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Inter Mediate (IM) is a peacemaking charity supporting confidential negotiations in some of the world’s most challenging conflicts. We are small,friendly, fast-paced, flexible and passionate about what we do. The role is hybrid - 2 days a week in our central London (Westminster) office and 3 days at home. This is the dream job for you if you truly understand (from experience) the value of a skilled PA and are passionate about supporting the ED and DED in all aspects of their daily work. You will be a focal point for our small friendly team, as well as liaising with senior leaders from a range of fields globally and working across time-zones. Strict confidentiality, excellent people skills and the ability and willingness to be flexible around working times are all essential, as is practical experience in the day to day duties of a PA: • Managing busy diaries and able to negotiate when dealing with external diaries (Ambassadors/HLI etc);, • Skillfully maintaining calendars, ion in committing time and evaluating needs;, • Making meticulous travel arrangements and handling complex travel itineraries ; Applicants must have the right to work in the UK as this role is not eligible for visa sponsorship.

At Age UK, effective governance is key to delivering our mission and supporting older people. We are looking for a Senior Governance Manager to play a pivotal role supporting our most senior Boards and Committees, ensuring robust governance, regulatory compliance, and strategic alignment. The Senior Governance Manager is a key role managing and providing all aspects of the governance and secretariat service relevant to the most senior Boards and Committees within the Age UK Group and deputising for the Head of Governance and Legal with respect to duties as Company Secretary. The role manages a team of 4 Executive Assistant and Governance Officers and 1 Executive Assistant (Chair/CEO) and the ability to line manage this team throughout the Board and Committee governance cycle and on individual projects / tasks, while also providing consistent executive services is key. This is a very visible role working closely with Trustees and Directors as well as the most senior staff within the Charity, providing advice and support. The post holder will lead projects, anticipate future governance matters and proactively tackle issues, with the ability to prioritise and manage many projects and activities in a busy environment. Please see role description for all responsibilities. We operate a hybrid working model. We offer flexibility on working from home but require the applicant to be in our central London office approximately 4 times per month, in line with meeting schedules. Travel costs to the London office are the responsibility of the postholder and are not covered by the charity. Age UK internal grade: 4L Must haves: The below competencies will be assessed at the indicated stage of the recruitment process: Application = A, Interview = I, Test = T, Presentation = P Experience • Experience of provision of secretariat services; servicing senior level Boards and Committees A, I, • Experience of charity governance in a large and complex charity structure, including experience of establishing and maintaining governance policies and procedures A, I, • Experience of corporate governance A, I, • Line management experience A, I Skills and Knowledge • High level of written English A, T, P, • Excellent communication skills with the ability to communicate at all levels and to tailor communications to different audiences A, I, T, P, • Strong presentation, negotiation and interpersonal skills I, • Experience of or aptitude to explore how technology and the use of AI can transform the team's work I, • A good eye for detail A, I, • Proactive and able to work both individually and as a team. I, • Sound judgement with good problem-solving abilities I, • Highly organised, able to meet deadlines and manage / prioritise workflow A, I Personal attributes • Confident and able to take decisions I, • Personable and able to build good relationships quickly I, • Flexible and able to work in a changing and fast-moving environment I, • Discreet and comfortable with holding confidential information I Great to Have's: The below competencies will be assessed at the indicated stage of the recruitment process: Application = A, Interview = I, Test = T, Presentation = P • Experience / understanding of working within a financial service regulated environment. A, I What we offer in return • Competitive salary, 26 days annual leave + bank holidays + annual leave purchase scheme, • Excellent pension scheme, life assurance, Health cashback plan and EAP, • Car Benefit Scheme, Cycle to Work Scheme and Season Ticket Loan, • Techscheme - buy any tech from Apple or Currys, up to £1000, and spread the cost over 12 months, interest free, • Blue Light Card Scheme, • You Did It Awards - recognition awards from £100-250 Supporting statements and anonymisation Candidates are expected to provide a supporting statement that explains how they meet the competencies annotated with an 'A' in the job description, to assess suitability for the position. Age UK acknowledges and accepts that AI may be used to support the application; we do expect candidates to personalise experience, knowledge and skills and failure to do so, may result in your application being rejected. Please submit a Word version of your CV as it will be anonymised by our recruitment system when you apply for a role. Our system is unable to anonymise supporting statements and heavily formatted CVs. Please could you remove any personal information including your name before you upload to support our inclusive recruitment process. All equalities monitoring information is also anonymised and not shared with the hiring panel. Your name and address will only be known to us if invited for interview. Equal opportunities & Disability Confident Scheme Age UK is an Equal Opportunities employer and positively encourages applications from suitably qualified and eligible candidates, regardless of age, sex, race, disability, sexual orientation, gender reassignment, religion or belief, marital/civil partnership status, or pregnancy and maternity. Age UK is a Disability Confident Scheme employer. Due to high numbers of applications received, Age UK reserves the right to limit the overall number of interviews offered, and therefore, it may not always be practicable or appropriate to interview all disabled people that meet the minimum criteria for the job. Reasonable adjustments Disabled job seekers can access reasonable adjustments at any stage of the recruitment process. All requests for reasonable adjustments are considered on a case-by-case basis, in collaboration with the disabled job seeker to best meet their needs, by contacting the Recruitment Team. Disability disclosures will be kept confidential and only shared on a need-to-know basis to support the implementation of adjustments. Disclosures will not be used to inform hiring decisions. Age UK is committed to safeguarding adults at risk, and children, from abuse and neglect. We expect everyone who works with us to share this commitment. Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert at any time. Age UK politely requests no contact from recruitment agencies or media sales. We do not accept speculative CVs from recruitment agencies nor accept the fees associated with them. For a full list of benefits please visit our website.

Our client is a boutique financial services firm seeking a very experienced Executive Assistant to support their CEO and CIO on a 12 month FTC covering maternity leave. This is an opportunity to work at the very centre of a high-performing, fast moving business - alongside two very dynamic executives. The role This is a dual executive support role, split roughly across two focus areas: 80% Business support: Ensuring meetings start on time with prep materials ready in advance. Optimising diary and travel schedules. Tracking priorities, projects and actions. Managing inboxes. Acting as the trusted bridge between both executives and their stakeholders. 20% Personal support: Discreetly managing personal appointments, scheduling and ad hoc personal tasks as needed. Requirements • Must have experience within private equity, • Available to start in mid-June, • Experience supporting at C Suite level, • An exceptional communicator, • Low ego, high EQ - you build rapport quickly and flex your style to different people, • A natural problem solver who creates structure, • Someone who genuinely loves diary management

We are looking for a proactive and highly organised Executive Assistant to provide day-to-day support to a senior team. This is a varied role that requires excellent organisational skills, discretion, and the ability to prioritise effectively in a fast-paced environment. Key Responsibilities • Diary & Scheduling Management – Organise and manage complex calendars, prioritise meetings, and ensure efficient use of time., • Meeting Coordination – Arrange and prepare for meetings, including agendas, minutes, presentations, and follow-ups., • Correspondence Handling – Draft, proofread, and manage emails, letters, and other communications on behalf of the executive., • Document & Report Preparation – Prepare presentations, briefing documents, and reports to a high standard., • Point of Contact – Act as a liaison between the executive and internal teams, clients, and external stakeholders., • Event & Project Support – Assist with planning and coordination of events, business projects, and ad-hoc initiatives., • Office & Administrative Support – Maintain accurate filing systems, expense management, and other administrative duties., • Confidential Support – Handle sensitive information with the utmost discretion and professionalism., • Personal Assistance – Provide occasional lifestyle support, such as managing appointments, reservations, and personal errands. What We’re Looking For • Proven experience as a PA, EA, or senior administrator, • Excellent time management and multitasking abilities, • Strong written and verbal communication skills, • High level of discretion and professionalism, • Confident with MS Office and/or Google Workspace This is a great opportunity for someone who thrives on keeping things organised, enjoys supporting senior stakeholders, and can adapt quickly to changing priorities.

Title: Lifestyle Executive Assistant Location: Mayfair, London Reporting Line: Chief of Staff Overview We are seeking a highly organised and discreet Lifestyle Executive Assistant to join a dedicated Lifestyle Team within a Family Office, supporting the Founder of a hedge fund across both personal and business interests. Working closely with the Chief of Staff and wider support team, the successful candidate will help ensure the smooth running of the Founder’s day-to-day commitments. This is a fast-paced and varied role requiring excellent organisational skills, attention to detail, and the ability to manage competing priorities with professionalism and discretion. Key Responsibilities Diary & Schedule Management • Manage the Founder’s complex personal and business diary, ensuring priorities are aligned., • Schedule meetings, calls, and engagements across professional and personal commitments., • Coordinate domestic and international travel, including itineraries, accommodation, and transport., • Provide lifestyle management and personal administrative support to the Founder., • Coordinate personal appointments, family commitments, and social engagements., • Support scheduling of business meetings and engagements., • Prepare briefing materials and documentation when required., • Work collaboratively as part of the Lifestyle Team supporting the Founder., • Provide support to the Chief of Staff with coordination and ad hoc projects., • Assist the wider Family Office with administrative and organisational tasks when required., • Maintain absolute confidentiality and discretion at all times., • Manage changing priorities calmly and efficiently., • Graduate calibre or equivalent experience., • Proven experience as an Executive Assistant, Personal Assistant, or Lifestyle Assistant., • Exceptional organisational and time management skills with strong attention to detail., • Ability to work effectively in a fast-paced, demanding environment., • High levels of discretion, professionalism, and integrity., • Strong written and verbal communication skills., • Confidence working with senior stakeholders and managing complex schedules., • Flexible and adaptable approach to working hours when required., • Proactive, solutions-focused, and resilient.

Personal Assistant to the Chief Executive – Temp to Perm Location: City of London Working Pattern: Hybrid (3 days office / 2 days remote) Contract: Temporary to Permanent Salary: upto £60,000 + excellent benefits We are partnering with a mission‑driven climate‑focused organisation to recruit a highly capable and proactive Personal Assistant to the Chief Executive. This is a fantastic opportunity for an experienced PA who thrives in a purpose‑led environment and enjoys supporting at senior leadership level. The role offers a temp‑to‑perm pathway, ideal for someone looking to secure a long‑term position within a growing organisation making meaningful global impact. As PA to the Chief Executive, you will provide high‑level administrative, organisational, and strategic support, including: • Full diary and inbox management, ensuring the CE’s time is prioritised effectively, • Coordinating internal and external meetings, briefings, and presentations, • Preparing documents, reports, agendas, and meeting packs, • Acting as a key liaison point between the CE and internal/external stakeholders, • Arranging international and domestic travel, accommodation, and itineraries, • Supporting with board meetings, governance processes, and follow‑up actions, • Managing confidential information with absolute discretion, • Providing wider support to leadership teams as needed, • Contributing to a collaborative, positive, and fast‑paced working culture About You You will be a polished, confident, and highly organised PA with: • Proven experience supporting at senior leadership or executive level, • Exceptional communication skills and a calm, solutions‑focused approach, • Strong prioritisation skills and the ability to work under pressure, • High attention to detail and strong written‑documentation skills, • A proactive mindset, able to anticipate needs ahead of time, • Interest in climate, sustainability, policy, or purpose‑driven work (advantageous) Why This Role? • Work closely with an inspiring CEO driving impactful environmental initiatives, • Join a passionate, values‑driven team, • Hybrid working in a central City location, • Genuine opportunity to transition into a permanent role

