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Job Description About Us VIRSIG, LLC is a global technology company focused on secure networks, video surveillance, detection, and access control solutions. We protect people, places, and data by identifying then addressing cybersecurity, infrastructure, perimeter, and site vulnerabilities. Our team sets the standard for quality and efficiency in delivering cutting-edge services and solutions to our customers. At VIRSIG, our strength is in how we efficiently deliver leading-edge products and services to our customers, and we’re proud to set the standard for success in our industry. We are seeking a detail-oriented and proactive Accounting Specialist to join our growing team. This role plays a key part in ensuring the accuracy and integrity of our financial operations, including AP/AR processing, system integration, compliance, reporting, and office administration. The Accounting Specialist will be instrumental in maintaining synchronization between ConnectWise and QuickBooks, supporting government invoicing requirements, and providing reliable financial and administrative support across departments. This is an excellent opportunity for someone who thrives in a fast-paced, team-oriented environment and is eager to contribute to a mission-driven organization. Why join us? • Competitive compensation packages, • Medical, dental, vision coverage, • Health reimbursement account, • 401(k) with company match, • Professional development assistance, • PTO program, • Paid federal holidays, • Growing firm with fantastic team and culture Job Details Key Responsibilities • Accounts Payable & Receivable (AP/AR), • Post invoices, bills, and payments in QuickBooks with proper class, project, and tax coding, • Monitor accounts receivable, flag overdue balances, and assist with collection follow-up, • Ensure accuracy and compliance in all AP/AR entries and approvals, • System Oversight (ConnectWise & QuickBooks), • Manage synchronization between ConnectWise and QuickBooks to ensure data integrity, • Convert CW opportunities into projects, agreements, or service tickets with proper classifications, • Verify billing, shipping, and purchase order details for accuracy, • Troubleshoot and support ConnectWise Sell & Manage module updates, • Financial Operations & Reporting, • Monitor finance-related email channels (notifications, AR, Admin, etc.), • Support invoicing through government portals (PIEE/DOD, Tungsten) with accuracy and timeliness, • Oversee OGS projects, ensuring compliance with approved price lists, • Assist with timesheet processing, payroll submissions, and role/rate validations, • Support daily bank monitoring, AmEx, and bank reconciliations for month-end accuracy, • Compliance & Data Integrity, • Update tax codes in coordination with Avalara integration, • Maintain accurate vendor and client coding in QuickBooks, • Ensure proper recordkeeping for audits, reporting, and compliance requirements, • Office Administration & Support, • Collect, sort, scan, and file mail and documents, • Handle deliveries, shipping, postage, and outgoing packages, • Answer and route incoming calls, forward messages, and assist office visitors, • Maintain office supplies and coordinate reorders, • Keep physical and digital filing systems organized and accessible, • Support general office operations to ensure a professional, efficient environment Required Qualifications * 3+ years of experience in accounting operations, AP/AR, or finance coordination * Strong attention to detail with the ability to identify and resolve discrepancies * Excellent written and verbal communication skills * Highly organized, proactive, and capable of managing multiple tasks simultaneously Desired Qualifications * Experience with government invoicing systems (PIEE/DOD, Tungsten) * Familiarity with Avalara tax compliance tools * Proficiency in QuickBooks and ConnectWise (Sell/Manage) Work Environment At VIRSIG, we believe that service to others can change the world. We believe that those who serve with strong morals and character can inspire others to do the same and overcome obstacles and challenges that many may see as insurmountable. We believe that it is our duty to defend, protect, and serve those that uphold our nation’s values. If you’re driven and looking for a place to grow, come join us. VIRSIG’s Core Values • People Matter, • Do the Right Thing, • Endless Pursuit of Excellence, • Long-term vs Short-term Focus, • Be Heroic!, • Never Give Up VIRSIG offers eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, professional development assistance, as well as participation in a 401(k) plan with company match. Salary will be commensurate with experience. VIRSIG is proud to be an equal employment workplace. Individuals seeking employment at VIRSIG are considered without regards to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws. Powered by JazzHR dBa3AnpeKJ

