Trabajos senior executive assistant en Reino Unido

We are seeking a highly organized and detail-oriented Executive Assistant to manage immigration-related administrative matters and provide support to senior management in our London office. Responsibilities: Immigration & Sponsorship Management • Prepare and coordinate Sponsor Licence application and supporting documentation, • Manage work visa sponsorship applications, renewals, and related immigration administrative matters, • Draft, review and maintain legal / business documents, contracts, policies, and internal compliance materials, • Liaise with external legal counsel, immigration advisers, and regulatory authorities where required Executive Administrative Support • Provide administrative support to senior management including scheduling, meeting coordination, and ad hoc executive support as required, • Handle confidential correspondence, travel arrangements, and visa-related documentation Requirements: • Bachelor’s degree in Business Administration, Law or a related discipline, • Proven experience in immigration support / global mobility, Executive Assistant, sponsor licence, or corporate compliance role, • Hands-on experience supporting Sponsor Licence applications and ongoing compliance management is highly desirable, • Ability to handle confidential and sensitive information professionally, • Proactive team player with ability to work independently, • Good command of written and spoken Chinese (Cantonese or Mandarin) and English preferred, • Proficiency in Microsoft Office and collaboration tools Travel: • Occasionally travel may be required

Executive Assistant to Group CEO & Chairman Hybrid - 3/4 days in office each week (1/2 days remotely ) London | Full-time Location East London Salary : up to £ 60,000 pa depending We’re supporting a senior executive in the search for an Executive Assistant to work at the heart of a fast‑paced, high‑performance organisation. This is a pivotal role supporting the Group CEO and Chairman across a wide-ranging business portfolio, requiring confidence, discretion, and the ability to operate seamlessly at senior level. This role will require working in the office up to 4 days a week but will need flexibility on this depending on the CEO's movements, this role will also require travel UK & International. Key responsibilities include: • End-to-end diary, inbox and travel management, • Acting as a key gatekeeper and first point of contact, • Preparing briefings, reports, presentations and correspondence, • Coordinating meetings, events and board activity, • Managing expenses, invoices and administrative processes, • Supporting VIP and senior stakeholder engagement, • Ensuring the CEO/Chairman is fully prepared ahead of all meetings About you: • Proven experience as a senior-level Executive Assistant, • Highly organised, proactive and detail-focused, • Confident managing complex diaries and multiple priorities, • Strong communication skills and professional presence, • Advanced Microsoft Office skills, • Comfortable working at pace and handling confidential matters Apply today !

Executive Assistant - 9-Month FTC Our client, a fast-growing investment management firm focused on growth markets and impact investing, is seeking a full-time Executive Assistant to support two founders and a small senior leadership team. This is an immediate-start role. This is a hands-on, high-impact role within a fast-paced and entrepreneurial environment, offering exposure to strategic decision-making, portfolio companies and the wider investment ecosystem. Key responsibilities: • Providing dedicated support to two founders, • Managing complex and ever-changing diaries across multiple time zones, • Supporting the wider senior leadership team on an ad-hoc basis, • Coordinating international travel, meetings and logistics, • Providing some personal / lifestyle support, • Acting as a key point of contact for internal and external stakeholders, • Preparing presentations, reports and key documents, • Supporting with financial administration Key requirements: • Minimum 5 years’ experience in a PA / EA role, • Proven experience supporting senior executives or founders, • Highly organised, proactive and confident communicator, • Proficient in Microsoft Office suite, • Experience in managing multiple priorities, administrative coordination, and logistics, • Well-organised, detail-oriented, ability to multi-task with great follow-up skills, • Strong written and verbal communication skills This is a 9-month fixed-term contract, with the potential to extend by a further 3 months. London | Hybrid £40,000 – £45,000 DOE If this role is of interest, please apply directly or email jessica.gray@vpalondon.co.uk

We are seeking a proactive, highly organised, and professional Executive Assistant to provide first-class secretarial and administrative support to a small group of partners within the Commercial Real Estate team of a High end West End Law Firm. This role requires someone who thrives in a fast-paced, high-pressure environment and can adapt to different working styles while delivering exceptional support. The successful candidate will play a key role in ensuring partners operate efficiently by managing complex administrative tasks, coordinating business activities, and maintaining strong client relationships. You will work closely with partners, clients, and internal teams to support the delivery of high-quality service standards across the department. Reporting to the Secretarial Team Leader, this position requires flexibility, strong judgement, and the ability to manage competing priorities effectively. Some flexibility around working hours will be expected. Key Responsibilities • Act as a professional and client-focused ambassador for partners, both internally and externally., • Proactively manage complex diaries, meetings, appointments, and associated logistics to ensure schedules run smoothly., • Anticipate and resolve diary conflicts and prioritise urgent matters appropriately., • Manage partner inboxes where required, including drafting responses, escalating urgent matters, and coordinating follow-up actions., • Support financial and compliance processes, including billing coordination, matter management, and chasing outstanding payments., • Coordinate WIP and billing meetings, ensuring deadlines are met in collaboration with the wider department and finance teams., • Take ownership of administrative tasks and deliver work accurately within deadlines., • Build strong working relationships with partners and establish effective working practices., • Arrange regular planning meetings with partners to review priorities, schedules, and client commitments., • Identify and implement operational improvements and best practices to enhance efficiency., • Attend meetings, prepare minutes, and follow up on agreed actions where required., • Work closely with Marketing & Business Development teams to coordinate events, seminars, conferences, and client activities., • Organise end-to-end travel arrangements, including itineraries, accommodation, visas, and currency requirements., • Develop a strong understanding of the team’s clients, priorities, and business objectives., • Act as a positive role model within the team and contribute to continuous improvement initiatives., • Build and maintain effective relationships with internal and external stakeholders. Candidate Profile • Previous experience in an Executive Assistant, PA, or senior administrative support role, ideally within a professional services or legal environment., • Strong organisational and time-management skills with the ability to manage multiple priorities., • Excellent communication and interpersonal skills., • High attention to detail and strong problem-solving abilities., • Commercial awareness and confidence handling confidential and financial information., • Proactive, adaptable, and capable of working independently., • Strong IT skills and confidence using Microsoft Office and business systems., • Ability to remain calm and professional under pressure. The role will offer excellent benefits and hybrid working. For further information please contact Ella Britton

Executive Assistant to the Chief Marketing Officer Mobile games/ Scale-up London/ Full time/ £70k plus benefits “Ready to press start on your next big career move?” They’re not just making games, they’re building worlds My client is looking for an exceptional Executive Assistant to become a trusted partner to the CMO. This is far more than a traditional EA role. You’ll be at the heart of a fast-moving, high-performing environment, helping the CMO stay focused, organized, and operating at their best. From managing complex schedules and international travel to coordinating strategic meetings and supporting key initiatives, you’ll play a critical role in keeping everything running seamlessly. Ideal Background: • Previous experience working in a fast-paced sector environment such as tech, scale-ups, gaming, hospitality or similar., • 3+ years of experience supporting senior executives, • Advanced proficiency in Microsoft Office and Google Workspace, • Strong attention to detail and ability to multitask effectively Note: We have been retained as an exclusive recruitment partner on this search and all applications will be reviewed by a human eye. Unfortunately, due to a high volume of applicants, we are unable to respond to everyone. We will get in touch if you are successful in your application.

1-EALDN/NCW Executive Assistant to C-suite Financial Services Start date ASAP Permanent London Up to £75k Hybrid The Client: A boutique financial services firm based is looking for an Executive Assistant to support at C-suite level. It is a fast-paced environment that requires senior level support experience, however this is not a Chief of Staff position. The Executive Assistant Role: Supporting two C-Suite Executives, they are seeking a highly efficient self-starter, who has an impeccable eye for detail. Duties include but are not limited to: • Complex calendar management across multiple time zones., • Creating/assembling board packs and presentations., • Coordinating multi-destination international travel., • PowerPoint and Excel creation., • Willingness to become expert in any software tools used by the firm., • Ad hoc admin tasks as needed. The Candidate: • Previous experience supporting senior execs in Private Equity or Asset Management, • Experience coordinating complex schedules, • Full Microsoft Suite proficiency, • Highly efficient with the ability to prioritise effectively, • An impeccable eye for detail, • Able to handle a fast-paced, high-volume workload, • Flexibility to work outside of core hours and on weekends as needed Additional Details: • Salary up to £75k, • Hybrid (1-2 days WFH, on-site when principals are present), • Core hours 9am-5pm (flexibility needed outside of this and on weekends), • Discretionary bonus, health and dental insurance, life and income protection insurance If you are interested in this exciting Executive Assistant opportunity, please apply today!

Executive Assistant London | £50,000–£65,000 | 4 days in office | Temp-to-perm opportunity Working hours: 7:30am–5:00pm We are supporting a highly regarded global investment firm with the hire of an Executive Assistant to support Portfolio Managers and Research teams within a collaborative and fast-moving environment. This is an excellent opportunity for an EA who enjoys becoming a trusted member of the team, building strong relationships and providing seamless support within a high-performing investment environment. The successful candidate will be highly organised, proactive and confident managing multiple priorities whilst operating with professionalism, discretion and strong attention to detail. Responsibilities will include: • Complex diary management and meeting coordination across multiple stakeholders and time zones, • Extensive international and domestic travel arrangements, • Expense management and administrative support, • Supporting Portfolio Managers and Research Analysts with day-to-day coordination, • Managing meeting logistics, scheduling and conference room bookings, • Acting as a key point of contact internally and externally, • Assisting with wider team projects and operational support as required, • Identifying ways to improve processes and support the smooth running of the team They are looking for someone who: • Has previous Executive Assistant experience within investment, financial services or another fast-paced corporate environment, • Is highly organised with excellent attention to detail, • Is proactive, adaptable and confident working independently, • Has strong communication and stakeholder management skills, • Enjoys working closely with senior professionals and becoming embedded within a team, • Is proficient across Microsoft Office, including Outlook, Excel and Word What’s on offer: • Temp-to-perm opportunity within a highly regarded global investment firm, • Collaborative and professional team environment, • Strong exposure across investment and research teams, • Long-term opportunity with potential for growth and progression, • Competitive salary, bonus and benefits package, if converted to permanent

Urban Revivo is an international fashion brand with flagship retail stores in London and New York. As the business continues to expand across global markets, we are seeking a highly capable Executive Assistant to support senior leadership across international operations. This is a high-trust, high-responsibility role offering direct exposure to global business decision-making. The Role Working closely with senior leadership, you will ensure seamless coordination across international markets, supporting strategic priorities and managing complex schedules across multiple time zones. This role requires discretion, intellectual sharpness, adaptability and strong organisational judgement. Key Responsibilities • Managing complex international diaries and shifting priorities, • Coordinating global travel, itineraries and logistics, • Acting as a key liaison between leadership and internal/external stakeholders, • Preparing briefings, reports and meeting materials, • Supporting cross-border communication and time-sensitive matters, • Handling confidential information with professionalism, • Assisting with ad hoc strategic initiatives Ideal Profile • Educated to degree level, with a strong academic track record, • Demonstrates rigorous analytical thinking and intellectual curiosity, • Exceptionally organised, with the ability to prioritise effectively in a fast-moving environment, • Commercially aware, with a genuine interest in fashion and international retail, • Calm, adaptable and solutions-focused under pressure, • Clear and confident communicator, both written and verbal, • Exercises sound judgement and discretion, with the ability to work independently, • Professional fluency in both English and Mandarin Chinese, with the ability to translate accurately in business settings

HAIL is partnering with a leading Private Equity firm who are seeking a highly accomplished Executive Assistant to provide first-class support. This role requires a polished, proactive, and resourceful individual who thrives in a fast-paced, high-pressure environment and understands the unique demands of financial services at the highest level. You will a busy Deal team and work closely together to ensure seamless support and a positive working environment. Key Responsibilities • Executive Support: Provide seamless, high-level support to the Partner and their team., • Diary Management: Coordinate complex, ever-changing diaries across global time zones with absolute accuracy., • Travel Management: Organise multi-leg international travel itineraries, including flights, transfers, accommodation, and visas., • Meeting Coordination: Schedule and prepare for board meetings, client presentations, and internal strategy sessions, ensuring all materials are accurate and distributed in advance., • Expense & Financial Administration: Prepare and process expenses, invoices, and corporate card reconciliations with accuracy and timeliness., • Deal knowledge: Engaging with the team to develop a clear understanding of live deals the team are working on. Candidate Profile The successful candidate will bring: • Proven EA experience gained within private equity, investment management, or a similar financial services, fast-paced environment., • Exceptional organisational skills, with the ability to prioritise under pressure and manage conflicting demands seamlessly., • Strong business acumen, able to understand the context of projects and anticipate needs without direction., • Excellent communication skills, both written and verbal, with the ability to engage credibly with senior stakeholders., • High attention to detail and a track record of delivering to exacting standards., • Cultural agility, comfortable working across different geographies and time zones., • Tech proficiency, with strong MS Office skills (Outlook, Excel, Word, PowerPoint) and experience with business systems such as Concur, Workday, or similar. What We’re Looking For This is not a standard EA role. We are looking for someone who: • Operates with integrity and rigour at all times., • Thrives in a fast-paced, high-performance environment., • Has a solutions-focused mindset, taking ownership and delivering results with precision., • Enjoys being part of a collaborative, world-class team while maintaining a high level of autonomy.