EXECUTIVE ASSISTANT TO CEO | GLOBAL ORGANISATION | CENTRAL LONDON HQ | £80,000–£90,000 THE OPPORTUNITY We are partnering with a globally recognised organisation with an international footprint and a workforce of 60,000+ employees worldwide. This is a highly visible, fast-paced environment operating at significant scale and complexity, requiring an Executive Assistant who can operate strategically and execute flawlessly at the very top of the business. THE ROLE We are seeking an exceptional Executive Assistant to act as the trusted right hand to a CEO within a FTSE100 environment. This is far beyond traditional diary management and requires an EA who understands the pace, sensitivity and strategic importance of operating at board and executive committee level. With previous EA to CEO experience, you will be a true extension of the CEO, creating leverage, protecting time, managing priorities and ensuring seamless execution across an exceptionally demanding schedule. The successful individual will understand governance structures, board dynamics and the differing priorities across committees and senior stakeholders. A natural ability to navigate complexity, influence at senior level and execute with precision will be essential. The role is based in Central London with an expectation of five days in the office, alongside flexibility when the CEO is travelling. You will sit at the centre of a global organisation, partnering closely with the CEO and senior leadership team. Key elements include: • Heavy and exceptionally complex international diary arrangement across multiple time zones, • Acting as a highly trusted gatekeeper, protecting the CEO’s time and focus, • Supporting board-level activity with an understanding of governance and committee structures, • Operating confidently with senior global stakeholders across multiple regions, • Creating structure, momentum and follow-through across strategic priorities, • Representing the CEO and organisation with professionalism, judgement and gravitas, • This role requires an EA who thrives in complexity, understands stakeholder nuance and enjoys operating as a genuine strategic business partner. THE SUCCESSFUL EA WILL DEMONSTRATE • Extensive Executive Assistant experience supporting CEO or C-suite leadership within a FTSE100 or similarly complex global organisation, • Strong board-level exposure, including governance and committee understanding, • Exceptional stakeholder management skills with the confidence to operate at senior executive level, • Proven experience managing heavy, highly complex international diaries and global logistics, • The ability to remain calm, solutions-focused and commercially aware within a fast-paced environment, • A proactive, highly discreet and emotionally intelligent approach to gatekeeping and partnership PACKAGE & REWARD This opportunity offers a salary of £80,000–£90,000 alongside a highly competitive benefits package. This is a rare opportunity for a career Executive Assistant seeking a true strategic partnership role within a globally recognised organisation. ABOUT STRATEGIC PA RECRUITMENT We are an award-winning boutique recruitment consultancy specialising in Executive Assistants, Personal Assistants, Chiefs of Staff and senior business support roles. We offer a high-touch, confidential and values-led recruitment experience for both clients and candidates. Integrity sits at the heart of everything we do.

Our client is a London-based fund and accelerator working closely with ambitious early-stage technology businesses across AI, fintech, enterprise software and emerging technologies. They work directly with founders, investors and operators to help build and scale companies. They are hiring an Executive Assistant to support the CEO (and some of the leadership team) in a high-trust, high-visibility role based full-time in their Farringdon office. This is not a remote or hybrid role. It's office first. This is not a traditional EA role. They need someone sharp, driven and highly capable. Someone with energy. Someone who enjoys operating at pace, solving problems quickly, keeping things moving and bringing structure to a busy environment without needing to be micromanaged. The person joining will become a central point of coordination across the business, working closely with founders, investors, advisors and senior stakeholders. You will manage priorities, protect time, prepare meetings properly, handle communication professionally and help the CEO operate effectively in a fast-moving leadership environment. This role requires judgement, ownership and strong instincts. The right person will be proactive, commercially aware and comfortable handling complexity calmly and professionally. AI capability is essential. The business already uses some AI tools, but they want someone who genuinely understands how AI can improve productivity, organisation, communication, research and workflow management in a practical, day-to-day way - and then leverage it. Responsibilities will include: • Complex diary and inbox management, • Coordinating meetings with founders, investors, advisors and senior stakeholders, • Preparing agendas, summaries and follow-up actions, • Managing domestic and international travel logistics, • Document preparation, relationship administration and operational support, • Improving workflows, organisation and efficiency using AI and automation tools, • Acting as a trusted extension of the CEO in managing priorities and communication Ideal background: • 4–6 years’ experience in a PA, EA, operations or high-performance coordination role, • Experience operating in a fast-paced, high-expectation environment, • Strong communication skills and high attention to detail, • Confident dealing with senior stakeholders, • Naturally proactive, organised and solutions-oriented, • Strong judgement, professionalism and discretion, • High energy levels with a strong work ethic, • Strong digital fluency and confidence using AI tools Office based | Farringdon, London £50,000 – £60,000 depending on experience This role would suit someone ambitious, highly organised and motivated by being close to decision-making, helping senior leadership operate effectively and being part of a high-performance environment. By applying for this role, you consent to Collage Recruitment processing and retaining your CV and personal information for recruitment purposes.

Personal Assistant Life at The IN Group Put simply, we’re a group of talent brands that unlock the power of people. We love growing, evolving and challenging the status quo. We work in a truly human way that goes the extra mile and cares about building long-standing relationships. We’re very proud of our six brands: • Investigo - Award-winning permanent and temporary recruitment with 21 specialisms and sectors, in the UK, US, and Europe, • Definia - Defining, designing, and delivering technology, transformation, and cultural change…, • BioTalent - Life sciences recruitment sourcing talent across the globe to offer a first-class, people-centred service, • InX - Executive search and interim management solutions to accelerate leadership and help them to build their teams…, • Caraffi - Talent advisory solutions, employer branding, talent acquisition strategies, and talent advisory leadership development, • Sigma Labs - Hire, train and deploy high-performance technology consultants to help businesses fill the digital skills gap What will you be responsible for? We’ve achieved strong growth through both organic expansion and strategic acquisitions, and we’re just getting started. As our business continues to evolve, we’re looking for a highly organised, proactive, and trusted Personal Assistant to support two key members of our Executive Leadership Team: our Chief Financial Officer (CFO) and Chief People Officer (CPO) and our Executive Assistant. Reporting into our Executive Assistant to the Executive Leadership Team, this role sits at the heart of a fast-paced, high-growth business and will play a critical role in ensuring both executives are organised, prioritised, and able to operate effectively across multiple brands and stakeholders. You’ll be a true right-hand support, helping manage busy schedules, coordinate meetings and events, and keep day-to-day operations running smoothly. Your headline responsibilities will be: Diary Management • Provide high-level administrative and organisational support to the CFO, CPO and EA., • Manage complex and ever-changing diaries, ensuring priorities are effectively coordinated, • Schedule meetings across multiple stakeholders, time zones, and business functions, • Proactively identify scheduling conflicts and resolve issues before they arise, • Coordinate travel arrangements, accommodation, and itineraries where required, • Act as a key point of contact for internal and external stakeholders, • Build strong relationships across the business and maintain professionalism and confidentiality at all times, • Support communication flow between leadership teams, departments, and external partners, • Support the planning and coordination of leadership meetings, team events, offsites, and internal people initiatives, • Assist with logistics for company events, workshops, and culture activities, • Coordinate venues, catering, travel, materials, and attendee communications, • Support with document management, reporting, and general administration, • Help manage priorities and deadlines across a busy executive workload, • Maintain accurate records and ensure information is handled sensitively and confidentially, • Proven experience as a Personal Assistant supporting senior leaders or executives, • Exceptional diary management and organisational skills, • Ability to thrive in a fast-paced, constantly evolving environment, • Strong communication and stakeholder management skills, • Highly proactive, dependable, and solutions-focused approach, • Strong attention to detail and ability to manage multiple priorities simultaneously, • Experience coordinating meetings, travel, and events, • Professional, discreet, and able to handle confidential information appropriately, • Strong Microsoft Office skills

Who We Are Harrison Clarke Group is a leading Search & Venture recruitment firm, partnering with high-growth startups and innovative enterprises to build world-class teams across Cloud, Data, and AI. As we continue to scale, we are looking for exceptional individuals to support our leadership team and drive operational excellence across the business. The Role We are seeking a commercially aware and highly organised Personal Assistant to provide essential day-to-day support to the CEO and wider leadership team. This is a hands-on, high-impact role at the centre of a fast-moving business, ensuring both leadership and office operations run smoothly and efficiently. You will play a critical role in managing priorities, maintaining structure, and enabling the leadership team to operate at pace. Key Responsibilities • Manage and maintain the CEO’s calendar, scheduling meetings, resolving conflicts, and ensuring smooth day-to-day operations, • Oversee inbox management, prioritising communications and responding where appropriate, • Coordinate internal and external meetings, ensuring all logistics are handled seamlessly, • Arrange travel and accommodation efficiently and accurately, • Track tasks, deadlines, and follow-ups, ensuring nothing is missed and priorities stay on track, • Prepare, format, and proofread documents, presentations, and correspondence, • Support expenses processing and general administrative requirements, • Assist with day-to-day office operations, including supplies and general organisation, • Coordinate events and internal activities as required, • Anticipate challenges such as scheduling conflicts or logistical issues and proactively resolve them About You • 2–3 years’ experience as an Personal Assistant or administrative role, ideally in a fast-paced or high-growth environment, • Highly organised with strong attention to detail and the ability to manage multiple priorities, • Proactive and resourceful, with a natural ability to anticipate needs and solve problems, • Professional, personable, and confident interacting with stakeholders across all levels of the business, • Experience supporting senior executives such as CEOs, CFOs, or leadership teams, • Comfortable handling confidential and commercially sensitive information with discretion, • Experience coordinating events and managing logistics, • Proficient in tools such as Google Workspace (Gmail, Calendar, Docs) and Slack Apply Now If you’re interested, click Apply Now and our Talent Acquisition team will be in touch to arrange a call. In the meantime, learn more about us:

Senior Executive Assistant About Us Imagine The Future Consulting (ITF) specialises in Commissioning, Planning and Execution services for Hyperscale Data Centres and other mission-critical facilities. We are a fast-growing engineering consultancy operating across multiple countries throughout EMEA. Over the last seven years, the business has experienced significant growth and continues to operate with an entrepreneurial, start-up mindset. Our work ranges from high-level programme strategy through to technical delivery and testing execution for global clients. We are a close-knit, highly driven team of engineers and project professionals who value collaboration, adaptability and practical problem-solving. As the business continues to grow, we are now looking for a Senior Executive Assistant to become a key operational support person within the company, with the opportunity to develop into a broader Operations Manager role over time if desirable. The Role This is a varied, hands-on and fast-paced position supporting the Director and wider business across executive assistance, office management, administration and operational coordination. This role is ideal for someone highly organised, practical and proactive who enjoys building structure within a growing business environment. The successful candidate must be comfortable handling both senior-level executive support responsibilities and day-to-day administrative or office-based tasks. This role is designed to develop over time, with an opportunity for the successful candidate to progress from Senior Executive Assistant into a broader Operations Manager position as the business continues to grow. Overview This role promises a dynamic work environment where excellence is both recognized and rewarded. As the successful candidate, you will enjoy a supportive team culture that fosters professional growth. The firm is committed to investing in its employees, offering continuous learning opportunities and a clear career path. The Senior EA will provide high-level support to the Director and Business across all areas. This is a dynamic and fast-paced position requiring excellent organisational skills, discretion, the ability to act quickly when taking direction and the ability to manage multiple priorities whilst maintaining sight of upcoming scheduled activities. The Senior EA will act as a trusted key support person for the Director, whereby they will liaise with other senior management, internal staff, and external partners, ensuring the smooth running of daily operations to enable the Director to focus on strategic business priorities. This role is suited to someone who is highly organised, proactive, process driven and comfortable operating in an extremely fast-paced environment. This role would suit a senior executive assistant who would like to progress their career further. Core Responsibilities (further details will be shared upon application) Executive & Operational Support: • Handle confidential information with the utmost discretion., • Liaise with European partners for setup and jurisdiction matters., • Review of the Director’s diary, schedule, travel, monitoring of inbox whilst travelling., • Liaise with the Director regarding priorities (daily where required), ensuring effective follow-up on actions., • Draft correspondence, contracts, reports and updates as required., • Manage incoming and outgoing emails and calls, ensuring timely responses., • Prepare meeting materials where required, take accurate notes, and ensure matters arising are actioned by the appropriate stakeholders., • Provide project support to our engineers as directed by the Director, • Liaise and assist with the Accounts department - ensure cashflow forecast is up to date on a monthly basis, • Maintain monthly bill schedule, • Run the office and include a virtual office environment, anticipate scheduling pressures, conflicts, and dependencies, and resolve issues proactively. Team Coordination: • Support the Senior Management Team with task follow-ups and progress tracking., • Assist in planning and delivering company events and business functions., • Ensure effective communication to the wider team, providing a consistent and professional point of contact., • Assist with setting up and facilitating European compliance requirements., • Co-ordinate travel arrangements for a wider team as required. Other Business Support activities: • Review company procedures and revise / implement as required., • Proof and check communications, documents before publication., • Produce business portfolio documents., • Escalate and flag any risks or issues to the director promptly so not to impact business activities or deliverables., • Checking of business correspondence and filing What we are looking for Skills Required: • Strong communication and interpersonal skills; professional and approachable as the Director’s first point of contact., • Excellent time management and organisational skills with the ability to prioritise competing demands., • Advanced IT skills advantageous, must be fully proficient using spreadsheets and ideally including Google workspace (however training will be provided), • Proactive “can-do” attitude with strong initiative., • Highly trustworthy and dependable, with the ability to work with discretion., • Not to be phased by conflict and the ability to continue to work through deadlines accordingly., • Flexible and adaptable to changing business needs., • Self-motivated, reliable, and able to work independently with minimal supervision., • Willingness to learn and grow within the role., • The ideal candidate has a minimum of 10 years in a similar position or role. This does not have to be industry specific - Financial, property or other sectors are considered., • Be able to use video conferencing and remain online on a regular basis to communicate with the director and other team members / clients., • Fully proficient with Google Workspace / Office, particularly spreadsheets and document management, • Fully Hybrid role - Whilst some flexibility exists, this is a hybrid working office, successful candidates will be expected to be in the office with occasional remote working, available depending on business requirements and Director travel schedules, however this should not be viewed as a primarily remote role. Travel to the East London office location, IG9, • Business travel within Europe completely optional if desired, • Flexibility in working hours (out of hours etc) - on occasion depending on deadlines, • Experience within engineering, property, consultancy, construction, infrastructure or similar sectors beneficial but not essential, • If you do not have all the requirements and experience but some, and are driven and can start immediately we want to hear from you Benefits • Salary negotiable depending on experience, • Pension contributions, • 28 days annual leave including bank holidays, • Training and development support, • Clear progression opportunity from Senior Executive Assistant into Operations Management as the role and business evolve, • Business expense reimbursement where applicable, • Regular employee socials

