30 (1 hour lunch), • Full-time, • Includes weekend work (roughly 2 weekends per month (Saturday & Sunday Inclusive), with time off in the following week) About the Clinic A luxury, independent aesthetic clinic based in the heart of Hampstead is looking to bring in a Senior Clinic Coordinator to support the continued growth of the business. This is a beautifully designed, high-end clinic with a strong focus on patient experience, attention to detail, and delivering exceptional results in a calm, boutique environment. The team is close-knit, supportive, and takes real pride in what they do. This is not a high-volume, rushed clinic. It’s about quality, relationships, and doing things properly. About the Role This is more than a front of house role. You’ll be the operational heartbeat of the clinic, owning the patient journey, managing the diary, and ensuring everything runs smoothly day to day. You’ll work closely with the Clinic Manager and Founder, with real opportunity to grow into a second-in-command position as the business continues to expand. This role would suit someone confident, well-presented, and naturally personable. Someone who communicates well, takes ownership, and isn’t afraid to speak up when something needs improving. A background in aesthetics is ideal, but candidates from luxury hospitality, dental or high-end customer service will also be considered if they understand premium client experience. Key Responsibilities • Own the end-to-end patient journey, ensuring every interaction is professional, warm, and seamless, • Manage practitioner diaries, optimising bookings and resolving scheduling challenges, • Handle enquiries via phone, email, and social media in a timely and knowledgeable manner, • Maintain a high level of clinic presentation at all times, reflecting a premium brand, • Oversee patient billing, payments, and end-of-day financial reconciliation, • Manage stock levels and supplier relationships, ensuring the clinic is always fully prepared, • Support smooth daily operations alongside the wider clinic team, • Uphold clinic standards, policies, and procedures, • Work towards performance targets set by the Clinic Manager About You • 3–5 years’ experience in a senior front-of-house, coordinator, or administrative role, • Ideally from aesthetics, private healthcare, dental, or a luxury customer-facing environment, • Highly organised with strong attention to detail, • Confident communicator who is professional, well presented, and personable, • Calm under pressure and able to solve problems proactively, • Takes ownership and enjoys responsibility, • Understands what exceptional, high-end client experience looks like What’s on Offer • £32,000–£36,000 salary (DOE), • Clear progression within the role, • Staff treatment benefits, • 28 days holiday (including bank holidays), • Pension scheme, • Opportunity to grow within a respected, independent luxury clinic Why Apply This is a brilliant opportunity to step into a senior, visible role within a growing, high-end clinic where you can truly make your mark. If you’re confident, organised, and love delivering a premium client experience, this role gives you the chance to take ownership and grow with the business. Follow Aesthetic Search on LinkedIn to stay updated on our latest roles.