Executive Assistant Prestigious US Law Firm – Bank station £60,000 - £65,000 + Exceptional Benefits | Hybrid Working An outstanding opportunity has arisen for an experienced Executive Assistant to join a leading US law firm based in stunning offices close to Bank station. Supporting a small allocation of senior fee earners, you will be a key part of a high-performing team, providing seamless support in a fast-paced, professional environment. This is a fantastic chance to work at one of the most respected firms in the legal sector, known for its collaborative culture, generous benefits, and long-term career opportunities. What’s on offer: • Competitive salary of up to £60,000 - £65,000, • Amazing benefits including private medical, generous pension, enhanced annual leave, and more, • Hybrid working model (typically 4 days in office), • Brilliant office environment with modern facilities and a friendly, supportive culture, • Work within a tight-knit, high-achieving team with a manageable workload Key Responsibilities: • High-level diary and inbox management for a small team of fee earners, • Organising meetings, coordinating international travel, and preparing itineraries, • Drafting and editing correspondence and legal documentation, • Time entry, billing support, and expense management, • Acting as a gatekeeper and trusted liaison for internal and external stakeholders Ideal Candidate: • Previous experience as a legal EA/PA in a law firm, ideally US or City, • Exceptionally organised with strong attention to detail, • Proactive, discreet, and confident managing multiple priorities with ease, • Professional, personable, and able to build strong working relationships This is a superb opportunity to join a prestigious firm that truly values its people. If you’re looking for a top-tier EA role with work/life balance, a fantastic office, and excellent rewards – this is it. Apply today to find out more!

Title: Lifestyle Executive Assistant Location: Mayfair, London Reporting Line: Chief of Staff Overview We are seeking a highly organised and discreet Lifestyle Executive Assistant to join a dedicated Lifestyle Team within a Family Office, supporting the Founder of a hedge fund across both personal and business interests. Working closely with the Chief of Staff and wider support team, the successful candidate will help ensure the smooth running of the Founder’s day-to-day commitments. This is a fast-paced and varied role requiring excellent organisational skills, attention to detail, and the ability to manage competing priorities with professionalism and discretion. Key Responsibilities Diary & Schedule Management • Manage the Founder’s complex personal and business diary, ensuring priorities are aligned., • Schedule meetings, calls, and engagements across professional and personal commitments., • Proactively identify and resolve diary conflicts, adapting to last-minute changes where required. Travel & Logistics • Coordinate domestic and international travel, including itineraries, accommodation, and transport., • Ensure seamless planning of travel across both business and personal schedules. Lifestyle & Personal Support • Provide lifestyle management and personal administrative support to the Founder., • Coordinate personal appointments, family commitments, and social engagements., • Liaise with household staff, service providers, and external advisors. Business Coordination • Support scheduling of business meetings and engagements., • Prepare briefing materials and documentation when required., • Act as a point of coordination between the Founder and internal or external stakeholders. Lifestyle Team & Family Office Support • Work collaboratively as part of the Lifestyle Team supporting the Founder., • Provide support to the Chief of Staff with coordination and ad hoc projects., • Assist the wider Family Office with administrative and organisational tasks when required., • Support the Chief of Staff with coordination and administration relating to property projects, including liaising with advisors, contractors, and service providers. General Responsibilities • Maintain absolute confidentiality and discretion at all times., • Manage changing priorities calmly and efficiently., • Anticipate needs and proactively solve problems. Key Requirements • Graduate calibre or equivalent experience., • Proven experience as an Executive Assistant, Personal Assistant, or Lifestyle Assistant., • Exceptional organisational and time management skills with strong attention to detail., • Ability to work effectively in a fast-paced, demanding environment., • High levels of discretion, professionalism, and integrity., • Strong written and verbal communication skills., • Confidence working with senior stakeholders and managing complex schedules., • Flexible and adaptable approach to working hours when required., • Proactive, solutions-focused, and resilient.

EA to Managing Partner Highly regarded boutique Litigation law firm is currently going through an exciting time with firm growth and are looking for an EA to support the Managing Partner (and Partners when required) within this busy and innovative practice: Salary: to £60,000 Hybrid Working: Bi-weekly - 3 days office / 2 days remote & 4 days office / 1 day remote Excellent opportunity to work closely with Senior Management Main duties for the EA to Managing Partner • Extensive diary management (proactively and accurately monitor/oversee inboxes, calendars, diaries and travel), • Attending and taking notes at Executive Committee meetings and client meetings, • Preparing background research/summaries on prospective and new clients, • Marketing and business development duties to aid a growing practice, • Manage billing, compliance and expenses processes on behalf of the team, to include generating bills and collating WIP reports, • Work closely and effectively with the wider Executive Assistant team, providing support in cases of holidays and absences, • Be an effective and professional point of contact, to include managing telephone calls, taking accurate messages and being an ambassador both internally and externally for team and first port of call for clients, • Demonstrate confidentiality, diplomacy and a thorough understanding of the group and clients who you support Requirements for the EA to Managing Partner • At least 5 years proven experience working in a Legal PA/EA style role in a legal environment, • Advanced knowledge of various MS software programs and team management skills are essential, • Strong sense of initiative & analytical attitude, • Graduate preferred and relevant Secretarial qualification or CILEX is highly desirable

Executive Assistant & Business Support Supporting: Global Facultative CEO & Leadership Team Location: London (office‑based) – 1 day p/w WFH Rate: £25 per hour Umbrella Contract Length: 4 weeks (potentially up to 3 months) The Role We are seeking a highly experienced Executive Assistant & Business Support professional to support the Global Facultative CEO and senior leadership team. This is a senior EA role with an expanded remit, combining first‑class executive support with hands‑on business support. The role plays a critical part in helping senior leaders stay organised, prepared, and focused on delivery in a fast‑moving, global environment. The successful candidate will be confident operating beyond a traditional EA role, bringing sound judgement, exceptional organisational skills, and the ability to manage complexity with discretion and professionalism. This is a unique opportunity to work at the centre of the Global Facultative business, supporting the Global CEO and his immediate team, and helping ensure strategic priorities are executed effectively across a global agenda. Key Responsibilities Executive Support • Provide high‑level EA support to the Global Facultative CEO and senior leadership team, • Manage complex diaries, travel, and logistics across multiple time zones, • Act as a central coordination point for leadership activity, meetings, and communications, • Anticipate priorities, manage competing demands, and handle confidential matters with discretion Business Support & Coordination • Support the planning and delivery of leadership, client, and internal events, • Prepare and coordinate presentations, briefing packs, and leadership materials, • Track actions, decisions, and follow‑ups to maintain momentum and alignment, • Support leadership meetings, team forums, and client‑facing engagements, • Connect across teams, regions, and functions to keep work moving efficiently, • Take on additional tasks aligned to evolving business and leadership priorities, • Identify opportunities to improve ways of working, efficiency, and communication, • Operate confidently within a global, professional environment About You • A senior, experienced Executive Assistant, ideally with experience supporting C‑suite or senior leaders, • Experience working within insurance – ESSENTIAL, • Comfortable working beyond a traditional EA remit into broader business support, • Strong written and verbal communication skills, with experience producing polished materials, • Highly organised, proactive, and able to remain calm under pressure, • Trusted, discreet, and confident working with senior stakeholders, • Foreign language capability is a strong advantage

Permanent Executive Assistant to C-Suite | Boutique Asset Management Firm £70,000-100,000 + excellent benefits and bonus West End (Hybrid) Our client is a highly respected, boutique asset management firm with a global footprint and an outstanding reputation for excellence. With a small, close-knit team and a collaborative culture, they offer a unique environment where every individual plays a visible and valued role. They are seeking an experienced Executive Assistant to support the C-suite, including the CEO, working alongside another EA to deliver seamless, high-level support. This is a classic EA role, focused on expertly managing ever-changing diaries, coordinating complex international travel, liaising with senior stakeholders globally, and delivering polished events. There is no inbox management or involvement in strategic projects—this role is ideal for someone who thrives on providing exceptional, hands-on EA support at the highest level. The Role • Managing complex and constantly shifting diaries for senior executives, • Coordinating detailed international travel across multiple time zones, • Acting as a key point of contact for senior stakeholders globally, • Organising and delivering high-level meetings and events, • Providing seamless, day-to-day EA support within a small team environment The Environment • Boutique, high-performing firm with a global reach, • Small, collaborative team where everyone contributes, • Friendly, professional, and supportive culture, • Fast-paced with high standards and attention to detail The Ideal Candidate This role will suit an experienced EA who enjoys working in a smaller, more agile environment, where adaptability, initiative, and strong interpersonal skills are essential. You will be confident, approachable, and comfortable operating at C-suite level. The office working model is 3 days currently. Salary is dependent on experience.

A highly regarded medium sized law firm is seeking an experienced Legal PA to provide high-level administrative, legal and business support across a friendly Corporate department. This role is permanent, full-time, with hybrid working available for 2 days. You will supporting Senior Associates and Partners in a supportive team. Key Responsibilities PA & Secretarial Support • Deliver proactive PA and secretarial support to allocated stakeholders, ensuring all legal administration tasks are completed accurately and efficiently., • Manage legal administrative processes including file opening, billing support and file closing procedures., • Format legal documentation in line with firm branding and document standards., • Provide guidance and mentoring support to junior secretarial staff where required., • Assist with monitoring workflow quality and supporting performance improvements across the team., • Deliver a consistently high level of client service and act as a professional point of contact for external parties., • Liaise effectively with internal stakeholders to ensure requests and priorities are managed appropriately., • Prioritise workloads across multiple requests while communicating progress clearly to stakeholders., • Identify issues proactively and support effective problem resolution. Executive Assistant Duties • Manage diaries, Outlook calendars and scheduling for senior team members., • Coordinate internal and external meetings, including room bookings, refreshments and IT requirements., • Support the setup and coordination of larger meetings and departmental events., • Arrange UK and international travel, including itineraries and logistics., • Take and distribute meeting minutes when required., • Manage calls, voicemail, inboxes and out-of-office communications on behalf of stakeholders., • Coordinate conference calls and virtual meetings., • Distribute documentation electronically and in hard copy as required. Filing & Administrative Management • Maintain electronic and hard-copy filing systems in accordance with firm procedures., • Support and guide junior secretarial staff in maintaining accurate filing standards., • Coordinate large printing and copying requests with Office Services teams and oversee delivery timelines., • Provide reception and wider departmental PA cover during periods of absence or peak workload where needed. Business Process & Operational Support • Ensure departmental compliance with internal processes and operational procedures., • Support the management and reduction of aged WIP and debt in collaboration with department leadership and finance teams., • Assist with invoice drafting and financial administration tasks., • Help improve departmental financial performance against agreed targets., • Support the team with IT queries and coordinate with internal and external technical support providers., • Communicate system changes, training updates and process improvements to relevant stakeholders., • Assist fee earners with preparation of court bundles, client bibles and other client-related documentation where capacity allows. Candidate Profile • Previous experience within a Legal PA, Executive Assistant or senior secretarial role in a law firm, ideally within a Corporate or Litigation group, • Strong organisational and prioritisation skills within a fast-paced environment., • Excellent communication and stakeholder management abilities., • Confident managing multiple deadlines and competing priorities., • Competent across Microsoft Office and legal systems/platforms. For more information, please apply directly or contact Jess at AJ Chambers.

Executive Assistant to Senior Leadership | Arts & Entertainment Industry Up to £45,000 DOE + Benefits Remote and Hybrid flexibility Full-time | 12-Month FTC (with potential to extend) We are excited to be partnering with a company within the arts and entertainment industry looking for an experienced Executive Assistant to support senior leadership. An excellent opportunity for a highly organised and proactive EA to work closely with senior executives in a fast-paced, creative environment. The successful candidate will play a key role in ensuring the smooth running of day-to-day operations while acting as a trusted support partner to leadership. The Role • Provide high-level administrative support to senior leadership, including complex diary management, travel coordination, and meeting scheduling, • Anticipate priorities and proactively resolve issues before they arise, • Prepare executives for meetings, events, and key business activities, • Manage sensitive and confidential information with absolute discretion, • Act as a key point of contact for internal and external stakeholders, • Daily management and prioritisation of inboxes and correspondence, • Flag urgent matters, draft responses where appropriate, and ensure timely follow-up on action points, • Maintain organised systems for communications and document management, • Coordinate with teams across the business to ensure deadlines and deliverables are met, • Monitor communication workflows and identify opportunities for improved efficiency, • Support wider business administration as required The Ideal Candidate • Minimum 5 years’ experience supporting senior executives in a similar role (ideally arts, entertainment, media, events, or other fast-paced commercial environments), • Exceptional organisational and time management skills, • Strong written and verbal communication abilities, • High level of professionalism, emotional intelligence, and discretion, • Proactive approach with strong problem-solving capabilities, • Ability to work independently and manage competing priorities under pressure, • Advanced proficiency in Microsoft Office Suite and collaboration tools such as Teams, Slack, Zoom, or similar platforms What’s on Offer • Salary up to £45,000 depending on experience, • Flexible remote or hybrid working arrangements, • Attractive benefits package, • Opportunity to work within a collaborative, creative, and fast-moving industry You must have the right to work in the UK to apply for this opportunity. Due to the high level of interest, if you have not heard from us within two weeks, please assume your application has been unsuccessful for this role. However, we will retain your details and keep you in mind for future opportunities.

