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About Us: We are part of a leading international group of fertility specialists, including CREATE Fertility and IVI London, providing world-class reproductive healthcare across the UK. Our clinics are at the forefront of innovation, offering Natural and Mild IVF meaning, gentler, safer approaches that use little to no fertility medication alongside a full range of advanced treatments, including IVF, IUI, ICSI and fertility preservation. Together, we are committed to evidence-based treatments, cutting-edge technology and personalised, patient-focused care helping to give every patient the best possible chance of success. Job Description: The Patient Coordinator is responsible for supporting new patients through their treatment journey, from enquiries to initial consultation and through to treatment completion for a fixed term period of 1 year. They are the service and care provider for each new patient. They are accountable for championing the delivery of the core values of IVI RMA delivering service excellence, achieving targets and KPIs and positive management of the entire patient journey. As a key first point of contact, you will ensure every interaction is welcoming, professional and aligned with our high standards of care. You'll play an important role in supporting the patient journey and assisting the clinical teams, while maintaining effective communication across the wider multidisciplinary group. Key Responsibilities • Develop a strong understanding of the clinic’s services to support sensitive and accurate communication with patients., • Welcome all patients, visitors, and contractors to the clinic, ensuring a warm, professional, and reassuring experience., • Provide treatment quotations and clear explanations of associated costs, ensuring patients understand their options and feel confident in their next steps., • Support patients throughout their journey from first enquiry to follow-up helping them feel informed, supported, and cared for at every stage., • Manage visitor check-in, issue passes, and maintain accurate records in line with safety and security procedures., • Keep reception and waiting areas clean, well-presented, and fully stocked creating a calm and comfortable environment., • Provide up-to-date and accurate information in person and by phone to patients, prospective patients, and healthcare professionals. Escalate clinical queries where appropriate., • Process payments and, where needed, follow up on outstanding balances in line with clinic policy., • Assist the wider team with administrative tasks such as producing letters, reports, and posters., • Update patient case notes and electronic records with care and accuracy, safeguarding confidentiality at all times., • Maintain the integrity of the clinic's patient database — checking details, producing labels, and correcting records where necessary., • Manage appointment changes when requested by patients or staff, ensuring schedules are updated correctly., • Support the team during patient-facing events such as open evenings., • Open and distribute daily post in a timely and secure manner., • Maintain focus and attention to detail while working with sensitive data, even under pressure., • Take accountability for your own performance and personal development, including appraisals and goal setting., • Complete all mandatory training and ensure records (e.g. fire safety, workstation assessment) are kept up to date., • Uphold patient confidentiality in accordance with HFEA regulations, GDPR, and clinic policies., • Follow all data security protocols, including the safe handling of sensitive information and access to systems. Knowledge & Experience • Experience delivering high-quality customer service in a front-of-house or client-facing role, • Skilled in using word processing and office software, • Able to manage a varied workload independently and with good time management, • Experience in a healthcare or clinical environment (desirable) Skills • Excellent interpersonal and customer service skills, • Strong organisational and problem-solving ability, • Comfortable working in a fast-paced, team-based environment, • Calm and professional when dealing with sensitive or challenging situations, • Confident using IT systems, data entry, and patient record management, • Fluent in spoken and written French (desirable), • Able to prioritise tasks and work independently without supervision Personal Attributes • Professional and approachable at all times, • Clear, confident communicator with good attention to detail, • Discreet, respectful and trustworthy with confidential information, • Adaptable, proactive and open to change, • Positive and collaborative mindset

My client is a leading and award-winning law firm with an impressive client base, who are looking to recruit a Learning & Development Coordinator into their wider HR team, in the London office on a permanent basis. The Learning & Development Coordinator will be responsible for providing administrative and operational support within the L&D and Legal Education space, working closely with Lawyers and the wider team. The key duties will include: • Responsible for creating attendance surveys, running the reports and inputting, updating and maintaining the attorney training records in the London office, • Checking weekly and monthly training reports and making any required adjustments on the Firm’s tracking system, • Creating attorney development onboarding and leaver checklists, • Assisting with arranging Practice Group trainings (attorneys and trainees) including Attorney Training Calendar, booking rooms, issuing calendar invitations, updating training tracker, • Issuing compliance courses to new attorneys and tracking completion, • Providing training reports for attorneys on their training compliance, • Assisting with England & Wales license regulatory requirements i.e. Continuing Competence, • Creating CLE training accreditation applications and liaising with peers to ensure London training is accredited for global admitted attorneys and filing materials, • LMS administration including and not limited to creating events, lessons, learnings paths and applying training credits The ideal candidate will have experience in a high-volume HR or L&D administrative role, as well as having a proactive and professional approach and good knowledge of HR and LMS systems. The ideal candidate will have exceptional communication skills and offer a personable and efficient approach to their workload.

Radley have been proud architects of luxurious British handbags and accessories for over 25 years. Known for our leather expertise and enduring quality, we expertly blend iconic design and exquisite craftsmanship with exceptional value. Our London HQ is home to our in-house Design team, who are inspired by the natural world, luxurious fine leathers and the remarkable women who wear our bags. Each design is then responsibly made by our family-run manufacturing partners, in the expert hands of three generations of artisan craftspeople. Senior Product Development Assistant (MAT Cover) - Product Development As Senior PDA you will provide essential administrative support to the PD Team and be responsible for the smooth running of the critical path, full product cycle and product sample management. You will play a key role in contributing towards creating the best possible product for our customers. Liaising with an international supply chain and global sales teams you will develop product and raise purchase orders in line with the critical path to ensure on time delivery. You will be proactive in responding internally and externally to product information requests and maintain positive relationships throughout. Key Responsibilities • Assisting the Senior PDs with developing product, contributing to building the range. Actively participating during the range selection process, to ensure the accurate capture of all information for internal records for the business., • Leading all product development for Radley’s Licensing categories, being the main point of contact for product information, liaising between the license suppliers and our Licensing and Travel Manager., • Track progress of product development stages, daily communication with our supply base ensuring deadlines are met, information delivered is accurate and up to date and reporting any issues or delays. Able to proactively problem solve with any issues., • Maintain accurate and comprehensive records of product details on Radley systems: Bombiix, BC, range plans and PIM, through the critical path up to launch, supporting the communication of key product information and launch activity through to ex-factory., • Bulk production purchase order raising and management. • Understanding design specs to get the best possible pricing and product from suppliers in price negotiations., • Meeting coordinator for the PD Team. Actively contribute to team meetings, engaging with senior PDs and the wider team. Proactively providing data and reports to support the PDs. Working with PDs on decision making, next steps and product review. • Comp shops and SWOT reports – understanding competitors’ assortment in the marketplace, key price points and key ranges., • • Managing the sample management and ordering process for internal teams., • Provide clear and effective support to both internal and external customers, addressing their needs and responding promptly. Skills & Experience • 2-3 years experience within a similar role., • Meticulous attention to detail and strong organisational skills., • Great time management skills, able to prioritize workload and communicate clearly on upcoming deadlines., • Comfortable working in a fast-paced environment and works well under pressure., • Flexible attitude and commitment to getting the job done. Proactive and able to anticipate the needs of the team., • Communication: the ability to convey information clearly to internal and external stakeholders., • Microsoft 365 experience (Word, PowerPoint, Excel, Outlook, Teams, SharePoint). Benefits & perks • Competitive salary & performance-based incentives, • Generous staff discount on Radley products, • Opportunities for professional development & training, • Enhanced annual leave (incl. holiday buy), • Sickness Pay, • Life Assurance Cover, • Virtual GP, • Healthcare Cash Plan of up to c.£900 per year, • Employee Assistant Programme, • Wellbeing App (Thrive), • Company Bonus, • Time in Service Rewards, • Sample Sales, • Special Occasion Gifts, • Cycle to Work Scheme, • Electric Vehicle Scheme, • Season Ticket Loan, • Summer Fridays At Radley, we strive to create, promote and live an inclusive culture. We’re committed to social equity and actively work to make impactful changes across our business to become diverse and celebrate one another’s differences. We encourage a supportive and open environment for anyone that steps through our doors at our Service Centres, Distribution Centre and Stores. We know that diversity in a business only makes it stronger, so our People team are clear on how to conduct an inclusive recruitment campaign. Our job posts always go through a gender-bias decoder before going live, we will always consider alternative inclusive job boards, and we will remain open to considering flexible working options. We won’t ask for specific qualifications unless it’s absolutely critical to the success of the role and we already actively participate in external schemes to bring in future talent from diverse backgrounds. We are #Proudtobe Radley. We’re proud to offer a competitive and ahead-of-the-curve remuneration and benefits package, some of which we share here. If you are shortlisted as having the skills required for this role then we’ll openly share our salary banding with you ahead of moving forward to the next stage. For some time, we have actively stopped asking candidates their salary expectations at interview where it isn’t necessary to do so, we want to pay an individual for the job based on their experience and ability and not limit some groups who may undervaluing themselves.

PA & Office Coordinator London | £35,000–£40,000 (pro rata) Hybrid Temp - Perm We’re seeking an energetic, highly organised PA & Office Coordinator to step in on a temporary basis and keep our London workspace running smoothly. If you’re proactive, people-focused, and love being at the centre of a buzzing, collaborative office, this role is for you. As the go‑to person for office operations, team culture, and day‑to‑day coordination, you’ll help create a warm, welcoming environment where people love to work, connect, and thrive. What You’ll Be Doing 📝 Administrative Support • Work closely with Executive Assistants to keep processes aligned., • Provide admin support across scheduling, expenses, record‑keeping, and travel coordination., • Manage logistics for internal and external events., • Monitor shared inboxes and ensure timely responses., • Keep data accurate across our systems (HubSpot CRM, Asana)., • Support small projects and ad‑hoc tasks that help the organisation run smoothly. 🏢 Office Management • Oversee the daily running of the office to ensure it’s productive, tidy, and welcoming., • Act as the first point of contact for the landlord, suppliers, maintenance, and facilities., • Manage meeting room bookings, visitor logistics, and office‑wide communications., • Maintain our booking systems (Kadence + Joan) and support with user setup and queries., • Plan and deliver engaging team socials, activities, and community moments., • Champion a positive, inclusive office culture that blends productivity with fun., • Collaborate with the People Team and our “Chief Fun Officers” on events and initiatives., • Coordinate logistics for workshops, large meetings, and major events such as London Climate Action Week — including travel, accommodation, room setups, and catering. About You You’ll be great in this role if you’re: • Experienced in a similar PA, Office Coordinator, EA, or admin role, • Exceptionally organised, proactive, and comfortable juggling multiple priorities., • A confident communicator with strong interpersonal skills and excellent written English., • A natural community‑builder who enjoys creating moments that bring people together., • Positive, solutions‑focused, and happy working collaboratively., • Someone who enjoys being in the office 3–5 days a week and thrives around people. Why You’ll Love This Role You’ll have the chance to shape the atmosphere of a friendly, mission‑driven workplace — supporting people, solving problems, and bringing energy to the office each day. No two days look the same, and your impact will be felt across the whole organisation.

Project Assistant (IT PMO – Insurance) | London £50,000 - £70,000 City of London We are looking for a highly organised and proactive Project Assistant to join our UK IT team, supporting the CIO and Product/Project Management function in delivering a portfolio of strategic technology initiatives. This is an excellent opportunity for someone with IT PMO experience within the insurance sector who thrives in a fast-paced, delivery-focused environment and is passionate about enabling successful project outcomes. 📍 Location: London (hybrid working) The Role As a key member of our IT PMO ecosystem, you will play a vital role in supporting the governance, coordination, and delivery of IT projects. You’ll work closely with Product Managers, Project Managers, and senior stakeholders to ensure projects are delivered in line with PMLC and SDLC frameworks, with a strong emphasis on structure, reporting, and control. What You’ll Be Doing • Provide hands-on coordination and administrative support across a portfolio of IT projects, • Partner with the CIO, Product Managers, and Project Managers to support planning, tracking, and milestone reporting, • Maintain core PMO artefacts including RAID logs, status reports, action trackers, and governance documentation, • Support end-to-end delivery processes aligned to PMLC and SDLC, including:, • Requirements tracking, • Sprint planning preparation, • Testing coordination, • Release readiness, • Prepare high-quality materials for steering committees and governance forums, • Coordinate meetings across business and technology teams, including third-party vendors, • Track dependencies, risks, and timelines to help ensure successful delivery, • Work closely with the IT PMO to adopt and embed evolving project management standards and best practices What We’re Looking For • Experience in a Project Assistant / PMO / Project Coordinator role within IT, ideally in the insurance or financial services sector, • Strong understanding of IT PMO environments, governance, and delivery frameworks, • Working knowledge of PMLC and SDLC methodologies, • Excellent organisational skills with the ability to manage multiple priorities, • Strong stakeholder communication skills, both written and verbal