Job Description Almstead Tree and Shrub Care is a second-generation, family-owned arboriculture firm that has been offering environmentally conscious services in the NY, NJ, and CT tri-state area since 1964. We offer generous compensation, year-round work, paid time off, health and retirement benefits, inclusive company culture and so much more! Our Collections Administrator is responsible for working with our residential and commercial clients to collect our receivables in a timely manner and to maintain a good working relationship with them so that we can meet the company's overall credit and collections goals and objectives while delivering high quality satisfactory care. Responsibilities • Ensuring and auditing oversight with sales and admin. teams of qualifying clients, courtesy phone calls, deposits and adherence to company policy to ensure a collection issue is ideally avoided to begin with., • Making outbound collection calls and email contacts in a professional manner while keeping and improving customer relations., • Conflict management and resolution working with sales, admin, operation and management teams., • Following up on correction actions to ensure timely resolution and satisfaction., • Resolves client-billing problems (ex. reconciliations) and rescues accounts receivable delinquency, applying good customer service in a timely manner., • Sending final demand letters and notifying sales and admins of financial holds on customer accounts to stop service for non-payment., • Relays to the OM any and all accounts that need to be written off to bad debt and/or prepares documentation for credit or debit memo applied as agreed and approved., • Create spreadsheets of accounts and their financial status., • Oversees and assists with the cleanup of unapplied receipts, short paid invoices and Charge Backs., • Addressing ongoing customer complaints concerning billing or service rendered and works on complaints of service failures with designated departments., • Posting customer payments and submitting daily cash receipts to CEO., • Assisting with organizing the data on commercial budget accounts and update as payments come in., • Ensures ETF are accounted for and has oversight to ensure timely posting of payments and may engage in overflow of such posting., • Database management to ensure all collection efforts are documented and tracked., • 5 + years of experience in accounts receivable and collections, • Prior experience communicating with individual and commercial accounts., • Associates Degree desired, • Excellent time management, organizational and negotiation skills required., • Proficiency in Microsoft Office Suite, QuickBooks, Internet and Database Systems desired (we will train on our programs)., • Must be results-oriented with a high degree of integrity and drive., • Maintain a high level of accuracy with a strong attention to detail., • Ability to work in a fast-paced environment., • Excellent communication skills including written and verbal. We offer a competitive compensation package, $55,000 - $65,000 per year commensurate with experience, medical and dental plans with employer contribution, 401K retirement savings plan, paid time off, and more! Almstead Tree & Shrub Care Company, LLC provides equal employment opportunities to all employees and applicants for employment.

Job Description CBIZ is seeking a Customer Support Closing Administrator to join our clients Queens corporate office of their residential housing community. Seeking a candidate who is well spoken with strong attention to detail and excellent multi-tasking skills, Experience from the legal, banking or real estate industry is a huge plus. Responsibilities: • Attend in-office closings and provide assistance to closing agent, • Ensure all necessary documents are assembled correctly, • Will assist in qualifying applicants, • Generate rule violations letters as necessary, • Interact with client via telephone and in-person Requirements: • Computer proficiency - will be trained to utilize real estate software program, • Excellent communication skills, • Should be an autonomous and a self starter after being trained Salary: $55K-$60K Full-time / On-Site (no hybrid or remote option) Hours: 9am-5pm (35 hours/week) For immediate consideration, please send resume in MS Word format to: with "Admin-Closing" in the subject line. Marcum Search LLC is an Equal Opportunity Employer. Marcum Search LLC does not discriminate on the basis of race, ancestry, national origin, color, religion, gender, age, marital status, sexual orientation, disability, veteran status, or any other protected classification under the law.

Northwell Health - 1111 Marcus Ave [Medical Office Assistant] As an Admin Support Associate at Northwell Health, you'll: Compose confidential correspondence, reports, memoranda, and related documents; Schedule appointments and meetings and make necessary arrangements for meetings; Compile and analyz

Job DescriptionConstruction Admin Assistant Job Description We are seeking a dedicated Construction Admin Assistant with a keen eye for detail and excellent organizational skills to join our team. The ideal candidate will support office operations, manage data entry tasks, and assist in the documentation and tracking of invoice submittals, primarily using QuickBooks. Responsibilities • Enter data from facility management into QuickBooks., • Generate, customize, oversee, and monitor invoices using QuickBooks., • Assist in the documentation and tracking of invoice submittal statuses using multiple online platforms., • Maintain multiple hard copy files and ensure proper statuses are being used., • Perform filing tasks throughout the day., • Follow up on multiple tasks and ensure deadlines are met., • Arrange and manage electronic files., • Address and respond promptly to inquiries from various clients., • Communicate effectively in a team environment., • At least 1 year of office experience, preferably with a construction company., • Detail-oriented and able to manage multiple tasks., • Strong communication skills and ability to work in a team., • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook., • Experience in an administrative role, preferably in the construction industry., • QuickBooks experience is a plus, though not required., • Customer service experience. The pay range for this position is $20.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision, • Critical Illness, Accident, and Hospital, • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available, • Life Insurance (Voluntary Life & AD&D for the employee and dependents), • Short and long-term disability, • Health Spending Account (HSA), • Transportation benefits, • Employee Assistance Program, • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in New Hyde Park,NY. Application Deadline This position is anticipated to close on Oct 20, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

