Personal Assistant - 12 Month FTC
15 hours ago
London
Overview Blick Rothenberg is a leading tax, accountancy and business advisory firm founded on personal integrity and technical expertise. Our teams work seamlessly to provide advice throughout the life cycle of our clients. Our partner-led approach ensures that our clients receive an excellent service from a team of high-quality people who combine technical expertise with personal integrity. We want success for our people, our clients and for our business. Responsibilities • Organising and preparing meetings including liaising with attendees, room/venue booking, catering, related diary management, note taking, preparing minutes and managing actions arising from meetings., • Proactively prompting both those you support and their wider team about upcoming meetings and pre-empting and arranging needs for meetings – e.g. travel itineraries, attendee lists, reports, files, pre-meets, pre-reading etc., • For those assigned to named Partners, providing full diary management, being always aware of partner movements and being proactive to ensure smooth planning., • Organising complex travel arrangements (both domestic and international)., • Monitoring and managing partner emails and other communications, preparing and sending responses as appropriate. Delegating inbound work as required in Partners' absence., • Proactively assisting Partners and their teams with administrative tasks, e.g., billing reviews, client engagement procedures, timesheets and expenses by ensuring these are completed by the Business Administrator team., • Generating reports (e.g. work in progress) and producing fee notes from company systems., • Managing ad hoc projects., • Audio and copy typing of correspondence such as emails, short letters, standard letters and/or complex/lengthy reports and proposals using the company's templates and corporate style., • Producing PowerPoint presentations following corporate styles., • Cover reception on a rota and on an ad-hoc basis, welcoming external visitors professionally. Essential Skills • Confidentiality and discretion; strong attention to detail; ability to prioritise themselves and others effectively; and the ability to delegate, role model and coach less experienced team members. Note from the Hiring Manager "You will be joining a forward-thinking, progressive team with a supportive and friendly atmosphere. The role provides an exciting opportunity for an enthusiastic and keen to learn person to become involved in a diverse and interesting Business Support role. Excellent on-the-job training will be provided, together with the opportunity to advance your career within a dynamic business." About Blick Rothenberg Blick Rothenberg is part of Azets, a larger family of accountancy and business advisory firms operating across the UK, Nordics and USA. Azets employs over 6,500 people and continues to grow, enabling Blick Rothenberg to deliver high-quality, partner-led service with greater resource. What we offer • Hybrid working (BRighter working) enabling flexible locations and patterns, • Flexible working options and hours, • Comprehensive benefits including pension, health and wellbeing programs Our Benefits at a Glance • Pension – Looking after your future self when it's time to step back and relax., • 25 days annual leave + bank holidays, • Life assurance, free mortgage advice, financial coaching, • Private medical insurance, 24/7 GP access, mental health support, eye care, flu vaccinations, • Employee discount platform, holiday trading, cycle-to-work scheme, home & tech purchase scheme, electric vehicle leasing, season ticket loan, • Critical illness cover, travel insurance, dental insurance, health assessments, • Charitable donations via payroll