FACILITIES & WORKPLACE SERVICES COORDINATOR Our client is a leading boutique financial services & technology firm with several offices worldwide. We are looking to hire a Facilities & Workplace Coordinator to work in the busy and vibrant London office in the city. This firm is deeply rooted in hiring the best talent and setting the highest industry standards. With a commitment to rewarding hard work, the team culture is also friendly, informal, collaborative, innovative and entrepreneurial. This role is filled with plenty of opportunities where you will be able to make a significant impact to the business. Please note this role is based on site 5 days a week in the London office. The Facilities & Workplace Services Coordinator supports the smooth, safe, and efficient operation of the workplace. The role focuses on facilities management, vendor coordination, health and safety compliance, workplace administration, and employee support. The coordinator works closely with internal teams, building management, and external suppliers to ensure the office environment is well maintained and fully operational. Workplace Operations • Monitor the Workplace Services (WPS) inbox, responding to queries and coordinating requests., • Conduct daily checks across office floors to ensure systems, equipment, and spaces are functioning correctly., • Communicate with HR, IT, and other teams regarding office issues or maintenance needs., • Organise and audit critical spare parts, keeping stockrooms tidy and accessible., • Send new starter communications and provide WPS introductions and office information., • Support onboarding and offboarding by allocating desks and lockers, coordinating with Front of House., • Conduct desk and space audits, identifying faults and ensuring allocations remain accurate., • Submit weekly catering numbers and assist with workplace service arrangements., • Represent WPS at relevant committee meetings., • Support workplace events such as summer and Christmas parties. Facilities Management • Identify, log, and report faults or maintenance issues to contractors or building management., • Respond promptly to reactive tickets and requests (temperature, lighting, power, office faults)., • Coordinate planned preventative maintenance (PPM) schedules and contractor site visits., • Liaise with third‐party suppliers and building management to arrange service access., • Ensure contractor documentation and Permits to Work are submitted and logged., • Review contractor job reports and follow up on repairs or parts ordering., • Support contract management, including renewals and documentation., • Run monthly security access reports and work with HR to review user access and attendance., • Log contractor attendance and service records for all site visits., • Support weekend works, powerdowns, and essential out‐of‐hours activities., • Prepare workplace spaces for powerdowns, desk moves, and operational changes., • Assist with workspace reconfiguration and desk move projects., • Attend key PPM visits to ensure compliance and alignment with internal teams. Health & Safety • Conduct regular floor inspections and monitor first aid supplies., • Assist with risk assessments and general safety compliance., • Manage communications related to emergency fire evacuations., • Attend quarterly tenancy meetings with building management., • Administration & Financial Processes, • Track and process supplier invoices, receipts, and administrative documentation., • Work with Finance to manage team credit card expenses and ensure timely receipt, • submission., • Raise and amend purchase orders and maintain the WPS PO log., • Support contract administration and renewal tracking., • Provide reception cover during breaks and annual leave, including greeting visitors and, • supporting meeting room needs., • Assist with meeting room setups and event coordination. Skills & Experience • Strong Excel skills (intermediate to advanced)., • Comfortable using AI tools to streamline reporting, documentation, and operational workflows., • 2–3 years’ experience in facilities, workplace operations, or building services., • Understanding of Building Management Systems (BMS) and workplace systems., • Mechanical or engineering aptitude, with the ability to troubleshoot basic M&E issues., • Knowledge of health and safety compliance, including risk assessments and fire safety., • Experience coordinating contractors, PPM schedules, cleaning and catering staff and vendor, • relationships., • Strong organisational skills with attention to detail and the ability to manage multiple priorities., • Clear communication skills and confidence working with internal teams, contractors, and building management., • Proactive, solutions‐focused approach with an interest in improving processes and operational efficiency. Relevant certifications (advantageous but not always required): • IOSH or NEBOSH, • First Aid or Fire Marshal, • BMS or building services training, • Understanding of building operations — lifts, HVAC, electrical systems, fire panels,and access control. What we offer: • Salary between £45,000 and £55,000 plus bonus, • A great environment whereby technology is key to our success, • The upside of a start-up without the associated risks, • Friendly, informal and highly rewarding culture, • A fast-growing global firm with plenty of opportunities where you will have a significant impact

EA Coordinator – Property & Executive Office The Executive Office team supports the Principal across all professional and personal affairs. The Property Portfolio team provides day-to-day oversight of a large privately owned international residential property portfolio, working closely with Estate, Household, Executive Assistant and Finance teams. We are seeking an Administrative Coordinator for a growing London office to support the Property Director and ensure the smooth operation and high standards of the residential portfolio. Key Responsibilities Residential Portfolio Oversight • Support the Property Director with the day-to-day management of the residential property portfolio to the highest standards, • Process orders, check deliveries and manage refunds where required, • Coordinate and schedule reactive and planned maintenance appointments, • Follow up on unresolved issues to ensure prompt resolution, • Check and sign off completed works, • Process payments and maintain accurate financial and property records, • Maintain well-organised filing systems and ensure records are up to date, • Prepare reports using established formats, • Assist with budgeting and tracking of property-related expenses, • Research, vet and manage suppliers and contractors to ensure work is delivered on time, within budget and to the highest standards, • Work closely with the Property Director to collate regular updates and reports for the Principal, • Contribute to improving operational procedures to enhance efficiency and quality, • Monitor personal workload and performance, participating in regular reviews with the Property Director Candidate Profile The successful candidate will demonstrate: • Some knowledge of the property sector or experience within a family office / high-net-worth environment (preferred but not essential), • A professional, personable and credible manner with strong personal presentation, • Strong academic background, • Proactive, detail-oriented approach with excellent organisational and time-management skills, • Ability to manage multiple tasks and projects simultaneously in a fast-paced environment, • Clear and confident communication skills and the ability to collaborate effectively across teams, • Comfort working autonomously with discretion and sound judgement when handling sensitive and confidential matters

Job Title: Recruitment Administrator Salary: – £40,000 to £41,000 per annum Job Type: Full-time Working Pattern: Monday – Friday | 40 hours per week Location: London, England - On-site About the Role We are looking for a highly organised Recruitment Administrator to support high-volume recruitment activity across multiple departments. This role will play a key part in ensuring a smooth and efficient recruitment process while delivering an excellent experience for both candidates and hiring managers. You will work closely with the Talent Acquisition team, supporting recruitment campaigns through scheduling, coordination, and administrative support. This is an excellent opportunity for someone who enjoys organisation, communication, and working in a fast-paced environment. Ideal for someone looking to build their career within recruitment or HR. Key Responsibilities • Support the end-to-end recruitment process for volume hiring campaigns, • Coordinate interview scheduling and manage hiring manager availability, • Organise and book meeting rooms, assessment venues, and recruitment events, • Manage candidate invitations, confirmations, and interview logistics, • Assist with the coordination and facilitation of recruitment assessment activities, • Provide administrative support to the Talent Acquisition and recruitment teams, • Maintain accurate recruitment records and track progress against hiring targets and KPIs, • Ensure recruitment activities are compliant with internal policies and relevant legislation (e.g., Right to Work, GDPR, Equality Act), • Support recruitment events such as careers fairs and internal hiring campaigns, • Promote career opportunities through internal channels when required Required Skills and Experience • Previous experience in recruitment coordination, resourcing administration, or general administration is preferred but not essential, • Strong organisational and time management skills, • Experience managing Outlook calendars, scheduling meetings, and coordinating diaries, • Excellent communication and stakeholder management skills, • Ability to work efficiently in a fast-paced and structured environment, • High attention to detail and strong administrative capabilities, • Flexible, proactive, and able to adapt to changing priorities Ideal Background Candidates may come from roles such as: • Recruitment Coordinator, • Resourcing Administrator, • HR Administrator, • Personal Assistant (PA), • Team Administrator, • Office Administrator with strong scheduling experience Why Apply? This role offers a great opportunity to develop your career within recruitment and gain exposure to high-volume hiring campaigns while working with experienced Talent Acquisition professionals. The organisation offers strong internal career development opportunities for individuals who demonstrate commitment and performance.

Project & Commercial Coordinator London (Greenwich Office + Sites) £36,000 – £43,000 + Benefits Permanent | 7:00am – 4:00pm (1hr paid lunch) We’re currently recruiting for a Project & Commercial Coordinator to join a well-established and growing organisation within the construction and critical services sector. This is a fantastic opportunity for someone with strong administrative and commercial experience in construction who is looking to step into a varied, fast-paced role with real responsibility and career progression. The Role As a key member of the Projects team, you’ll play a vital role in supporting both the operational delivery and financial management of projects. You’ll act as the link between Project Managers, clients, and subcontractors—ensuring projects run smoothly, efficiently, and within budget while maintaining high standards of quality and compliance. Key Responsibilities Project Coordination • Manage project trackers, forecasts, and reporting, • Attend meetings, take minutes, and track actions, • Coordinate project documentation (RAMS, permits, O&M manuals, handovers), • Support procurement of subcontractors, materials, and services, • Assist with applications for payment and invoicing, • Raise and manage purchase orders, • Track costs, variations, and project budgets, • Support forecasting and financial reporting, • Act as a key point of contact for clients and subcontractors, • Build strong working relationships through regular communication and site visits, • Maintain accurate and compliant project documentation, • Support supplier onboarding and compliance checks, • Assist with health & safety and office/site audits, • Provide wider admin support to the team What We’re Looking For • 3+ years’ experience in a construction-based admin or coordination role, • Strong commercial awareness and understanding of financial processes, • Advanced MS Excel skills (pivot tables, formulas, tracking), • Experience with systems such as Procore, NetSuite, or similar, • Excellent organisation and time management skills, • Confident communicator with strong client-facing ability, • Proactive, detail-oriented, and able to manage multiple projects, • Knowledge of Health & Safety documentation (RAMS, permits, etc.) What’s On Offer • Salary: £36,000 – £43,000 (depending on experience), • Private healthcare & dental insurance, • Life insurance & pension scheme, • Employee-Owned Trust (after 12 months), • Length of service rewards, • Retail discount schemes, • Access to private financial advice If you’re a highly organised and commercially aware coordinator looking to take the next step in your career within a supportive and growing business, we’d love to hear from you. Apply now or reach out for more information.

💼 Recruitment Coordinator 🌆 London | 🗓️ Part-Time (3–4 Days/Week) | 💷 Competitive An international law firm in London is seeking a Part-Time Recruitment Coordinator to join their team 3–4 days per week, starting ASAP. This Recruitment Coordinator role combines HR support with recruitment coordination, including onboarding, liaising with partners, and assisting with interviews. As a Recruitment Coordinator, you will also handle day-to-day HR tasks such as probation tracking, training compliance, appraisals, and general administration, working closely with partners, associates, trainees, and paralegals. The ideal candidate for this Recruitment Coordinator role will have HR, recruitment, or administrative experience, preferably within a law firm, with excellent organisational skills, attention to detail, and strong communication. Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint is essential for a Recruitment Coordinator. This Recruitment Coordinator position offers a competitive pro-rata salary, flexible part-time schedule, and the chance to work within a supportive culture at a prestigious international law firm. Apply now to become our next Recruitment Coordinator!

Finance Coordinator Start Date: 25th March Duration: 2 months Location: St Katherine's Dock, London, E1W 1AZ - Required on site 3 days p/w Rate: £150 p/d About the role: Our client Finova are looking for a Finance coordinator on a 2 month contract. The Finance Coordinator position involves supporting the finance team in various administrative and clerical tasks to ensure smooth operation of financial processes. This includes managing financial records, preparing reports, and assisting with budgeting and forecasting. Key responsibilities: • Oversee and coordinate daily financial transactions, • Manage accounts payable and receivable systems, • Prepare financial reports and statements, • Assist in budget preparation and financial forecasting, • Reconcile bank statements and track expenses, • Facilitate communication between finance teams and other departments Role requirements: • Proven experience in back office finance administration, • Strong knowledge of financial management practices, • Proficiency in Microsoft Office Suite, particularly Excel, • Excellent organisational and communication skills, • Attention to detail and capability to work under pressure

About Banke International Banke International Properties is a leading global real estate agency with a presence in key markets including the UK (London), UAE, Qatar, India, and South Africa. We specialise in residential and commercial property sales, leasing, and investment advisory, providing tailored solutions for buyers, sellers, and investors. With a focus on exceptional service, market expertise, and client satisfaction, our London office is part of a worldwide network dedicated to delivering premium property opportunities. We foster a collaborative and professional environment where employees can grow while contributing to a dynamic and fast-paced industry. The Role We are looking for an Office & Compliance Coordinator to ensure our London office runs smoothly while keeping the business compliant with U.K. regulations. This is a hands-on role in a growing-office environment, ideal for someone organized, detail-oriented, and comfortable managing both administrative and compliance tasks. Key Responsibilities: • Coordinate daily office operations and administrative processes, • Manage office supplies, equipment, and records, • Maintain filing systems and documentation, • Support departments with administrative tasks as needed, • Implement company compliance policies and procedures, • Monitor regulatory changes and ensure the company adheres to U.K. law, • Conduct internal audits and compliance checks, • Investigate and report compliance incidents, • Maintain an organized, efficient, and functional workplace Skills & Experience • Office Administration / Office Management, • Administrative Support & Records Management, • Compliance Monitoring & Regulatory Compliance (UK Law), • Internal Audits & Policy Implementation, • Attention to Detail and Strong Organizational Skills, • Time Management and Multi-tasking, • Problem Solving and Communication Skills, • Previous experience in compliance, administration, or office coordination preferred Why Join Us • Be part of a growing, dynamic London office within a global real estate network, • Hands-on experience in administration and compliance, • Opportunity to develop expertise in UK real estate regulatory compliance, • Collaborative, professional, and supportive work environment Apply Now by submitting your CV through LinkedIn or emailing us at