Executive Assistant – Board Level West End £65,000-70,000 + bonus and benefits Hybrid working – 3 days in the office with flexibility at busy times. An international investments firm is seeking a highly organised and proactive Executive Assistant to support the senior stakeholders in the secretariat team and IR team. This role will involve managing complex calendars, coordinating Board and Committee meetings, supporting investor relations activities and roadshows, arranging travel, preparing presentations and meeting materials, and acting as a key liaison between senior stakeholders, shareholders, and Non-Executive Directors. The successful candidate will have previous solid experience supporting senior executives within a fast-paced corporate environment, strong organisational and communication skills, and the ability to handle confidential information with discretion. Experience with Board administration and investor relations support is advantageous. The ideal candidate will have worked for a listed company and a good understanding of a PLC. Key Responsibilities • Provide day-to-day administrative and operational support to the Secretariat and Investor Relations teams., • Manage complex calendars, meetings, appointments, and international travel arrangements., • Act as a liaison between internal teams, shareholders, investors, Board members, and external stakeholders., • Maintain and update investor relations databases, contact records, and meeting notes., • Coordinate Board and Committee meetings, including agenda preparation, collation of papers, and timely distribution of materials., • Manage the upload and organisation of Board documentation through Boardvantage., • Support Board meetings, shareholder meetings, and related governance activities., • Coordinate investor roadshows and assist with logistics and scheduling., • Work closely with Executive Assistants and wider support teams on Board and investor-related arrangements., • Serve as a key point of contact for Non-Executive Directors, including travel coordination and expense management This is an excellent opportunity to join a professional and dynamic international business with exposure to senior leadership and governance activities. Occasional international travel will be required for Board meetings. Salary is dependent on experience. Due to the level of interest we expect, if you have not been contacted within 48 hours of your application, please assume that you have not been successful.

About Us: Intellect Design Arena Ltd is a global leader in enterprise-grade financial technology solutions, providing cloud-native, composable and intelligent platforms to progressive financial institutions worldwide. With decades of domain expertise, the company delivers a full spectrum of digital banking and insurance products that drive transformation, growth, operational efficiency and competitive advantage for clients across retail banking, transaction banking, risk, treasury & capital markets, wealth and insurance sectors. Intellect’s flagship architecture — built on design thinking and first principles — includes eMACH.ai, Purple Fabric and iTurmeric, enabling rapid modular adoption and intelligent workflows. The company operates in 50+ countries with 300+ clients globally and has a strong presence in the UK financial services market. Job Description: Executive Assistant to Business Head – Sales Location: This is a London-based role. 5 Days Onsite Role Summary We are seeking a high-caliber, proactive Executive Assistant to support our Business Head of Sales. This is a pivotal role that goes beyond traditional administrative support; you will act as the 'right hand' and strategic gatekeeper, ensuring the Business Head’s time is optimized and the sales leadership team operates at peak efficiency The ideal candidate is a master of multitasking, a discreet professional, and a cultural champion who can drive employee engagement within the London Office. Key Responsibilities Executive Support & Communication • Primary Point of Contact: Act as the lead liaison between the Business Head, the CEO, leadership, employees, clients, and external partners., • Information Flow: Manage and filter the flow of information from the Business Head’s desk, ensuring all internal and external correspondence is handled with speed and accuracy., • Communication Design: Format and draft professional memos, emails, high-impact presentations, and comprehensive reports., • Gatekeeping: Screen and direct phone calls and distribute incoming correspondence to the appropriate stakeholders. Logistics & Administrative Excellence • Calendar Management: Proactively manage complex calendars, resolving scheduling conflicts and setting up internal/external meetings., • Travel Coordination: Arrange end-to-end domestic and international travel, including flights, visas, and accommodation., • Financial Tracking: Track daily expenses and prepare accurate weekly, monthly, and quarterly expense reports., • Office Management: Oversee the performance of clerical staff and maintain office supply inventory to ensure a seamless working environment., • Meeting Governance: Attend key meetings to take detailed minutes and track action items to completion. Engagement & Culture • Monthly Huddles: Organize and coordinate monthly huddles to ensure alignment on business updates., • Employee Engagement: Design and execute engagement activities to foster a high-performance, positive team culture., • Executive Hospitality: Coordinate business lunches, executive tea/coffee sessions, and networking events for senior leadership and clients. Requirements & Skills • Experience: Proven track record as an Executive Assistant for CEO or Director-level leadership (or similar senior PA role)., • Technical Proficiency: Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook)., • Organization: Outstanding organizational and time-management skills with the ability to prioritize under pressure., • Tech-Savvy: Familiarity with modern office gadgets and applications (e.g., e-calendars, video conferencing, and digital filing systems)., • Communication: Exceptional verbal and written communication skills with a refined professional tone., • Integrity: Absolute discretion and a deep understanding of handling confidential business information., • Education: High School degree; a PA diploma or professional certification is considered a strong advantage.

Are you someone who gets things done and thrives in a fast-moving environment? We’re looking for a highly organised, sharp-thinking Personal Assistant to support the CTO and co-founder of a fast-growing EdTech company. This is a unique opportunity to work closely with company leadership, helping them stay focused on the work that matters most. If you enjoy organising complexity, making smart decisions about priorities, and enabling others to perform at their best, this could be the role for you. The Company Our client is a young and fast-growing EdTech company transforming how schools operate through technology. Their platform replaces fragmented school systems with a single unified platform for teachers, parents, and students – one login, one place to manage school life. They currently serve over 225 schools in the UK and internationally, and the business is growing quickly as demand for simpler, more effective school technology increases. The team is small, ambitious, and collaborative, united by a shared mission to bring world-class technology into the education sector and restore joy to learning. The Role They are looking for a capable PA to support the CTO/co-founder with a strong focus on communication, prioritisation and protecting time. This role is less about managing large volumes of administrative work and more about ensuring the CTO’s time and attention are focused on the right things. You’ll act as a trusted partner who helps filter information, maintain focus, and keep important work moving across the company. Your role is to enable the CTO to consistently focus on the work that matters most. Key Responsibilities include: Priority Management • Managing the sequence and timing of what information reaches the CTO, particularly inbound emails, • Triaging incoming requests – deciding what needs input, what can wait, and what can be handled independently, • Helping the CTO focus on the most important next task, not simply the most urgent one, • Managing peak email periods, such as after marketing campaigns, where volume can reach several hundred emails Calendar & Time Protection • Maintaining protected blocks of deep focus time in the CTO’s calendar, • Preventing unnecessary fragmentation of the day, • Managing scheduling efficiently while minimising back-and-forth, • Keeping commitments visible and ensuring follow-through Communication & Coordination • Drafting and sending correspondence on the CTO’s behalf with the right tone and judgement, • Coordinating across customers, partners, internal teams and stakeholders, • Organising occasional travel arrangements, such as conferences, • Ensuring important threads are followed through and completed, • Working closely with the technical team, including the Principal Engineer and CPO, to maintain smooth information flow General Support • Taking ownership of tasks that free up the CTO’s time and attention, • Anticipating potential friction before it becomes a problem, • Maintaining awareness of key priorities so the CTO can focus on deep technical work Why This Role Is Different This isn’t a traditional PA role. You’ll be: • Trusted with genuine responsibility, not just administration, • Working closely with company leadership and product teams, • Learning quickly inside a fast-growing technology company, • Developing valuable operational and judgement skills What You’ll Learn in This Role Working closely with a CTO and co-founder gives you a unique view into how a fast-growing technology company operates. In this role, you’ll develop skills in: • Operational judgement – deciding what matters and what doesn’t in a fast-moving environment, • Executive communication – drafting clear, thoughtful communication across customers, partners and internal teams, • Startup operations – seeing how product, engineering and leadership decisions are made, • Time and priority management at a senior level, • Working directly with technical and product teams This Role Is Ideal For Someone Who • Wants close exposure to how a fast-growing startup operates, • Enjoys organising complexity and helping others perform at their best, • Has strong judgement and communication skills, even if they don’t have years of PA experience, • Is early in their career and excited to learn quickly in a high-trust environment, • Takes pride in being the person who keeps important things moving You might currently be working as a: • Personal Assistant or Executive Assistant, • Operations or project coordinator, • Customer success or support professional, • Teacher or graduate looking to move into the tech/startup world What matters most is your judgement, organisation, and ability to protect someone’s focus, not your exact job title. To Be Successful, You’ll Have • Strong written English – clear, confident and concise, • Excellent judgement about what matters and when, • The instinct to take action and move things forward, • Calmness and resilience when things become busy or ambiguous, • A partnership mindset when supporting senior leaders You’ll Excel If You Are • Organised and structured without being rigid, • Comfortable working alongside technical teams, • A self-starter who enjoys removing obstacles for others, • Calm and steady under pressure, • Energised by a fast-moving startup environment This Role Probably Isn’t Right For You If • You don’t enjoy helping manage someone else’s time and priorities, • You need heavy structure or constant direction, • You are uncomfortable with ambiguity or shifting priorities, • You prefer reactive work rather than proactive judgement The Package • £30-35k salary, • A stake in the success of the company through share options, • 6 monthly pay reviews, • Work in a fast-growing company with plenty of room for progression, • 34 days holiday, including bank holidays., • Work from a modern, well-resourced office in trendy Sky Gardens, Nine Elms, • Weekly lunches ordered in, • Vibrant team with weekly post-work pool, darts, and drinks, • Team retreats, • Training budget to help you learn and develop your career, • Opportunity to work in an ambitious, high-performing team – if you're someone who is impatient for progress, then this is the place you'll thrive., • Regular Mario Kart competition! Apply If you’re excited by working in a fast-moving startup and want to join a team of smart, ambitious colleagues, we’d love to hear from you.

Who We Are: Heidrick & Struggles is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions. Heidrick & Struggles pioneered the profession of executive search more than 70 years ago. Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time.® Additional information on the firm can be found at _. The Role: The Executive Assistant (EA) plays a vital role in the success of our Executive Search business. EAs provide project and business administration support to an Executive Search team(s) in all aspects of the search process including: document preparation and management, scheduling and planning of candidate and client interviews/meetings, accounts receivable and accounts payable, expense reporting, correspondence and file organization. An integral part of an EA’s role is problem-solving within the search execution and administrative process. Job Responsibilities: • Formatting, editing, proofreading, preparing and transmitting client deliverables, • Maintaining complex consultant calendars., • In partnership with our travel vendor, preparing travel itineraries for consultants, clients or candidates as part of the executive search process., • Supporting the executive search team with account and client relationship management, including reconciling consultant expenses, client invoices/receivables and other financial reports, as well as consistently representing the team in a professional manner in any communications with the client team., • Creating and maintaining an efficient organizational system for all search processes., • Maintaining client and candidate relationships and building rapport through regular communication via phone and email., • Verifying degrees of candidates, as well as processing background checks and utilizing internal tools when requested., • Maintaining the accuracy, quality and integrity of all search information in the Heidrick & Struggles database, including proper coding of engagements, in collaboration with search teammates., • Maintaining and developing job-related skills by attending Company learning programs and keeping up-to-date with job/industry-related reading/etc., • Maintaining client, candidate and companywide confidentiality, • Contributing to the team and office by providing back-up assistance to other EAs and Project Administrators as needed., • Assisting with database research and coding of records in collaboration with Associate practices resources. Required Qualifications: • Educated to GCSE level (or equivalent)., • 5+ years of administration experience in roles that required project coordination, • Demonstrated professional business acumen and ethics (honesty, integrity, confidentiality, discretion) in the workplace, • Proficient working experience in all Microsoft Office products, • Demonstrated ability to communicate confidentially, professionally and with good judgment and discretion across all areas of the business as well as external clients and candidates, both written and verbally. This includes sharing complex and sensitive information., • Proven ability to manage complex, concurrent projects, activities and resources, including setting priorities and establishing/reviewing progress against goals, • Available to work Monday – Friday during normal business hours, flexible to work overtime when needed Preferred Qualifications: • Experience working in a professional service/ Executive Search organization, • Hands-on experience working within a proprietary database environment, • Demonstrated experience and interest in building and maintaining positive relationships with internal stakeholders and external customers, • Proven ability to maintain composure in a exciting and at times, rapidly changing environment