About the client Our client is a confidential leading international integrated energy company with a strong global project engineering capability, currently driving an ambitious energy transition programme spanning CCS/CCUS, renewables, and hydrogen alongside its traditional oil and gas portfolio. The Basingstoke engineering office is a fully integrated project execution hub delivering multi-discipline engineering across all phases of complex projects worldwide, with a dedicated Subsea Systems department at its core. Project scope The assignment is based within the client's Basingstoke Subsea Systems department, providing Flow Assurance technical leadership across multiple concurrent international oil and gas projects — from feasibility and concept development through FEED, detailed engineering, and handover to operations. The role also extends to CCUS projects, covering CO₂ transportation system assessment and thermo-hydraulic studies specific to CO₂ transport. The Senior Engineer will operate as both a technical lead and a Discipline Project Lead (PDL), accountable for Flow Assurance deliverables across assigned projects and responsible for mentoring junior engineers within the discipline. The client operates a hybrid working policy: up to 12 working days per month from home are available, enabling approximately 60% remote working. Role overview To provide senior Flow Assurance technical leadership across the full project lifecycle — from conceptual studies through FEED, tendering, detailed engineering, and operations support — ensuring technical rigour, cross-discipline integration, and compliance with applicable standards across the client's international oil and gas and CCUS projects. Reporting line: You will report to the Flow Assurance Coordinator and the Chief of Subsea Systems, and work in daily coordination with discipline engineers, interface disciplines (Pipelines/Subsea, Process/Facilities, Operations), contractors, and reservoir and laboratory teams. Key responsibilities Technical delivery • Prepare all Flow Assurance technical documentation across project phases: conceptual study, FEED, tendering, contract package preparation, detailed engineering, and operations, • Review and approve FEED, tender, and detailed engineering deliverables prepared by contractors for the Flow Assurance discipline, • Identify, define, and analyse complex multiphase hydrocarbon transportation schemes, • Assess CO₂ transportation systems, evaluate operating envelopes, and support thermo-hydraulic studies for CCUS projects, • Provide technical support to interface disciplines — Pipelines/Subsea, Process/Facilities, Operations — ensuring integrated solutions across all project phases, • Support operations and troubleshoot start-up and commissioning issues as required Procurement & contractor management • Follow up supplier calls for tender and selection processes: qualifications, clarifications, and technical recommendations for the Flow Assurance discipline, • Manage interfaces with reservoir engineering and laboratory teams throughout the project lifecycle Project leadership & PDL duties • Act as Discipline Project Lead (PDL) on assigned complex projects: perform technical and administrative PDL functions, • Proactively identify and report manhour and schedule variations due to scope changes; escalate to the Flow Assurance Coordinator and Chief of Subsea Systems, • Support the Flow Assurance Coordinator and Chief of Subsea Systems in preparing manhour estimates for new proposals, • Liaise with engineering disciplines throughout the project execution phase; coordinate and manage cross-discipline interfaces Standards, mentoring & continuous improvement • Ensure awareness of and compliance with international standards and codes applicable to Flow Assurance, • Advise on correct interpretation and application of company internal standards and HSEQ policies; develop new standards as required, • Mentor engineers within the Flow Assurance team; contribute to knowledge sharing and continuous improvement across the discipline, • Support technical and safety reviews: HAZOP, HAZID, risk assessments, design and safety reviews Key deliverables • Flow Assurance technical documentation delivered on schedule and to the required quality standard across all assigned project phases, • Contractor and FEED deliverables reviewed and approved within defined timescales, • Manhour estimates and variation forecasts provided accurately and proactively, • PDL functions performed rigorously across assigned complex projects, • Junior engineers mentored with structured guidance and discipline knowledge transfer Requirements Education • Degree in Engineering with graduate-level knowledge of thermodynamics and fluid dynamics — petroleum, chemical, mechanical, or related discipline Experience Must-have: • Extensive experience as a Flow Assurance Engineer across the full project development lifecycle — from concept development through FEED, detailed engineering, and handover to operations, • Proven capability in identifying, defining, and analysing complex multiphase hydrocarbon transportation schemes, • Experience performing technical review of Flow Assurance documentation produced by team members and contractors, • Experience with Technical Audit and Design & Safety Reviews — HAZOP, HAZID, Risk Assessment, • Ability to manage complex and diverse assignments with a high degree of independent technical judgement Nice-to-have: • Operational experience (commissioning, start-up, or production support), • Experience on CCUS projects — CO₂ transportation system assessment and thermo-hydraulic modelling Technical skills • Proficient with Flow Assurance simulation software: OLGA, PVTSim, Multiflash, Pipenet, Pipesim, Hysys, Unisim, • Familiarity with programming languages (Matlab, C++, Python) — an advantage, • Strong understanding of international codes and standards applicable to Flow Assurance and subsea systems, • Knowledge of HSE and technical risk integration into engineering and project solutions Soft skills • Strong technical leadership and engineering judgement — able to operate independently at senior level, • Effective communicator across disciplines, stakeholder levels, and cultures — both laterally and vertically within the organisation, • Collaborative and multidisciplinary approach to project delivery, • Structured task prioritisation and ability to manage concurrent workstreams under pressure, • Fluent English — mandatory

The Recruitment Coordinator will be confident, professional and friendly in their approach when guiding candidates through the day and other selection stages, as required. Providing highly efficient and responsive administrative support to our Returners Recruitment team. Supporting Returners Recruit

Are you a highly organised and proactive professional with experience supporting office operations, workplace coordination, and administrative functions? We are seeking an Operations Coordinator to oversee front-of-house services, support office operations, and help deliver an exceptional workplace

The Interim Recruitment Coordinator will support the recruitment process within the Human Resources department of a not-for-profit organisation. Based in London, this temporary role involves managing candidate pipelines and ensuring a seamless hiring experience. Client Details A fantastic charity based in Central London, offering hybrid working. Description Coordinate end-to-end recruitment processes, ensuring smooth transitions between stages. Post job advertisements on relevant platforms and track applications. Screen CVs to identify suitable candidates and present them to hiring managers. Schedule interviews and manage communication with candidates. Maintain accurate records of recruitment activities within the applicant tracking system. Support the onboarding process by liaising with successful candidates and internal teams. Provide administrative support to the Human Resources team as required. Build positive relationships with internal stakeholders and external partners.Profile A successful Interim Recruitment Coordinator should have: Previous experience in recruitment or a similar role within Human Resources. Strong organisational and administrative skills with attention to detail. Proficiency in using applicant tracking systems and job posting platforms. Excellent communication and interpersonal skills. Ability to manage multiple tasks and meet deadlines effectively.Job Offer An hourly rate of £14.00 to ...