Job Description for Studios Coordinator Company Overview Founded in 2007 by Mike and Alison Battle, Lapland began with a simple but powerful purpose: to honour the wonder of childhood at Christmas. Frustrated by the poor quality of festive experiences available for their own four boys, the Battles set out to elevate this moment of childhood and reimagine the Father Christmas myth through original storytelling, meticulous set design, and emotionally resonant live theatre.Their ground-breaking immersive show opened in 2007 and immediately captured the attention and hearts of parents nationwide. Powered by their purpose, the couple partnered with Hollywood set designers and West End performance professionals to produce an experience of unprecedented quality and detail. With an NPS of 72 (outperforming industry icons in the entertainment space), Lapland’s customer loyalty is second to none and has now welcomed nearly 2 million ‘believers,’ with tickets selling out on release for what the press now terms ‘the Glastonbury of Christmas’. Today, the Lapland Group is a fast-growing purpose driven entertainment business spanning the three pillars of Live, Product and Studios.In 2024, Lapland’s eCommerce revenues grew tenfold, driven by the launch of magical at-home products like personalised Letters from Lapland…. (Advent calendar and soon, a Christmas Eve Experience?). These products extend the Lapland world into the home, deepening belief and connection beyond the physical experience. At the same time, our original story universe continues to scale through media. In 2023, Lapland launched its first podcast, Elfcast, which achieved No. 1 in the UK Family Charts and ranked in the global top 10 over Christmas. With plans to expand into audio and content year-round, our IP and characters are reaching audiences in new and emotionally resonant ways. With immersive Live experiences, high-growth eCommerce, and a rapidly expanding original content, Lapland is on a mission to become the definitive global Christmas brand anchored in belief, storytelling, and the enduring magic of childhood. Role Overview: Location: Covent Garden (hybrid working) Reports to: Director of Lapland Studios Lapland Studios is a UK-based content studio focused on children’s animation, audio and publishing, working across original IP development, production and international partnerships. We are looking for a highly organised, committed Coordinator to provide essential day-to-day support across our creative and commercial work. We are a UK-based content studio focused on children’s animation, audio and publishing, working across original IP development, production and international partnerships. We are looking for a highly organised, committed Coordinator to provide essential day-to-day support across our creative and commercial work. This role is ideal for someone early in their career who is exceptionally organised, reliable and proactive, and who wants to build experience in children’s media and content production. This is a hands-on, foundational role within a growing creative studio, offering exposure to the full lifecycle of children’s content from development through to production. You’ll work closely with senior creatives and producers, in a supportive, professional environment with genuine room to grow. Key Responsibilities • Coordinate production schedules, trackers and internal timelines, • Support client and partner relationships, including call scheduling, notes and follow-ups, • Manage diaries, meetings and travel arrangements for senior team members, • Assist with development research (market trends, talent, comparable projects, IP research), • Prepare and maintain documents, briefs, presentations and internal systems, • Act as an organisational hub, ensuring nothing slips through the cracks, • Provide administrative support, including updating budgets and reconciling invoices., • Maintain and organise content storage systems in collaboration with the design team and videographer. • Support Studios content scheduling, with occasional light-touch posting where required., • Assist with compiling performance reports and analytics to support tracking and decisionmaking. Role Requirements • Extremely well organised with strong attention to detail, • Reliable, committed and comfortable taking responsibility, • Able to juggle multiple tasks and deadlines calmly and efficiently, • Clear written and verbal communication skills, • Genuinely interested in children’s content, storytelling and creative industries Life at LaplandUK: At LaplandUK, we believe in the magic of collaboration, a steadfast commitment to excellence, and a team that's always willing to roll up their sleeves and get involved. Working with us means being part of a dynamic environment where collaboration brings out the best in everyone, diverse talents converge, and innovation thrives. Our commitment to excellence ensures that every team member is dedicated to achieving the highest standards, contributing to a workplace culture that values continuous improvement and outstanding results. We're not just looking for employees; we want people who are excited to get involved, embrace challenges, and bring a hands-on approach to their work, creating a workplace full of positivity and collective success. Overall, working at LaplandUK offers a chance to be part of something truly special, where the wonder of childhood is celebrated by a team dedicated to making memories for over 40,000 families each year. Passion for the Mission. We are in service to belief. We understand the importance of what we do and its legacy. One Company We only succeed together. We are a positive and caring group of people who embrace developing Lapland and ourselves. Driven to Deliver Excellence Belief is in the detail. Powered by our purpose we challenge and innovate to exceed expectations in everything we do. Salary – £30,000-£35,000 Per Annum Benefits: • Flexible hybrid working (3 days in London, 2 days at home), • Dog friendly office, • 22 days annual leave, With one additional day added per year until it reaches 30, • Contribution towards further development and training, • Vitality private healthcare scheme (after qualifying period), • Monthly team social events Applicants must be authorised to work in the United Kingdom without the need for visa sponsorship.Lapland reserve the right to withdraw this advert at any time. Due to the high number of applications being received, we may not be able to respond to every applicant. Lapland is proud to be an equal opportunity workplace that seeks to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills. We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, veterans, people living with disabilities, and any other groups that could bring diverse perspectives to our business

About Us Group Metropolitan was founded in 1985 as an electrical contractor carrying out small moves and changes projects for a select few clients. Over the past 35 years, we have grown into a turnkey Principal Contractor offering in-house tradespeople, with a projected turnover of £88.5m. This has been achieved by working collaboratively with our clients to understand their needs and become an extension of their business,’ expanding our service offerings and geography to meet the expectations required. Whilst the business has seen organic growth over the years, our core values of Safety, Quality, Integrity and People, remain the same. Group Metropolitan is an equal opportunities employer committed to fostering a supportive and inclusive workplace. We value dedication, innovation, and teamwork, and we strive to provide an environment where all employees can thrive. About the role The role of a Project & Commercial Coordinator at Group Metropolitan Ltd is integral to the successful delivery of our projects. This position combines project administration with financial coordination, ensuring works are delivered safely, on time, within budget, and to the highest standards of quality. Acting as a key link between Project Managers, clients, and subcontractors, the role supports both the operational and commercial aspects of the Critical Services department, helping to drive efficiency, accuracy, and client satisfaction. Type of contract: Permanent Department: Projects Hours: 7:00am – 4:00pm with a 1 hour paid lunch. Location: Greenwich Office, and various sites across London and surrounding areas. (Project dependent) Salary: DOE Generally, the above hours will be flexible in line with the needs of the business. We operate a fair working policy but if any extended overtime is worked by agreement of you line manager, then overtime payment will be applicable Key Roles & Responsibilities Project Coordination · Manage and update the Project Forecasting Tracker for the Critical Services Division. · Attend project meetings, prepare agendas, take minutes, and circulate actions to internal and external stakeholders. · Ensure all project documentation (e.g., RAMS, permits, O&M manuals, handover packs) is collated, submitted, and filed correctly in SharePoint/Procore, also setting up projects on 1 Breadcrumb · Support Project Managers with procurement of subcontractors, suppliers, materials and expenses. · Coordinate permits and site access, including parking arrangements. · Prepare Health & Safety folders for larger projects. Financial Administration · Assist Project Managers with applications for payment and invoicing. · Raise purchase orders for labour, materials, and hire equipment. · Track costs, expenses, and variations to ensure projects remain within budget. · Support with monthly and annual project forecasting. · Monitor outstanding payments and chase responses where necessary. · Maintain accurate records of subcontractor quotations and costings. · Bi- weekly meetings to be held with Management to update financial software (NetSuite) along with Department trackers. Client & Stakeholder Support · Act as a point of contact for client representatives, building management, and subcontractors. · Build and maintain strong relationships with clients through site visits and regular updates. · Schedule and arrange meetings with Project Managers and clients. General Administration · Maintain well-organised job folders and ensure documentation is accessible and in alignment with all ISO standards. · Support onboarding of new suppliers, ensuring compliance with company requirements. · Assist with office-based compliance checks, including Fire, Health & Safety, and stock audits at Greenwich and site offices. · Provide general administrative support to the Critical Services team as required. Requirements · 3+ years of experience within construction industry in admin related role. · Client facing with the ability to meet and discuss operational matters with building management, staff, and client representatives. · Proactive and self-motivated – takes initiative and ownership of tasks without constant direction. · Highly organised – able to manage competing priorities and deadlines effectively. · Detail-oriented – ensures accuracy in financial records, documentation, and reporting. · Resilient and adaptable – remains calm and flexible in a fast-paced, changing environment. · Strong team player – collaborates effectively with colleagues, subcontractors, and clients. · Commercially aware – understands the financial impact of decisions and actions. · Client-focused – committed to providing excellent service and maintaining strong relationships. · Integrity-driven – acts with honesty and professionalism at all times, reflecting company values. · Problem solver – seeks solutions and improvements rather than dwelling on challenges. · Positive and approachable – fosters a supportive and inclusive working environment. · Strong proficiency in MS Office (Excel, Word, Outlook, Projects, Power Point) with advanced Excel skills (pivot tables, formulas, data tracking) Experience in Procore and 1 Breadcrumb or similar software's. · Understanding of financial processes, including purchase orders, invoicing, and forecasting. · Knowledge of Health & Safety and compliance documentation (RAMS, O&M manuals, permits). · Excellent document management and record-keeping skills. · Ability to manage multiple projects simultaneously while maintaining attention to detail. · Strong organisational and time management skills, with the ability to prioritise effectively. · Experience preparing reports, trackers, and financial summaries. · Skilled in liaising with subcontractors, suppliers, and clients to gather information and ensure timely submissions. · Confidence in supporting project managers with cost control and budget tracking. · Effective verbal and written communication, including professional minute-taking. · Strong client-facing skills, with the ability to build relationships and represent the company positively. · Ability to work collaboratively as part of a team and independently with minimal supervision. · Proactive problem-solving mindset, with the confidence to suggest process improvements. · Detail-oriented, accurate, and reliable. · Adaptable and flexible in a fast-paced environment. · Commercially aware with a focus on value and efficiency. · Committed to upholding company values: Safety, Quality, Integrity, and People. Benefits · Following 12 months of continuous employment, you are entitled to become a beneficiary of the Employee-Owned Trust (EOT) scheme. · Private Healthcare. · Private Dental Insurance. · Life Insurance. · Pension Scheme. · Length of Service reward scheme. · Tradepoint discount scheme. · Private Financial Advice.

About Woods Bagot – Architecture for Worlds Ahead We design places that meet the challenges and opportunities of our rapidly changing world. Our commitment to exploration, impact and community creates enduring, forward‑thinking outcomes, unlocking humanity’s highest potential. With a global design culture devoted to creativity, resilience, and purpose – we ensure every project contributes to our client’s vision, inspiring future generations. Woods Bagot is part of the 7C Network. The 7C Network is an integrated network of design and architecture companies that provides "Total Place Design," a holistic approach to creating transformative environments. It combines capabilities from its constituent brands - including Woods Bagot, ERA-co, Impact Futures, and Customs Bureau - to offer services in placemaking, sustainability, architecture and interior design, and luxury concepts. About You We are looking for someone who has had a minimum of 3 years' experience working within the built environment in business development / marketing / executive support and has a confident and professional client facing manner. The suitable candidate will be professional, proactive, analytical, solution-orientated and able to work with discretion. This position is a maternity cover role offered on a 12-month fixed-term contract. The successful candidate will be employed on a temporary basis to cover a period of maternity leave, with the contract expected to run for approximately 12 months. About the Role The Client Experience / Business Development Coordinator plays a central role in supporting the growth Strategy of W-B in London. You will be pivotal in understanding our client and contractor relationships across the business. This role encompasses a blend of BD support, client engagement tracking, event planning, marketing coordination, and bid support. You will report monthly to both the local Executive Team and the broader ‘Global Client Stream’ team and Global BDMC Teams. This role, however, will take primary responsibility for delivery and coordination for London-based activities. Key Responsibilities: Business Development Support • Work with the leadership team to deliver the business development strategy., • Identify opportunities for new and existing client engagement., • Update and track business development progress., • Arrange meetings and venue bookings., • Ensure CRM & Introhive client database is kept up to date. Client Experience (CX) Analysis • Liaise with Global CX Lead, to align and support relevant global CX workshops for London., • Run and track actions from CX workshops for key accounts., • Identify operational improvements and initiatives to engage new and existing clients., • Contribute to major project pursuits by assisting with: Client and project mapping, messaging, interview and presentation preparation., • Client project mapping and relationships to support bid work and presentations., • Schedule and conduct client reviews. Marketing and Industry Engagement • Identify events, networking opportunities, and awards submissions., • Support our sister company Customs Bureau with initiatives through identifying and recommending relevant industry events, trade fairs and engagement opportunities., • Collaborate with the Communication team to identify speaking opportunities. Client Stream Support • Assist the Global Client Stream team with activities including responding to market snapshot requests and supporting broader CX/BD initiatives. Marketing Admin • Responsible for maintaining and updating the BDMC Planner., • Responsible for the marketing budget., • Responsible for membership and subscription renewals. Skills & Competencies • Experience in a similar role within the architecture or built environment industry., • Strong organisational and administrative skills., • Excellent communication and stakeholder management., • Attention to detail and process-oriented approach., • Ability to manage multiple priorities and deadlines., • Excellent collaboration and teamwork skills., • Experience with Dynamics 365 platforms and Introhive is preferential., • InDesign and PowerPoint skills required. Benefits we offer In addition to working for a world-class design Studio, you will enjoy benefits such as: • A balance between Studio and home working, • Access to global resources to enhance your learning and development, • Private healthcare and dental cover, • Annual discretionary bonus, • Company pension scheme How to Apply Please send your resume via this LinkedIn job post. Applications will be treated in the strictest confidence. We do not accept unsolicited resumes or names from agencies. Mandatory Requirement: It is an essential requirement that applicants must have the legal right to work in the UK when applying for this position. Due to the high volume of applications, we kindly ask that you refrain from following up on your CV submission, as this may slow down the process. We truly appreciate your interest in joining Woods Bagot, and should your application progress, we will be in touch directly. Thank you for your understanding. All personal data collected by the Company will be kept confidential and only be used for recruitment purposes. 7C - Total Place Design Network 7C is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, colour, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status. At 7C, we are committed to creating an environment where difference is celebrated, valued and respected, practices are equitable, and our people feel like they belong. We accept that none of us is smarter than all of us. We believe building a diverse workforce is the foundation to creativity and innovative design – it is only by working together that we can realise the potential of our people, clients and communities around us. Through our inclusive leadership and our truly global studio network, you will find your voice and have the support and flexibility required to bring your whole self to work and build an exceptional career.