Company Background BrandDelta is a high growth insights and AI business, empowering companies globally to deepen the way their Brands learn, to be their best. Our Solutions are built to enable our clients to understand how consumers perceive their brands more deeply, faster and in a more actionable manner. We already help agencies and brands to optimise mulitple £bn of marketing investment, helping Brands Grow across 3 continents. BrandDelta has ambitious plans to continue its high growth trajectory, with London and Porto at the centre for our team plans. Our Founders have a history building globally awarded AI businesses (e.g. achieving a #1 Gartner rating for AI-led insight in 2020 and 2021) and invest heavily back into the Team & the Business. Job Description We are seeking a professional and experienced Executive Assistant to support senior stakeholders in a fast-paced international business environment. This role goes beyond traditional EA support to include fast paced client and project work. We seek someone who is confident in senior-level interactions, coordinating with clients, and supporting project and commercial activities. Based in London, you will act as a trusted partner to leadership, ensuring efficient coordination across meetings, client engagements, and business operations. Key Responsibilities 1. Executive & Stakeholder Support • Provide high-level EA & administrative and operational support to senior leadership and key stakeholders., • Manage complex calendars, support international travel arrangements, and strategic scheduling priorities., • Support preparation of meeting materials, agendas, and follow-up actions for executive meetings. 1. Client & Commercial Coordination • Support senior stakeholders in client meetings, and relationship management activities., • Coordinate communications with clients and external partners in a professional and timely manner., • Assist in preparing commercial presentations, business proposals, and executive documentation. 1. Meeting & Project Management • Coordinate high-level internal and external meetings across multiple time zones., • Track action items, priorities, and deliverables to ensure smooth follow-through., • Support strategic projects and business initiatives by ensuring effective coordination between stakeholders. 1. Operational & Administrative Excellence • Oversee executive-level administrative processes with a high degree of accuracy and confidentiality., • Manage expenses, invoices, reporting, and operational documentation for senior leadership., • Ensure seamless coordination between leadership, clients, and internal teams. 1. Communication & Relationship Management • Act as a key point of contact between executives, clients, and business partners., • Handle sensitive and confidential information with professionalism and discretion., • Build strong working relationships across internal and external stakeholders. Required Skills Essential Experience • Ideally 5+ years of experience in Executive Administration, Executive Assistant, or senior administrative project roles., • Experience supporting senior leadership or C-level stakeholders in an international environment., • Strong exposure to client-facing interactions, stakeholder management, and business coordination., • Experience managing complex schedules, travel logistics, and executive operations. Professional Skills • Excellent communication and interpersonal skills., • Strong organisational and coordination abilities with exceptional attention to detail., • Confidence interacting with senior stakeholders and external clients., • Ability to manage sensitive situations with professionalism and discretion., • Strong negotiation, prioritisation, and problem-solving capabilities., • Ability to thrive in fast-paced, high-responsibility environments. Nice to Have • Previous experience in consulting, tech, or international corporate environments., • Experience supporting commercial discussions or client negotiations., • Fluency in English., • Experience working across international markets and multicultural teams. What we offer: • Career Acceleration - Fast growth with many opportunities both in the AI-led software and business domains, with board-level clients., • Benefits Policy, • Flexible Work Hours - Adjust your schedule to your needs, • Hardware and software for remote setup, • Weekly & Monthly All-Hands, • Autonomy and Ownership Culture, • Continuous feedback culture, • Innovation Mindset Benefits: • We will pay you competitive salary commensurate with what you're worth, as a high performer. We are fully committed to closing the gender pay gap, promoting diversity and inclusivity, and paying people what they deserve to be paid., • Enjoy the benefits of a flexible work schedule as part of a global team., • Experience ongoing training and growth opportunities. We will support you with your career endeavours. We are committed to internal progression and offering our team members the best opportunities for growth. We want to invest in you the same way you are going to invest in us!

Executive Assistant / PowerPoint Specialist | Renewable Energy | West End, London | £70,000 - £80,000 + competitive bonus + benefits A fast-growing and highly innovative UK energy company at the forefront of the renewable energy transition is seeking an exceptional Executive Assistant to join its dynamic team in the heart of London’s West End. This is a newly created role supporting two senior Directors in a fast-paced, high-performing environment. The position offers genuine scope for progression and the opportunity to broaden responsibilities as the company continues its exciting growth journey. The role will involve extensive organisational support including: • Complex diary and schedule management, • International travel coordination, • Project support, • Preparation of high-level presentations using PowerPoint to an advanced standard, • Acting as a true right-hand support within a demanding and ever-changing environment Must have advanced MS PowerPoint skills The successful candidate will be: • An experienced EA with a minimum 5+ years’ experience gained within fast-paced sectors such as banking, finance, consultancy, or professional services, • Highly organised and accustomed to managing multiple priorities simultaneously, • Advanced PowerPoint skills, • Calm under pressure with meticulous attention to detail, • Proactive, inquisitive, polished, and confident in their ability to push back where required, • Flexible in approach and keen to fully embed themselves within a collaborative and ambitious culture This is an extremely successful, driven, and supportive team offering a friendly and collaborative environment alongside high standards and pace.

Executive Assistant - Global Design Studio Central London £50,000 per annum Full-time, Office-based (Monday to Friday) We are working exclusively with a globally recognised design studio to find a professional and proactive Executive Assistant to support one of their Directors. Based in beautifully designed Central London offices, this is a fantastic opportunity for an organised and resourceful individual who thrives in a fast-paced creative environment. The Role: As Executive Assistant, you will work closely with one of the Directors, providing high-level administrative support and acting as a key point of contact across internal teams and external stakeholders. This is a varied and fast-moving role requiring discretion, initiative, and excellent communication skills. Key Responsibilities: • Provide full administrative and organisational support to the Director, • Manage a busy and ever-changing diary, coordinating meetings, travel, and events, • Act as gatekeeper and primary point of contact for the Director – both internally and externally, • Prepare meeting materials, agendas, and follow-up documentation, • Assist with project tracking, timelines, and key deliverables across multiple workstreams, • Support on presentation formatting, internal communications, and report preparation, • Liaise with clients, senior leadership, and internal teams to ensure the smooth running of the Director’s schedule and commitments, • Maintain confidentiality at all times and ensure a high level of professionalism in all communications Key Requirements: • Proven experience in an Executive Assistant or similar support role, ideally within the creative or design industries, • Confident, adaptable, and highly organised with the ability to manage multiple priorities, • Excellent written and verbal communication skills, • Strong attention to detail and a proactive, solutions-focused approach, • Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel); experience with Mac systems and design software (e.g., Adobe) is a plus, • Comfortable working full-time in a creative, office-based environment What’s on Offer: • Join a globally respected design studio with a collaborative and inspiring culture, • Work alongside a dynamic leadership team in a beautifully designed central London office, • £35,000 salary, • Exposure to high-profile projects and the inner workings of a world-class creative practice

We are looking for a proactive and highly organised Executive Assistant to provide day-to-day support to a senior team. This is a varied role that requires excellent organisational skills, discretion, and the ability to prioritise effectively in a fast-paced environment. Key Responsibilities • Diary & Scheduling Management – Organise and manage complex calendars, prioritise meetings, and ensure efficient use of time., • Meeting Coordination – Arrange and prepare for meetings, including agendas, minutes, presentations, and follow-ups., • Correspondence Handling – Draft, proofread, and manage emails, letters, and other communications on behalf of the executive., • Document & Report Preparation – Prepare presentations, briefing documents, and reports to a high standard., • Point of Contact – Act as a liaison between the executive and internal teams, clients, and external stakeholders., • Event & Project Support – Assist with planning and coordination of events, business projects, and ad-hoc initiatives., • Office & Administrative Support – Maintain accurate filing systems, expense management, and other administrative duties., • Confidential Support – Handle sensitive information with the utmost discretion and professionalism., • Personal Assistance – Provide occasional lifestyle support, such as managing appointments, reservations, and personal errands. What We’re Looking For • Proven experience as a PA, EA, or senior administrator, • Excellent time management and multitasking abilities, • Strong written and verbal communication skills, • High level of discretion and professionalism, • Confident with MS Office and/or Google Workspace This is a great opportunity for someone who thrives on keeping things organised, enjoys supporting senior stakeholders, and can adapt quickly to changing priorities.

We are seeking a highly organized and detail-oriented Executive Assistant to manage immigration-related administrative matters and provide support to senior management in our London office. Responsibilities: Immigration & Sponsorship Management • Prepare and coordinate Sponsor Licence application and supporting documentation, • Manage work visa sponsorship applications, renewals, and related immigration administrative matters, • Draft, review and maintain legal / business documents, contracts, policies, and internal compliance materials, • Liaise with external legal counsel, immigration advisers, and regulatory authorities where required Executive Administrative Support • Provide administrative support to senior management including scheduling, meeting coordination, and ad hoc executive support as required, • Handle confidential correspondence, travel arrangements, and visa-related documentation Requirements: • Bachelor’s degree in Business Administration, Law or a related discipline, • Proven experience in immigration support / global mobility, Executive Assistant, sponsor licence, or corporate compliance role, • Hands-on experience supporting Sponsor Licence applications and ongoing compliance management is highly desirable, • Ability to handle confidential and sensitive information professionally, • Proactive team player with ability to work independently, • Good command of written and spoken Chinese (Cantonese or Mandarin) and English preferred, • Proficiency in Microsoft Office and collaboration tools Travel: • Occasionally travel may be required

Office Manager & Executive Assistant - 12 month FTC Reporting to: Operations Director Location: Office-based (Monday–Thursday) About the Role We are seeking a highly organised and proactive Office Manager & Executive Assistant to ensure the smooth running of our office while providing high-level support to senior leadership. This is a varied and hands-on role combining office management, executive support, and event coordination in a fast-paced environment. Key Responsibilities Office Management • Oversee the day-to-day management of the office in partnership with the building management team, • Proactively identify and report maintenance and upkeep issues, attending monthly building reviews, • Maintain a clean, organised, and professional working environment, including desks and communal areas, • Manage office supplies and stock levels, ensuring the office is fully equipped at all times, • Support office moves and internal reconfigurations, including furniture and workspace changes, • Order company gifts, stationery, and general office supplies, • Own Health & Safety processes, including Fire Marshal duties, First Aid provision, and emergency procedures, • Manage incoming and outgoing post, including courier arrangements, • Maintain an accurate and up-to-date asset register Events Management • Lead the planning and delivery of internal and external events, including client roundtables, performance updates, and networking events, • Manage end-to-end event logistics, including venues, suppliers, catering, and AV requirements, • Act as the central point of contact for stakeholders, collaborating with Sales, Finance, and Marketing teams, • Support the preparation of presentations, communications, and event materials, • Oversee on-the-day delivery to ensure a high-quality and seamless experience Executive Assistant Support • Manage complex diaries and schedules for the Founder, CEO, and Board members across multiple time zones, • Prioritise meetings and resolve scheduling conflicts efficiently, • Coordinate internal and external meetings, including agendas, materials, and room bookings, • Arrange domestic and international travel, including flights, accommodation, and visas, • Prepare meeting packs, board papers, and reports as required, • Manage expense submissions and receipt tracking, • Monitor deadlines and ensure follow-ups on key actions Skills & Experience • Exceptional organisational and time management skills, with the ability to manage multiple priorities, • Strong communication and stakeholder management skills across all levels, • High attention to detail with a proactive, solution-focused approach, • Ability to work independently and remain calm under pressure, • Experience coordinating diaries, logistics, events, and administrative processes to a high standard, • Professional, adaptable, and team-oriented mindset, • Strong Microsoft Office skills (Outlook, PowerPoint, Excel, Teams), • Previous experience in office management, executive support, events, or operations roles preferred, • Ability to handle confidential information with discretion and professionalism Working Hours: • Monday–Thursday: 09:00 – 17:30, • Friday: 09:00 – 16:00, • Some flexibility required to support events

Exceptional Senior EA to Founder & CEO | Operations & Office Management TO START ASAP - initially 4 month Fixed Term Contract 📍 Mayfair, London | 5 days in office (non-negotiable) 💰 £70,000 🕰 Hours typically 8:30am–6:00pm (often later) ⚡ ASAP start preferred Immediately available for FTC could go permanent A boutique Mayfair-based financial services firm is seeking an exceptional Senior Executive Assistant to support its Founder & CEO. This is a true 1:1 role combining high-level executive support with office management and operational oversight. Ideal for a career EA with 10+ years supporting C-suite leaders who enjoys being a trusted right hand in a fast-paced SME environment. Responsibilities • Full 1:1 EA support to Founder & CEO, • Complex diary management, senior meetings & international travel, • Gatekeeper and liaison for senior stakeholders and clients, • Office management and operational oversight, • Supporting ad hoc business projects and administration Ideal background ✔️ 10+ years’ EA experience supporting C-suite executives ✔️ Background in financial services or corporate professional services (IB / PE / HF / Asset Management preferred) ✔️ Experience working in fast-paced, high-performance environments ✔️ Comfortable being fully office-based in Mayfair, five days per week ✔️ Polished, resilient and highly organised 📩 Apply directly or contact me for more information.