Adrian Lee & Partners is a world leader in the area of active asset and currency management with over $20 billion in assets under management. It is an independent investment management firm owned by its investment professionals. This exciting role will be based in the firm’s London office, in Mayfair. POSITION DESCRIPTION: Executive and Personal Assistant to CIO · Personal travel and events · Property management · Errands · Filtering and fielding calls and emails · Diary management · Scheduling global travel plans Office Manager · Manage day to day running of office facilities · Meeting and greeting clients · General ad hoc administration and office management duties · Assistant Compliance Officer Marketing / Social Media Assistant · Production of marketing materials CANDIDATE: The firm is seeking a polished and proactive EA with; Ø Excellent written and verbal communication skills Ø Strong administration skills Ø Ability to be flexible, diplomatic and discrete Ø Energetic with good work ethic Please send cover letter and curriculum vitae in the strictest confidence to: We are committed to fostering an environment of inclusivity and equal opportunity within our organisation. Applicants from all backgrounds and perspectives are encouraged to apply, regardless of meeting all listed requirements. If you require any accommodations for this role, please let us know and we will endeavour to accommodate your needs. No agents at this stage please. For more information on the firm please visit .

EA to Founder | Interiors Studio £60-65k | Full-time, office-based – West End Monday to Friday, 09:00–18:00 A highly aesthetic, design-led studio working across interiors, art and objects is seeking an exceptional Executive Assistant with operational oversight to support the Principal and ensure the studio runs with clarity, calm and precision. This role suits someone discreet, highly organised and proactive, who takes pride in ensuring everything runs seamlessly behind the scenes. Cultural alignment is key—you should feel at ease in a design-led environment and have a strong appreciation for quality, detail, and creative process. This is a long-term opportunity to build trust and become an integral part of a creative studio. This will suit a calm, confident, and trustworthy EA with a history of longevity and success in previous roles and a really genuine interest in interiors/culture and all things aesthetic! Whilst this is primarily a business centric role, there will be some ad-hoc personal support as well as projects and operational involvement. Key Responsibilities Executive Assistant Support • Full diary and inbox management, • Coordinating meetings, travel and commitments, • Preparing agendas, notes and follow-ups, • Acting as a trusted gatekeeper, • Protecting the Principal’s time and priorities, • Overseeing daily studio operations, • Managing libraries, systems and filing, • Liaising with suppliers and support services, • Overseeing IT systems and external providers, • Ensuring reliable tools and infrastructure, • Managing recruitment and onboarding processes, • Coordinating interviews and team logistics, • Tracking project actions and deadlines, • Supporting presentations and documentation, • Taking meeting notes and following up, • Assisting with finance admin, invoices and expenses The Person • Highly organised, detail-focused and discreet, • Calm, proactive and solutions-oriented, • Strong judgement and communication skills, • Comfortable in a creative environment, • Looking for a long-term, trusted role

Reference: JH7280 Salary: £60,000 - £70,000 Location: London We are seeking an experienced Executive Assistant to support two senior executives within a fast-paced, global organisation operating across the sports, media and entertainment space. The environment is dynamic, high-profile and requires someone confident working at pace with senior stakeholders and complex schedules. This is a varied and demanding EA position providing full executive support at senior level. You will be responsible for ensuring the smooth day-to-day running of diaries, meetings, travel and administrative priorities across multiple stakeholders. Key responsibilities include: • Complex diary management across multiple time zones, • Coordinating meetings, calls and agendas, including virtual and in-person arrangements, • International travel planning and itinerary management, • Preparation of briefing materials and meeting documentation, • Expense and invoice processing, • Maintenance of organised digital and physical filing systems, • Ad hoc personal and professional support as required, • General administrative and coordination support to ensure operational efficiency About You We are looking for a highly experienced Executive Assistant with at least 5 years’ experience supporting senior leaders in a fast-paced, media, entertainment or similarly dynamic environment. You will be: • Exceptionally organised with strong diary and scheduling experience, • Calm under pressure, adaptable and confident managing changing priorities, • Discreet, professional and trusted with confidential information, • A strong communicator with excellent attention to detail, • Proficient in Microsoft Office (Outlook, Word, PowerPoint), • Proactive, resourceful and comfortable working independently, • Flexible with a collaborative and positive approach This is a high-profile, fast-moving role suited to someone who thrives in a demanding environment and enjoys being a key part of a senior leadership team. Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. Bain and Gray specialise in PA and administration recruitment throughout London. Typical roles include Team Assistants, Receptionists, PAs, Office Managers and EAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the large volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact the consultant you deal with directly.

Temporary Executive Assistant – Immediate Start Supporting Three Senior Executives | Global FTSE 50 Organisation London / Hybrid Perm‑equivalent salary: circa £60,000 We are seeking an experienced, immediately available Temporary Executive Assistant to provide high‑level support to three Senior Executives within a global FTSE 50 organisation. This is a demanding role requiring exceptional organisation, resilience, and the ability to operate confidently in a fast‑paced, constantly changing environment. Key Responsibilities • Provide proactive, professional executive support to three senior leaders., • Manage complex global diaries, scheduling high‑volume meetings across multiple international time zones., • Coordinate extensive international travel, including flights, accommodation, visas, itineraries, and last‑minute changes., • Act as a trusted point of contact for senior internal and external stakeholders worldwide., • Anticipate executives’ needs, prioritise competing demands, and maintain calm under pressure., • Ensure seamless day‑to‑day operations while adapting to shifting priorities and urgent requests. Essential Experience • Proven experience as an Executive Assistant supporting multiple senior executives within a large, complex organisation., • Extensive experience managing global diaries and international travel across multiple time zones., • Demonstrated ability to thrive in a high‑pressure, ever‑changing corporate environment., • Strong stakeholder management skills with confidence engaging at senior and board level., • Highly organised, detail‑focused, and able to work autonomously with minimal supervision. Personal Attributes • Calm, adaptable, and solutions‑focused under pressure., • Discreet, professional, and trusted with highly confidential information., • Excellent communication skills with a proactive, can‑do approach. The Opportunity • Immediate start temp opportunity within a prestigious global FTSE 50 business., • High‑level exposure supporting senior leadership., • Perm‑equivalent salary of approximately £60,000, paid on a competitive daily/weekly temp rate.

✨ Executive Assistant & Personal Assistant to CEO 📍 Holborn, London (Hybrid) ⏰ Full-time | 37.5 hours per week 🚀 ASAP start Robert Half is partnering with a high-growth, purpose-led real estate business focused on tackling the UK’s affordable housing crisis. With ambitious plans to scale and a strong social impact mission, they are looking to hire a high-calibre Executive Assistant / Personal Assistant to support their founder CEO. NOTE: This is a traditional EA / PA role, not a strategic one with project involvement. 💼 The Role Supporting a fast-paced, entrepreneurial CEO, you’ll act as a true right-hand partner, ensuring their time, energy and focus are fully protected. This is a blended EA/PA role, spanning both business and personal support - perfect for someone who thrives on variety, ownership and operating at pace. You’ll bring structure to ambiguity, anticipate needs before they arise, and create calm in a constantly evolving environment. 🧩 What You’ll Be Doing • Full ownership of a complex and ever-changing diary, • Managing inbox, priorities and meeting preparation, • Coordinating UK and international travel end-to-end, • Acting as gatekeeper and decision filter for the CEO, • Supporting across personal matters (appointments, property, expenses, healthcare, household admin), • Anticipating needs and proactively removing friction, • Working closely with the EA team and senior stakeholders, • Ensuring seamless coordination across business and personal commitments, • Creating structure, rhythms and processes to improve efficiency, • Handling sensitive information with absolute discretion 🌟 About You Must Haves: • 5+ years’ experience supporting a founder or entrepreneurial CEO, • Experience in a fast-paced, high-growth environment, • Strong business + personal support experience, • Exceptional organisational skills and attention to detail, • Highly proactive - you spot problems before they arise, • Experience in a scaling SME / founder-led business (£10m+), • Exposure to working alongside an EA team or exec team, • Confidence implementing structure and improving processes Most importantly, you’ll be someone who takes real pride in their work, operates with discretion and maturity, and enjoys being a trusted extension of a founder. 🏡 The Setup • Location: Holborn, London + travel to North London, • Salary: Competitive, • Working pattern: 4 days office / 1 day WFH, • Hours: 37.5 hours per week, • Flexibility: Some flexibility required to support a busy CEO 🚀 Why Join? • Work directly with a high-performing founder CEO, • High-impact, high-trust position, • Be part of a mission-led business making real social impact, • Opportunity to shape how the CEO operates day-to-day, • Fast-paced, ambitious and collaborative environment 💛 The Culture • Entrepreneurial, driven and purpose-led, • High standards with strong support, • Collaborative, close-knit team, • Fast-moving with real ownership

Personal Assistant to Head of Investor Relations, FC and Head of Insurance FTSE 50 Global FMCG Organisation We are partnering with a FTSE 50 market leader to appoint an outstanding Personal Assistant to support the Head of Investor Relations, FC and Head of Insurance a high‑profile and commercially critical role at the heart of the business. This position offers a unique opportunity to work closely with three of the organisation’s most visible senior leaders, operating at the intersection of finance, strategy, and global markets. You will play a pivotal role in ensuring the function operates seamlessly, particularly around results cycles, analyst engagement, and market‑sensitive activity. This is a role suited to a highly capable PA who enjoys pace, complexity, and operating with absolute discretion. What You’ll Be Doing • Acting as the primary PA to the three Executives, managing a fast‑paced and highly structured diary aligned to market announcements, results periods, and investor engagement., • Orchestrating complex schedules around financial reporting cycles, roadshows, analyst meetings, and internal briefings., • Planning and coordinating international and UK travel, often at short notice, with meticulous attention to detail., • Preparing for high‑profile investor events, conferences, and results‑related activities., • Managing the distribution of monthly management accounts via board‑level platforms., • Acting as a central liaison between finance, IR, senior PAs, and leadership teams to ensure smooth information flow., • Proactively identifying diary clashes or risks and resolving them before they escalate., • Providing senior‑level PA cover during peak periods and supporting additional executives as required., • Managing expenses with accuracy, confidentiality, and efficiency. What You Bring • Proven experience as a PA at senior or executive level, ideally within a FTSE‑listed, Big Four, or similarly complex corporate environment., • Strong understanding of financial reporting cycles, market‑facing deadlines, and stakeholder‑driven roles such as Investor Relations., • Confidence supporting executives who operate under scrutiny and time pressure., • Advanced skills in Outlook, Teams, Word, Excel, PowerPoint, and ideally Adobe., • Experience managing multi‑leg, international travel., • Exposure to board governance platforms (desirable but not essential).