We have a permanent opportunity here at Dalkia UK for a Compliance Coordinator to join our team on our Selfridges contract. This role will be based on site in the London branch 5 days a week This role will provide comprehensive compliance and administrative support to the Selfridges Oxford Street account, ensuring statutory and contractual compliance documentation is accurately processed, controlled, and reported through Dalkia systems. Support the delivery of compliance assurance across four Selfridges stores and a supporting office, promoting strong governance, accuracy, and timely completion of compliance activities. Work closely with the site management team, engineers, supervisors, and central compliance functions to ensure all compliance documentation, records, and processes are completed in line with Dalkia procedures and client requirements. The Role • Check, validate, and process completed compliance documentation in line with contract and statutory requirements., • Upload, manage, and maintain compliance records within Aurora CAFM and the CAP (Compliance Assurance Portal)., • Monitor compliance status, chasing outstanding documentation and escalating gaps or risks to the appropriate manager., • Support the administration of PPM and statutory compliance workflows, ensuring documentation is correctly linked to assets and work orders., • Liaise daily with engineers and supervisors to ensure accurate submission of reports, certificates, and supporting evidence., • Generate compliance reports and dashboards for site management and central teams as required., • Maintain accurate records, audit trails, and document control in line with Dalkia quality procedures., • Deal with incoming compliance-related enquiries in a professional and efficient manner, directing issues where necessary., • Support day-to-day site administration duties, including document control, filing, data entry, and correspondence., • Assist with preparation of client-facing compliance reports and responses to audit actions., • Ensure all compliance documentation is correctly stored, version-controlled, and readily retrievable for audits or inspections., • Carry out any other reasonable administrative or compliance-related duties as required to support the contract. Hours of Work • Monday to Friday, 8am – 5pm 40 hours per week Benefits • 25 days annual leave plus Bank Holidays, plus option to purchase an additional 5 days leave every year, • Pension with matched contributions between 6-8%, • Life Assurance, • Private Medical Insurance Single Cover on completion of 12 month' service, with the opportunity to pay for additional cover for partner/dependants, • Flexible Benefits Scheme – including eye care voucher, store discounts for major retailers, salary sacrifice electric car vehicle lease scheme, personal IT equipment loans, impartial financial/savings guidance, • Access to wellbeing programmes, • Company Sick Pay, • Employee recognition programmes which reward exceptional achievements, • Employee Referral bonus with generous bonuses for ‘referring a friend’, • The opportunity to use one working day per year volunteering to help the local community, • Employee Assistance Programme - free, confidential 24/7 365 support on all lifestyle matters Qualifications and Experience Required Essential • Proven experience in an administrative, compliance, or contract support role, ideally within Facilities Management, engineering, or a regulated environment, • Strong attention to detail with the ability to accurately check, validate, and process compliance documentation, • Experience working with computerised systems and maintaining accurate records and audit trails, • Confident user of Microsoft Office (Excel, Word, Outlook), particularly for data entry, tracking, and reporting, • Ability to manage competing priorities, meet deadlines, and work methodically in a fast-paced environment, • Strong communication skills, able to liaise effectively with engineers, supervisors, managers, and central teams, • Ability to work independently while also supporting a wider operational team, • Clear understanding of the importance of process adherence, governance, and compliance, • Willingness to be site-based at Selfridges Oxford Street and support multiple stores and an office environment Desirable • Previous experience working within Facilities Management, building services, or engineering contracts, • Experience using Aurora CAFM or similar CAFM systems, • Experience using compliance management or assurance portals (e.g. CAP or equivalent systems), • Basic understanding of statutory compliance (e.g. PPMs, certification, asset records), • Experience supporting audits, inspections, or compliance reviews, • Knowledge of document control principles and quality management systems (e.g. ISO 9001 environment), • Experience producing management or client-facing reports, • Familiarity with working in a high-profile, live operational environment such as retail or public-facing sites At Dalkia, we are committed to equity, diversity, and inclusion. We ensure that every applicant is treated fairly and respectfully throughout our selection process. If you require any adjustments, please inform us in confidence. Our talent acquisition team is here to assist you #INDDF2

About The Role: The Crowd is partnered with a prestigious international architecture practice that is seeking a HR Coordinator to support their HR function in their welcoming and collaborative London office. This position sits within a small, collaborative HR team and provides support across the wider business. You will be involved in a range of responsibilities, assisting with both recruitment and onboarding processes. It’s a fast-paced, varied role that will offer exposure to all areas of HR, making it an excellent opportunity for someone with previous HR administration experience to gain valuable experience with a highly regarded name in the industry. The ideal candidate will have a meticulous approach, a strong eye for detail, and prior HR administrative experience. Experience within the built environment would be advantageous, although our client is open to candidates from outside the sector. This role also offers a clear progression pathway for someone who approaches it with the right mindset and attitude. Be part of a global organisation leading the way in design, where you’ll enjoy a social, collaborative culture, great benefits, and the flexibility of two days working from home, all in a vibrant and easily accessible location! Key Responsibilities: • Manage end-to-end recruitment processes, from advertising roles through to arranging interviews, • Enhance workflow processes ensure accuracy, • Facilitate onboarding, generate new starter documents, and support HR Advisor in various tasks, • Handle monthly payroll processes, undertake salary surveys, and track contract terms, • Maintain the annual leave system, • Coordinate work experience programs, • Support with audits, compliance and bid information Key Skills / Requirements: • Expertise in HR systems/databases; however, training will be provided, • Articulate, detail-oriented, and skilled in accurate data entry, • Demonstrates sound judgment, sensitivity to confidentiality, • Advanced Excel and Word proficiency, • Previous experience in the built environment is beneficial To apply for this position please click on the apply button to attach your CV (and portfolio for design positions). By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge. The Crowd is an equal opportunities employer and agency.

Location: Battersea Reach, London Salary: £35,000 per annum Hours: Full-time (Monday to Friday, 9:00 AM - 5:30 PM) About Us: We are a boutique auction house based in Battersea, London. We specialise in both commercial and residential property sales. We are now looking to expand our team and are seeking an enthusiastic Administrative Coordinator to join our dynamic and growing business! The successful candidate will play a key role in ensuring the smooth running of daily administrative tasks and supporting our marketing efforts. If you’re highly organized and eager to contribute to a vibrant team, we’d love to hear from you! Key Responsibilities: • Work closely with the Director and her Executive Assistant to support day-to-day office operations., • Manage internal and external correspondence (phone calls, emails, letters, packages)., • Assist with weekly auctions by:, • Uploading property stock to our website and ensuring all details are accurate., • Keeping records of our online bidders and updating internal databases., • Perform data entry tasks, including updating property records and databases., • Oversee the inventory of office supplies and ensure smooth office operations., • Launch new property listings on various portals, including Rightmove, OnTheMarket, Zoopla, and the Barney website., • Order “for sale” boards and place local advertisements., • Arrange professional drone photography for properties., • Create and maintain marketing brochures and other promotional materials., • Run social media accounts, including Instagram, LinkedIn, and TikTok., • Assist the sales team with various administrative tasks as needed. What We’re Looking For: • Previous marketing and administrative experience (Essential, must have 2+ years’ experience)., • Strong initiative and the ability to work independently and manage multiple tasks., • A team player who thrives in a small, fast-paced environment., • A proactive approach to problem-solving and supporting the team., • Adaptability, eagerness to learn, and a keen attention to detail (Essential!). The Ideal Candidate Will Have: • Experience in a real estate or sales environment., • An administrative background., • A marketing background., • Experience working in an in-person office setting Why Join Us: • A unique opportunity to be part of a fun, growing business., • Work alongside a passionate and social team., • Competitive salary and the chance to develop new skills in a dynamic sector. Please send CV's to

🔶 Office Administrator / Service Desk Coordinator 📍 Battersea, London (Full-Time, On-Site) 💼 Heat-Plex Limited About Heat-Plex Heat-Plex is a fast-growing, premium plumbing, heating and gas company operating across London. We work with private homeowners, landlords and managing agents, delivering high standards of workmanship and customer care. We are approaching £1.5m+ turnover and are now building a stronger in-house office team to support our next stage of growth. This is not a quiet reception role. It is a key position at the centre of a busy operations team. The Role • You will be the first point of contact for our customers and engineers., • Your role is to keep the diary flowing, ensure communication is clear and professional, and help the business operate efficiently day to day., • You will work closely with our Operations Manager and leadership team. Core Responsibilities • Answer all incoming calls professionally and confidently, • Book jobs accurately into our CRM system, • Manage customer emails and respond with clear, well-written communication, • Coordinate engineer diaries and confirm appointments, • Follow up on quotations and outstanding approvals, • Support with aftercare and customer satisfaction follow-ups, • Assist with general office coordination and admin tasks, • Help maintain high standards of organisation and workflow You will play a direct role in improving customer experience and helping the company grow. What We’re Looking For We are looking for someone who: • Speaks clearly and confidently on the phone, • Writes professional, polished emails, • Is highly organised and calm under pressure, • Can manage multiple tasks without losing detail, • Is proactive and takes ownership rather than waiting for instruction, • Enjoys working in a fast-paced environment, • Wants to grow with a business, not just “do a job” Previous administrative or service desk experience is preferred. Experience in trades, property or construction environments is a bonus — but not essential. Systems Experience with: • Microsoft Office, • CRM systems (training provided), • Scheduling or diary management software What We Offer • Competitive salary (based on experience), • A growing, ambitious company environment, • Opportunity to develop into a senior office or operations role, • Supportive team culture, • Modern office space in Battersea Important This role is fully on-site. We are building a strong office culture and require someone present and engaged with the team. If you are organised, confident and ready to take ownership in a growing business, we would love to hear from you.

Title of the position: Medical Administrator Reports to (which function): Medical Operations & Excellence Manager Purpose of the job (sum up of the main mission in 2 or 3 lines): The Medical Administrator provides comprehensive administrative and operational support to the Global Medical Organization, reporting into the Medical Operations & Excellence Manager. This role plays a critical part in enabling efficient execution of medical activities, with a strong focus on scientific events, training administration, contract management, invoicing and cross-functional coordination with Finance and other stakeholders. The position requires a high level of organizational skill, attention to detail, and the ability to manage multiple priorities in a regulated environment. Main missions and responsibilities + expected results: Accountability 1: Scientific Event (internal and external) Administration Expected result: • Under the oversight of the Medical Event Coordinator and Compliance Lead, coordinate end-to-end administrative support for scientific and medical events, including flight, hotel, restaurant, and ground transportation bookings., • Ensure all event-related arrangements comply with internal policies and applicable compliance requirements., • Maintain accurate records and documentation related to scientific events. Accountability 2: Contract and Vendor Administration Expected result: • Draft and manage contracts for the entire Global Medical Organization, including service agreements, consulting contracts, vendor agreements etc., • Liaise with Legal, and other relevant teams as required to ensure timely review and approval., • Track contract status, renewals, and documentation. Accountability 3: Invoicing Coordination Expected result: • Coordinate invoicing processes in close collaboration with the MedOp Manager, Finance and Accounting teams., • Ensure accurate and timely processing of invoices, POPs, and expense documentation., • Support the MedOp Manager in budget tracking and reconciliation activities related to medical organizational initiatives, events, projects etc. Accountability 4: Training Administration Expected result: • Provide comprehensive administrative support for medical training programs, including planning, scheduling, enrollment, and documentation., • Manage training logistics, materials distribution, material update, attendance tracking, and certification records., • Support onboarding and ongoing training initiatives for Global Medical team members., • Maintain training records in relevant systems and ensure audit readiness with specific attention to GxP related materials., • Support the maintenance of the BH Core Training Portal in collaboration with IT. Accountability 5: Onboarding and Organizational Support Expected result: • Support the onboarding of new Global Medical team members by coordinating system access, training requirements, and administrative setup., • Act as a key point of contact for administrative queries within the department., • Maintain departmental trackers, calendars, and documentation. Accountability 6: Systems and Project Support Expected Result: • Provide administrative support for system implementation and optimization projects (e.g. MI systems, PromoMats, learning platforms etc.)., • Assist with user access management, documentation, training coordination, and data maintenance., • Support change management activities related to new tools and processes. Expected competencies: • Previous experience in an administrative or operations role, preferably within the pharmaceutical, biotech, or life sciences industry., • Experience supporting medical, scientific event and training-related activities., • Familiarity with regulated environments and compliance-driven processes., • Strong coordination experience with Finance, Legal, and cross-functional stakeholders., • Excellent organizational and time-management skills with strong attention to detail., • Ability to manage multiple priorities and deadlines in a fast-paced, global environment., • Strong written and verbal communication skills., • Proficiency in MS Office and experience with enterprise systems (e.g. MI tools, content management or learning systems) is an advantage., • Professional, discreet, and service-oriented mindset