About Guild Capital Guild Capital is an early-stage venture capital firm. We typically back founders in the US, UK, and India as their first institutional investor. Having delivered industry-leading returns over the last decade, we strive to become the trusted partner of our portfolio companies by actively supporting them in developing high-growth strategies, architecting high-performance teams, and raising capital for future growth. The Executive Assistant role and responsibilities We are seeking an exceptional Executive Assistant who will be an integral part of Guild Capital’s global administrative support team, providing essential support to Guild’s Chairman and contributing to the firm's internal operations. The Executive Assistant will handle a wide variety of administrative and logistical tasks for the Chairman and other executives, including but not limited to: • Calendar Management: Manage complex, ever-changing calendars for multiple partners. Coordinate internal and external meetings, investor sessions, board meetings, and travel arrangements., • Travel Coordination: Arrange comprehensive domestic and international travel itineraries including flights, accommodations, ground transportation, and detailed agendas., • Meeting Preparation: Prepare materials for meetings, coordinate logistics, and ensure partners have all necessary information and resources., • Communication Management: Filter and prioritize emails, calls, and correspondence. Draft responses on behalf of partners when appropriate., • Investor Relations Support: Assist with LP communications, coordinate investor meetings, and help prepare materials for fundraising activities., • Event Planning: Organize firm events, partner dinners, portfolio company gatherings, and annual LP meetings., • Documentation: Maintain organized digital and physical filing systems for important documents, contracts, and correspondence., • Expense Management: Process expense reports, maintain receipts, and ensure timely reimbursements., • Special Projects: Support various strategic initiatives and ad-hoc projects as needed. Requirements • Bachelor’s Degree required, • 3+ years of demonstrated experience supporting senior executives or family offices in finance, real estate, or similar corporate sectors, with a proven ability to operate in fast-paced environments., • Exceptional organizational, interpersonal, and communication skills, • Professional, polished, and highly responsive (emails, calls, and texts addressed promptly), • Self-starter with a “can-do” mindset and solution-oriented approach, • Calm, resourceful, and able to solve problems independently under pressure, • Adaptable to shifting priorities and willing to work outside standard business hours (including evenings and weekends), • Solid knowledge of Google Workspace and Microsoft applications, • Ability to handle sensitive information with discretion, • Ability to travel domestically and internationally as needed

A boutique international law firm in the Cayman Islands is seeking an experienced and highly organised Corporate Legal Secretary to support its busy corporate and transactional practice. This is an excellent opportunity for a proactive professional who thrives in a fast-paced legal environment and enjoys working closely with senior lawyers on sophisticated cross-border transactions. This role offers the chance to join a dynamic international firm advising a global client base across corporate, finance, investment funds, and regulatory matters. Alongside exposure to high-quality cross-border transactions, the successful candidate will enjoy the lifestyle benefits of living in the Cayman Islands — including year-round sunshine, world-renowned beaches, and a vibrant international community. Key Responsibilities • Prepare, amend, and format corporate legal documentation and transactional materials, • Assist with corporate transactions, closings, and related administrative processes, • Draft correspondence, engagement letters, board resolutions, and legal documents, • Manage calendars, coordinate meetings, and arrange appointments and travel, • Prepare presentations, reports, and transaction structure charts using Microsoft PowerPoint, • Produce spreadsheets, financial schedules, and data reports using Excel, • Maintain document management systems and filing processes, • Liaise professionally with clients, regulatory authorities, service providers, and internal teams, • Support business development initiatives, client pitches, and fee proposals, • Provide high-level executive and administrative support to senior lawyers and partners Requirements • Five plus years of experience as a Corporate Legal Secretary or Legal Assistant within a corporate or transactional legal environment, • Strong understanding of corporate legal documentation and offshore transactional processes, • Advanced proficiency in Microsoft Office Suite, particularly Word, Excel, Outlook, and PowerPoint, • Excellent organisational skills with strong attention to detail and accuracy, • Ability to prioritise workloads and manage multiple deadlines effectively, • Professional communication skills and a client-service-oriented approach, • High level of discretion and confidentiality, • Experience within an offshore law firm, financial services, or corporate environment is advantageous Package • Competitive salary package of US$75,000 – US$85,000, • Relocation package provided in addition to salary, • Opportunity to live and work in one of the world’s leading offshore financial centres, • Excellent quality of life with sun all year round and stunning Caribbean beaches

Liberty Lane Search is excited to be partnering with M+F Health in finding a fabulous new team member for this vital cog in their thriving business. Personality fit is everything for this one and it's a role that would suit a team-minded, gregarious, switched-on person who has ninja-level diary management skills! Total reliability essential. You'll be rewarded with a brilliant bunch of colleagues and a lovely environment (happy to disclose salary in conversation). Role overview M+F Health is a fast-paced, independent healthcare communications agency based in Clerkenwell, with a growing team of around 40 people. As we continue to scale, we are creating a pivotal new role that combines Executive Assistant support at the most senior level with office leadership and operational coordination. At its core, this is a high-trust, all-encompassing Executive Assistant role, providing seamless, proactive support to both our CEO and COO. You will be deeply embedded in the day-to-day running of the agency - helping manage priorities, protect time, and ensure the leadership team can operate at their best. Alongside this, you will play a central role in keeping the agency running smoothly - from the rhythm of leadership meetings to the experience of being in the office day to day. Reporting to the COO and working closely with the CEO, senior leaders and the wider team, you will be a trusted right hand - someone who anticipates needs, solves problems quietly and effectively, and brings calm organisation to a busy, growing business. This is a full-time role, with a requirement to be in the office Monday-Thursday with Friday at home (optional). Key responsibilities Executive support • Provide high-touch, proactive diary management for the CEO and COO - managing competing priorities, sequencing meetings effectively, and ensuring time is used with real intention, • Act as a true gatekeeper and partner, bringing judgement and confidence in managing access, protecting focus time, and creating space in busy schedules, • Anticipate needs ahead of time - ensuring meetings are appropriately prepared for, materials are ready, and follow-ups are tracked, • Coordinate monthly Senior Leadership Team (SLT) meetings end to end - agendas, inputs, pre-reads, logistics and follow-up actions, • Provide holistic support across both professional and day-to-day practical needs, helping remove friction and ensure the CEO and COO can operate at their best, • Assist with travel planning, logistics and occasional personal administration, handled with complete discretion and professionalism, • Support the COO on operational projects and business priorities, flexing to what the agency needs at any given time Office management • Be responsible for the smooth running of the office, creating a welcoming, organised and professional environment for employees, clients and visitors., • Act as the main point of contact for office suppliers and partners, including our IT support provider and building management, fostering strong working relationships and ensuring issues are resolved efficiently., • Oversee office facilities, equipment, post and supplies, ensuring the space is well maintained, tidy and functional at all times., • Manage meeting rooms and shared spaces, ensuring they are fully operational, presentable and appropriately set up for meetings., • Support business‑wide operational tasks as needed, flexing to what the agency requires as we grow. People support and onboarding • Coordinate, set up and deliver a smooth, welcoming onboarding experience for all new starters, from first day logistics to being fully set up and introduced., • Supporting in offboarding duties with leavers and Cubit., • Be a visible, approachable point of contact for team members on day‑to‑day practical matters., • Supporting in raising and checking compliance with supplier contracts., • Supporting with raising employee and freelancer contracts., • Play an active role in fostering a positive agency culture - knowing people well, celebrating milestones, and helping everyone feel connected and supported. Front‑of‑house • Act as front‑of‑house, greeting all guests, clients and visitors with warmth and professionalism., • Be a consistent, welcoming presence in the office, helping set the tone for how it feels to work and visit here. B Corp and impact support • Support our B Corp and impact commitments through practical measurement and tracking activities., • Help monitor and record areas such as waste management, sustainability initiatives and our local supplier programme., • Work with the COO and wider team to ensure impact actions are embedded in day‑to‑day operations. About you You are someone who thrives on keeping things running smoothly and takes pride in being the person others rely on. You are highly organised, calm under pressure, and comfortable juggling multiple priorities in a busy, people‑centred environment. You will likely: • Have experience in an operations, office management, EA or business support role, ideally within a fast‑paced agency or professional services environment., • Be naturally service‑oriented, with a warm, confident manner and excellent interpersonal skills., • Enjoy working closely with senior leaders while also being deeply connected to the wider team., • Be detail‑focused, reliable and discreet, with strong judgement and a high level of integrity., • Be a great team player who genuinely enjoys knowing people well - from birthdays and start dates to the small things that make a workplace feel human., • Be comfortable with financial administration and tracking, even if you are not a qualified finance professional., • Share our values and have a genuine interest in sustainability, impact and responsible business. Working here We are a collaborative, values‑led healthcare communications agency that believes brilliant work comes from supported, motivated people. This role plays a critical part in enabling that - creating the conditions where people can do their best work every day. If this sounds like you, please click apply here rather than sending your CV directly. All applicants will receive a response but please bear with me while each application is considered. Looking forward to hearing from you.

Executive Assistant to CEO £70,000–£85,000 + bonus + benefits | 4 days in office An exceptional opportunity has arisen for an experienced Executive Assistant to support a highly respected CEO within a fast-paced and commercially driven organisation. This is a pivotal role requiring an EA who is accustomed to operating at senior level, managing competing priorities and acting as a true right-hand support. The successful candidate will be highly organised, discreet and confident navigating a demanding environment where professionalism, judgement and attention to detail are essential. The role offers significant exposure across the business and will suit someone who enjoys being at the centre of decision-making, building strong stakeholder relationships and providing seamless support to a busy executive. The role will include: • Complex and ever-changing diary management, • Coordinating high-profile internal and external meetings, • Extensive board and committee support, including preparation and coordination of board papers, • Managing meeting agendas, actions and follow-ups, • Organising domestic and international travel and detailed itineraries, • Acting as a key liaison between the CEO and senior stakeholders, • Supporting with presentations, reports and executive documentation, • Managing confidential and sensitive information with discretion, • Supporting wider strategic projects and business initiatives where required They are looking for someone who: • Has substantial Executive Assistant experience supporting C-suite executives, • Is confident operating within a fast-paced and high-performing environment, • Has experience supporting board activity and preparing board papers, • Demonstrates exceptional organisational skills and attention to detail, • Is proactive, resilient and able to anticipate needs, • Communicates confidently with senior stakeholders both internally and externally, • Operates with the highest levels of discretion and professionalism What’s on offer: • Opportunity to support a highly respected CEO in a pivotal role, • Significant exposure across the organisation and senior leadership team, • Collaborative, professional and high-performing culture, • Competitive salary, bonus and benefits package, • Long-term career development opportunities This is an excellent opportunity for a high-calibre Executive Assistant looking for a visible and impactful role supporting a senior leader at the heart of a dynamic organisation.

Senior Executive Assistant (Temp to Perm) £29–£31 per hour | West End | Hedge Fund An exceptional temp-to-perm opportunity has arisen with a top-tier, globally recognised hedge fund based in the West End. Known for its high-performance culture, and outstanding talent, this firm offers a truly professional and collaborative front-office environment. The Role Supporting 3 Portfolio Managers and their teams (c.12 individuals), this is a highly visible, front-office EA role requiring first-class organisational and stakeholder management skills. You will act as a true business partner, ensuring seamless coordination across busy investment teams. Key Responsibilities • Complex diary and inbox management, • Extensive global travel coordination, • Expenses and meeting logistics, • Conference calls and stakeholder liaison, • Supporting elements of the research process, • Driving efficiencies and workflow optimisation, • Ad hoc projects and occasional PA duties About You • Solid experience supporting front-office professionals (Corporate Access preferred), • Intelligent, proactive and highly organised, • Strong work ethic with a positive, can-do attitude, • Able to work autonomously with excellent attention to detail, • Advanced MS Office skills, • Confident building relationships across senior stakeholders If you have the relevant skills and experience, please apply today to be considered. Due to the expected high volume of applications, we kindly ask that you only apply if your background closely matches the requirements outlined in the job specification.