Robert Half is exclusively partnering with a fast-growing, entrepreneurial social impact real estate business to find an exceptional Executive Assistant to support the CEO on business and personal related life admin tasks. Please note | this role will support the CEO on the business side and personal day to day life admin. 📍 London | Hybrid (4 days office based) 💰 Highly competitive salary + benefits This is a high-impact role supporting a highly driven, non-corporate CEO operating across multiple ventures, ideas, and projects within a mission-led business focused on affordable and supported housing across the UK. This is not a traditional corporate EA role. We’re looking for someone highly proactive, emotionally intelligent, solutions-focused, and comfortable operating in a fast-paced, ever-changing environment. The Role: You will act as a true extension of the CEO, protecting their time, focus, and energy while ensuring day-to-day operations run seamlessly across both business and personal support. Responsibilities: • Complex diary and inbox management, • Coordinating business and personal travel, • Managing scheduling, priorities, meetings, and follow-ups, • Acting as a key point of contact between the CEO, leadership team, and external stakeholders, • Anticipating needs and solving problems proactively, • Supporting with personal administration and lifestyle coordination, • Creating structure, calm, and clarity within a fast-moving environment, • Improving processes and ensuring operational efficiency around the CEO Requirements: • Minimum 5 years’ experience supporting a Founder or CEO within a fast-paced business, • Experience within entrepreneurial or founder-led environments is essential, • Highly organised with exceptional attention to detail, • Emotionally mature, resilient, and highly discreet, • Strong communication and stakeholder management skills, • Naturally proactive with a “figure it out” mentality, • Comfortable operating independently without constant direction, • Full UK driving licence and own vehicle - nice to have. Package +Benefits: • Highly competitive salary- DOE, • Hybrid working (4 days office based), • 25 holiday days per year, • 4 ‘Me Days’ per year (take a Me Day – focus on you), • Team social events and trips, • Wellness allowance of £70 per month to be used for gym, classes, physio or other wellness costs, • Private healthcare with Vitality, • Mintago financial platform, • Drive Electric salary sacrifice, • Enhanced maternity, paternity and parental leave, • Employee referral scheme: £2,000 towards a getaway of your choice If you thrive in fast-paced founder-led environments and enjoy being the person who creates calm from chaos, I’d love to hear from you.

Role: Senior Executive Assistant / Personal Assistant to CEO Type: Full Time - Permanent Mon - Fri: Office (No Hybrid) Salary: £40,000 - £55,000 Industry: Finance / Investment Company Description Panchariya Brothers Investment Holding Limited (PBIL) operates as a single family office with a long-term investment philosophy focused on disciplined capital allocation and sustainable value creation. Established in 2008, the Group oversees a diversified portfolio spanning sectors such as renewable energy, healthcare infrastructure, agriculture, technology, and real estate, with a consolidated net worth of approximately USD 1.2 billion. Following strategic realignments in 2020, PBIL has prioritized high-yield investment opportunities in sustainable and renewable energy projects, particularly across West Africa and emerging markets. With an emphasis on impact, legacy, and resilience, PBIL integrates deep sector expertise and institutional governance into its operations. Role Overview We are seeking an experienced Senior Executive Assistant with 5/8 years of experience, ideally in finance, investment or corporate environment. The Senior Executive Assistant / Personal Assistant will be required to support the CEO across a range of international projects, spanning multiple sectors. The role involves coordinating ongoing projects, engaging with both private and public stakeholders, and occasionally leading projects on behalf of the CEO. You will act as a key liaison, ensure efficient execution of tasks, and provide strategic and administrative support in a fast-paced, global environment. Key Responsibilities Executive & Strategic Support • Manage executive schedules, priorities, and communications across multiple time zones while acting as a key gatekeeper to optimise time and decision-making, • Prepare high-level briefing materials, summaries, and presentations, and draft professional correspondence on behalf of leadership Finance Review • Strong understanding of financial principles, including budgeting, forecasting, and expense tracking, • Ability to interpret financial reports, dashboards, and key performance indicators (KPIs), • Experience supporting senior leadership within investment, banking, or financial services environments, • Familiarity with investment terminology, portfolios, and market dynamics, • Ability to prepare and review financial summaries, presentations, and briefing materials for executive decision-making, • Strong attention to detail in handling financial data, invoices, and expense reports, • High level of discretion and confidentiality when dealing with sensitive financial information, • Ability to manage multiple financial priorities in a fast-paced, high-pressure executive environment Document Review & Quality Control • Review business documents, reports, proposals, and communications for accuracy and completeness, • Identify errors, inconsistencies, and gaps in drafts, • Provide structured feedback and ensure all documents meet professional standards, • Track portfolio company performance and assist with reporting cycles, • Due diligence processes and transaction workflows Legal Coordination • Liaise with internal and external legal teams on contracts and agreements, • Coordinate drafting, review, and execution of legal documentation, • Ensure proper flow of information between leadership and legal stakeholders Administrative & Operational Management • Oversee day-to-day administrative functions ensuring smooth operations, • Track tasks, deadlines, and deliverables across teams, • Coordinate across departments to ensure execution of priorities Family Office & Personal Secretary Responsibilities • Manage personal schedules, appointments, and commitments of the executive, • Coordinate domestic and international travel (flights, visas, accommodations, itineraries), • Support family office activities including coordination of personal assets, vendors, and expenses Communication & Stakeholder Management • Serve as a key point of contact between the executive and stakeholders, • Maintain relationships with clients, partners, advisors, and vendors Project & Task Management • Monitor progress of ongoing projects including internal teams projects and ensure deadlines are met, • Support coordination of strategic initiatives and business priorities Travel & Logistics Management • Prepare detailed itineraries including meetings, logistics, and contingencies, • Coordinate travel documentation and compliance requirements Skills Requirement • Minimum 8–10+ years of experience as a Senior Executive Assistant or similar role, preferably within finance, investment, or corporate environments, • Bachelor’s degree in Business Administration, Finance, Law, or a related field (preferred), • Strong understanding of private equity structures, including funds, portfolios, and capital calls, • Experience preparing investor reports, board packs, and performance summaries, • Experienced supporting senior executives (CEO / Board level), • Experienced in document review and basic legal or contractual understanding, • Ability to lead and manage projects when required, • Willingness to travel if required, • Strong professionalism and adaptability in international environments, • Company will provide UK Visa Sponsorship if required, • Bonus: Speak Hindi or Gujarati

Temporary Support Roles in Private Equity Would you like to become part of an exclusive and longstanding temporary community, offering the opportunity to regularly work within world leading private equity and alternative investment firms? Over 90% of our temporary candidates work exclusively with us. For over 15 years, we have been a trusted partner to private equity firms, asset managers, boutique investment banks, hedge funds, venture capital firms, and UHNW family offices. We assist our community of dedicated EAs and PAs in finding steady temporary opportunities and are always on the lookout for talented and dependable individuals to join our growing network! Our assignments include short-term holiday covers, ongoing temporary roles, and an increasing number of temporary-to-permanent positions. These opportunities allow you to start working quickly without the delays typical of traditional permanent hiring processes, giving you the chance to ensure a role and company are the right fit for you before making a permanent commitment. Typical responsibilities: • Complex diary and inbox management, • Arranging international travel itineraries, • Managing expenses, • Fully office based, in London's West End and Mayfair (sometimes with hybrid working potential), • Potential hourly rate of up to £32ph plus holiday pay (dependant on level of experience), • Free breakfasts and lunches included with many of our clients, • Experience working in private equity, boutique finance and fast-paced environments is highly desirable. If you're an experienced Executive Assistant who is seeking temporary work while searching for the perfect permanent role or a career temp aiming to develop new skills while also dedicating time to your personal passions, please get in touch! “I started temping with Joss Search at the start of 2020 and I absolutely love them! Clients are lovely – great pay – and the Joss team are the loveliest group of people! I’m an actor and they really try to help and be flexible! (…) I’ve never felt so taken care of!” Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.

We are looking for a proactive Executive/Business Development Assistant to join our growing firm. We are looking for someone who is pro-active, with a passion for organisation who wants to help the directors’ with the smooth and efficient running of the firm. We welcome applications from those wishing to return from a career break and are willing to consider appropriate flexibility and adjusted working arrangements for the right candidate. Key Responsibilities: Administrative Assistance • Schedule and coordinate meetings, conferences, and events for business development activities., • Prepare, edit, and format documents, reports, and presentations as needed., • Organize and maintain filing systems, ensuring easy access to important business development materials., • Provide general administrative support to senior partners and the business development team Business Development Support • Maintain and manage the business development CRM system, ensuring accurate and up-to-date client and prospect information., • Assist in identifying and tracking potential new business opportunities, leads, and client development efforts., • Research prospective clients, industries, and competitors to inform strategic business development activities., • Help coordinate outreach to clients, prospects, and referral sources, including preparing emails, letters, and presentations., • Updating firm social media channels and website in coordination with fee earners Event Coordination: • Assist with the planning and logistics of events, seminars, and conferences., • Support internal and external networking events, ensuring smooth execution and follow-up communications. Key Requirements: Experience • Previous experience as an Administration Assistant, Personal Assistant, Junior Clerk or in a business development support role, ideally within a law firm, professional services, or corporate environment is preferred., • Experience using CRM systems or managing client databases is preferred. Skills & Attributes • Ability to work independently and manage competing priorities effectively., • Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and knowledge of CRM systems., • Discretion and confidentiality, particularly when handling sensitive client and business information., • Strong written and verbal communication., • Strong organizational skills with a high level of attention to detail. Please email a cover letter and your CV to .