Are you someone who gets things done and thrives in a fast-moving environment? We’re looking for a highly organised, sharp-thinking Personal Assistant to support the CTO and co-founder of a fast-growing EdTech company. This is a unique opportunity to work closely with company leadership, helping them stay focused on the work that matters most. If you enjoy organising complexity, making smart decisions about priorities, and enabling others to perform at their best, this could be the role for you. The Company Our client is a young and fast-growing EdTech company transforming how schools operate through technology. Their platform replaces fragmented school systems with a single unified platform for teachers, parents, and students – one login, one place to manage school life. They currently serve over 225 schools in the UK and internationally, and the business is growing quickly as demand for simpler, more effective school technology increases. The team is small, ambitious, and collaborative, united by a shared mission to bring world-class technology into the education sector and restore joy to learning. The Role They are looking for a capable PA to support the CTO/co-founder with a strong focus on communication, prioritisation and protecting time. This role is less about managing large volumes of administrative work and more about ensuring the CTO’s time and attention are focused on the right things. You’ll act as a trusted partner who helps filter information, maintain focus, and keep important work moving across the company. Your role is to enable the CTO to consistently focus on the work that matters most. Key Responsibilities include: Priority Management • Managing the sequence and timing of what information reaches the CTO, particularly inbound emails, • Triaging incoming requests – deciding what needs input, what can wait, and what can be handled independently, • Helping the CTO focus on the most important next task, not simply the most urgent one, • Managing peak email periods, such as after marketing campaigns, where volume can reach several hundred emails Calendar & Time Protection • Maintaining protected blocks of deep focus time in the CTO’s calendar, • Preventing unnecessary fragmentation of the day, • Managing scheduling efficiently while minimising back-and-forth, • Keeping commitments visible and ensuring follow-through Communication & Coordination • Drafting and sending correspondence on the CTO’s behalf with the right tone and judgement, • Coordinating across customers, partners, internal teams and stakeholders, • Organising occasional travel arrangements, such as conferences, • Ensuring important threads are followed through and completed, • Working closely with the technical team, including the Principal Engineer and CPO, to maintain smooth information flow General Support • Taking ownership of tasks that free up the CTO’s time and attention, • Anticipating potential friction before it becomes a problem, • Maintaining awareness of key priorities so the CTO can focus on deep technical work Why This Role Is Different This isn’t a traditional PA role. You’ll be: • Trusted with genuine responsibility, not just administration, • Working closely with company leadership and product teams, • Learning quickly inside a fast-growing technology company, • Developing valuable operational and judgement skills What You’ll Learn in This Role Working closely with a CTO and co-founder gives you a unique view into how a fast-growing technology company operates. In this role, you’ll develop skills in: • Operational judgement – deciding what matters and what doesn’t in a fast-moving environment, • Executive communication – drafting clear, thoughtful communication across customers, partners and internal teams, • Startup operations – seeing how product, engineering and leadership decisions are made, • Time and priority management at a senior level, • Working directly with technical and product teams This Role Is Ideal For Someone Who • Wants close exposure to how a fast-growing startup operates, • Enjoys organising complexity and helping others perform at their best, • Has strong judgement and communication skills, even if they don’t have years of PA experience, • Is early in their career and excited to learn quickly in a high-trust environment, • Takes pride in being the person who keeps important things moving You might currently be working as a: • Personal Assistant or Executive Assistant, • Operations or project coordinator, • Customer success or support professional, • Teacher or graduate looking to move into the tech/startup world What matters most is your judgement, organisation, and ability to protect someone’s focus, not your exact job title. To Be Successful, You’ll Have • Strong written English – clear, confident and concise, • Excellent judgement about what matters and when, • The instinct to take action and move things forward, • Calmness and resilience when things become busy or ambiguous, • A partnership mindset when supporting senior leaders You’ll Excel If You Are • Organised and structured without being rigid, • Comfortable working alongside technical teams, • A self-starter who enjoys removing obstacles for others, • Calm and steady under pressure, • Energised by a fast-moving startup environment This Role Probably Isn’t Right For You If • You don’t enjoy helping manage someone else’s time and priorities, • You need heavy structure or constant direction, • You are uncomfortable with ambiguity or shifting priorities, • You prefer reactive work rather than proactive judgement The Package • £30-35k salary, • A stake in the success of the company through share options, • 6 monthly pay reviews, • Work in a fast-growing company with plenty of room for progression, • 34 days holiday, including bank holidays., • Work from a modern, well-resourced office in trendy Sky Gardens, Nine Elms, • Weekly lunches ordered in, • Vibrant team with weekly post-work pool, darts, and drinks, • Team retreats, • Training budget to help you learn and develop your career, • Opportunity to work in an ambitious, high-performing team – if you're someone who is impatient for progress, then this is the place you'll thrive., • Regular Mario Kart competition! Apply If you’re excited by working in a fast-moving startup and want to join a team of smart, ambitious colleagues, we’d love to hear from you.

Procurement Assistant £36,000–£38,000 | SE London | Full-Time | Construction Sector We are currently recruiting for a Procurement Assistant to join a well-established specialist contractor based in SE London. This is a fantastic opportunity to join a growing construction business delivering high-quality installations across commercial projects in London. The role offers excellent exposure to live project environments and would suit someone organised, logical, and keen to develop a long-term career within procurement or materials coordination. The Role Working closely with the commercial, estimating and operations teams, you will play a key role in supporting procurement activities and ensuring materials are ordered, tracked and delivered efficiently across multiple projects. This is a hands-on role where attention to detail and strong communication skills are essential. Key Responsibilities • Compile information for sample sheets and technical submission sheets, • Arrange sample submittals to project sites, • Upload and manage documentation across platforms such as Aconex, Project+, Asite or Dalux, • Compile and cross-check materials location and information, • Maintain accurate project material trackers, • Order materials and coordinate logistics, • Track material locations and delivery status, • Liaise with estimating, pre-construction, commercial and operations teams, • Support procurement processes across multiple live projects About You We are looking for someone who is organised, confident and proactive — not afraid to engage with different teams and take ownership of tasks. Essential: • Previous experience in a Procurement Assistant, Buying Assistant, Materials Coordinator, or similar role, • Experience within construction, fit-out, interiors or building materials, • Strong organisational and administrative skills, • Logical and detail-oriented approach, • Confident communicator across teams, • Keen to learn and develop within procurement Desirable: • Experience using platforms such as Aconex, Asite, Dalux or Project+, • Experience working with construction materials, • Knowledge of project documentation systems The Opportunity • Salary of £36,000–£38,000, • Office-based role in SE London (5 days per week), • Work within a specialist contractor delivering commercial projects, • Exposure to procurement, logistics and materials coordination, • Excellent opportunity to build a long-term career in construction procurement

Allegis Global Solutions is recruiting for a contract position, and the assignment will be at Warner Bros. Discovery Role: Travel coordinator Contract: 6 months Location: Chiswick Mode: Hybrid Your Role Accountabilities • Proactively manage all administrative tasks relating to event logistics, from initial planning through to on-site delivery, • Coordinate comprehensive travel arrangements including rooming lists, flights, and ground transportation, • Collaborate confidently with multiple departments across Europe to track and fulfil logistics requirements, • Maintain accurate data management and oversee critical timelines, • Communicate clearly and professionally with suppliers, partners, and travellers, providing detailed logistical briefings, • Raise purchase orders and process invoices to ensure accurate and timely vendor payments, • Support post-event financial reconciliation, including budget tracking and reporting Qualifications & Experience • Proven administrative experience with exceptional attention to detail and accuracy, • Experience working with large volumes of data confidently and efficiently, • Strong organisational skills with the ability to prioritise and deliver high-quality work within tight deadlines, • Excellent written and verbal communication skills, • Strong interpersonal skills with the ability to build and maintain effective working relationships, • Ability to manage multiple projects simultaneously in a fast-paced, evolving environment, • Proactive, solutions-focused mindset with strong initiative and motivation, • Strong-service orientated approach, • Willingness to travel on-site for short periods during key events Beneficial Experience • Experience within the travel industry and/or live sports events, • Ability to communicate in French within a business environment

Job Description for Business Operations Coordinator Company Overview: Founded in 2007 by Mike and Alison Battle, Lapland began with a simple but powerful purpose: to honour the wonder of childhood at Christmas. Frustrated by the poor quality of festive experiences available for their own four boys, the Battles set out to elevate this moment of childhood and reimagine the Father Christmas myth through original storytelling, meticulous set design, and emotionally resonant live theatre. Their ground-breaking immersive show opened in 2007 and immediately captured the attention and hearts of parents nationwide. Powered by their purpose, the couple partnered with Hollywood set designers and West End performance professionals to produce an experience of unprecedented quality and detail. With an NPS of 72 (outperforming industry icons in the entertainment space), Lapland’s customer loyalty is second to none and has now welcomed nearly 2 million ‘believers,’ with tickets selling out on release for what the press now terms ‘the Glastonbury of Christmas’. Today, the Lapland Group is a fast-growing purpose driven entertainment business spanning the three pillars of Live, Product and Studios. In 2024, Lapland’s eCommerce revenues grew tenfold, driven by the launch of magical at-home products like personalised Letters from Lapland…. Advent calendar and soon, a Christmas Eve Experience. These products extend the Lapland world into the home, deepening belief and connection beyond the physical experience. At the same time, our original story universe continues to scale through media. In 2023, Lapland launched its first podcast, Elfcast, which achieved No. 1 in the UK Family Charts and ranked in the global top 10 over Christmas. With plans to expand into audio and content year-round, our IP and characters are reaching audiences in new and emotionally resonant ways. With immersive Live experiences, high-growth eCommerce, and a rapidly expanding original content, Lapland is on a mission to become the definitive global Christmas brand anchored in belief, storytelling, and the enduring magic of childhood. Location: Covent Garden (hybrid working) Role Overview: The Business Operations Coordinator will support the Business Operations Manager by keeping day-to-day business operations running smoothly. This role focuses on administrative coordination, cross-team followup, and ensuring key business processes, meetings, and priorities are organised, tracked, and delivered. The role requires exceptional attention to detail, adaptability, and the ability to handle sensitive business information with discretion. Key Responsibilities: Personal & Executive Support: • Assist the business ops manager to support the founders across both business and private matters., • Act as a trusted first point of contact, managing communication and prioritising requests appropriately., • Oversee day-to-day personal administrative tasks, including correspondence, appointments, and life logistics., • Manage personal matters through meetings, email, phone, and in-person support as required., • Liaise with personal service providers, advisors, and household contacts on behalf of the Co-Founders. Executive & Operational Support (Business): • Provide comprehensive administrative and operational support to the Founders on business matters., • Act as a central point of contact for internal stakeholders, managing communications and prioritising requests., • Draft, format, and maintain business documents, trackers, and operational updates as required., • Manage a complex business diary, balancing internal meetings, external calls, and operational commitments including the Co-Founders and COO., • Coordinate meeting logistics (agendas, attendees, rooms/virtual links, materials, and actions)., • Capture and track actions/decisions, following up with owners to ensure timely completion., • Oversee day-to-day business administration tasks, including correspondence, approvals, and general operational paperwork., • Maintain accurate records, filing systems, and documentation in line with internal processes., • Coordinate with relevant teams to ensure operational requests are progressed and closed out. Travel & Logistics (Business): • Arrange business travel including transport, accommodation, itineraries, and schedule alignment., • Coordinate logistics for business events, meetings, and site visits as required., • Manage changes and ad hoc travel requirements efficiently. Stakeholder & Team Coordination: • Liaise with internal teams and external suppliers/partners to support operational delivery., • Coordinate across departments to ensure alignment on timelines, dependencies, and next steps., • Support onboarding/coordination for new operational processes where required. Skills & Experience: • Experience in business operations coordination, executive support (business-focused), or office/operations administration., • Strong organisational skills with excellent attention to detail and follow-through., • Confident managing diaries, meetings, actions, and multiple stakeholder priorities., • Strong written communication and document management skills., • High discretion and professionalism when handling sensitive business information., • Comfortable using digital tools (calendar, email, documents, trackers). Life at LaplandUK: At LaplandUK, we believe in the magic of collaboration, a steadfast commitment to excellence, and a team that's always willing to roll up their sleeves and get involved. Working with us means being part of a dynamic environment where collaboration brings out the best in everyone, diverse talents converge, and innovation thrives. Our commitment to excellence ensures that every team member is dedicated to achieving the highest standards, contributing to a workplace culture that values continuous improvement and outstanding results. We're not just looking for employees; we want people who are excited to get involved, embrace challenges, and bring a hands-on approach to their work, creating a workplace full of positivity and collective success. Overall, working at LaplandUK offers a chance to be part of something truly special, where the wonder of childhood is celebrated by a team dedicated to making memories for over 40,000 families each year. Passion for the Mission. We are in service to belief. We understand the importance of what we do and its legacy. One Company We only succeed together. We are a positive and caring group of people who embrace developing Lapland and ourselves. Driven to Deliver Excellence Belief is in the detail. Powered by our purpose we challenge and innovate to exceed expectations in everything we do. Benefits: • Flexible hybrid working (3 days in London, 2 days at home), • Dog friendly office, • 22 days annual leave, With one additional day added per year until it reaches 30, • Contribution towards further development and training, • Vitality private healthcare scheme (after qualifying period), • Monthly team social events Applicants must be authorised to work in the United Kingdom without the need for visa sponsorship. Lapland reserve the right to withdraw this advert at any time. Due to the high number of applications being received, we may not be able to respond to every applicant. Lapland is proud to be an equal opportunity workplace that seeks to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills. We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, veterans, people living with disabilities, and any other groups that could bring diverse perspectives to our business

Receptionist & Workplace Coordinator Financial Services £35-38K, depending on experience + bonus West End Permanent Fully office-based 2-RecP/MK About the Client: An established, international investment firm that has an entrepreneurial and collegiate ethos. They are looking for an experienced customer service professional to join their team as Receptionist & Workplace Coordinator. About the Role: The Receptionist & Workplace Coordinator will be key to delivering an exceptional front-of-house experience and will ensure the smooth day-to-day running of Reception. This is a varied role, and will involve front of house and reception, workplace and facilities support, events and hospitality support, alongside some administration support. Responsibilities will include (but are not limited to): • Act as the first point of contact for all visitors, manage visitor registration and meeting room coordination, • Manage incoming calls, emails and general enquiries efficiently and professionally, • Support day-to-day facilities tasks and act as a key liaison for minor workplace issues e.g. printer issues, basic troubleshooting, • Coordinate logistics for internal office events, • Manage daily meeting room readiness, • Maintain reception and shared areas to a high standard, • Other ad-hoc administrative support, as required Candidate Specification: • Prior experience in a reception / front of house role is essential; experience in a corporate setting is preferred, • Excellent verbal and written communication skills., • Organised and able to manage multiple priorities and tasks, • High attention to detail, • Professionalism and discretion, • Proficient in Microsoft Office/Google Workspace Additional Information: • Salary £35-38K, dependent on experience, plus a discretionary bonus, • West End location, • Fully office based. The hours will be on a rota of shifts from 8.00am - 6.30pm, • Excellent benefits, including discretionary annual bonus, pension contribution and season ticket loan. If you are an experienced Front of House professional looking for your next role, apply today!