The Assistant Project Manager will be a critical member of the CloudHQ (CHQ) Development across the EMEA region, supporting the Project Manager and Development Team during the pre-construction phase of hyperscale data centre projects. The Assistant Project Manager is responsible for supporting projects from site identification and due diligence through planning, design development, and contractor procurement, ensuring that projects are fully defined, supported by robust cost planning and commercial decision-making to ensure that they are de-risked prior to construction. While focused on pre-construction, the role requires a good understanding of the full project lifecycle- construction delivery, commissioning, and operations, ensuring early decisions translate into successful project execution. This position requires a developer mindset, balancing technical, commercial, planning, and stakeholder considerations to inform project decisions and define project directions at the earliest stages. Requirements • Support project leadership, build and leverage partnerships with internal teams (development, construction, operations, finance, legal) and external stakeholders (consultants, authorities having jurisdiction, utilities providers, project partners, contracts);, • Support project governance, reporting and approvals processes;, • Ensure clear communication of project status, risks and identify where key decisions can be made or escalation to executive leadership is required;, • Support projects from early-stage feasibility through to construction readiness;, • Define and manage scope, budget, programme, and development strategy;, • Lead [support the coordination of] and coordinate site due diligence, working with site selection, legal, technical and consultant teams to ascertain: o Test-fit feasibility with regard to tenant requirements, planning and zoning constraints o Power, water, fibre and infrastructure availability o Environmental, legal, commercial and technical risks o Confirm alignment with project business cases and manage internal investment approvals. • Subsequently, with technical teams, support the development of concept, basis of design, and detailed design packages;, • Manage and coordinate multi-disciplinary consultants (architects, engineers, planners, project & cost management consultants);, • With consultant support and PM oversight, develop and manage development budgets and ensure cashflow alignment;, • Coordination and management of internal and external resources, and driving results in: o Change management; o Procurement, confirming strategies, scope definitions and ensure Employer’s Requirements are complied with; o Pro-active management of market conditions and ensure agile approach to adaption (supply chain, contractor availability, utilities constraints); o Goal alignment/Stakeholder management; o Risk identification and ensuring appropriate mitigation measures are in place; o Establish reporting protocols on scope and schedule as required, ensuring effective reporting to senior leadership; o Ensure establishment of a robust and detailed project programme that can be used to negotiate lease agreements with hyperscale tenants; • Ensure delivery awareness, applying practical understandings of construction sequencing and logistics, commissioning and integration of systems to be able to handover to operational teams, • Ensure projects are fully prepared for construction delivery prior to handover, liaising with the construction delivery team to ensure continuity and intent is preserved;, • Ensuring compliance to Environmental, Health & Safety (EHS) regulations, and requirements. Help promote a safe working environment for all team members, colleagues, contractors, and customers., • Challenge and remove barriers by working with others around a shared need or customer benefit. Be proactive in driving for the best solutions for our customers;, • Ability to maintain a broader perspective, identify and evaluate opportunities to enhance the business through cross-group collaboration. This should not be limited to your specialism but be across all disciplines;, • Liaise with our customers to assist them in the delivery of their preferred solutions into CHQ Data Centers and be part of the team that makes us the data centre provider of choice;, • Consult with global CHQ colleagues to ensure that best practice is uniform across all our developments, irrespective of geographic location;, • Champion CHQ initiatives on all projects; and, • Adhere to and promote the core values of CHQ. Education: A degree is preferred but not essential. Industry recognised project management qualifications are desirable, but the core requirement for this role is substantial, demonstrable experience in delivering complex projects. Experience: Minimum 4+ years of experience in Data Centre, critical infrastructure or complex real-estate development projects (e.g. pharmaceutical, semi-conductor). Strong experience in pre-construction, development and early lifecycle roles with exposure to utilities strategy, planning/permitting systems and different contracting models. Required Knowledge/Skills/Abilities: • Knowledge and understanding of construction processes across EMEA;, • Experience managing and/or being a key part of multiple major projects effectively;, • Working knowledge of construction contracts used across EMEA;, • Ability to work cross-functionally with a team, as well as work independently applying individual expertise;, • Excellent communication skills and the ability to collaborate;, • Critical thinker and problem solver;, • Strong interpersonal skills;, • Willingness to travel locally and internationally (EMEA) on a regular basis, with a valid passport and awareness of visa requirements and Schengen travel limitations;, • Commercial and financial acumen;, • Proficiency with MS Office;, • Experience with Scheduling/Programming software and analysis;, • Ability to function effectively in a fast-paced environment, recognising needs to work outside of normal business hours due to global business needs;, • High attention to detail with ability to think strategically and understand wider business objectives.

Legal EA at Magic Circle Law Firm Prestigious Magic Circle law firm is seeking to hire a new proactive Legal EA to primarily support a long-established Senior Partner. • Very Generous Salary, • Competitive Employee Benefits, • Hybrid Working, 3 days in the office, • Exciting client facing dynamic role Legal EA at Magic Circle Law Firm responsibilities include: • Provide extensive and complex diary and travel management across multiple time zones., • Complex, high-volume billing support, • Inbox management, Diary management, Matter support, • True EA-level experience, • Adaptable and flexible — able to support multiple stakeholders if required, • Ability to work with high autonomy and manage competing demands independently, • Comfortable in a very busy, client-facing environment with high expectations Legal EA at Magic Circle Law Firm experience includes: • Senior level Legal PA / Legal EA experience gained from a recognised law firm., • Provide core EA competencies and billing familiarity, • Ability to thrive in fast-paced environments, managing multiple priorities with professionalism and discretion., • A high level of discretion in handling confidential information., • Experience supporting very senior executives, in an Executive Assistant role., • Strong administrative and secretarial skills, with the ability to manage complex schedules and meetings., • A high level of proficiency with the MS Office suite.

🗓️ 📨 Executive Personal Assistant to Founder - High-Trust, High-Impact Role 💼✈️ Salary: £65,000 + Benefits Hours: 08:30hrs-17:00hrs Start: ASAP (happy to wait for notice) Contract: Permanent | Full-Time | On-site (5 days) Location: Farringdon 🚀 Culture Guru is recruiting for a standout Executive Assistant opportunity, supporting a highly driven Founder/CEO within a fast-paced, entrepreneurial business. 🎯 This is a role built on trust, organisation and sound judgement. The environment is dynamic, expectations are high, and the successful candidate will be given genuine ownership and autonomy. 🧠 You will work closely with a commercially focused Founder/CEO who operates at pace across multiple priorities. Your role will be to ensure everything around them runs smoothly, efficiently and to a consistently high standard - across both business and personal commitments. ⏱️ This position suits someone who is proactive and forward-thinking - comfortable making decisions, managing competing demands and keeping things moving without constant direction. 📬 You won’t always be waiting for instructions. You’ll be trusted to think ahead, use your judgement and take ownership across a broad and varied scope of responsibilities. This is a high-trust, high-responsibility role where you will support the Founder/CEO across both professional and personal priorities, ensuring everything is seamlessly organised and executed. 🤓 Responsibilities include (but are not limited to): • Acting as a trusted support across both business and personal priorities, • Managing a busy and ever-changing diary, balancing professional and personal commitments effectively, • Coordinating UK and international travel (business and personal) with precision, • Anticipating needs and proactively resolving issues before they arise, • Managing communications and ensuring key actions are followed through, • Coordinating meetings with internal and external stakeholders, • Supporting with projects, logistics and general business coordination, • Managing personal/lifestyle arrangements including bookings, scheduling and events, • Maintaining a highly organised and efficient working environment, • Handling confidential matters with discretion and sound judgement 😍 Ideal attributes of the successful candidate: • Proven experience supporting a senior leader in a fast-paced, high-trust environment, • Comfortable operating across both executive and personal support responsibilities, • Exceptionally organised with strong judgement and attention to detail, • Confident making decisions and working independently, • Calm, composed and resilient under pressure, • Naturally polished and professional in communication and presentation, • Discreet, reliable and emotionally intelligent, • Proactive, solution-oriented and able to anticipate needs, • Strong written and verbal communication skills, • Tech-confident, with the ability to manage multiple tools and systems, • This company uses a MacBook 🔥 If you’re ready to step into a role of trust, ownership and impact - and you take pride in making things run flawlessly across both business and personal priorities - apply now and let’s start the conversation.

Executive Assistant (the Office of the Founders) Full-time | Permanent | London About Shop Circle Shop Circle is an AI-first technology company that acquires and scales mission-critical B2B software businesses globally. We serve 200,000+ businesses across diverse verticals, focusing on high-retention, deeply embedded software with strong cash generation. Our model is simple but powerful: acquire high-quality SaaS companies and accelerate their growth through a centralized AI platform, driving both revenue expansion and operational efficiency. We operate as long-term owners, continuously improving products through applied AI. About the Role We are looking for an Executive Assistant to join the Office of the Founders and support the founders across day-to-day execution, internal coordination, external meetings, travel, events, and follow ups. This is a high-trust, high-context role for someone highly organised, proactive, discreet, and comfortable working in a fast-paced environment. You will help the founders stay focused on the highest-impact priorities by ensuring that meetings, communications, logistics, and operational follow-ups run smoothly. The ideal candidate is not just an assistant, but an operational partner who can anticipate needs, manage details, follow through, and create structure around a busy founder-led environment. The role is based in London, with regular interaction with the founders and senior leadership team. Fluent English is essential, both written and spoken. Key Responsibilities • Manage the founders’ calendars, including scheduling, prioritisation, meeting preparation, and coordination across internal and external stakeholders., • Organise travel, accommodation, itineraries, logistics, expenses, and ad hoc executive needs., • Support preparation for meetings, including agendas, materials, briefing notes, and follow up actions., • Track key follow-ups from meetings and ensure actions are captured, assigned, and progressed., • Coordinate across internal teams, investors, partners, advisors, and external stakeholders., • Help organise board meetings, leadership meetings, offsites, company events, and investor meetings., • Support communication on behalf of the founders where appropriate, including drafting messages, follow-ups, and internal updates., • Maintain structure across priorities, documents, workflows, and recurring executive processes., • Handle confidential information with discretion, judgement, and professionalism., • Identify ways to improve operating rhythm, communication flow, and day-to-day efficiency. What We’re Looking For • 4–8 years of experience in executive support, operations, business operations, consulting, investment banking, private equity, venture-backed startups, or another fast-paced professional environment., • Experience supporting founders, CEOs, senior executives, investors, or partners., • Based in London, with the ability to work closely with the founders and broader leadership team., • Fluent English is essential, with excellent written and verbal communication skills., • Exceptional organisational skills and strong attention to detail., • Ability to manage multiple priorities and stay calm under pressure., • Strong judgement, discretion, and reliability., • Proactive mindset, with the ability to anticipate needs rather than only react., • Comfortable working with senior stakeholders, investors, founders, and leadership teams., • Strong ownership mentality and willingness to do both strategic and operational work., • High proficiency with productivity tools such as Google Workspace, Slack, Notion, Excel/Sheets, calendar tools, and AI tools. Nice to Have • Experience in a VC-backed startup, scaleup, technology company, investment firm, or consulting environment., • Familiarity with board materials, investor meetings, fundraising processes, M&A, or executive operations., • Interest in AI, software, technology, and company building., • Italian language skills are a plus. What Success Looks Like • The founders’ time is better protected and more effectively allocated., • Meetings are well prepared, well followed up, and operationally smooth, • Internal and external stakeholders experience clear, timely communication., • Travel, logistics, events, and executive processes run without friction. •, • The Office of the Founders becomes more structured, proactive, and efficient over time. Ready to Build With Us? If you thrive in high-performance environments, enjoy bringing structure to complexity, and want to work closely with founders at the center of a fast-scaling AI company, we’d love to hear from you.

We are looking for a proactive Executive/Business Development Assistant to join our growing firm. We are looking for someone who is pro-active, with a passion for organisation who wants to help the directors’ with the smooth and efficient running of the firm. We welcome applications from those wishing to return from a career break and are willing to consider appropriate flexibility and adjusted working arrangements for the right candidate. Key Responsibilities: Administrative Assistance • Schedule and coordinate meetings, conferences, and events for business development activities., • Prepare, edit, and format documents, reports, and presentations as needed., • Organize and maintain filing systems, ensuring easy access to important business development materials., • Provide general administrative support to senior partners and the business development team Business Development Support • Maintain and manage the business development CRM system, ensuring accurate and up-to-date client and prospect information., • Assist in identifying and tracking potential new business opportunities, leads, and client development efforts., • Research prospective clients, industries, and competitors to inform strategic business development activities., • Help coordinate outreach to clients, prospects, and referral sources, including preparing emails, letters, and presentations., • Updating firm social media channels and website in coordination with fee earners Event Coordination: • Assist with the planning and logistics of events, seminars, and conferences., • Support internal and external networking events, ensuring smooth execution and follow-up communications. Key Requirements: Experience • Previous experience as an Administration Assistant, Personal Assistant, Junior Clerk or in a business development support role, ideally within a law firm, professional services, or corporate environment is preferred., • Experience using CRM systems or managing client databases is preferred. Skills & Attributes • Ability to work independently and manage competing priorities effectively., • Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and knowledge of CRM systems., • Discretion and confidentiality, particularly when handling sensitive client and business information., • Strong written and verbal communication., • Strong organizational skills with a high level of attention to detail. Please email a cover letter and your CV to talent@slateford.law.

Office Administrator / Personal Assistant Westminster, London | 💼 Full-time | 🏢 Office-based (5 days) KMK Recruitment is delighted to be partnering with, a highly respected and long-established consultancy of engineers and architects. This is a unique opportunity to join a small, collaborative and highly professional team, supporting senior Partners while playing a central role in the smooth running of the practice. The Role This is a varied and hands-on position combining high-level PA support with office administration and operational coordination. Sitting at the heart of the business, you will act as a trusted support to senior professionals, ensuring efficiency, organisation, and exceptional attention to detail across all activities. Key responsibilities include: Executive / PA Support • Complex diary and inbox management for the Partner, • Coordinating meetings, site visits, and client engagements, • Drafting professional correspondence and liaising with solicitors, clients, and external stakeholders, • Managing expert witness instructions, tracking deadlines and maintaining accurate records Office & Administrative Support • Maintaining digital and physical filing systems to a high standard, • Managing incoming documents, checking for accuracy and completeness, • Preparing reports, formatting documents, and organising technical records, • Handling scanning, filing, and document management processes Office & Facilities • Preparing meeting rooms and organising hospitality, • Supporting the day-to-day running of the office environment, • Managing office supplies and ensuring a well-presented workspace Coordination & Projects • Organising meetings, preparing agendas, and taking minutes, • Supporting internal communications and follow-ups on actions, • Assisting with process improvements, systems, and workflow efficiency (where appropriate), • Providing support with events and occasional marketing initiatives About You • Previous experience in an administrative, PA or office support role, ideally within a professional services environment (legal, architecture, engineering, consultancy), • Highly organised with exceptional attention to detail and accuracy, • Confident drafting professional correspondence and communicating with senior stakeholders, • A proactive, "can-do" attitude with strong ownership of tasks, • Discreet and trustworthy, comfortable handling sensitive information, • Strong Microsoft Office skills (Word, Outlook, Excel, PowerPoint), • Interest in improving systems and processes (exposure to AI tools advantageous) What’s on Offer • Competitive salary (reviewed annually), • 25 days holiday + bank holidays, • Contribution towards private healthcare, • Exposure to a highly specialist and intellectually interesting area of work, • A close-knit, supportive team with real responsibility from day one, • Opportunity for development and further training The Environment This is a fully office-based role (5 days) in a professional yet friendly environment. The team values quality, integrity, accountability, and attention to detail, alongside a positive and collaborative culture. If you are looking for a role where you can take ownership, learn from senior professionals, and play a key role in a respected consultancy, we would love to hear from you. Apply now or contact KMK Recruitment for more information.