Personal Assistant / Executive Assistant Global Hospitality Company Full Time | c£30,000 plus bonuses per annum We are looking for a highly organised and proactive Personal Assistant / Executive Assistant to support a fast-paced global hospitality business. This is a varied and exciting role for someone who thrives on multitasking, enjoys working across marketing and communications, and has a strong interest in AI and digital tools. Key Responsibilities • Full diary and inbox management for senior leadership, • Coordinating international travel arrangements and itineraries, • Supporting marketing campaigns and social media activity, • Assisting with marketing partnerships and brand collaborations, • Proofreading communications, presentations and marketing materials, • Managing social media scheduling and campaign coordination, • Supporting basic finance administration and reporting, • Acting as a key point of communication across internal and external stakeholders, • Helping implement and manage AI tools including Claude and ChatGPT, • Setting up and managing AI agents and workflow systems, • Previous experience as a PA, Executive Assistant or similar support role, • Experience within marketing, communications or social campaigns, • Strong organisational and diary management skills, • Excellent written and verbal communication, • High attention to detail, particularly proofreading and administration, • Confident with IT systems esp Excel and Canva, digital tools and social media platforms, • Experience with AI tools such as Claude and ChatGPT, • Ability to work independently and manage multiple priorities, • Experience working within hospitality, travel or lifestyle sectors, • Understanding of marketing partnerships and campaign management, • Experience using AI productivity tools and automation platforms, • Competitive salary of circa £30,000 plus bonuses, • Opportunity to work with a global hospitality brand, • Dynamic and creative working environment, • Exposure to exciting international projects and campaigns

Reference: AS7319 Salary: Circa £50.00 per hour + holiday pay Location: Mayfair, London Our client, an UHNWI based in Mayfair is looking for an Executive Assistant to provide a very senior level of support covering both their business and private affairs. We are looking for a true right hand who is able to work at pace and is all over the detail. The successful EA must be highly organised, resilient and able to juggle a busy and forever changing workload. Working from our clients home office, this role requires a vast amount of confidentiality so the successful candidate must have experience dealing with sensitive information at the highest level. Duties will include: • Diary management covering both business and personal, • Email correspondence, • Board supporting including meeting packs, minutes etc, • Stakeholder management, • Managing the internal database and updating contacts, • Meeting preparation and meeting notes, • Letter writing and reporting, • Extensive global travel booking and detailed itineraries, • Event management, • Project and general administration support The successful EA must be extremely detail orientated, highly professional and discreet with prior EA support experience at C-Suite level. Prior board support experience is also crucial for the smooth running of this role. Due to our clients ever changing requirements, all applicants must be based within 30 minutes of Mayfair and with the flexibility to work around the clock when required. This is a fantastic opportunity for an EA who thrives in a high paced environment whilst providing precise and thorough support. Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. Bain and Gray specialise in administration and PA recruitment across London. Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.

The Executive Support Product Alignment Lead is a globally scoped role that provides high-impact executive support to the Chief Operating Officer (COO) within a Product while serving as the operational leader for Executive Assistants across the Product. This role is both strategic and operational in nature. The ES Product Alignment Lead ensures seamless executive support, drives consistency in how Product leadership is enabled, and operationalises the Product Alignment Model to strengthen collaboration, clarity, and efficiency across global Product teams. Acting as a trusted partner to senior leaders, the ES Product Alignment Lead plays a critical role in shaping how the Product organisation operates at scale. Key Responsibilities Executive & Product Leadership Support • Provide comprehensive, proactive executive support to the Product COO, including complex calendar management, expense management, global travel coordination, meeting preparation, follow-ups, and communications., • Act as a trusted partner to Product leadership, anticipating needs, identifying risks, and resolving issues before partner concern., • Support key Product leadership forums, offsites and planning cycles., • Manage sensitive and highly confidential information with discretion and sound judgment. Global EA Leadership & Oversight • Provide functional direction to Product Executive Assistants globally, fostering a high-performing, connected EA community., • Establish clear operating rhythms, standards, and guidelines for executive support across the Product team., • Coach, mentor, and develop EAs, supporting capability building, career progression, and succession planning., • Serve as the primary partner concern point for EA-related challenges within the Product organisation., • Find opportunities to streamline processes, improve workflows, and enhance collaboration across their global Product team., • Track and manage key operational cadences, dependencies, and cross-product initiatives., • Operationalise and embed the Product Aligned Executive Support Model, ensuring consistent ways of working within a Product, regions, and leadership teams. Skills & Proficiencies Core Skills • Exceptional executive support and organisational skills, with the ability to manage high complexity in fast-paced, global environments., • Strong leadership and influence skills, with experience leading through ambiguity., • Excellent written and verbal communication skills., • Advanced customer management and relationship-building capabilities., • Ability to think strategically while delivering with precision and attention to detail., • Proven capability in operationalising frameworks, models, or ways of working across large, distributed teams., • Strong problem-solving and decision-making skills, with sound judgment and discretion. Qualifications & Experience • Significant experience in senior executive assistant or operational leadership roles supporting C-suite or equivalent senior leaders., • Demonstrated experience working in global, matrixed organisations., • Proven experience leading, coordinating, or mentoring Executive Assistants or operational teams at scale., • Experience of driving operational improvements, standardisation, and alignment across teams., • Understanding of the product organisation., • Experience partnering closely with Strategy, Operations, or Transformation teams. Career Stage: Senior Associate London Stock Exchange Group (LSEG) Information: Join us and be part of a team that values innovation, quality, and continuous improvement. If you're ready to take your career to the next level and make a significant impact, we'd love to hear from you. LSEG is a leading global financial markets infrastructure and data provider. Our purpose is driving financial stability, empowering economies and enabling customers to create sustainable growth. Our purpose is the foundation on which our culture is built. Our values of Integrity, Partnership, Excellence and Change underpin our purpose and set the standard for everything we do, every day. They go to the heart of who we are and guide our decision making and everyday actions. Working with us means that you will be part of a dynamic organisation of 25,000 people across 65 countries. However, we will value your individuality and enable you to bring your true self to work so you can help enrich our diverse workforce. We are proud to be an equal opportunities employer. This means that we do not discriminate on the basis of anyone's race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital status, veteran status, pregnancy or disability, or any other basis protected under applicable law. Conforming with applicable law, we can reasonably accommodate applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. You will be part of a collaborative and creative culture where we encourage new ideas. We are committed to sustainability across our global business and we are proud to partner with our customers to help them meet their sustainability objectives. Our charity, the LSEG Foundation provides charitable grants to community groups that help people access economic opportunities and build a secure future with financial independence. Colleagues can get involved through fundraising and volunteering. LSEG offers a range of tailored benefits and support, including healthcare, retirement planning, paid volunteering days and wellbeing initiatives. Please take a moment to read this privacy notice carefully, as it describes what personal information London Stock Exchange Group (LSEG) (we) may hold about you, what it's used for, and how it's obtained, your rights and how to contact us as a data subject . If you are submitting as a Recruitment Agency Partner, it is essential and your responsibility to ensure that candidates applying to LSEG are aware of this privacy notice.

🗓️ 📨 Executive Personal Assistant to Founder - High-Trust, High-Impact Role 💼✈️ Salary: £65,000 + Benefits Hours: 08:30hrs-17:00hrs Start: ASAP (happy to wait for notice) Contract: Permanent | Full-Time | On-site (5 days) Location: Farringdon 🚀 Culture Guru is recruiting for a standout Executive Assistant opportunity, supporting a highly driven Founder/CEO within a fast-paced, entrepreneurial business. 🎯 This is a role built on trust, organisation and sound judgement. The environment is dynamic, expectations are high, and the successful candidate will be given genuine ownership and autonomy. 🧠 You will work closely with a commercially focused Founder/CEO who operates at pace across multiple priorities. Your role will be to ensure everything around them runs smoothly, efficiently and to a consistently high standard - across both business and personal commitments. ⏱️ This position suits someone who is proactive and forward-thinking - comfortable making decisions, managing competing demands and keeping things moving without constant direction. 📬 You won’t always be waiting for instructions. You’ll be trusted to think ahead, use your judgement and take ownership across a broad and varied scope of responsibilities. This is a high-trust, high-responsibility role where you will support the Founder/CEO across both professional and personal priorities, ensuring everything is seamlessly organised and executed. 🤓 Responsibilities include (but are not limited to): • Acting as a trusted support across both business and personal priorities, • Managing a busy and ever-changing diary, balancing professional and personal commitments effectively, • Coordinating UK and international travel (business and personal) with precision, • Anticipating needs and proactively resolving issues before they arise, • Managing communications and ensuring key actions are followed through, • Coordinating meetings with internal and external stakeholders, • Supporting with projects, logistics and general business coordination, • Managing personal/lifestyle arrangements including bookings, scheduling and events, • Maintaining a highly organised and efficient working environment, • Handling confidential matters with discretion and sound judgement 😍 Ideal attributes of the successful candidate: • Proven experience supporting a senior leader in a fast-paced, high-trust environment, • Comfortable operating across both executive and personal support responsibilities, • Exceptionally organised with strong judgement and attention to detail, • Confident making decisions and working independently, • Calm, composed and resilient under pressure, • Naturally polished and professional in communication and presentation, • Discreet, reliable and emotionally intelligent, • Proactive, solution-oriented and able to anticipate needs, • Strong written and verbal communication skills, • Tech-confident, with the ability to manage multiple tools and systems, • This company uses a MacBook 🔥 If you’re ready to step into a role of trust, ownership and impact - and you take pride in making things run flawlessly across both business and personal priorities - apply now and let’s start the conversation.

We are seeking a highly organised and professional Office Manager with proven Personal Assistant experience to support two Co-CEOs while taking full ownership of the day-to-day operations of a busy, 100-person office. This position is ideally suited to an individual who has operated within an SME or start-up environment and is confident managing both office infrastructure and executive support in a fast-paced, evolving business. The Role This is both an office management-focused and PA position. You will be responsible for creating and maintaining a well-run, efficient, and professional workplace, ensuring that both employees and leadership are fully supported. Key Responsibilities • Lead and manage all aspects of office operations for a 100-person team, • Ensure the office environment is organised, fully resourced, and operating efficiently at all times, • Manage suppliers, facilities, and office budgets, • Oversee health & safety, policies, and workplace standards, • Coordinate internal events, team activities, and company-wide initiatives, • Identify and implement process improvements to support business growth, • Provide PA support to the Co-CEOs, including diary management, travel coordination, and meeting organisation, • Act as a central point of contact across the business Candidate Profile • Strong experience in Office Management, alongside PA/EA support within an SME or start-up environment, • Ideally degree educated or equivalent, • Highly organised with excellent attention to detail and the ability to multitask effectively, • A confident, well-spoken communicator with a professional presence, • Proactive and solutions-focused, with the ability to take ownership of responsibilities, • Comfortable operating in a fast-paced, hands-on environment, • A collaborative individual who enjoys being office-based and contributing to company culture Why Join • Take ownership of a key operational function within a growing business, • Work closely with senior leadership and have a visible impact, • Be part of a scaling organisation with ambitious growth plans, • Join a collaborative and people-focused team If you are an experienced Office Manager with strong PA capability looking for a broad and influential role, we would be pleased to hear from you.

Role Description We are seeking a highly organised, proactive, and bilingual (English/Russian) Office Secretary to join our team full-time, on-site in London. In this role, you will be the heart of our office operations — managing communications, coordinating schedules, handling travel arrangements, and ensuring the smooth day-to-day running of the office. Key Responsibilities • Oversee daily office operations and maintain a professional, well-organised environment, • Manage complex calendars, schedule meetings, and coordinate travel (flights, accommodation, visas, itineraries), • Act as the first point of contact — handle calls, emails, and correspondence in English and Russian, • Draft, translate, and proofread documents, reports, and presentations, • Organise meetings: prepare agendas, take minutes, follow up on action items, • Maintain confidential physical and digital filing systems, • Assist with special projects and personal errands for the principals as required Qualifications • Native or bilingual proficiency in both English and Russian (written and spoken) — strictly required, • Proven experience as an Office Secretary, Administrative Assistant, or Executive Assistant, preferably in a Family Office or private wealth environment, • Exceptional organisational and time-management skills with strong attention to detail, • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), • High level of integrity, professionalism, and discretion in handling sensitive information, • Excellent interpersonal skills and ability to work independently in a fast-paced environment