Part Time Nightstop Coordinator (London) If you’re ready to make a real difference and thrive in a team that supports your growth, we’d love you to join the team! Location: London Salary: £16,581.60 per annum pro-rata ILW (FTE - £27,636 per annum) Closing Date: 06 April, 2026 Employment Type: Permanent Hours per week: 22.5 About the Role As a Nightstop Coordinator (Part Time), you’ll be the first point of contact for young people facing homelessness—assessing needs, coordinating safe emergency placements, and guiding them toward longer term support. It’s a fast paced, people focused role where every decision you make helps keep a young person safe and heard. You’ll also nurture strong relationships with referral partners, support and motivate volunteer hosts, and help grow the Nightstop network across London. If you’re organised, calm under pressure, and driven by compassion and inclusion, this is your chance to create meaningful impact every single day. Please note that this job is offered on a part time (22.5 hours per week) permanent basis. Key deliverables: Supporting Young People • Be the first point of contact for people experiencing homeless and referral partners, providing advice and signposting., • Conduct needs and risk assessments with potential Nightstop guests., • Arrange the logistics of a guest’s stay with a volunteer., • Work with guests and referral partners to offer support and opportunities for longer term accommodation., • Provide support to guests and volunteers through a 24 hour on call phone service., • Ensure the safety and wellbeing of guests and volunteers in the service at all times., • Maintain up to date records on all guests and volunteers., • Support with the creation of reports., • Develop promotion plans with the aim of recruiting Nightstop volunteers, • Effectively onboard new Nightstop volunteers in a timely manner, • Support current volunteers and continue to engage them with the service by providing updates and involvement opportunities, • Be an active member of the team, collaboratively effectively and work closely with your line manager., • Undertake further duties as commensurate to the role identified by your line manager. When completing your application form please address all the points set out below. • Excellent customer service skills and telephone manner., • An understanding of the needs of people who experience homelessness, the problems they face and the resources available to address their support needs., • Experience of working with vulnerable people or people experiencing homeless., • Understanding of current housing and homelessness legislation, including entitlement to welfare provision., • Experience of writing, implementing and evaluating Risk Assessments., • An ability to demonstrate clear understanding of safeguarding requirements and procedures and follow them through to conclusion., • Commitment to promoting health and safety of yourself and others., • An ability to work in an organised manner and arrange placement logistics., • Experience of collaborative working with a range of internal and external stakeholders., • Experience of maintaining administrative systems, good literacy, numeracy and IT skills., • Experience of working under pressure with the ability to respond to conflicting demands., • Ability to find creative and positive solutions to problems, using own initiative., • Understanding of professional boundaries and ability to maintain them., • Ability to effectively reflect on own practices for ongoing learning and development., • Willingness to be part of a 24 hour on-call rota., • Willingness to work outside office hours including some evenings and weekends., • Commitment to working in a manner which promotes diversity and equality, ensuring that everyone is treated with respect and dignity and no one suffers from discrimination., • Tailored training and development, • Flexible working options where suitable, • 26 days annual leave, rising with service, • Family friendly leave policies, • Pension scheme with employer contributions up to 7%, • Employee Assistance Programme with 24/7 GP access, • Discounts across retail, travel, food, fitness and more, • Cash health plan for you and your family, • Death in service benefit The charity is committed to fair and inclusive recruitment, and we welcome applications from people of all backgrounds. If a role requires it under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975, we will carry out the appropriate Disclosure & Barring Service (DBS) check. We only look at information that is relevant to the role, and a criminal record will never be treated as an automatic barrier to employment. All DBS information is handled sensitively, confidentially and in line with the DBS Code of Practice, and we encourage applicants to discuss any concerns with us openly. About The Organisation In the 1980s, high unemployment and steep inflation was contributing to a shocking rise in youth homelessness across London. Thousands of young people were sleeping rough every night, with many areas notoriously dubbed “cardboard cities” due to the visible rise in street homelessness. Appalled by the scenes playing out across the capital, a group of people came together to tackle the challenge

HR Coordinator Location: Pimlico Contract: Temp on going Salary: £15-16 per hour + holiday pay Our client a well-known establishment are seeking a proactive and organised HR Coordinator to join their team and support the delivery of a high-quality, professional HR service across the organisation. This is an excellent opportunity for someone with strong administrative and coordination skills who is passionate about people and processes. The role will support all areas of the employee lifecycle, helping ensure HR services are efficient, compliant, and supportive to employees and managers. About the Role As HR Coordinator, you will play a key role in supporting HR operations, recruitment, onboarding, payroll administration, and employee record management. You will ensure HR processes run smoothly while maintaining accurate systems and providing responsive support to colleagues across the organisation. Key Responsibilities • Support the administration of the full employee lifecycle, including recruitment, onboarding, development, performance management, and exit processes, • Maintain accurate employee records across HR systems, ensuring compliance with legislation and GDPR requirements, • Manage HR inbox queries and provide timely responses in line with HR policies, best practi...

About The Role Right across infrastructure, theres a requirement to not only maintain, but also renew and reimagine. Whatever stage youre at in your career, with us youll have an opportunity to grow and develop. Delivering essential infrastructure services for life, while being safety first, and client and customer centric in a friendly, fun and respectful environment where you are encouraged to thrive. Where will you be working? We help our clients safeguard the water supply, improve environmental performance and manage demand for future generations. We enhance and extend asset life, ensuring compliance with water quality and environmental standards. Were problem solvers with over 140 years of combined experience in engineering and infrastructure. This role will be within our demand management and network infrastructure team. We look after 60 million meters and our teams provide advanced metering solutions to help manage demand for essential suppliers. Want to be a part of it? What will you be doing? As our Streetworks & Defects Coordinator you'll be responsible for the start, stop, and registration of permits, as well as processing all defects received from clients or local authorities. Youll also manage urgent 2-hour and 4-hour SLGs and defects, ensuring they are handled promptly and accurately. You'll complete a range of defect-related administrative tasks, including raising job packs, uploading photos to the company system, carrying out data uploads, and maintaining daily trackers. Youll also produce defect reporting through internal systems, ensuring all information is correct and up to date. Alongside this, you'll support the wider defect team and provide cover when needed. You will work collaboratively with other departments on contracted workstreams and take responsibility for updating the Thames Water Recharge report. What youll bring • Streetworks/utilities experience would be preferable, • Knowledge of permitting and defects, • Ability to negotiate across different levels and manage stakeholders, • Proven IT skills particularly MS Word, MS excel, • Strong attention to detail, • Contributory pension scheme, • Online GP service, 24 hours a day, 365 days a year, • Employee assistance programme, • My Rewards portal, access to 1000s of retail discounts, • Life assurance, • Cycle to work, salary finance and give as you earn schemes, • Enhanced maternity, paternity leave and adoption leave, • Reward and recognition scheme, • Recommend a friend get rewarded for introducing people to us!In addition, this role offers;, • 25 days annual leave plus bank holidays, • Were responsible and go further for our people, clients, communities and the planet, • Were open and seek new and better ways of exceeding expectations, • Were together and as one team; the whole is greater than the sum of the parts #MGroupW JBRP1_UKTJ

Facilities & Fleet Coordinator Location: Waterloo Contract: Fixed Term until end of April 2027, with a view to extend to a permanent position. Salary: £27,100 - £28,860 pa, depending on experience Hours: 37.5 per week The organisation is a social and environmental regeneration charity, working with partners to build sustainable communities where individuals and enterprise prosper. This position is an exciting opportunity to work in a key role in the delivery fleet and facilities management. The team is seeking an experienced Administrator to contribute to the effective resource management and administration of the fleet and facilities. Highly analytical with experience in implementing new systems and processes, you will work across their sites to provide efficient and cost effective support for fleet and facilities management. Key Responsibilities and Tasks Fleet Support • Ensure periodic vehicle checks have been undertaken by GWL drivers to ensure safety of their staff as well as compliance with relevant regulations and contracts, • Monitor maintenance schedule and book vehicles for MOTs with their fleet vehicles provider, • Ensure all accidents are accurately recorded and investigated and manage insurance claims, • Co-ordinate vehicle assignment according to the needs of their field projects, including on-hire process for new vehicles and off-hire process for the ones no longer required, • Co-ordinate fleet related supplier contracts, tenders and appraisals and monitor performance to ensure best value across sites, this including contracts with vehicle hire companies as well as telematics systems providers., • Monitor the vehicle tracking data and provide reports on this to the relevant teams as well as monthly reports on fuel card and parking account expenditure., • Co-ordinate allocation and use of fuel cards and assist drivers with their expense claims, • Communicate effectively with drivers, mechanics, vendors and other internal and external stakeholders to ensure smooth fleet operations, • Assist with the co-ordination of the Trust’s properties and assets at their head office in London, with occasional involvement with other sites across London, • Assist with supplier contracts, tenders and appraisals and monitoring of performance to ensure best value across sites., • Monitor day-to-day budgets, assist in preparing annual budgets (in collaboration with the Facilities Manager) and reporting concerns in operational costs., • Assist Facilities manager with property management coordination in respect of GWL’s property leases and sub-leases and the raising of invoices as appropriate for tenants., • Assist in drawing up schedules for the periodic inspection and maintenance of premises and assets, monitoring for compliance., • Ensure an effective health & safety management system (i.e., asbestos; electrical safety; fire safety; first aid; gas; working at height; lifting equipment; and legionella) is in operation (in collaboration with the Facilities Manager) for the organisation sites’ environments, complying at all times with UK health and safety law and supporting Groundwork London’s drive for sustainable improvements, • Ensuring effective communication and assessment of health & safety matters within the Administration team and to all staff in respect of the organisation sites’ environments for the purpose of collectively improving health & safety performance and to ensure compliance., • Ensure (in collaboration with the Facilities Manager) that all facilities related risk assessments are undertaken as required. Maintaining and update appropriate registers in accordance with legal requirements and the organisation's policies and procedures., • Ensure all fleet accidents are accurately recorded and investigated, including following up on any appropriate remedial action to ensure these are closed., • Assist with the Facilities Managers’ membership and duties to the Trust’s health and safety committee., • Minimum of 1 year of experience in an administrative, fleet management or H&S role, • Strong understanding of fleet management principles and best practices, • Excellent organizational, communication, and interpersonal skills, • Proficient in Microsoft Office Suite and fleet management software (a plus), • Ability to work independently and as part of a team If you feel you are a suitable candidate and would like to work for the organisation, please do not hesitate to apply. Interview date: w/c 4th of May 2026 The organisation is an equal opportunities employer and welcomes applications from all members of the community. They are particularly seeking applicants from under-represented backgrounds including but not exclusive to, males, transgender people and those from an Asian background.

We are seeking a Temporary New Business Coordinator to support the efficient processing of new business applications in the financial services sector. Profile A successful Temporary New Business Coordinator should have: Previous experience in an administrative or coordination role within the finan

Resourcing Coordinator West LondonOffice-based£33,000-£35,000 About the Client This organisation operates within the Education sector and is a well-established institution with a strong commitment to safeguarding and excellence. They cultivate a supportive atmosphere where mentorship and professional development are central to their mission. About the Job This is a pivotal role within the HR function, providing comprehensive coordination and administrative support across the full recruitment lifecycle. You will play a key part in ensuring efficient hiring processes, maintaining compliance standards, and delivering a positive experience for candidates and hiring managers alike. This role will report into the Resourcing Manager. Duties will include: • Coordinating recruitment processes across a variety of roles, • Creating and publishing job adverts across multiple platforms, • Managing interview logistics, including scheduling and candidate communication, • Supporting hiring managers with recruitment activities and guidance, • Acting as a primary contact for candidates throughout the hiring journey, • Conducting pre-employment checks in line with safeguarding requirements, • Maintaining accurate records and ensuring compliance with relevant standards, • Supporting reporting, data tracking, and s...

Governance Coordinator (12-month fixed-term contract) The General Chiropractic Council (GCC) provides a regulatory framework for chiropractors and ensures the safety of patients undergoing chiropractic treatment in the UK. The Opportunity: We are looking for a Governance Coordinator to join our Corporate Services team, playing a key role in supporting the effective delivery of our governance framework. This is a varied and highly visible role where you will work closely with the Chair, Chief Executive and Registrar, and Council members to ensure the smooth running of Council and Committee activity. You will be responsible for coordinating meetings, managing governance processes, and providing high-quality administrative and executive support, helping to ensure the organisation meets its statutory and non-statutory responsibilities. A full job description is included for a comprehensive understanding of the role, but a summary of the key responsibilities is as follows: • To plan, organise and coordinate Council and Committee meetings, • To produce clear, accurate minutes and manage actions through to completion, • To provide Executive Assistant support to the Chief Executive and Chair, • To act as a key point of contact for Council and Committee members, • To support govern...

