Office Coordinator TLNT1_NI
2 days ago
Belfast
Office Coordinator - Belfast Why We Exist At Raylo, were on a mission to accelerate the move to a circular economy. The only way customers and manufacturers will make that shift is if its simple and cost-effective - this is where we come in. Were building a category-defining global marketplace, making premium tech available via subscription for both consumers and businesses. With over 100,000 subscribers in the UK and growth accelerating, weve proven the demand for a smarter, more sustainable way to access technology. Raylo is a B Corp-certified company, driven by purpose and backed by leading investors including NatWest, Channel 4 Ventures, Macquarie, Octopus Ventures, and Telefnica. Weve been recognised as part of Tech Nations Future Fifty programme, and acknowledged by S&P Global as a Green Financing company. Raylo is also proud to be an Endeavor company, underscoring our role as a high-impact, mission-driven business with global ambitions. At Raylo, performance matters. We set ambitious goals, move fast, and hold ourselves to a high standard, because our mission is too important to settle for less. Our Core Values Be deeply curious We thrive on innovation through diverse approaches, views, and people. Walk in your customers shoes To build the best products and make the best decisions for the long term, we must figure out what our customers need, not just what they want. Focus and execute We have a big vision, but we believe in nailing the most important problems first. Be gritty Only gritty teams succeed. Our individual ownership, passion, and perseverance mean were a team through thick and thin. What to Expect As our Belfast team continues to grow, we are looking for a dedicated onsite Office Coordinatorto take ownership of all office management responsibilities and create a well-supported, engaging workplace. You will play a key role in ensuring a productive and organised environment, overseeing daily operations, managing office resources, Your role will contribute to team morale and efficiency, making sure the office is a great place to work. This is a role with genuine impact on team culture and day-to-day experience, offering plenty of autonomy, variety and trust to proactively improve our London workspace. Youll be part of a collaborative, people-first team that values positivity, initiative and a roll-up-your-sleeves attitude, with the opportunity to help shape the office and team experience as the company grows. What Youll Do Office Operations Manage day-to-day office activities with a strong onsite presence (5 days per week in the office). Meet and greet visitors to the Raylo Office. Serve as the go-to person for all office-related queries, ensuring an efficient and well-supported workplace. Be the heartbeat of the office, ensuring the day-to-day running of the workspace is smooth, organised and welcoming Manage all incoming deliveries, making sure theyre collected promptly and handled appropriately Keep the office well stocked with groceries, healthy snacks and drinks, as well as all essential office supplies Proactively maintain a clean, tidy and well-organised workspace to consistently high standards Create a warm and positive experience for new joiners, helping them feel welcome from day one Supporting the Talent team with on-site interviews. Facilities Management Own the smooth running of office facilities to support a productive workplace. Act quickly on any ad-hoc office issues, from Wi-Fi and air conditioning to furniture or equipment Build strong working relationships with external service providers, confidently raising and escalating issues when needed Resource & IT Management Maintain office supplies, work closely with Belfast based Head of IT to manage IT hardware setups/returns in London, and oversee general admin support. Event Coordination contributing to company meetings, office events, and company-wide initiatives. Be a key member of The Raylo Culture Committee Support and help organise team social events, championing the social calendar and encouraging team participation Youll Succeed With 1 + year of experience in Office Management or a similar hands-on, operational role Strong Organisational Skills Ability to multitask and with the ability to manage multiple priorities in a fast-moving environment Communication & Stakeholder Management Strong interpersonal skills to engage with all levels of the organisation, including senior leadership. A proactive, positive, can-do attitude, taking initiative and addressing issues before they escalate. Strong interpersonal and communication skills, with a genuine passion for creating a welcoming environment and contributing positively to office culture Event Management Skills Comfortable organising team events and company initiatives. Experience supporting and coordinating events, from team socials to company-wide meetings Ability to work within a budget Managing spend responsibly across weekly and monthly office re-stocks and social initiatives. Technical Proficiency G-Suite proficient Basic IT Knowledge Comfortable with setting up and managing IT equipment for the office. Comfort setting up and supporting IT equipment for meeting rooms and company-wide meetings (AV, screens, Wi-Fi, etc.) Were not looking for someone who ticks every single box. If you believe you can make an impact at Raylo, wed love to hear from you. Opportunities & Benefits We are continuously improving and listening to our quarterly employee surveys to provide the best opportunities and benefits for our employees. Share in Raylos success Stock options for all employees Get the latest tech Exclusive Raylo device lease for employees Hybrid working model that balances flexibility with in-person collaboration, empowering you to do your best work while staying connected with the team. 33 days off, your way 25 days + 8 bank holidays with full flexibility to use on the days that mean the most to you Invest in your growth L&D budget to support the skills you value Fast-track your career Two performance reviews a year Family-first policies Enhanced maternity, paternity, adoption or shared parental leave, if youve been with us for 12 months. Save big on childcare Workplace nursery scheme for major cost savings Perks on perks Perkbox membership with discounts & wellbeing benefits Good times, guaranteed Optional quarterly socials, plus summer & Christmas parties Hiring Process Whats next? Once you submit your application, our Talent Team will contact you if you have been shortlisted for the role. We set an exceptionally high bar at Raylo, and in return, we aim to give you the best candidate experience possible. If there's anything we can do to make your application process easier for you due to disability, neurodiversity, or any other personal reason, please let us know. Talent Screening (30 minutes) Hiring Manager Interview (45 minutes) Task Stage: Take-home Task + Review(60-90 minutes) Values-based Interview & Co-founder Final Interview As an FCA-regulated business, we conduct background checks (DBS and AML) on all successful candidates who are offered a position at Raylo during the onboarding process. Diversity & Inclusion at Raylo At Raylo, we celebrate diversity and are committed to creating an inclusive workplace where everyone can thrive. We welcome people of all backgrounds, experiences, and perspectives, believing they make us stronger.