Job Description Job Title: Operations Admin Reports to: Director of Operations Location: Roslyn, NY Hours: 8:30 AM - 5:00 PM, Monday - Friday * this role is in person 5 days a week in ROSLYN , NY ( LONG ISLAND) Position Summary: We are seeking a highly organized and proactive Operations Admin to provide comprehensive support to our Director of Operations. The ideal candidate will be a meticulous multi-tasker with exceptional communication and computer skills, serving as a key link between our corporate office, on-site staff, and residents. This role is critical to ensuring the smooth and efficient functioning of our property portfolio. Key Responsibilities: ● Provide high-level administrative support to the Director of Operations, including managing calendars, scheduling meetings, preparing reports, and handling correspondence. ● Act as the central point of contact for operational inquiries related to facilities, maintenance, and capital projects. ● Coordinate and track maintenance work orders, ensuring timely completion and proper documentation. ● Assist in liaising with vendors and contractors, including scheduling site visits and processing invoices. ● Maintain and organize critical operational files, including inspection reports, compliance documentation, and resident communications. ● Prepare and distribute notices, memos, and other communications to property staff and residents as directed. ● Assist in tracking key performance indicators (KPIs) for the operations department. ● Support the coordination of special projects, such as unit turnovers, preventative maintenance programs, and capital improvements. ● Perform data entry and manage information within our property management software system. Qualifications and Skills: ● Proven experience in an administrative, operational support, or coordinator role. ● Experience in property management, facilities, maintenance, construction, or a related industry is strongly preferred. ● Exceptional organizational skills and a keen eye for detail are essential. ● Demonstrated ability to manage multiple tasks and priorities effectively in a fast-paced environment. ● Proficient in the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience with property management software (e.g., Yardi, RealPage) is a plus. ● Excellent written and verbal communication skills, with a professional and courteous demeanor. ● A proactive mindset with the ability to anticipate needs and solve problems independently. ● Must be reliable, punctual, and able to work collaboratively as part of a team.

Operations Administrator Reports to: Director of Operations Location: Roslyn, NY Hours: 8:30 AM - 5:00 PM, Monday - Friday Position Type: Full-Time (Temp- Hire Opportunity) Company Overview: Our client is a leading property management company dedicated to providing high-quality, safe, and well-maintained housing within the affordable and public housing sector. Position Summary: We are seeking a highly organized and proactive Operations Admin to provide comprehensive support to the Director of Operations. The ideal candidate will be a meticulous multi-tasker with exceptional communication and computer skills, serving as a key link between our corporate office, on-site staff, and residents. This role is critical to ensuring the smooth and efficient functioning of our property portfolio. Key Responsibilities: • Provide high-level administrative support to the Director of Operations, including managing calendars, scheduling meetings, preparing reports, and handling correspondence., • Act as the central point of contact for operational inquiries related to facilities, maintenance, and capital projects., • Coordinate and track maintenance work orders, ensuring timely completion and proper documentation., • Assist in liaising with vendors and contractors, including scheduling site visits and processing invoices., • Maintain and organize critical operational files, including inspection reports, compliance documentation, and resident communications., • Prepare and distribute notices, memos, and other communications to property staff and residents as directed., • Assist in tracking key performance indicators (KPIs) for the operations department., • Support the coordination of special projects, such as unit turnovers, preventative maintenance programs, and capital improvements., • Proven experience in an administrative, operational support, or coordinator role., • Experience in property management, facilities, maintenance, construction, or a related industry is strongly preferred., • Exceptional organizational skills and a keen eye for detail are essential., • Demonstrated ability to manage multiple tasks and priorities effectively in a fast-paced environment., • Proficient in the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience with property management software (e.g., Yardi, RealPage) is a plus., • Excellent written and verbal communication skills, with a professional and courteous demeanor., • A proactive mindset with the ability to anticipate needs and solve problems independently., • Must be reliable, punctual, and able to work collaboratively as part of a team.

JobID: REQ_560685 [Office Assistant / Receptionist] As an Admin Support Team Member at Macy's, you'll: Organize the Store Management Office, execute operational administrative functions, and oversee scheduling maintenance; Keep the vault and other cash functions balanced daily; Distribute reports fr

Up to $50K per year / Benefits - As a Office Administrator at Surface Experts LLC, you will: Manage and maintain office systems and procedures; Handle incoming calls and emails in a professional and timely manner; Coordinate and schedule appointments and meetings; Maintain accurate and organized rec

Partner with RMs to ensure seamless client onboarding and provide admin support, manage client materials, inquiries, and completing KYC activities.Support the RM with KYC activities in both Deposit/Treasury and Loan/Credit activities.Coordinate with middle office in ops for deposits & treasury clien

Previous experience in an office or admin setting.