Engineering Coordinator (Pump & Drainage) Location: Uxbridge Salary: £28,000 – £30,000 per annum Hours: 9:00am – 5:30pm (1 hour unpaid lunch) Contract: Temporary to Permanent About the Role We are looking for an organised and proactive Engineering Coordinator to join our busy 24/7 property maintenance team based in Uxbridge. This role is key to coordinating pump and drainage repairs, servicing, and planned preventative maintenance across our portfolio. You will work closely with engineers, property managers, and senior management to ensure works are delivered efficiently, safely, and to a high standard. This is an excellent opportunity for someone with experience in property maintenance, facilities management, or reactive maintenance coordination who enjoys working in a fast-paced, customer-focused environment. Key Responsibilities * Coordinate and manage pump and drainage repairs, servicing, and emergency works * Ensure works are completed within agreed timescales and job completion reports are issued promptly * Act as a key point of contact between engineers, clients, property managers, and internal teams * Maintain accurate certification, compliance records, and job documentation * Prepare and issue quotations and Planned Preventative Maintenance (PPM) renewals, following up to secure approvals * Support operational delivery by prioritising urgent and reactive maintenance works * Provide additional administrative and coordination support as required to support business needs About You * Experience within property management, facilities management, or reactive maintenance coordination * Knowledge or exposure to pump and drainage systems is desirable * Strong organisational and prioritisation skills * Ability to manage multiple tasks and deadlines * Excellent communication and coordination skills * Adaptable and comfortable working in a fast-paced environment What We Offer * Friendly and supportive working environment * 28 days' annual leave (including bank holidays) * Free on-site parking * Occupational pension scheme * Competitive salary of £28,000 – £30,000, depending on experience * Additional benefits to be discussed at interview stage JBRP1_UKTJ

This role will be working 4 full days a week in the London office and will initially recruit on a fixed term contract (3 to 6 months) with a view to transition to a permanent position.

This role will be working 4 full days a week in the London office and will initially recruit on a fixed term contract (3 to 6 months) with a view to transition to a permanent position.

This role is ideal for a Lettings Administrator, Property Coordinator, or Lettings Progressor looking to move into a professional, service-led client-side position. As Lettings Property Coordinator, you will provide comprehensive administrative and operational support to the Residential Lettings tea

Job Opportunity: Regional Head Office Coordinator. Regional Head Office Coordinator. Support day-to-day office administration including correspondence, record maintenance and logistics* Assist with procurement of office supplies and administrative items* Help manage facility related matters includin

Nightstop Coordinator (Whitley Bay) If you're ready to make a real difference and thrive in a team that supports your growth, we'd love you to join the team! Locations: Regional Office (Whitley Bay Hub) - North East Salary: £24,136 per annum Closing Date: 06 April, 2026 Employment Type: Permanent Hours per week: 37.5 About the Role As a Nightstop Coordinator , you'll be the first point of contact for young people facing homelessness—assessing needs, coordinating safe emergency placements, and guiding them toward longer term support. It's a fast paced, people focused role where every decision you make helps keep a young person safe and heard. You'll also nurture strong relationships with referral partners, support and motivate volunteer hosts, and help grow the Nightstop network across the North East . If you're organised, calm under pressure, and driven by compassion and inclusion, this is your chance to create meaningful impact every single day. Key deliverables: Supporting Young People Be the first point of contact for people experiencing homeless and referral partners, providing advice and signposting. Conduct needs and risk assessments with potential Nightstop guests. Arrange the logistics of a guest's stay with a volunteer. Work with guests and referral partners to offer support and opportunities for longer term accommodation. Provide support to guests and volunteers through a 24 hour on call phone service. Ensure the safety and wellbeing of guests and volunteers in the service at all times. Comply with data protection and information sharing protocols. Marketing and Stakeholder Management Attend meetings and events and manage relationships with referral partners and other stakeholders. Administration Maintain up to date records on all guests and volunteers. Support with the creation of reports. Support with financial payment and recording systems. Volunteer Recruitment, Promotion and Engagement Develop promotion plans with the aim of recruiting Nightstop volunteers Effectively onboard new Nightstop volunteers in a timely manner Support current volunteers and continue to engage them with the service by providing updates and involvement opportunities Complete the necessary health and safety checks with new and current volunteers Other Be an active member of the team, collaboratively effectively and work closely with your line manager. Undertake further duties as commensurate to the role identified by your line manager. Provide support outside of office hours on some evening and weekends. What we are looking for from you (Person Specification) When completing your application form please address all the points set out below. Excellent customer service skills and telephone manner. An understanding of the needs of people who experience homelessness, the problems they face and the resources available to address their support needs. Experience of working with vulnerable people or people experiencing homeless. Understanding of current housing and homelessness legislation, including entitlement to welfare provision. Experience of writing, implementing and evaluating Risk Assessments. An ability to demonstrate clear understanding of safeguarding requirements and procedures and follow them through to conclusion. Commitment to promoting health and safety of yourself and others. An ability to work in an organised manner and arrange placement logistics. Experience of collaborative working with a range of internal and external stakeholders. Experience of maintaining administrative systems, good literacy, numeracy and IT skills. Experience of working under pressure with the ability to respond to conflicting demands. Ability to find creative and positive solutions to problems, using own initiative. Understanding of professional boundaries and ability to maintain them. Ability to effectively reflect on own practices for ongoing learning and development. Willingness to be part of a 24 hour on-call rota. Willingness to work outside office hours including some evenings and weekends. Commitment to working in a manner which promotes diversity and equality, ensuring that everyone is treated with respect and dignity and no one suffers from discrimination. Respect for the values and ethos of the charity. What You'll Receive Tailored training and development Flexible working options where suitable 26 days annual leave, rising with service Family friendly leave policies Pension scheme with employer contributions up to 7% Employee Assistance Programme with 24/7 GP access Discounts across retail, travel, food, fitness and more Cash health plan for you and your family Death in service benefit Access to legal and practical support Safer Recruitment The charity is committed to fair and inclusive recruitment, and we welcome applications from people of all backgrounds. If a role requires it under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975, we will carry out the appropriate Disclosure & Barring Service (DBS) check. We only look at information that is relevant to the role, and a criminal record will never be treated as an automatic barrier to employment. All DBS information is handled sensitively, confidentially and in line with the DBS Code of Practice, and we encourage applicants to discuss any concerns with us openly. About The Organisation In the 1980s, high unemployment and steep inflation was contributing to a shocking rise in youth homelessness across London. Thousands of young people were sleeping rough every night, with many areas notoriously dubbed “cardboard cities” due to the visible rise in street homelessness. Appalled by the scenes playing out across the capital, a group of people came together to tackle the challenge head on. Led by Cardinal Basil Hume and Mark McGreevy OBE, in 1989 the charity was born. What began as a single housing project in North London soon expanded across London, Greater Manchester and the North East of England. Today, the charity provides accommodation, prevention and support services to thousands of marginalised young people across the UK each year. #INDNFP Please note this role is advertised by the recruitment agency acting for the client - Not For Profit People. TPBN1_UKTJ

Package Description: We do not offer visa sponsorship. We cannot accept applications from candidates on a Skilled Worker visa. Are you an organised, proactive individual with a passion for operational excellence and customer service? Agincare is looking for a dynamic Facilities & Estates Coordinator to help drive the smooth running of our growing estate. If you thrive in a fast-paced environment and enjoy being the go-to person for coordination and communication, wed love to hear from you. Whats on Offer Agincare are a proud family run organisation that is proud of its values and the delivery of the highest levels of care to our service users. Working at Agincare brings many benefits including Salary of up to £30,000 per annum DOE Fully funded training and career development Blue Light discount package (superb discounts on travel, leisure, entertainment and more) EAP - Employee Assistance Program (offering support for employees and their families) Company pension scheme About the Role As our Facilities & Estates Coordinator, youll be at the heart of our Facilities Departmentensuring everything runs like clockwork.From managing maintenance tickets to liaising with contractors and internal teams, youll play a key role in delivering a professional, user-friendly service that supports our commitment to high standards across all Agincare locations. Key Responsibilities Coordinate reactive and planned maintenance tasks via the CAFM system Maintain accurate records and compliance documentation Generate reports to support performance and planning Manage purchase orders and reconcile invoices Schedule site visits and liaise with contractors and internal teams Deliver support to internal teams, ensuring all sites remain safe, compliant, and fully equipped to provide outstanding care. Provide general administrative support to the Facilities Department Assist with ad hoc tasks and projects as needed What Were Looking For Were looking for a confident, detail-oriented professional with: Strong experience in a fast-paced administrative role Familiarity with CAFM systems (ideal but not essential) Excellent communication skills and a proactive, customer-focused approach Ability to liaise effectively with internal teams, contractors, and suppliers Solid Microsoft Office skills and a collaborative mindset About Agincare Were a family run business that's been caring and supporting people since 1986. With over 4,500 team members, were one of the UKs largest care providers and are continuing to grow.We have over 100 locations across England including our care & nursing homes, home care branches, extra care schemes, supported living properties and live-in offices. Agincare are signatories of the Care Leaver Covenant and are committed to supporting care leavers to live independently.We are proud to be able to offer a guaranteed interview to care leavers, or an informal conversation about our career opportunities. All of our care services are regulated by the Care Quality Commission (CQC). Equal opportunities are important to us at Agincare and we welcome applications from all. TPBN1_UKTJ

Are you an organised and proactive Supply Chain Administrator looking to take the next step in your career? Would you thrive in a fast-paced, growing organisation where accuracy, attention to detail and forward planning are key? We have a fantastic opportunity for a Supply Chain Administrator to join this market-leading and expanding manufacturer based in South Birmingham. Working as part of a busy, high-performing team, you will play a key role in supporting the Supply Manager to ensure the smooth and continuous supply of goods from a range of UK suppliers. Youll be responsible for interpreting data to forecast and calculate stock requirements, considering trends, anticipated demand, lead times and budgets. As the Supply Chain Administrator, you will raise purchase orders on the ERP system, process them with suppliers, and track progress through to the receipt of goods. Youll check order acknowledgements, resolve any price or delivery discrepancies, and maintain accurate arrival dates to ensure full visibility of incoming stock and spend. With your excellent communication skills, youll monitor and coordinate supplier deliveries and collections, ensuring everything arrives on time and in full. Highly organised and confident working with data, youll produce regular reports for circulation to the wider team, update key information on the ERP system, and provide valuable administrative support to the Supply Manager. This is a busy and varied role where your efficiency and attention to detail will make a real difference to the teams success. To succeed in this exciting Supply Chain Coordinator Administrator, youll be a strong administrator with excellent numeracy skills and the ability to interpret trends and data. Youll thrive in a fast-paced environment, managing multiple priorities with confidence and professionalism, and always maintaining the highest standards of accuracy. In return, you will receive a competitive salary of £26,000 £28,000 per annum, depending on experience, along with an excellent benefits package including 23 days holiday (rising to 25 with service), annual bonus, health cash plan, access to a GP health line, network benefits discount package, and free on-site parking. Working hours are 8am 5pm Monday to Thursday and 8am 2pm on Fridays, giving you a fantastic early start to the weekend. Simkiss Recruitment Solutions is acting as a recruitment agency for the purpose of this vacancy. By sending your CV to us, you hereby consent for us to contact you in relation to recruitment. We are an equal opportunities employer who welcomes applications from all. We will be in touch within 3 working days if we would like to discuss your CV and experience further. If you do not hear from us within that time, then you have unfortunately been unsuccessful in your application for this particular vacancy. We would welcome further applications from you for roles that may be more suited to your skills and experience. TPBN1_UKTJ

Transport & Service Coordinator £28,000-£30,000 - Mon-Fri 8:30am-5:00pm + Benefits + Bonus Heysham Do you have experience in transport coordination, logistics, fleet operations or customer service, looking for a brand-new opportunity with a well-established, stable, and growing business? On offer is the chance to join a market-leading business in the fuel tank industry. This is a stable and growing company with a supportive team environment, offering excellent benefits, a competitive bonus, and real opportunities for career progression. In this role you will be responsible for planning and coordinating daily transport activities, liaising with drivers, customers, and service partners, maintaining accurate records, and ensuring compliance with UK transport regulations. You will also support vehicle maintenance, operational improvements, and incident response, helping to keep the business running smoothly. This role would suit someone from a transport coordination, logistics, fleet operations or customer service background, looking for a full-time stable role. The Role Plan and schedule vehicles, drivers, and routes Monitor live operations and resolve issues Main contact for drivers, customers, and service partners Maintain records including bookings, delivery notes, and compliance documents The Person Experience in transport coordination, logistics, fleet operations, or customer service Commutable to Heysham Reference:BBBH24399A Keywords: Transport coordination, logistics, fleet management, route planning, driver liaison, customer service, vehicle compliance, scheduling, operational support, UK transport regulations, problem-solving, record keeping, office-based, fast-paced environment, administrative support, Heysham If you're looking to join a practice that actively supports your professional growth and creative input, click 'apply now' to submit your latest CV. We are an equal opportunities employer and welcome applications from all suitably qualified candidates. The advertised salary is indicative and will be dependent on experience, qualifications, and skill set. Ernest Gordon Recruitment Limited operates as an employment agency for permanent roles and an employment business for contract positions. By applying, you accept our Terms & Conditions, Privacy Policy, and Disclaimers, available on our website. TPBN1_UKTJ