Streetworks Coordinator London 3-month rolling contract £28 - £32 per hour, inside IR35 Are you a Streetworks Coordinator looking for a new challenge? An opportunity has arisen for a Streetworks Coordinator, to join a busy client in London. This is a full-time contract position. The rate on offer is £28 - £32 per hour. Flexible working arrangements are available. Key Responsibilities: ·Assist in the management and development of administrative systems and procedures for the NRSWA, as amended by the TMA, and the permit schemes to ensure permit applications are correctly received and assessed. ·Manage the interface between utility works and other projects taking into consideration wider implications on the network. ·Assess permit applications for accuracy and potential breaches of the NRSWA, TMA and the permit schemes, discussing details with the works promoters where these do not comply and applying judgement as to any subsequent action, including implementation of the fixed penalty notice (FPN) process to drive improvement and thereby the potential for coordination, granting or refusing Permit Applications in line with the requirements of the permit scheme applying relevant conditions where applicable. ·Undertake continuous monitoring of Permit applications, major projects, and programmes to identify works clashes and collaboration opportunities, based on system ad...

Workplace Coordinator – Facilities Management 📍 Based near Liverpool Street Station 🕗 Hours: 8:00am – 5:00pm (Monday to Friday) 💷 Pay Rate: £21.90 per hour 🏢 Large FM (Facilities Management) Company Role Overview A leading FM company is seeking a professional and highly organised Workplace Coordinator to support the smooth day-to-day running of a corporate site near Liverpool Street. This is a front-facing role focused on workplace experience, facilities coordination, client support, and operational administration. Key Responsibilities * Act as the main point of contact for workplace and facilities-related queries * Coordinate meeting rooms, desk bookings, visitor management, and hospitality requests * Support the Facilities Manager with daily operations and site compliance * Raise and track reactive maintenance jobs through CAFM systems * Liaise with contractors, cleaners, security, and building management teams * Ensure office areas are maintained to a high standard at all times * Manage office supplies, stationery, and workplace services * Assist with health & safety checks, audits, and compliance records * Deliver excellent customer service to staff, clients, and visitors Requirements * Previous experience in workplace coordination, facilities, front-of-house, or office management * Strong administrative and organisational ski...

Following an internal promotion, we have an exciting opportunity for a Hearings Coordinator in our Hearings team to play a central role in the provision of coordinated administrative support before and after hearings. The Hearings Coordinator will identify and resolve problems which arise during the

This is an exciting opportunity for a Careers Coordinator to join our Careers Department.The Careers Coordinator supports the work of the Careers Department by providing high quality administrative, logistical and organisational support across all Key Stages.The post holder contributes to the

As our Sales Coordinator, you will be instrumental in providing administrative and operational support to the Sales Team with a specific focus on delivering exceptional service to our domestic and international clients, guests and business partners.You will be passionate about providing flawless adm

Do you want to provide critical systems and logistical support for our growing and ambitious education charity? The Finance and Operations Coordinator is responsible for managing our day-to-day financial systems, overseeing the running of our database and website, and providing administrative suppor

Income Coordinator Salary: £24,509 per annum plus opportunity to earn up to 5% performance related pay Part-time, 28 hours per week across five days (working arrangement to be agreed). Office based Contract: part-time, permanent Location: Hale Village, London, N17 Newlon Housing Trust is a successful charitable housing association and one of the major providers of new affordable housing in north and east London. We have an opportunity for an experienced administrator to join us in this customer delivery role within our Income team. With responsibility for monitoring, managing and collecting lower level, early stage, former tenant and sundry debts, you will ensure effective liaison with residents and partners such as debt collection agencies and internal departments and that all administration records and systems are accurately maintained. You will also undertake other general administrative duties including taking minutes, arranging meetings and managing post streams. You will have proven experience successfully delivering administrator duties in a customer service delivery environment and have some knowledge of the principles of debt recovery. First class communication skills are essential, along with th...

Administrative Coordinator - Battersea - £30,000 - £35,000 DOE Our client, a boutique property and land auction house, are looking for an Administrative Coordinator to join their growing business. They specialise in both commercial and residential property sales. The successful candidate will play a key role in ensuring the smooth running of daily administrative tasks and supporting their marketing efforts. Key Responsibilities • Work closely with the Director and the Executive Assistant to support day-to-day office operations., • Manage internal and external correspondence (phone calls, emails, letters, packages)., • Assist with weekly auctions by:, • Uploading property stock to our website and ensuring all details are accurate. Keeping records of our online bidders and updating internal databases., • Perform data entry tasks, including updating property records and databases., • Oversee the inventory of office supplies and ensure smooth office operations. Launch new property listings on various portals, including Rightmove, OnTheMarket, Zoopla, and the Barney website., • Order "for sale" boards and place local advertisements., • Arrange professional drone photography for properties., • Create and maintain marketing brochures and other promotional materials., • Run social media accounts, including Instagram, LinkedIn, and TikTok., • Assist t...