Our leading investment banking client is looking for an Executive Assistant on a 6 month contract, inside IR35, with a view to extend further. Please note this is a floating role which will require you to work with a number of executives inside the bank. Key Responsibilities • Diary management to allocated Executive Managers : Act as gate keeper, maintain, organise and plan ahead to ensure the smooth running of day to day, • Pay attention to any changes or amendment of schedule and make sure your Executive is informed in a timely manner., • Leverage your knowledge/experiences to take initiative in better organising the diary and plan/think ahead in advance to avoid delay/ issues., • Be ready to question meeting to organize and raise alternative ideas proactively when appropriate, • Coordinating with other Exec assistants internal and external, to understand management whereabouts and to provide seamless cover at all times, • Arranging weekly management meetings: collecting slides, prepare agenda using powerpoint/pdf and distribute them via email/SharePoint, • Screening and prioritizing phone calls and emails, • Coordination of conference calls (internal and external) and appropriate meeting room bookings in accordance with internal systems based on requirements, • Booking Business trips including the organisation of transport, travel itineraries and visa requirements by following the bank policies and procedure, • Organising internal Townhalls, off and on-site seminars, gathering for your Executive managers, • Ensuring all expenses has been processed following the Group and Global Markets procedure and policies, • Anticipate needs and proactively addressing them, • Building and maintaining professional relationships, • Demonstrating strong organizational and multitasking skills, • Providing seamless support while working from Home, • Being responsive and available, • General Services management, • Including but not limited to photocopying, filing and archiving, scanning, ordering magazines, stationery, payment of invoices, arranging couriers, business cards, managing DL, approving requests on behalf of your Executives by following the bank policies and procedure etc., • Other ad-hoc tasks requested by Executive Managers Additional Support: • Providing seamless cover for other assistants during lunchtimes, and covering telephone lines as and when necessary – taking messages accordingly, • Providing seamless cover for other assistants during holidays and sickness absence, • Close collaboration with the other assistants to ensure a consistent and streamlined service is provided across all teams and globally., • Actively participating as a team player (participating and attending Team meetings), • Creating and Managing Distribution List, • Organising your cover during your absence to ensure business continuity Knowledge, Skill and Experience • Executive Assistant experience within financial services, • Understanding of Compliance and Regulatory requirements, • Skilled in the use of a range of standard computer software, e.g. Microsoft Office, email., • Good written and oral English language skills, • A focus on accuracy and attention to detail, coupled with the ability to spot errors and use a common-sense approach to prioritising workload., • Ability to build and maintain effective working relationships, • Excellent communication and interpersonal skills, • Strong organisational and time management skills, • Ability to juggle many tasks at the same time

About Refyne We are redefining recruitment across the Personal Care, Beauty, Aesthetics & Wellness space. We partner with ambitious businesses to source high-impact talent and make hiring feel seamless, and we guarantee our results every time! From entry-level to executive search, we bring market insight, global network depth, and a Refyned, high-touch approach. Whether you're building your founding team or hiring at scale - we're your people. Our Client Our client is a prestige beauty brand with a growing presence across luxury retail environments. Known for its refined approach to makeup and elevated product design, the brand focuses on thoughtful formulations, modern artistry, and exceptional client experiences. With a strong reputation within the premium beauty market, the business continues to expand within high-end retail spaces and is seeking passionate beauty professionals who can bring expertise, artistry, and outstanding service to every client interaction. Overview We are seeking a Assistant Business Manager to support the leadership and performance of a luxury beauty counter within a prestigious retail environment. Working closely with the Business Counter Manager, this role will help ensure the counter delivers exceptional client experiences, strong commercial performance, and consistently high brand standards. As a senior presence on the counter, the successful candidate will lead by example through expert product knowledge, artistry services, and elevated client service, while helping motivate the team and support the daily running of the business. This position is ideal for an experienced Senior Beauty Advisor or Supervisor looking to take the next step within luxury beauty retail. Key Responsibilities Drive Counter Performance • Support the Counter Manager in achieving and exceeding sales targets and KPI’s., • Identify opportunities to maximise sales through expert consultation and personalised service., • Encourage repeat business by building strong client relationships., • Support daily counter operations and maintain strong retail standards. Deliver Exceptional Client Experience • Provide tailored consultations and product recommendations., • Build a loyal client base through exceptional service and relationship building., • Deliver engaging product demonstrations and beauty services., • Create memorable in-store experiences that position the counter as a destination for premium beauty. Lead by Example • Act as a role model for service, professionalism, and product expertise., • Support the Counter Manager in motivating and coaching the team., • Contribute to a positive, collaborative team culture focused on delivering outstanding results. Maintain Brand & Retail Standards • Ensure the counter is always presented to the highest visual merchandising and hygiene standards., • Demonstrate strong product knowledge and communicate the brand’s philosophy and values., • Support in-store activations, product launches, and promotional events. Qualifications • Experience within luxury beauty, prestige cosmetics, or premium retail environments., • Previous experience as a Senior Beauty Advisor, Supervisor, or Assistant Manager., • Passion for beauty, artistry, and delivering exceptional customer experiences., • Strong commercial awareness and ability to contribute to sales performance., • Confident supporting and motivating a team in a retail environment., • Excellent communication and relationship-building skills., • Highly organised with strong attention to detail. Additional Requirements • Ability to work retail hours including weekends and peak trading periods., • Passion for delivering luxury service and premium beauty experiences., • A proactive and positive approach to teamwork and business performance. Compensation & Benefits • Competitive salary with commission or performance-based incentives., • Generous annual leave allowance., • Product allocation and employee discounts., • Access to specialist product and service training., • Career development opportunities within a growing premium beauty brand. Contact details for this role; Emily Bentley 07441341665

We are seeking an experienced and highly capable Executive Assistant to the COO to operate as a true right-hand partner on a 12-month maternity cover basis. This is a senior, hands-on role requiring excellent judgement, strong business acumen, and the ability to operate with discretion at a C‑suite level. The successful candidate will support the COO with complex diary management, stakeholder engagement, and project coordination, while also providing broader administrative support to the office of the COO. This role plays a key part in enabling the efficiency, focus, and effectiveness of one of SThree’s most senior leaders. About us SThree is the global STEM workforce consultancy, fusing ambition, expertise and technology. We advise businesses, build expert teams and deliver project solutions, to outpace tomorrow, together. We’ve been in STEM for more than 39 years– a global team with local expertise across specialist sectors in Engineering, Life Sciences and Technology. We aspire to be the game-changers in STEM. We are all in, we build partnerships, we think big, and we do the right thing. We bring skilled people together, whatever the speed, scale and scope of the ambitions, to build the future. What you’ll be doing • Acting as the primary point of contact for the COO, internally and externally, • Managing complex diaries, inboxes, meetings, and international travel, • Preparing high-quality correspondence, reports, presentations, and meeting packs, • Ensuring the COO is fully briefed pre‑meeting and supported with follow‑up actions, • Managing stakeholder relationships across the business globally, • Coordinating ad‑hoc projects, events, and initiatives, • Handling sensitive information with absolute discretion and professionalism, • Providing occasional cover for other senior Executive Assistants What we’re looking for • Proven experience as a C‑suite Executive Assistant / Personal Assistant, ideally within a technology or professional services environment, • Advanced proficiency across the Microsoft Office Suite, • Strong experience of minute taking and presentation preparation, • Demonstrated experience managing events and complex logistics, • Commercially minded with a strong sense of priority and outcome focus, • Proactive, calm under pressure, and consistently one step ahead, • Confident decision-maker with strong problem-solving skills, • Highly organised with excellent time management and attention to detail, • Trusted to handle sensitive and confidential information with discretion What's in it for you • Hybrid working options for flexibility., • Bonus linked to company and personal performance., • 28 days holiday plus public holidays, with an annual leave purchase scheme., • Private healthcare, discounted dental insurance, and health cashback scheme., • Paid volunteering days and caregiver leave., • Access to retail discounts and our company share scheme. What we stand for We’re committed to ensuring that every colleague, candidate, and member of our community experiences fair, equitable, and respectful treatment. We strive to create an environment where everyone belongs, feels valued, and is supported to thrive. If you require any assistance or reasonable adjustments during the application process, please let us know. We’re here to help.

Novatus Global is a Series B scale-up RegTech SaaS provider and boutique advisory firm, helping financial institutions manage their most complex regulatory requirements. We combine deep consulting expertise with cutting-edge SaaS solutions, enabling clients to strengthen compliance, enhance resilience, and drive sustainable growth. Our flagship SaaS platform, En:ACT (short for Ensuring Accurate, Complete and Timely reporting), is a market-leading solution for regulatory transaction reporting and reconciliation across global regimes. En:ACT automates reporting, reconciles data across systems, and maps errors directly to regulatory rules, helping firms remediate quickly, reduce risk, and meet regulatory obligations with confidence. Already trusted by more than 45 firms worldwide, the platform is scalable, proven, and designed for both business and technical users. Alongside our SaaS offering, our unique model delivers consulting services across Risk & Compliance (including Transaction Reporting and Operational Resilience), ESG, Strategy, Data, and Operations. We embed ourselves within client teams to deliver both insight and execution, taking ownership of outcomes and driving measurable impact. Since our launch in 2019, we have scaled rapidly, creating space for our people to grow with the business. Backed by North American private equity investment, and partnerships with the London Stock Exchange Group and Snowflake’s global data platform, we are shaping the future of regulatory compliance through innovation in both advisory and technology. Our growth plans do not stop here; we are on the lookout for top-tier talent to join us on our journey and enable our next phase of success. Office Manager & Executive Assistant Managing the smooth day-to-day running of the office, supporting core business operations, and providing proactive executive support to our two Co-Founders. Novatus HQ - 2 London Wall Pl, London Wall, Barbican, London EC2Y 5AU Office Based: 5 days a week in our central London offices. Reports to: Head of People & Culture Department: Operations Job Overview: Novatus Global are looking for a proactive EA & Office Manager to oversee the smooth running of our office and support day-to-day business operations. This role combines front-of-house responsibilities with broader operations, office management and EA tasks, making it an ideal opportunity for someone who enjoys variety, problem-solving, and ensuring everything runs seamlessly. Key Responsibilities Office Management • Oversee office supplies, equipment, and vendor relationships (coffee, water, food deliveries etc)., • Manage allocation, setup, and maintenance of IT equipment (laptops, monitors, etc) and liaise with IT providers for troubleshooting and upgrades., • Own the relationship with our outsourced IT vendor, managing the end-to-end laptop and equipment lifecycle—from ordering and provisioning to asset tracking and end-of-life returns/disposal, all in line with ISO 27001 compliance guidelines., • Own office facilities, liaising with the landlord and sourcing/managing contractors to resolve issues end-to-end., • Ensure a safe, efficient, and well-presented working environment., • Liaise with facilities providers (cleaners, maintenance, utilities)., • Manage office budgets and purchasing where required., • Oversee health & safety compliance (fire drills, first aid kits, risk assessments)., • Manage building access, security passes, and visitor protocols., • Coordinate space planning, desk allocations, and seating arrangements., • Plan and manage office events, socials, and team-building activities. Reception & Front of House • Act as the first point of contact for visitors, clients, and staff., • Manage incoming emails, and correspondence., • Maintain a professional and welcoming reception area., • Coordinate meeting room bookings and set-up., • Arrange catering and refreshments for meetings or events., • Manage incoming/outgoing post and courier services. Operations & Administration • Support contract management and basic legal/administrative tasks (e.g., document organisation, tracking renewals, maintaining compliance records)., • Assist with HR and onboarding processes (setting up new starters, coordinating inductions)., • Maintain company records, databases, and document control systems., • Provide administrative support to senior management where required., • Oversee policies and procedures to ensure operational compliance (ISO 27001, GDPR, data protection, confidentiality agreements etc)., • Manage insurance renewals, company registrations, and other statutory requirements. Executive Assistance: • Provide high-touch, proactive EA/PA support to our two Co-Founders and Co-CEOs, anticipating needs and ensuring priorities are executed smoothly., • Own diary management, including scheduling internal/external meetings, protecting focus time, and resolving conflicts with sound judgement., • Plan and coordinate domestic and international travel end-to-end (itineraries, accommodation, logistics, visa requirements where applicable), ensuring trips are efficient and cost-effective., • Support board, investor and senior stakeholder interactions, including meeting coordination, and maintaining a professional, confidential interface., • Maintain strict confidentiality, exercising excellent judgement when handling confidential business and personal information., • Provide ad hoc support for company priorities, events, and executive-led initiatives as needed. General • Identify opportunities to improve processes and implement efficiencies., • Act as a go-to person for internal teams to resolve day-to-day operational issues., • Coordinate with external suppliers, partners, and service providers., • Support business continuity planning and disaster recovery processes., • Assist with travel bookings, accommodation, and logistics for staff., • Organise internal communications (announcements, newsletters, updates). Perks & Benefits: • Private Medical Insurance (AXA) – includes mental health, dental, vision, and private GP access, • Life Insurance (4× salary) with Unum, • Unum’s Help@Hand: includes medical second opinions, physiotherapy, lifestyle coaching, savings and discounts, and cancer support services for you, your partner, and your child(ren), • Employee Assistance Program, • Enhanced parental leave (maternity & paternity), • Professional qualification sponsorship, • Accelerated career progression based on performance, not tenure, • Holiday entitlement increases with tenure, • Flexible hours with core collaboration time, • Paid volunteering leave, • Gym & fitness discounts, • Quarterly socials, and office snacks & drinks, • Interest-based working groups to collaborate and innovate Novatus Global’s Equal Opportunities Statement: Novatus is an Equal Opportunity Employer. All employment decisions are made based on business needs, role requirements, and individual qualifications, without regard to race, age, religion or belief, sex, sexual orientation, gender identity or expression, marital or civil partnership status, pregnancy or maternity, socioeconomic background, disability, or any other characteristic protected under the Equality Act 2010. We maintain a workplace culture that is inclusive, respectful, and supportive. Our recruitment and selection processes are designed to ensure fairness and consistency for all candidates Reasonable adjustments are available throughout the application and interview process, and candidates are encouraged to contact Human Resources to discuss any specific requirements. This commitment is embedded in all aspects of our employment practices, including recruitment, compensation, professional development, promotion, and workplace conduct