Role summary This is an exciting opportunity to join a busy HR and Recruitment Team working within a charity making a real difference to children and adults with Autism. The Recruitment Coordinator will provide support within all areas of recruitment administration, acting as a main point of contact for initial enquiries and supporting candidates through the recruitment journey. The role will be assisting with advertisements, the selection of suitable candidates and both the referencing and on-boarding processes. The right candidate will be an experienced and confident administrator able to providing an efficient, professional and supportive experience for candidates, new starters and the wider HR & Recruitment team. What can we offer you? An interesting and varied role in a friendly HR team Competitive salary with a performance related cash bonus scheme 25 days paid annual leave (plus 8 bank holidays) Free onsite parking Employee Assistance Programme Mental Health and Wellbeing Facilities and Support Access to over 900 retailer discounts via our exclusive reward platform 10% discount at our onsite café How will you contribute to the Team? Acting as a first point of contact for enquiries and assistance for candidates and recruitment agencies Administering all documentation relating to the recruitment process including updating and maintaining recruitment trackers and reports Reviewing application forms and contacting candidates with request for further information in support of their applications Working closely with the Recruitment Advisor to share suitable candidates and compile shortlisting documents Manage outlook calendars, setting up room bookings for interviews and assessments Preparing and distributing interview invites to candidates, recruitment agencies and interview panel members Distributing and collating Criminal Records Declarations from candidates Compiling interview packs including documentation in relation to exceptional requirements Welcoming candidates attending interviews and completing ID checks Under the direction of the Recruitment Advisor, supporting with maintaining advertisement for vacant roles Drafting and sending out offer paperwork for successful candidates Leading the referencing process, seeking and obtaining references for applicants and new starters along with completing any other pre-employment checks Undertake new starter check-in meetings and ensuring any feedback is shared with the wider HR Team Compiling induction packs for new starters and supporting with running first day HR inductions Undertaking any other general administrative duties in support of the Recruitment and HR Team To be successful in this role you will need: Good general education, to A level or equivalent, with minimum GCSE C/4 or equivalent in English and Maths Proven experience in an administrative role, preferably within an HR or recruitment setting. Experience in an education or social care setting would be advantageous but is not essential Strong administration skills, accuracy and attention to detail; ability to manage time and prioritise effectively to meet departmental and organisation needs Highly organised and confident communicator, able to build effective relationships at all levels Excellent verbal, written and numeracy skills Strong IT skills, proficient in using Microsoft Word and Excel packages. Experienced in working with HR packages /databases is an advantage but is not essential Proven ability to work independently and on own initiative within specified guidelines or processes A driving licence and access to a vehicle or lift would be advised due to our remote location of our setting Salary : £28000 Contract terms: 6 Month FTC Maternity Cover - Monday to Friday 37.5 hours between 8.00am to 5.00pm (Specific hours to be agreed) Annual Leave: 25 Days plus 8 Bank Holidays We are committed to safeguarding and promoting the welfare of children, young people and adults at risk. We expect all staff and volunteers to share this commitment. All successful candidates will be subject to a satisfactory Enhanced Disclosure from the Disclosure and Barring Service (DBS) ABOUT JIGSAW Jigsaw Trust is a registered charityinspired by autismin its desire to provide the very best in ongoing education, vocational and wellbeing services for autistic people; it is also committed to raising awareness of autism and promoting the understanding and acceptance of autistic people. Jigsaw Trust incorporates: Jigsaw CABAS School, rated Outstanding by Ofsted, educating children aged 4-19 years, andJigsawPlusa specialist day service delivering key living and life skills learning for adults from the age of 18+. The Trust also operates 2 social enterprises:Café on the Parkproviding work experience and volunteering opportunities in a public-facing setting, andJigsaw GARDENworksenabling learners of all ages to embark on a range of gardening and related outdoor activities. TPBN1_UKTJ

Careers Adviser / Employability Coordinator An exciting opportunity for a Careers Adviser / Employability Coordinator to lead careers education, employer engagement and student progression activities within a thriving secondary education environment. The role focuses on careers programmes, stakeholder partnerships, events management and student destination tracking. If youve also worked in the following roles, wed also like to hear from you: Employability Adviser, Work Experience Coordinator, Careers & Employability Officer, Student Progression Coordinator, Careers Advisor, Employability Adviser, Employability Co-ordinator, Education Partnerships Coordinator, Careers Co-ordinator, Careers & Employability Advisor, Careers Lead, Careers Officer, Work Experience Coordinator SALARY: £27,779 per annum FTE / Actual Annual Salary £23,291 + Benefits LOCATION: Hedge End, Southampton, Hampshire JOB TYPE: Full-Time, Permanent WORKING HOURS: Monday to Thursday 8.00am to 4.00pm and Friday 8.00am to 3.30pm, term time only (38 weeks) JOB OVERVIEW We have a fantastic new job opportunity for a Careers Adviser / Employability Coordinator to lead and deliver a progressive careers-related learning programme within a growing secondary school environment. Working closely with senior leadership, the Careers Adviser / Employability Coordinator will develop careers education initiatives, coordinate employer engagement activities, and oversee impactful careers events including careers fairs and practice interviews. As a Careers Adviser / Employability Coordinator you will manage destination data, support student progression, build partnerships with employers and community organisations, and ensure compliance with Gatsby Benchmarks and careers guidance standards. APPLY TODAY Ready to make your next career move? Apply Today for our Recruitment Team to review. DUTIES Your duties as the Careers Adviser / Employability Coordinator include: • Programme Leadership: Design, implement and evaluate the schools Careers Related Learning programme aligned with national careers standards and Gatsby Benchmarks, • Stakeholder Engagement: Build and manage relationships with employers, community partners and volunteers to support careers education initiatives, • Careers Event Management: Plan and deliver major careers events including careers fairs, practice interviews and employer engagement activities, • Independent Advice Coordination: Organise schedules for external careers advisers ensuring students receive impartial guidance and progression support, • Data Analysis & Reporting: Monitor student destination data and engagement metrics to inform strategic improvements and reporting, • Operational Administration: Oversee careers administration processes ensuring accurate records, efficient systems and professional standards, • Work Experience Programme Management: Coordinate workplace learning placements, ensuring health and safety compliance and appropriate opportunities for students, • Employer Partnerships: Proactively identify and secure local business partners to support placements, talks and careers enrichment activities, • Communication Strategy: Promote careers opportunities and information through digital platforms, communications and school channels, • Previous experience coordinating careers education, employability programmes, student progression or similar initiatives, • Experience organising events, managing stakeholders or coordinating external partnerships, • Strong organisational skills with the ability to manage multiple projects and deadlines, • Experience analysing data, producing reports and monitoring programme outcomes, • Excellent communication and relationship-building skills with employers, students and staff, • Strong administrative skills including database management, record keeping and digital systems, • Ability to work collaboratively with teaching staff, leadership teams and external organisations, • Exceptional team environment where all staff are valued, • Excellent Continuing Professional Development with high quality CPD programs, • Many opportunities for career progression, • One day per academic year a fully paid day off to support personal events, • Two-week October half term: Providing staff and students with an extended break during the autumn term, • Extensive department resources and facilities, • A tax efficient Cycle-to-Work scheme through salary sacrifice, • Staff membership rates to the onsite Leisure Centre We reserve the right to close any of our vacancies early. APPLY TODAY By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose. JOB REF: AWDO-P14510 Full-Time, Term Time, Permanent Education Jobs, Careers and Vacancies. Find a new job and work in Hedge End, Southampton, Hampshire. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online. AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency. AWD-IN-SPJ JBRP1_UKTJ

Job Title: Assistant Academic Programme Leader (University Programmes) Location: Broadstairs Campus Salary : £28,000 - £35,000 per year Job type: Full Time, Permanent Purpose of Post: The Assistant Academic Programme Leader will support the Academic Manager in managing and coordinating the delivery of our university collaborative partner programmes. The post-holder will ensure the academic quality, integrity, and regulatory compliance of the programmes in alignment with our Academic Regulations and College policies. In addition, the post-holder will undertake a teaching commitment within their subject area, contributing to the delivery of lectures, seminars, tutorials, and assessment activities as required. The role will support enhancing the student learning experience through high-quality teaching, academic guidance, and engagement with students across the programme. Key Accountability and Responsibilities: Academic Operations & Programme Management: Coordinate programme delivery, timetabling, teaching resources and assessment cycles in line with university regulations and our procedures. Support management of academic staff teams and ensure timely completion of programme processes. Ensure accurate preparation of assessment briefs, internal verification, and grade processing. Preparing the peer and teacher observations schedule. Assisting the Head of Programme Delivery and the Academic Manager with document preparation for University Visits. Maintaining and tracking all committees' action plans and following up on outstanding action points. Monitor the implementation of Individual Learning Plans and the successful progression of students as a direct outcome. Teaching and Learning: Deliver lectures and tutorials within the relevant subject area. Prepare teaching materials and learning resources aligned with module specifications. Design and mark assessments in accordance with academic regulations and marking criteria. Provide timely, constructive feedback to students. Support students' academic development through tutorials, academic guidance, and pastoral support. Contribute to curriculum enhancement and innovative teaching practices. Attendance Monitoring: Ensure accurate daily recording of student attendance using approved departmental systems and procedures. Track attendance, punctuality, reasons for absence and mitigations; escalate concerns promptly. Produce monthly attendance reports, analyse trends, and support engagement interventions. Maintain 100% accuracy in attendance data entry Assessment & Academic Records: Allocate marking tasks, monitor deadlines, and ensure accuracy of recorded grades. Maintain compliant academic records for university Boards and audits. Audit VLE content and ensure staff adherence to programme requirements. Reviewing and auditing the Course Handbook. Academic Governance & Quality Assurance: Organise academic committees, prepare agendas, papers, and minutes. Track committee actions and ensure compliance with our quality processes. Assist with documentation for partnership reviews and monitoring. Student Experience & Support: Support induction, communication, and academic support services. Respond to student academic enquiries and coordinate support signposting. Monitor progression data and escalate risks. Ensure that Academic Support for students is arranged appropriately and that any Individual Learning Plans are followed through to enable maximum success. Person Specification: Qualifications: Master's degree in a relevant subject area. Fellowship of the Higher Education Academy (FHEA) or willingness to obtain it. Experience: Experience of teaching in Higher Education. Experience supporting programme delivery or academic coordination. Familiarity with UK Higher Education quality assurance processes. Skills and Competencies: Strong organisational and administrative skills. Effective communication and teamwork abilities. Ability to support students' academic development and learning experience. Commitment to maintaining academic standards and regulatory compliance. Desirable: Experience working with collaborative partner programmes. Knowledge of university academic regulations. How to Apply: Interested candidates are invited to submit their CV and a Cover Letter detailing their relevant experience and qualifications. Candidates with experience of: Deputy Programme Leader, Programme Director (Supporting), Assistant Head of Academic Operations, Programme Coordinator, Academic Programme Coordinator, may also be considered for this role. TPBN1_UKTJ

Job Title: Bid Coordinator Overview: We are recruiting for a Bid Coordinator to be based in Southampton. This is a permanent full-time role offering a salary up to £40k and benefits. The role is to work for a market leader in the Social Housing refurbishment industry. Bid Coordinator General Overview To provide high-quality coordination and production support across the end-to-end bid process and associated business development activity, helping the South East business units to secure new work in line with the Business Plan. Bid Coordinator Key Accountabilities Coordinate and support the production of bid submissions, including Expressions of Interest (EOIs), Selection Questionnaires (SQs) and Tenders (ITTs), taking the lead on SQ submissions as appropriate. Prepare and maintain bid templates, document structures, submission plans and formatting/quality standards. Produce and format bid documents and supporting materials (e.g., interview presentations, capability documents, customer packs, internal bid-launch communications). Ensure submissions are compliant, complete and consistently branded, with excellent attention to detail (version control, file naming, pagination, proofreading, packaging). Maintain and update company information for frameworks and annual refresh submissions. Coordinate the bid clarification process; log and submit clarifications, track responses and distribute updates promptly to the bid team. Opportunity Monitoring & Bid/No Bid Process Monitor contract notice portals to find tenders for relevant opportunities and alerts. Prepare and issue Bid/No Bids matrixes and emails for any new opportunities with the support of the Bid Managers and Directors, Monitor, chase and ensure decisions are correctly documented. Bid Library, Collateral & Knowledge Management Maintain an up-to-date bid library to improve speed, quality and consistency of submissions. Collate and manage bid collateral including: Project data sheets (including site visits where required) Case studies Image library Client quotes/feedback Awards & accreditations CVs and skills profiles Best practice materials (regional and group-wide) Prepare and publish suitable information/case studies to the Knowledge Hub. Information Flow, Systems & Team Support Monitor and triage the bid team shared inbox, responding or routing requests appropriately and professionally Process Evison requests and raise contract numbers in line with internal requirements. Support the Business Development Coordinator to ensure CRM data within Salesforce is accurate, complete and kept up-to-date. Build effective working relationships with estimating, pre-construction, operational teams and other bid teams to ensure smooth information gathering and sharing. Provide flexible administrative and production support to bid team members as required during peak periods. Research & Market / Competitor Insight Support bid development through targeted research into: specific tenders and client organisations projects/contract opportunities of interest long-term pipelines and early-stage prospects procurement developments, methods, and relevant legislation/rules competitor activity and successes best practice from other regions / group functions Attend relevant exhibitions, conferences and training to stay current and bring insights back to the team For more details please call Gary Sewell on 07852 836 581 Applications If you feel that you have the relevant experience to be successful in this position and would like to find out more please apply online today attaching a copy of your current CV. Alternatively contact us on 01474 850707. Howells are an Equal Opportunities employer. All applications will be dealt with in the strictest confidence. Howells acts as an Employment Business for the supply of temporary workers and an Employment Agency in relation to permanent vacancies. TPBN1_UKTJ

Sales Coordinator - Salary £29,000 plus bonus - Location - Kentish Town. They are looking for a motivated, organised, and energetic multi-tasker to join them as their Sales Coordinator. In the role of Sales Coordinator, you will provide vital all-round support to the Account Manager and team of Sal

Learning and Development Coordinator - Part-time. This role is the point of contact for all learning and development enquiries, and will work closely with internal stakeholders and external providers to ensure an outstanding experience. Own and manage administrative tasks, including workshop schedul

Temporary Office Coordinator - 3 days a week. Temporary Office Coordinator - 3 days a week. The Temporary Office Coordinator will provide essential administrative support to ensure the smooth operation of daily activities within the organisation.