Trabajos office administrative assistant en SouthallCrear alertas

Personal Assistant (PA) cum Admin provides comprehensive personal, secretarial, and administrative support to management, ensuring smooth daily operations, effective calendar management, travel coordination, and efficient office administration. Key duties include handling correspondence, organizing meetings and minutes, managing files, maintaining office supplies, and acting as a primary liaison between executives and internal/external stakeholders. Key Responsibilities • Executive Support (PA): Manage executive calendars, schedule appointments, and coordinate travel arrangements., • Administrative Duties (Admin): Handle phone calls, manage emails, maintain office supplies, and manage files., • Meeting Coordination: Prepare agendas, take minutes, and follow up on action items., • Communication: Act as the point of contact for internal staff and external stakeholders., • Documentation: Draft letters, emails, and prepare reports or presentations., • Confidentiality: Maintain high discretion with sensitive information.

🔹 Role Overview We are seeking a reliable and organised Administration Assistant to support daily business operations, client coordination, and record management for Nilkanth Littles. 🔹 Key Responsibilities - Handle emails, enquiries, and client communication - Manage class schedules, trainer coordination, and records - Assist with invoicing, basic bookkeeping, and documentation - Maintain student data, consent forms, and reports - Support marketing and social media coordination when required - Ensure smooth day-to-day administrative operations

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Contract length: 12 months – Renewable Expected hours: 20 per week Work Location: In person Job Summary We are a small firm seeking a highly organised and detail-oriented Legal Secretary/Administrative Assistant. This role involves providing comprehensive administrative assistance, managing correspondence, and ensuring the smooth operation of daily legal activities. The ideal candidate will possess excellent communication skills, proficiency in Microsoft Office suite, digital form filling and the ability to handle multiple tasks efficiently. This paid position offers an excellent opportunity to develop your career within a professional legal environment. Responsibilities • Type legal documents with accuracy, including statements, representations, affidavits and correspondence using dictation and copy typing., • Manage and organise legal files, documents, and case materials in accordance with firm procedures, • Schedule appointments, meetings, and court dates; coordinate with clients and external agencies as needed, • Handle incoming calls, emails, and other correspondence promptly and professionally, • Utilise Microsoft Office programmes such as Word, Excel, and Outlook., • Maintain confidentiality of sensitive information at all times, • Assist with general administrative duties including filing, photocopying, and data entry. Qualifications • Proven administrative experience, preferably within a legal environment, • Strong typing skills with high accuracy and speed, • Excellent organisational skills with the ability to prioritise tasks effectively, • Proficient in Microsoft Office suite (Word, Excel, Outlook), • Good IT skills with the ability to adapt to new software applications quickly, • Effective communication skills both written and verbal, • Strong time management skills with the capacity to meet deadlines under pressure, • Ability to work independently as well as part of a team, • Organised approach with attention to detail in all aspects of work Benefits • Enjoy part-time flexibility – 3 days a week (20 hours), • Pension Scheme with employer contribution, • Practical experience and on the job training, • Office closed between Christmas and New Year, • Holidays – 14 days including Bank Holidays, • Free car parking available This position is ideal for a motivated individual seeking to advance their career in the legal field particularly in immigration, asylum and nationality law while contributing to a small professional team dedicated to excellence. Candidates in West London preferrable