85,000 to 110,000 (DOE) Senior Assistant Company Secretary Salary 85,000 to 110,000 depending on experience Permanent Hybrid Home & Folkestone / London Here at Saga, we have rare opportunity for a Senior Assistant Company Secretary. Youll be joining a high functioning Company Secretarial Team. Working as a Senior Assistant Company Secretary, you will support the Company Secretarial Team professionally and administratively, dealing with all levels across a diversified Group. Its truly an exciting and varied role, you will act as named Company Secretary for the Insurance and Saga Money business units, and act as secretary to the plc Audit and Risk Committee, ensuring that all matters relating to internal controls and risk throughout the Group are reported and escalated, as necessary. This is a pivotal role in Saga, you will hold responsibility for the regulated entities while also assisting our Group Company Secretary on other Group related matters and projects across our exciting and varied organisation. We need you to be credible and knowledgeable with supporting at c-suite level within heavily regulated environments. You will be able to commit to working collaboratively as a team, deliver high quality work and have a pragmatic and commercial approach. Working closely with the Board, you can certainly have a positive impact to the overall strategy at Saga. We work in a hybrid way at Saga both at home and in the office. Our main locations for this role would be Folkestone, Kent and Kings Cross, London. Role Responsibility As the appointed Company Secretary to our Insurance and Financial Services FCA regulated entities within the Saga Group. (Saga Insurance and Saga Money.) Your key areas of responsibilities will cover; Maintaining an effective working relationship with the Insurance and Personal finance entity Chairs and CEOs to ensure that governance supports delivery of the strategy. Drafting and controlling annual corporate calendars. Preparing agendas, governance reports, collating and circulating papers, and drafting minutes for boards and committees where appropriate. Working collaboratively with business areas to ensure supporting board and committee papers and actions are high quality, providing a check and challenge to initial drafts and ensuring that executive summaries are used effectively. Attending and minuting Board, Remuneration/Nomination Committee and Audit, Risk and Compliance Committee meetings (Insurance) and plc Audit and Risk Committee. Maintaining and updating governance documents, including Terms of Reference, delegated authority matrices, and division of responsibilities. Ensuring that the flow of reporting between subsidiaries and Saga plc is effective - with a focus on audit, risk and internal controls. Providing advice on current best corporate governance practice. Liaising with the Conduct Risk Team on regulatory matters (i.e. FCA) and ensuring that corporate governance processes and procedures adhere with regulatory rules and expectations. Carrying out Non-Executive and Executive Director inductions within insurance and Saga Money, and ongoing development/ evaluation. Group: Supporting during the AGM preparation and the production of the Annual Report and Accounts (with specific responsibility for the Audit and Risk Committee report). Assisting with project work, as required e.g. group strategic projects, due diligence requests, Group Policies, ad hoc requests. Acting as a trusted adviser to senior stakeholders, providing guidance on governance issues, statutory duties, and company policies. Drafting resolutions and associated documentation for all governance matters e.g. projects, transactions, change of name, director or secretary changes, etc. Statutory and Regulatory Compliance: Monitoring developments in company law, corporate governance, and regulatory requirements. Ensuring full compliance with statutory and regulatory obligations, including Disclosure Guidance and Transparency Rules, Market Abuse Regulation, Listing Rules, UK Corporate Governance Code and other relevant frameworks. Project and Change Support: Contributing to significant corporate projects such as mergers, acquisitions, restructures, and new business ventures. Obtaining approvals by relevant Group companies and ensuring Board directors understand their responsibilities and fulfil their duties. Carrying out due diligence and supporting transactional governance requirements, working closely with internal and external advisers. Working with cross-functional teams including Legal, Tax, Treasury, Legal and external advisers to deliver projects. The Ideal Candidate You will have previously line managed in a Company Secretary function and be keen to join an organisation that is on a journey of transition and growth. You will have already worked in a Plc and/or regulated business. You will also be able to demonstrate the following skills and capabilities; Ability to build and maintain strong relationships with directors, senior executive and control functions High-level organisational skills, with the highest standards of professionalism and integrity Excellent interpersonal and communication skills (written and verbal) plus minuting experience Attentive to detail with a pragmatic, commercial and collaborative approach Excellent project management skills ability to respond quickly to ad hoc queries and manage conflicting priorities Come from a legal background, ideally with a law or business degree CGI qualified Chartered Governance Qualifying Programme Good knowledge of UK Companies Act 2006, FCA Disclosure and Transparency Rules and other relevant legislation Excellent working knowledge in the use of the latest company secretarial software, including board portal and entity management software. Saga Values: Make it Happen, Do the Right Thing, Customer First, Excellence Every Day, Our People Make Us Special Package Description At Saga, we recognise that our people make us special. We believe our colleagues deserve rewards for the excellence they demonstrate every single day, that's why we have put together an amazing benefits package for all colleagues. BENEFITS AVAILABLE FOR THIS ROLE: • 25 days holiday + bank holidays, • Option to purchase additional leave - 5 extra days, • Pension scheme matched up to 10%, • Company performance related annual bonus - Up to 15%, • Car allowance 4,800 per annum, • Private medical insurance after 1 years service, • Life assurance policy on joining us, 4 x salary, • Wellbeing programme, • Colleague discounts including family discounts on cruises, holidays and insurance, • Range of reductions and offers from leading retailers, travel groups and entertainment companies, • Enhanced maternity and paternity leave, • Grandparents leave, • Income protection, • Access to Saga Academy, our bespoke learning platform About the Company Over the past 70 years we have become the UK's specialist provider of products and services to people aged over 50 in the UK. The Saga brand has become one of the most recognised and trusted brands amongst UK consumers in this demographic, recognised for its high quality products and exceptional standards of service. These include cruises and holidays, insurance, personal finance and the Saga Magazine.At Saga we are committed to treating all employees fairly and to offering equal opportunities in all aspects of employment and advancement. We value diversity not just because it is the right thing to do, but because diverse teams perform better.Fair consideration is given to applications from all applicants, including those with disabilities and those over who are over 50 as we are champions of age inclusivity. We are an official Disability Confident Committed employer and ensure that our recruitment process is inclusive and accessible and we will make reasonable adjustments as required. For more information on our DEI policies please visit our Saga Careers page.Saga does not accept agency CVs unless specifically engaged on the role by the Talent Acquisition Team. Please do not forward CVs to our recruiters, employees or any other company location. Saga will not be responsible for any fees related to CVs received in this unsolicited manner.Job Reference: saga/TP/ /3466

Candidates with experience of: Board Admin Assistant, Office Administrator, Administrator, Administration Clerk, Board Support Administrator, Business Support, Executive Assistant, EA to CEO, Personal Assistant, PA to CEO Business Administrator may also be considered. We are seeking an experienced a

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We are currently recruiting for top Tier 1 fit-out contractor delivering high-end commercial office and workplace projects across London and the UK. They are now seeking an experienced Senior Personal Assistant to support a senior Director within their growing business. This is a key, high-level support position providing comprehensive executive assistance to a director overseeing multiple major fit-out projects. You will play a central role in ensuring the smooth running of both business operations and day-to-day priorities in a fast-paced construction environment. The ideal candidate will be highly organised, proactive, and confident working in a dynamic industry where priorities can change quickly. Key Responsibilities * Full diary and inbox management for a senior Director * Coordinating complex meetings, appointments, and stakeholder engagements * Organising UK and international travel, accommodation, and itineraries * Preparing agendas, reports, presentations, and supporting documentation * Attending meetings, taking accurate minutes, and tracking actions * Acting as a key point of contact between the Director and internal/external stakeholders * Supporting coordination across multiple live fit-out projects * Handling confidential and sensitive information with discretion * Providing occasional personal assistant support alongside professional duties * General administrative and operational support as required About You * Proven experience as a Personal Assistant / Executive Assistant at senior level * Experience within construction, fit-out, property, or consultancy (preferred but not essential) * Previous exposure to a Tier 1 contractor environment is highly desirable * Excellent organisational skills with the ability to manage multiple priorities * Strong communication and stakeholder management abilities * High attention to detail and a proactive, problem-solving approach * Confident using Microsoft Office (Outlook, Word, Excel, PowerPoint) * Professional, discreet, and able to work in a fast-moving environment If you are an experienced PA looking to step into a high-impact role within the construction and fit-out sector, we would love to hear from you