Personal Assistant / Office Administrator Victoria | Full-time | Office-based (5 days) KMK Recruitment is delighted to be partnering with, a highly respected and long-established consultancy of engineers and architects. This is a unique opportunity to join a small, collaborative and highly professional team, supporting senior Partners while playing a central role in the smooth running of the practice. The Role This is a varied and hands-on position combining high-level PA support with office administration and operational coordination. Sitting at the heart of the business, you will act as a trusted support to senior professionals, ensuring efficiency, organisation, and exceptional attention to detail across all activities. Key responsibilities include: Executive / PA Support • Complex diary and inbox management for the Partner, • Coordinating meetings, site visits, and client engagements, • Drafting professional correspondence and liaising with solicitors, clients, and external stakeholders, • Managing expert witness instructions, tracking deadlines and maintaining accurate records Office & Administrative Support • Maintaining digital and physical filing systems to a high standard, • Managing incoming documents, checking for accuracy and completeness, • Preparing reports, formatting documents, and organising technical records, • Handling scanning, filing, and document management processes Office & Facilities • Preparing meeting rooms and organising hospitality, • Supporting the day-to-day running of the office environment, • Managing office supplies and ensuring a well-presented workspace Coordination & Projects • Organising meetings, preparing agendas, and taking minutes, • Supporting internal communications and follow-ups on actions, • Assisting with process improvements, systems, and workflow efficiency (where appropriate), • Providing support with events and occasional marketing initiatives About You • Previous experience in an administrative, PA or office support role, ideally within a professional services environment (legal, architecture, engineering, consultancy), • Highly organised with exceptional attention to detail and accuracy, • Confident drafting professional correspondence and communicating with senior stakeholders, • A proactive, "can-do" attitude with strong ownership of tasks, • Discreet and trustworthy, comfortable handling sensitive information, • Strong Microsoft Office skills (Word, Outlook, Excel, PowerPoint), • Interest in improving systems and processes (exposure to AI tools advantageous) What’s on Offer • Competitive salary (reviewed annually), • 25 days holiday + bank holidays, • Contribution towards private healthcare, • Exposure to a highly specialist and intellectually interesting area of work, • A close-knit, supportive team with real responsibility from day one, • Opportunity for development and further training The Environment This is a fully office-based role (5 days) in a professional yet friendly environment. The team values quality, integrity, accountability, and attention to detail, alongside a positive and collaborative culture. If you are looking for a role where you can take ownership, learn from senior professionals, and play a key role in a respected consultancy, we would love to hear from you.

We’re looking for an exceptional Executive Assistant to become a true strategic partner to our Chief Operating Officer. This is not a traditional EA role. You’ll sit at the heart of the business, helping drive priorities, coordinate high-impact initiatives, and keep executive operations running seamlessly in a fast-paced, dynamic environment. Working closely with senior leadership, you’ll be trusted to anticipate needs, manage competing priorities with confidence, and act as a key connector across teams and stakeholders. Key responsibilities include: • Managing the COO’s diary, inbox, travel, and competing priorities, • Supporting Executive Committee, Board, and leadership meetings, • Preparing presentations, briefings, and business communications, • Tracking actions and driving follow-through across teams, • Building strong relationships with internal and external stakeholders, • Identifying opportunities to improve processes and efficiency, • Handling confidential information with professionalism and discretion I’m looking for someone who: • Has previous experience in a fast-paced corporate administrative/EA role, • Is highly organised, adaptable, and calm under pressure, • Communicates confidently both verbally and in writing, • Has strong stakeholder management and problem-solving skills, • Is proficient in Microsoft Office, particularly PowerPoint, • Has an interest in AI and using technology to improve ways of working Experience within legal, insurance, or financial services environments would be advantageous.

A North of England family office — with interests across manufacturing, real estate and private equity — is hiring an Executive Assistant to the CEO and CFO. This is a hands-on, full-spectrum role sitting at the heart of the group. You'll keep the operational engine running smoothly across diaries, properties, projects and group administration. It's a role for someone who likes variety, takes ownership, and gets things done without being chased. WHAT YOU'LL DO • Manage the diaries, travel and logistics for the CEO and CFO., • Coordinate a property portfolio of commercial assets — liaising with agents, contractors, tenants and solicitors., • Project manage ongoing refurbishments, acquisitions and property works., • Support the CFO across expenses, board packs and investor documentation., • Own the logistics of board and shareholder meetings., • Run office management and act as the group's first point of contact on operational and administrative matters. WHO YOU ARE • Highly organised, with a track record in a fast-paced or complex environment., • Confident managing up and comfortable dealing with senior stakeholders., • Discreet and dependable, with a genuine understanding of what confidentiality means in a family business., • A grounded and excellent communicator across every medium and level., • Experience in property, construction or project coordination is a real plus. You don't need a defined brief to spot what needs doing. You move toward uncertainty rather than away from it. You take pride in the quality of your work even when no one's watching. WHAT'S ON OFFER We're a growing group. For the right person, this role has genuine scope to develop into something broader over time — this is not a static job. Full-time. Yorkshire-based. Office-based. Starting salary £40,000 - £55,000, and part of a generous benefits package.

Receptionist & Office Administrator Location: London – Onsite (with some flexibility for hybrid) Hours: Monday to Friday – 8:30am – 5:00pm Company Description Optio Group is a global specialist Managing General Agent (MGA) with a presence across the UK, USA, South America, Europe, Asia, and MENA. Known for our innovative and bespoke insurance solutions, we address both simple and complex risks with precision and agility. Supported by top-tier capacity providers and state-of-the-art data-driven models, we deliver exceptional results that cater to the evolving needs of brokers and clients. Our team of highly skilled underwriters and diverse specialists collaborates to foster long-term relationships built on trust, transparency, and consistency. At Optio, we are proud to blend underwriting excellence with a forward-thinking approach, making us one of the fastest-growing MGAs in the UK. Role Description We are looking for an organised and proactive Receptionist & Office Administrator to join our London office. This is more than a front-desk role; you will be the welcoming face of Optio while also supporting the wider team with a varied mix of administrative, events, and light executive-assistant duties. Working closely with the wider Secretarial Support team, you will play a central role in keeping the office running smoothly and making it a place people enjoy coming into. The role is hands-on, varied and fast-paced, with significant scope to take ownership of your remit and develop the position over time. As part of the role you will be expected to: • Welcome visitors, clients and candidates, ensuring they have a great first impression of the company, • Manage the main phone line, inbox and door, directing enquiries to the right person and handling messages professionally, • Book and manage meeting rooms, set up refreshments, and ensure spaces are tidy and ready for use, • Receive and distribute post, couriers and deliveries, and issue visitor passes in line with building security procedures, • Keep the office running smoothly: stock checks, stationery and kitchen supplies, and liaison with cleaners, contractors and building management, with the support of the Office Manager, • Act as the first point of contact for facilities issues, escalating where needed, • Maintain office documentation, filing systems and shared folders, • Support health and safety processes, including fire warden and first aid duties, • Plan and coordinate internal events with the team, including team lunches, socials, all-hands, off-sites and seasonal celebrations, • Process expenses and coordinate travel and accommodation bookings for the team, • Manage diaries, schedule meetings and arrange logistics for senior team members on an ad-hoc basis, • Prepare simple documents, agendas and meeting packs, • Support the onboarding of new starters, including desk setup, welcome packs and first-day logistics You will be joining a collaborative and supportive team, and there is considerable opportunity to broaden the role, take on additional responsibility and grow with the business. Qualifications • Previous experience in a receptionist, office administrator or similar front-of-house role, • Excellent written and verbal communication skills, • Strong organisational skills and an eye for detail; able to spot the things that need doing before being asked, • Comfortable juggling competing priorities and staying calm under pressure, • Discreet and trustworthy when handling confidential information

We are seeking a highly organised and professional Office Manager with proven Personal Assistant experience to support two Co-CEOs while taking full ownership of the day-to-day operations of a busy, 100-person office. This position is ideally suited to an individual who has operated within an SME or start-up environment and is confident managing both office infrastructure and executive support in a fast-paced, evolving business. The Role This is both an office management-focused and PA position. You will be responsible for creating and maintaining a well-run, efficient, and professional workplace, ensuring that both employees and leadership are fully supported. Key Responsibilities • Lead and manage all aspects of office operations for a 100-person team, • Ensure the office environment is organised, fully resourced, and operating efficiently at all times, • Manage suppliers, facilities, and office budgets, • Oversee health & safety, policies, and workplace standards, • Coordinate internal events, team activities, and company-wide initiatives, • Identify and implement process improvements to support business growth, • Provide PA support to the Co-CEOs, including diary management, travel coordination, and meeting organisation, • Act as a central point of contact across the business Candidate Profile • Strong experience in Office Management, alongside PA/EA support within an SME or start-up environment, • Ideally degree educated or equivalent, • Highly organised with excellent attention to detail and the ability to multitask effectively, • A confident, well-spoken communicator with a professional presence, • Proactive and solutions-focused, with the ability to take ownership of responsibilities, • Comfortable operating in a fast-paced, hands-on environment, • A collaborative individual who enjoys being office-based and contributing to company culture Why Join • Take ownership of a key operational function within a growing business, • Work closely with senior leadership and have a visible impact, • Be part of a scaling organisation with ambitious growth plans, • Join a collaborative and people-focused team If you are an experienced Office Manager with strong PA capability looking for a broad and influential role, we would be pleased to hear from you.

Are you someone who gets things done and thrives in a fast-moving environment? We’re looking for a highly organised, sharp-thinking Personal Assistant to support the CTO and co-founder of a fast-growing EdTech company. This is a unique opportunity to work closely with company leadership, helping them stay focused on the work that matters most. If you enjoy organising complexity, making smart decisions about priorities, and enabling others to perform at their best, this could be the role for you. The Company Our client is a young and fast-growing EdTech company transforming how schools operate through technology. Their platform replaces fragmented school systems with a single unified platform for teachers, parents, and students – one login, one place to manage school life. They currently serve over 225 schools in the UK and internationally, and the business is growing quickly as demand for simpler, more effective school technology increases. The team is small, ambitious, and collaborative, united by a shared mission to bring world-class technology into the education sector and restore joy to learning. The Role They are looking for a capable PA to support the CTO/co-founder with a strong focus on communication, prioritisation and protecting time. This role is less about managing large volumes of administrative work and more about ensuring the CTO’s time and attention are focused on the right things. You’ll act as a trusted partner who helps filter information, maintain focus, and keep important work moving across the company. Your role is to enable the CTO to consistently focus on the work that matters most. Key Responsibilities include: Priority Management • Managing the sequence and timing of what information reaches the CTO, particularly inbound emails, • Triaging incoming requests – deciding what needs input, what can wait, and what can be handled independently, • Helping the CTO focus on the most important next task, not simply the most urgent one, • Managing peak email periods, such as after marketing campaigns, where volume can reach several hundred emails Calendar & Time Protection • Maintaining protected blocks of deep focus time in the CTO’s calendar, • Preventing unnecessary fragmentation of the day, • Managing scheduling efficiently while minimising back-and-forth, • Keeping commitments visible and ensuring follow-through Communication & Coordination • Drafting and sending correspondence on the CTO’s behalf with the right tone and judgement, • Coordinating across customers, partners, internal teams and stakeholders, • Organising occasional travel arrangements, such as conferences, • Ensuring important threads are followed through and completed, • Working closely with the technical team, including the Principal Engineer and CPO, to maintain smooth information flow General Support • Taking ownership of tasks that free up the CTO’s time and attention, • Anticipating potential friction before it becomes a problem, • Maintaining awareness of key priorities so the CTO can focus on deep technical work Why This Role Is Different This isn’t a traditional PA role. You’ll be: • Trusted with genuine responsibility, not just administration, • Working closely with company leadership and product teams, • Learning quickly inside a fast-growing technology company, • Developing valuable operational and judgement skills What You’ll Learn in This Role Working closely with a CTO and co-founder gives you a unique view into how a fast-growing technology company operates. In this role, you’ll develop skills in: • Operational judgement – deciding what matters and what doesn’t in a fast-moving environment, • Executive communication – drafting clear, thoughtful communication across customers, partners and internal teams, • Startup operations – seeing how product, engineering and leadership decisions are made, • Time and priority management at a senior level, • Working directly with technical and product teams This Role Is Ideal For Someone Who • Wants close exposure to how a fast-growing startup operates, • Enjoys organising complexity and helping others perform at their best, • Has strong judgement and communication skills, even if they don’t have years of PA experience, • Is early in their career and excited to learn quickly in a high-trust environment, • Takes pride in being the person who keeps important things moving You might currently be working as a: • Personal Assistant or Executive Assistant, • Operations or project coordinator, • Customer success or support professional, • Teacher or graduate looking to move into the tech/startup world What matters most is your judgement, organisation, and ability to protect someone’s focus, not your exact job title. To Be Successful, You’ll Have • Strong written English – clear, confident and concise, • Excellent judgement about what matters and when, • The instinct to take action and move things forward, • Calmness and resilience when things become busy or ambiguous, • A partnership mindset when supporting senior leaders You’ll Excel If You Are • Organised and structured without being rigid, • Comfortable working alongside technical teams, • A self-starter who enjoys removing obstacles for others, • Calm and steady under pressure, • Energised by a fast-moving startup environment This Role Probably Isn’t Right For You If • You don’t enjoy helping manage someone else’s time and priorities, • You need heavy structure or constant direction, • You are uncomfortable with ambiguity or shifting priorities, • You prefer reactive work rather than proactive judgement The Package • £30-35k salary, • A stake in the success of the company through share options, • 6 monthly pay reviews, • Work in a fast-growing company with plenty of room for progression, • 34 days holiday, including bank holidays., • Work from a modern, well-resourced office in trendy Sky Gardens, Nine Elms, • Weekly lunches ordered in, • Vibrant team with weekly post-work pool, darts, and drinks, • Team retreats, • Training budget to help you learn and develop your career, • Opportunity to work in an ambitious, high-performing team – if you're someone who is impatient for progress, then this is the place you'll thrive., • Regular Mario Kart competition! Apply If you’re excited by working in a fast-moving startup and want to join a team of smart, ambitious colleagues, we’d love to hear from you.