Serves as principal point person in coordination with leaders and administrative team on broader organizational management and business processes across function/geography, including town hall meetings, communications, and project coordination. Serves as a partner and key stakeholder for the functio

Job Title: Network Coordinator Location: Romford, Essex Salary: Grade 6- £38,058 - £41,442 pa Job type: Full time, Permanent About us: With its excellent transport links into central London, extensive town centre regeneration and the highest concentration of green space anywhere in London, Havering has a unique offer as a place to live, work and visit. About the role: The main purpose of the role is to be part of the Network Management Team & assist the Network Traffic Manager in the delivery of LBH's Statutory Network Management Duty under the Traffic Management Act 2004, (TMA 2004) in an effective and efficient manner. You will be ensuring continuous improvement in reducing congestion on Havering's road networks, and that of adjoining authorities in accordance with the Council's Network Management Duty under the TMA 2004. Key Responsibilities: Network Management • Coordinate network activities to ensure minimal traffic disruption, permit compliance, reinstatement compliance, traffic management compliance, permits & revenue. Network Advice - Provide professional advice / instructions to all stakeholders, who include all Emergency services, TFL, Highways England, all statutory undertakers and their respective contractors, other Local Authorities plus all internal Council departments who carry out works on the public highway. This role would also require responding to queries/enquiries/complaints from members of the public, Councillors, internal & external bodies in regard to street work issues received via email, CRM system letters, appeals from Fixed Penalty Notices & other media Permit Schemes • Provide expert guidance on the London Permit Scheme and manage the serving, receiving, and coordination of highway permits. Systems Management, • Develop and review systems including Electronic Transfer of Notices (ETON), National Street Gazetteer (NSG), and Mayrise/Yotta. Stakeholder Engagement, • Act as a point of contact for emergency services, TfL, National Highways, statutory undertakers, and the public. Statutory Compliance, • Ensure all street works processes comply with current and proposed legislation and meet National Standards for monthly data submissions. Please note this is not an exhaustive list, to see a full job description, please visit our website. About you: Experience: Detailed knowledge of New Roads & Street Works Act legislation Detailed knowledge of the new Traffic Management Act legislation Detailed knowledge of the London Permit Scheme (LOPs) Knowledge of legislation relevant to the service Good knowledge of Health & Safety and CDM regulations, to be able to carry out risk assessments and take remedial action where necessary. Experience of technical skills associated with the relevant service area. Evidence of successful innovation, initiative and consistent achievement in either a public sector or private sector environment. Experience of developing good working relationships with a wide range of internal, external bodies and customers as part of developing effective service delivery. Comprehensive knowledge of the service area and an ability to assess the impact of legislative and / or administrative changes affecting the service. Knowledge of the requirements of relevant Health and Safety legislation. Minimum 5 years working within Local Authority environment or utility industry Detailed Knowledge of ETON systems. Qualifications: Valid New Roads & Street Works Accreditation, supervisor level Units 1-16 This role is the equivalent to an HNC in civil engineering, therefore the post holder should hold this qualification or equivalent Additional Information: The closing date for the receipt of applications is 29/5/26, however interest in this job may be high and we therefore reserve the right to close the vacancy early. You will be notified if your application has been successful. Interview date to be confirmed. We want everyone to choose Havering. When you apply for a job with us, your application is considered on its merits regardless of your age, disability, ethnicity, faith, gender identity or sexual orientation. Our residents and service users come from all walks of life, and so do our employees. Find out what it means to Choose Havering. The London Borough of Havering has important responsibilities for safeguarding and promoting the welfare of children, young people and vulnerable adults. If you are appointed to a job that involves working with these groups, you may be subject to a Disclosure and Barring Service (DBS) check. Please attach your supporting statement, explaining in no more than x2 A4 sides why and how you meet the criteria for this role. We practice anonymised recruitment. Please ensure that you remove all personal information from any documents that you upload. Please click on the APPLY button and you will be REDIRECTED to the Council's careers page. Candidates with the relevant experience or job titles of; Road Networks Coordinator, Highway Networks Coordinator, Traffic Reduction Coordinator, Street Works Coordinator, Street Works, Civil Engineering Coordinator, Civil Engineer may also be considered for this role. TPBN1_UKTJ

The Coordinator will develop a clear understanding of the team’s requirements and objectives, be proactive in attitude and supportive to the team at all times. The Campaign Coordinator is a media focused role that also provides administrative support to the wider Client Servicing team. Assist the

A healthcare trust in Central London is seeking an Administrative Team Coordinator to support the Single Point of Access Team.

We are seeking an Administrative Team Coordinator to support the Single Point of Access (SPA) Team at The Medical Centre, Woodfield Road, W9 3XZ.