1000+ Best accounting finance Jobs in California (October 2025) - page 3

Family Assistance Ministries

Fund Accountant Specialist (Nonprofit Accounting)

6 days ago

San Clemente

Job Description Location: San Clemente Reports to: Director of Finance Status: Full-Time, Nonexempt JOIN OUR TEAM We are seeking an experienced Fund Accountant Specialist (FAS) to join our finance department, combining fund accounting with grants and contracts stewardship to ensure accurate reporting, compliance, and prudent use of restricted resources. Under the oversight of the Director of Finance, the position will prepare all work products for final review and approval, assisting the monthly close, subledger-to-GL reconciliations, AP/AR cycles, revenue recognition for contributions vs. exchange transactions, and fund/class/restriction management. The position will manage grants and government contract billing and receivables, apply GAAP and Uniform Guidance (2 CFR 200) cost-allocation policies, maintain reporting calendars, and produce budget-to-actual analyses, forecasts, and cash-flow insights. It will also uphold internal controls, documentation, and audit readiness (including Single Audit, as applicable) and partner across departments to align budgets, billings, and reports with contract terms and organizational objectives. Responsibilities: Accounting & Financial Operations • Manage accounts payable, invoicing, accounts receivables, and processing., • Responsible for accuracy of all financial data in accounting systems including grant tracking., • Prepare contract billing, verifying accuracy, compliance with contractual language, and timely submissions., • Tracking employee expense reports, obtain proper documentation, and approvals., • Process weekly transactions with accurate backup in a timely manner., • Process online donation reports with accurate backup in a timely manner., • Be proactive on A/R to ensure receipt in a quick turnaround., • Maintain accurate and organized digital and paper files., • Assist in audit preparations and various finance-related projects, as needed., • Ensure adherence to necessary accounting policies and internal controls., • Update policies and procedures as instructed and communicate to relevant departments as needed., • Create, update, and communicate changes on cost allocation plan, as directed by Director of Finance., • Serve as point of contact for Director of Finance for executing cross departmental communication on finance-related matters and processes., • Keep accurate tracking of fixed assets, additions, removals, and depreciation. Update tracking process as directed by Director of Finance, • Assist with the monthly financial closing process and ensure all transactions fall into the correct revenue, expense, class, and subclass account., • Support in administrative capacity to prepare payroll and assist with HR duties such as (but not limited to) onboarding, offboarding, leave of absence, workers compensation administration, compensation, employee benefit administration, COBRA, employee retirement administration, and documenting any HR occurrences that may arise., • Supporting annual budgeting and planning processes as well as assisting in monitoring monthly progress and variance analysis., • Ensure adherence to all relevant tax laws and accounting standards., • Responsible for annual vendor, employee wage, employee retirement, etc. administration, • Track and work with departments to verify accuracy of timesheet allocations in conjunction to grant contracts, • Collect and maintain up-to-date automobile insurance certificates and DMV driving record documentation for applicable staff and agency vehicles, track renewal dates, and ensure compliance with organizational, funder, and insurance requirements., • Manage financial tracking of grants from award through closeout., • Reconcile expenditures, update monthly projections, and maintain funding balances for Director review., • Flag discrepancies and provide preliminary adjustments before submission for approval., • Apply GAAP and UG principles for cost allocations, ensuring all expenses are allowable, allocable, and reasonable., • Draft allocation schedules and compliance documentation to support Director review and approval., • Collect service delivery data and expense documentation from program staff tied to each contract/grant., • Review documentation for allowability and compliance with funder and contract terms (e.g., Cal AIM, CDBG, PSH)., • Calculate reimbursable amounts, allocate costs under GAAP and UG rules, and compile billing packets., • Draft monthly/quarterly invoices, including itemized costs, required narratives, and supporting documentation., • Submit invoices and billing packets to the Director of Finance for