Novatus Global is a Series B scale-up RegTech SaaS provider and boutique advisory firm, helping financial institutions manage their most complex regulatory requirements. We combine deep consulting expertise with cutting-edge SaaS solutions, enabling clients to strengthen compliance, enhance resilience, and drive sustainable growth. Our flagship SaaS platform, En:ACT (short for Ensuring Accurate, Complete and Timely reporting), is a market-leading solution for regulatory transaction reporting and reconciliation across global regimes. En:ACT automates reporting, reconciles data across systems, and maps errors directly to regulatory rules, helping firms remediate quickly, reduce risk, and meet regulatory obligations with confidence. Already trusted by more than 45 firms worldwide, the platform is scalable, proven, and designed for both business and technical users. Alongside our SaaS offering, our unique model delivers consulting services across Risk & Compliance (including Transaction Reporting and Operational Resilience), ESG, Strategy, Data, and Operations. We embed ourselves within client teams to deliver both insight and execution, taking ownership of outcomes and driving measurable impact. Since our launch in 2019, we have scaled rapidly, creating space for our people to grow with the business. Backed by North American private equity investment, and partnerships with the London Stock Exchange Group and Snowflake’s global data platform, we are shaping the future of regulatory compliance through innovation in both advisory and technology. Our growth plans do not stop here; we are on the lookout for top-tier talent to join us on our journey and enable our next phase of success. Office Manager & Executive Assistant Managing the smooth day-to-day running of the office, supporting core business operations, and providing proactive executive support to our two Co-Founders. Novatus HQ - 2 London Wall Pl, London Wall, Barbican, London EC2Y 5AU Office Based: 5 days a week in our central London offices. Reports to: Head of People & Culture Department: Operations Job Overview: Novatus Global are looking for a proactive EA & Office Manager to oversee the smooth running of our office and support day-to-day business operations. This role combines front-of-house responsibilities with broader operations, office management and EA tasks, making it an ideal opportunity for someone who enjoys variety, problem-solving, and ensuring everything runs seamlessly. Key Responsibilities Office Management • Oversee office supplies, equipment, and vendor relationships (coffee, water, food deliveries etc)., • Manage allocation, setup, and maintenance of IT equipment (laptops, monitors, etc) and liaise with IT providers for troubleshooting and upgrades., • Own the relationship with our outsourced IT vendor, managing the end-to-end laptop and equipment lifecycle—from ordering and provisioning to asset tracking and end-of-life returns/disposal, all in line with ISO 27001 compliance guidelines., • Own office facilities, liaising with the landlord and sourcing/managing contractors to resolve issues end-to-end., • Ensure a safe, efficient, and well-presented working environment., • Liaise with facilities providers (cleaners, maintenance, utilities)., • Manage office budgets and purchasing where required., • Oversee health & safety compliance (fire drills, first aid kits, risk assessments)., • Manage building access, security passes, and visitor protocols., • Coordinate space planning, desk allocations, and seating arrangements., • Plan and manage office events, socials, and team-building activities. Reception & Front of House • Act as the first point of contact for visitors, clients, and staff., • Manage incoming emails, and correspondence., • Maintain a professional and welcoming reception area., • Coordinate meeting room bookings and set-up., • Arrange catering and refreshments for meetings or events., • Manage incoming/outgoing post and courier services. Operations & Administration • Support contract management and basic legal/administrative tasks (e.g., document organisation, tracking renewals, maintaining compliance records)., • Assist with HR and onboarding processes (setting up new starters, coordinating inductions)., • Maintain company records, databases, and document control systems., • Provide administrative support to senior management where required., • Oversee policies and procedures to ensure operational compliance (ISO 27001, GDPR, data protection, confidentiality agreements etc)., • Manage insurance renewals, company registrations, and other statutory requirements. Executive Assistance: • Provide high-touch, proactive EA/PA support to our two Co-Founders and Co-CEOs, anticipating needs and ensuring priorities are executed smoothly., • Own diary management, including scheduling internal/external meetings, protecting focus time, and resolving conflicts with sound judgement., • Plan and coordinate domestic and international travel end-to-end (itineraries, accommodation, logistics, visa requirements where applicable), ensuring trips are efficient and cost-effective., • Support board, investor and senior stakeholder interactions, including meeting coordination, and maintaining a professional, confidential interface., • Maintain strict confidentiality, exercising excellent judgement when handling confidential business and personal information., • Provide ad hoc support for company priorities, events, and executive-led initiatives as needed. General • Identify opportunities to improve processes and implement efficiencies., • Act as a go-to person for internal teams to resolve day-to-day operational issues., • Coordinate with external suppliers, partners, and service providers., • Support business continuity planning and disaster recovery processes., • Assist with travel bookings, accommodation, and logistics for staff., • Organise internal communications (announcements, newsletters, updates). Perks & Benefits: • Private Medical Insurance (AXA) – includes mental health, dental, vision, and private GP access, • Life Insurance (4× salary) with Unum, • Unum’s Help@Hand: includes medical second opinions, physiotherapy, lifestyle coaching, savings and discounts, and cancer support services for you, your partner, and your child(ren), • Employee Assistance Program, • Enhanced parental leave (maternity & paternity), • Professional qualification sponsorship, • Accelerated career progression based on performance, not tenure, • Holiday entitlement increases with tenure, • Flexible hours with core collaboration time, • Paid volunteering leave, • Gym & fitness discounts, • Quarterly socials, and office snacks & drinks, • Interest-based working groups to collaborate and innovate Novatus Global’s Equal Opportunities Statement: Novatus is an Equal Opportunity Employer. All employment decisions are made based on business needs, role requirements, and individual qualifications, without regard to race, age, religion or belief, sex, sexual orientation, gender identity or expression, marital or civil partnership status, pregnancy or maternity, socioeconomic background, disability, or any other characteristic protected under the Equality Act 2010. We maintain a workplace culture that is inclusive, respectful, and supportive. Our recruitment and selection processes are designed to ensure fairness and consistency for all candidates Reasonable adjustments are available throughout the application and interview process, and candidates are encouraged to contact Human Resources to discuss any specific requirements. This commitment is embedded in all aspects of our employment practices, including recruitment, compensation, professional development, promotion, and workplace conduct

Title: Lifestyle Executive Assistant Location: Mayfair, London Reporting Line: Chief of Staff Overview We are seeking a highly organised and discreet Lifestyle Executive Assistant to join a dedicated Lifestyle Team within a Family Office, supporting the Founder of a hedge fund across both personal and business interests. Working closely with the Chief of Staff and wider support team, the successful candidate will help ensure the smooth running of the Founder’s day-to-day commitments. This is a fast-paced and varied role requiring excellent organisational skills, attention to detail, and the ability to manage competing priorities with professionalism and discretion. Key Responsibilities Diary & Schedule Management • Manage the Founder’s complex personal and business diary, ensuring priorities are aligned., • Schedule meetings, calls, and engagements across professional and personal commitments., • Proactively identify and resolve diary conflicts, adapting to last-minute changes where required. Travel & Logistics • Coordinate domestic and international travel, including itineraries, accommodation, and transport., • Ensure seamless planning of travel across both business and personal schedules. Lifestyle & Personal Support • Provide lifestyle management and personal administrative support to the Founder., • Coordinate personal appointments, family commitments, and social engagements., • Liaise with household staff, service providers, and external advisors. Business Coordination • Support scheduling of business meetings and engagements., • Prepare briefing materials and documentation when required., • Act as a point of coordination between the Founder and internal or external stakeholders. Lifestyle Team & Family Office Support • Work collaboratively as part of the Lifestyle Team supporting the Founder., • Provide support to the Chief of Staff with coordination and ad hoc projects., • Assist the wider Family Office with administrative and organisational tasks when required., • Support the Chief of Staff with coordination and administration relating to property projects, including liaising with advisors, contractors, and service providers. General Responsibilities • Maintain absolute confidentiality and discretion at all times., • Manage changing priorities calmly and efficiently., • Anticipate needs and proactively solve problems. Key Requirements • Graduate calibre or equivalent experience., • Proven experience as an Executive Assistant, Personal Assistant, or Lifestyle Assistant., • Exceptional organisational and time management skills with strong attention to detail., • Ability to work effectively in a fast-paced, demanding environment., • High levels of discretion, professionalism, and integrity., • Strong written and verbal communication skills., • Confidence working with senior stakeholders and managing complex schedules., • Flexible and adaptable approach to working hours when required., • Proactive, solutions-focused, and resilient.

Senior Executive Assistant Head Office - Wonderfield Group Contract: Full Time Salary: 60,000 - 65,000 Contracted Hours: 40 The Wonderfield Group has recently been purchased by Zensho Holdings, the leading food service company in Japan with a market cap of $5.5b and whose aim is to become the worlds largest food company, a position from which we can eradicate hunger and poverty from around the globe. We operate restaurants, factories, and thousands of sushi kiosks and have recently built a successful cut fruit business, Snowfruit. Combining this with the three businesses previously owned by Zensho, AFC, Sushi Circle and Sushi Take, results in annual sales of $2.5b and Ebitda in excess of $140m a year with an ambitious growth trajectory. What we’re looking for Proven experience as a Senior Executive Assistant supporting multiple senior leaders (ideally SLT/Board level) Exceptional diary and stakeholder management skills Strong commercial awareness and the ability to anticipate executive needs High level of discretion and professionalism Excellent communication skills, with confidence engaging at all levels Highly organised, adaptable, and calm under pressure Multilingual skills preferred – Japanese language is a strong advantage Senior Executive Assistant (UK Leadership Team) Hybrid working - 3 days office both Acton and Shoreditch We are seeking an experienced and highly professional Senior Executive Assistant to provide dedicated support to 5 members of the UK Senior Leadership Team. This is a pivotal role requiring a high level of discretion, organisation, and business awareness, acting as a true partner to senior stakeholders in a fast-paced environment. Ideally, you will be multilingual, with Japanese language skills highly desirable, to support engagement with our global teams. About the role This is more than a traditional EA position — you will be at the heart of the leadership team, managing complex schedules, anticipating needs, and ensuring priorities are aligned. Alongside executive support, you will also take ownership of office operations across our Acton campus, ensuring a seamless and professional working environment. Key responsibilities Extensive and complex diary management across multiple senior stakeholders, including prioritisation, conflict resolution, and forward planning Acting as a gatekeeper and key point of contact for the SLT, managing communications and stakeholder relationships internally and externally Coordinating and managing international and domestic travel, including detailed itineraries and last-minute changes Preparing high-quality presentations, board packs, and briefing materials Attending Executive meetings, taking accurate minutes, and tracking actions to completion Supporting leadership with planning cycles, key projects, and business priorities Managing confidential information with absolute discretion Overseeing the day-to-day operations of three offices on the Acton campus Managing suppliers, budgets, and office-related contracts Ensuring full compliance with health & safety and workplace standards Leading office improvements, space planning, and employee experience initiatives We're proud to offer: • Fantastic hybrid working environment working Mon- Thurs on site and generally Fridays from home., • Opportunity

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