Adara is where work meets fun. Sure, work can be dull sometimes - but not here. We keep things lively with plenty of laughs along the way. Don’t get us wrong - we work hard, but we have a blast doing it. At Adara, we believe great design starts with great people. That’s why we foster a culture where creativity is celebrated, innovation is embraced, and career growth is a priority. If you’re looking for a workplace as forward-thinking as the designs we create—where no two days are the same and problem-solving is part of the everyday—then you belong at Adara. You’ll be a perfect match if you: // Thrive in a fast-paced, dynamic environment // Are a proactive multitasker who loves making things happen // Want to be part of a collaborative, supportive team where your ideas truly matter // You get things done - independently The Role at a Glance: Client Projects Coordinator North London Mill Hill Office Based Minimum 2 Day Per Week / Hybrid Working £30,000 - £35,000 Full Time - Permanent Hours: 37.5 Hours Per Week, Monday - Friday, 9am - 5pm Culture: Trust, Respect, Shared Success, laugh a lot, Work a lot Company: A forward-thinking architecture and planning firm Your Background / Skills: Administration, Coordination, Client Support, Customer Service, Stakeholder Management Skills: Friendly. Great Time management. Organised. Customer focussed. Excellent English oral and written communication. About us: The home of amazing architecture. Adara is a dynamic architectural and planning practice based in London, specializing in high-quality residential projects with select commercial work - we work on some really fun projects. Founded in 2018, our team brings over 20 years of combined experience in planning and design, offering expert guidance to bring our clients' visions to life. We don’t just design homes—we redefine them. With a perfect blend of planning expertise and creative vision, we push the boundaries of modern architecture to create spaces that are as functional as they are stunning. Our team is made up of innovators, problem-solvers, and passionate designers who thrive on collaboration and fresh ideas. At Adara, we are more than just architects and planners; we are a team driven by passion, collaboration, and excellence. We cultivate a culture of trust, respect, and shared success, where every team member plays a vital role in shaping the future of our practice. We prioritise quality over quantity, carefully selecting projects that inspire us—challenging yet rewarding designs that push boundaries and spark creativity. If you're looking to be part of a forward-thinking, supportive, and talented team, then look no further! The Opportunity: We are looking for a highly organised and proactive Client Projects Coordinator / Administrator to join our London-based team. This role is central to keeping our projects moving — ensuring smooth communication between clients, architects, planners, and external stakeholders, while managing the day-to-day administration that underpins our success. As the key point of contact for clients, you’ll keep them updated on progress, handle queries with professionalism, and provide clear, timely updates. You’ll also manage the administrative side of projects — from preparing and sending fee proposals, supporting planners with applications, and processing invoices, to maintaining accurate records and keeping deadlines on track using our CRM systems. Once fully trained, you’ll enjoy the flexibility of hybrid working (minimum one day per week in the office) while remaining an integral part of our collaborative team. You’ll also play an active role in building client relationships — handling new enquiries, setting up proposals, dispatching documents, and ensuring smooth onboarding. With over 100 live projects on the go, no two days are ever the same — and there’s always something exciting to coordinate. Other tasks include: Generating and issuing invoices; tracking payments • Managing banking and financial transactions • Submitting online applications • Client communication and updates • Vendor coordination and client support • Invoice tracking and follow-ups • Internal project coordination • Scheduling and call coordination • Documenting processes and workflows • Maintaining centralised knowledge sharing & CRM About you: 3-5 years of demonstrable office-based experience in a fast-paced environment, showcasing strong administrative and coordination skills • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) with the ability to efficiently manage documents, spreadsheets, and communications • Excellent command of English (both written and spoken) with advanced communication skills to convey information clearly and professionally • Exceptional written and verbal communication skills, ensuring clarity and professionalism in client interactions and internal coordination • Strong attention to detail and accuracy, with a critical eye for reviewing documents, invoices, and correspondence • Excellent interpersonal and relationship-building skills, with a client-focused approach to maintaining strong connections with key clients and service users • Ability to work effectively under pressure, managing multiple tasks and deadlines in a dynamic environment • Team player with a proactive mindset, capable of working collaboratively while also taking initiative and handling responsibilities independently • No prior experience in planning or architecture is required, but a background or interest in the field is a plus Sounds like a good fit? Apply here for a fast-track path to our amazing Founder Dominic. Your Experience / Background / Previous Roles May Include: Administrator, Coordinator, Customer Service, Customer Support, Client Support, Client Success, Office Manager, Team Administrator, Team Coordinator, EA, PA, Executive Assistant, Personal Assistant, Architect Team Assistant. Application notice... We take your privacy seriously. As you might expect you may be contacted by email, text or telephone. Your data is processed by our talent partner RR (Recruitment Revolution) on the basis of their legitimate interests in fulfilling the recruitment process. Please refer to their Data Privacy Policy & Notice on their website for further details

This is an exciting opportunity for a Personal Assistant (PA) to provide high-level administrative support within the pharmaceutical industry. The role is based in London and requires excellent organisational skills and attention to detail to ensure smooth operations. Client Details The organisation is a well-established entity within the pharmaceutical industry, known for its robust contributions and commitment to excellence. As a mid-sized enterprise, it offers a professional and structured environment with opportunities for growth. Description Provide comprehensive administrative support to a Senior Executive Coordinate and manage complex diaries, meetings, and travel arrangements. Prepare and process expense reports and other administrative documentation. Act as the first point of contact for internal and external communications. Organise and coordinate events, ensuring all details are handled efficiently. Maintain and update confidential records and files accurately. Assist in the preparation of presentations, reports, and correspondence. Collaborate with other departments to ensure seamless business support.Profile A successful EA should have: Proven experience as an EA within pharmaceuticals as some point in your career Strong organisational and multitasking skills. Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. Excellent written and verbal communication skills in English. The ability to handle sensitive information with discretion and professionalism. Job Offer £52,000 - £60,000 (depending on the candidate)

Personal Assistant (Temporary) Duration: 6 months Hybrid: 1 day per week based in London. Hours and Pay: 36 hours per week. £19ph Role Overview: As a Personal Assistant, you will provide comprehensive secretarial and administrative support to 2-3 Deputy Directors. You will also assist Team Managers as capacity allows. This role is integral to the team, ensuring seamless operations within a fast-paced environment while working closely with other Executive Assistants (EAs) and PAs. Key Responsibilities: Proactively manage the diaries of Deputy Directors, navigating diary clashes and effectively prioritising appointments. Collaborate with various teams to deliver a wide range of logistical and administrative support. Work closely with fellow PAs, providing cover and support where needed to ensure continuity and efficiency. Ensure Deputy Directors receive timely papers and briefings to prepare for meetings and events. Build and maintain strong relationships across the organisation, enhancing service delivery to the Deputy Directors. Contribute positively as a team member, participating in team meetings and covering for colleagues as requested.Essential Criteria: Proven experience in providing administrative support within a fast-paced environment, adept at planning, organising, and prioritising amidst changing demands. Strong interpersonal skills with the ability to communicate effectively with colleagues and industry contacts at all levels. Proactive approach with the ability to work independently with minimal supervision. Demonstrated ability to thrive as part of a team. Highly proficient in MS Office Suite (knowledge of OneNote is a plus). Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

Your new company As leaders in the global engineering solutions industry, this listed business has experienced a period of growth and development within the past 12-18 months. They have felt the need for an interim Executive Assistant to join their London team for a 6 week period. Your new role As an EA supporting a member of the C-Suite team, this role will include, but not be limited to, the following: Complex diary management across multiple time zones, International travel coordination, Processing expenses, Liaising with the wider EA team, Assisting back-office processes as required, Meeting coordination. What you'll need to succeed Prior experience as a Personal or Executive Assistant within the private sector is a requirement for this post. Experience within a PLC would be beneficial. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

Snr PA & Team Co 47k Holborn 2-3 days in a week Perm 9:00-5:30 The Personal Assistant provides high‑quality, proactive administrative and organisational support to the Managing Director and Senior Leadership Team. The role ensures the effective coordination of diaries, meetings, communications, reporting, and business activity, supporting the smooth day‑to‑day operation of the company. The individual plays a key role in coordinating third‑party management tenders, producing and consolidating business reports, and ensuring information is accurate, timely, and presented to a professional standard. The role requires strong attention to detail, discretion, and the ability to manage multiple priorities in a fast‑paced environment. Job requirements Key Tasks Personal & Executive Support Provide comprehensive personal assistant support to the Managing Director, managing day-to-day administrative requirements and priorities. Act as a first point of contact for incoming queries, correspondence, and requests, handling or redirecting appropriately. Manage sensitive and confidential information with discretion and professionalism. Support the Managing Director with tracking actions, deadlines, and commitments to ensure delivery and follow-through. Diary, Meeting & Governance Support Manage complex diaries, coordinating internal and external meetings across multiple stakeholders and diaries. Schedule meetings efficiently, balancing competing priorities and deadlines. Organise all meeting logistics, including room bookings, Microsoft Teams links, refreshments, and visitor arrangements. Prepare agendas, collate papers, and ensure meeting documentation is accurate and circulated in advance. Attend meetings as required to take minutes, capturing decisions, actions, owners, and deadlines, and circulate notes promptly. Maintain accurate records and logs to ensure a clear audit trail of meetings and decisions. Third Party Management & Tender Support Provide administration and coordination support for third-party management tenders, including questionnaires, pitches and presentations. Coordinate tender timelines, schedules, and deadlines, ensuring contributors are engaged and submissions are completed on time. Collate tender responses, supporting documents, and supporting information from internal stakeholders and external parties. Log communications, versions, and submissions to maintain a clear and auditable tender record. Assist with meeting coordination, site visits, and presentations linked to tender processes. Reporting & Information Management Support the preparation, consolidation, and coordination of regular business reporting for the Managing Director and Senior Leadership Team. Assist with the preparation of board-level and senior leadership reports, ensuring content is clearly presented and deadline-driven. Maintain tracking documents, spreadsheets, and records to support reporting cycles and governance requirements. Ensure reports, data, and documentation are version-controlled, stored correctly, and accessible when required. Operational & Team Support Provide administrative and coordination support across the Senior Leadership Team as required. Support ad hoc projects, research, and administrative tasks to assist leadership and operational teams. Maintain organised filing systems and records to support audit, compliance, and good governance. Travel & Logistics Arrange domestic travel, including transport, accommodation, and detailed itineraries. Ensure travel arrangements are clear, efficient, and well communicated, allowing for changes where required. Events & Engagement Support Lead with the planning and coordination of internal meetings, leadership off-sites, AGMs and Christmas Parties. Liaise with venues, suppliers, and internal teams to support event delivery. Provide administrative support to the D&I Committee, including scheduling, papers, and communications. Systems, Expenses & Process Support Use company systems to support diary management, document control, reporting, and administration. Assist with expense processing, approvals, and record keeping in line with company policies. Identify opportunities to improve administrative processes, reporting efficiency, and ways of working. General Responsibilities Act at all times in line with the Company Values, integrating these in to all work practices. Participate in team, departmental and corporate project and planning processes as required. To observe the highest possible standards in relation to customer confidentiality and in compliance with Data Protection legislation. To act as an ambassador for the Company in your conduct during working hours and in all contact with customers and third parties connected with the Company's business. Support the Marketing Team to implement engaging community building events for residents To undertake any other duties as are reasonably requested from time to time. Job responsibilities Essential Proven experience in a Personal Assistant or senior administrative role supporting senior leaders. BA degree or project management certificate is desirable. Strong organisational skills with excellent attention to detail. Experience supporting reporting, documentation, and deadline-driven processes. Confident diary, meeting, and stakeholder management skills. Strong written and verbal communication skills. High levels of discretion, reliability, and professionalism. Comfortable managing multiple priorities and working collaboratively across teams. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

Murphy is recruiting for a Senior Administrator to support the Executive Assistant and Personal Assistant in the Executive Office at ( Kentish Town ) 5 days a week on site Operating in the United Kingdom, Ireland, Canada and the USA, Murphy provides better engineered solutions to infrastructure sectors including transportation, water, power and natural resources. So that our teams out on projects can run smoothly it is vital that we have robust support functions in place. We are committed to fostering an engaging and collaborative work environment in which each person’s career is nurtured and developed. We focus on employee development, providing a culture of innovation and positive work-life balance. Senior Administrator/Assistant to the PA. You will support the Executive Assistant and Personal Assistant in the Executive Office through the provision of high quality customer service and administration support. The executive office supports the CEO, CFO, UK Managing Director Group Commercial Director, Group People Director, this is a fast paced role and will suit a candidate that enjoys the variety of supporting “C level” executives. Can be flexible on working hours to accommodate the right applicant. Administrator/Assistant to the PA. You will support the Executive Assistant and Personal Assistant in the Executive Office through the provision of high quality customer service and administration support. The executive office supports the CEO, CFO, UK Managing Director Group Commercial Director, Group People Director, this is a fast paced role and will suit a candidate that enjoys the variety of supporting “C level” executives. Can be flexible on working hours to accommodate the right applicant. What you will be doing General office duties Lots of travel arrangements/ hotels /car hires/trains/ taxi’s and flights. Keeping all databases / folders / files up to date Internet research where applicable heavily involved with (hotel bookings, venues) for conferences/ meetings Arranging all name tags and labels/ invitations when required for meeting/ conferences Assist with making bookings where necessary and reconfirming appointments Making sure all appointments are in the Outlook diary Company credit cards and statements Reconfirming appointments Stationary ordering, ensuring office is neat and well kept Couriering packages and documents abroad Collecting and opening post Collecting & greeting visitors Arranging lunch for meetings, where required Assisting with expense claims Any other ad hoc duties as and when required Who we are looking for Confident in the use of Microsoft word, PowerPoint proficient at intermediate level Excellent customer service skills, positive approach to your work with a can do attitude Demonstrable experience of working in a secretarial support role or equivalent Enjoy working in a fast paced environments with the ability to keep calm Professional yet personable and able to communicate well at all levels