final review and approval before sending to funders., • After approval, transmit invoices, log submissions, and track receivables., • Monitor payments, reconcile billed vs. received amounts, and follow up with funders on discrepancies or delays., • Maintain organized invoice records and correspondence for audit readiness., • Maintain grant reporting schedules and draft accurate, timely submissions for Director review., • Reconcile expenditures, forecast funding usage, and prepare variance reports., • Share preliminary funding availability with program and finance teams., • Work with program management to ensure expenses are aligned with grant requirements., • Provide draft reconciliations and expenditure reports for Director review., • Compile compliance and financial data to support new grant applications., • Track compliance performance to inform future proposals., • Maintain accurate funder records and donor management system entries., • Bachelor’s degree in Accounting/Finance or equivalent experience., • 5+ years full-cycle accounting with 3+ years in nonprofit accounting., • Proven experience with contractual invoicing and billing knowledge in city, state, and/or federal grants/government contract billing (e.g., CalAIM, CDBG, PSH or similar)., • Strong accounts receivable/billing skills: compile billing packets, validate backup, submit via funder portals, track receivables, and resolve discrepancies with funder fiscal teams., • Proven GAAP and Uniform Guidance (2 CFR 200) application for cost allocations. (allowable/allocable/reasonable), indirect/direct cost treatment, and documentation., • Experience with revenue recognition/deferred revenue for grants and contracts; prepare accruals and adjusting entries., • Reconciliations: grant sub-ledger to GL, account/aging reconciliations, and variance analysis with monthly projections., • Must be tech-savvy, with proficiency in Microsoft 365 (Excel, Outlook, Teams, SharePoint/OneDrive) and hands-on experience with CRM systems (e.g., donor, grant, or other platforms); comfortable adopting new tools and funder portals quickly., • QuickBooks Online proficiency, • Experience with preparing documents for annual audits, including Uniform Guidance Single Audits., • Detail-oriented, deadline-driven, able to manage multiple funders simultaneously., • Ownership & follow-through closes loops without reminders; anticipates downstream impacts., • Compliance-first judgment: handles sensitive data in accordance with best practices; escalates issues appropriately., • Process discipline: organized files, version control, SOP adherence; maintains audit-ready documentation., • Analytical problem-solving: investigates variances to root cause and proposes fixes., • Prioritization under deadlines manages multiple billing calendars; flags risks early., • Collaboration & service mindset: clear communicator with departments, funders, and supervisor; translates finance for non-finance partners., • Learning agility: adapts quickly to new funder portals, templates, and rules., • Attention to detail: high numeric accuracy; reconciles work before routing for approval., • QuickBooks Online, Asana, and other on-demand training must be completed within the first 60 days of employment based on experience., • Work Arrangement: On-site (in-person). Hydrid with 1 day remote may be an option pending successful 90 day onboarding., • Regular schedule will be Monday through Friday 8:30am-5pm. Schedule has flexibility, contingent on disclosure and approval pre-hiring., • Primary location(s): San Clemente, CA., • Typical environment includes office settings with occasional warehouse, and pantry/event spaces., • Local travel: ~5% within South Orange County for meetings and administrative duties., • Position: Non-exempt, 32-40 hours a week., • Starting wage is $34-40/hourly, depending on experience., • Full medical, vision, dental. FAM pays 100% of the premium for the employee’s coverage in the medical and dental plans; and 50% of the vision premium for the employee., • Participation in the 401(k) plan, • Holiday, Vacation, and Sick PTO., • Resale store 50% employee discount., • Technology allowance, • Mileage and phone reimbursement., • Must successfully pass comprehensive background and reference checks post-acceptance of offer, consistent with laws and regulations. TO APPLY: Submit resume and optional cover letter. No phone calls, please. We appreciate your interest in our opportunity; however, only qualified candidates will be contacted for an interview. Job Type: Full-time Pay: $34.00 - $40.00 per hour Expected hours: 32 – 40 per week Benefits: • 401(k), • Dental insurance, • Health insurance, • full-cycle accounting: 5 years (Required)

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