Up to $50K per year / Benefits - As a Office Administrator at Surface Experts LLC, you will: Manage and maintain office systems and procedures; Handle incoming calls and emails in a professional and timely manner; Coordinate and schedule appointments and meetings; Maintain accurate and organized rec

Internship or co-op experience in an office, operations, or administrative support environment preferred. Provide day-to-day administrative and operational support to ensure smooth office functioning. Over time, office locations, specialty practice areas and service offerings will be added to addres

As the Office Admin (OA), you will assist in organizing and managing local client and carrier events for the designated office and growth team. This role will be based in the Norwalk and Hartford, CT offices and offers a hybrid work arrangement, requiring a minimum of three days per week in the offi

Lead and manage administrative groups. Partner with senior management and Portfolio Managers to align administrative support with business priorities. Step in as executive admin when needed, maintaining flexibility to support critical business needs.

We have an opening for a full time Office Admin Personnel position. Compiles, copies, sorts and files records of office activities, business transactions and other activities. Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.

We are hiring immediately for a full time BOOKKEEPER ADMIN position.

As our Senior Zendesk Admin, you will be at the heart of enabling our operations teams to scale efficiently and deliver a seamless customer experience. Administer and continuously improve our Zendesk platform across modules like Support, Guide, Chat, and Talk, ensuring it's aligned with operational

Troubleshoots problems involving office equipment. Performs a variety of clerical duties, including answering telephones, bookkeeping, typing, word processing, office machine operation and filing. Compiles, copies, sorts and files records of office activities, business transactions and other activit

Office Operations: Monitor and manage office supplies, tools, and resources to support team efficiency. Administrative And Operational Support For Senior Executives. To provide high-level administrative and operational support to 3 to 4 Vice Presidents across Intl CCO & New Revenue Streams, ensuring

Job Duties: Answering Phones Registering Clients Scheduling Clients Selling a small amount of retail Minimal office cleaning (taking out trash, vacuum) Distributing memos.

You’ll manage office appearance, coordinate meetings, welcome new hires, and oversee programs like office badges, snacks, and lunch. Seeking an Office Manager who has Start Up Tech Experience and WeWorks type of space. Experience with WeWork or similar Tech start-up office environments.

Manage filing and office organization. Manage supplies and office inventory to ensure regular supply of materials.

Answering telephone calls and greeting visitors.Determine which requests need to be handled by supervisor or team member.Schedule meetings, appointments and maintain calendars.Arrange and prepare materials for staff and other meetings.Take notes and minutes in meetings.

Responsibilities for Office manager.

Coordinates and/or supervises office administrative and support personnel, assigning, prioritizing and monitoring work. The Executive Administrative Assistant III provides highly responsible, diversified and confidential secretarial and administrative support to Senior Executives. Manages the office

In this role, you will be responsible for providing support in the following areas: Office Services, Reception, and Administrative Services. Team player collaborating with administrative, Facilities and Office Services staff and building staff as needed. Be open and available to provide reception an

The Retail & QSR Admin will play a crucial role in maintaining the efficiency and accuracy of the Marketplace's operations. Proficient in Microsoft Office Suite, especially Excel.

Summary: The main function of an executive administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. Executive Administrative Assistant. A typical executive administrative assistant acts as an inf

Support office with administrative tasks including but not limited to the below: Relieve management of project administrative detail Manage executive calendar/travel itinerary Event and meeting coordination including attendee transportation, hotel bookings, travel arrangements.

Provide executive administration support for the Chief Marketing and Communications Officer.

Ajilon - JobID: A9E705B8-32C9-40AE-BF96-FF891B11EC7B [Guest Service / Concierge] As a Front Desk Admin Associate at Ajilon, you'll: Welcome and assist visitors, clients, and employees with a friendly and professional demeanor; Answer phone calls and respond to emails, directing inquiries to the appr

We are seeking a Office Assistant to support the daily operations of a dynamic real estate office. Order office supplies or restock items. Support team members with administrative requests.

General administration and Office Upkeep such as answering phones (partners only), ordering supplies, filing/archiving, and maintaining office function and appearance. The ideal candidate will be working directly with ownership and be responsible for handling the fundamental aspects of the firm incl

The Executive Administrative Assistant II provides highly skilled, diversified, confidential, and administrative support of an executive nature to a senior executive of a Company division, performing complex and technical activities requiring considerable discretion and independent judgment. Facilit

Imagine a career with a company that believes in organic growth.We believe in mentoring and training our team from the ground up.At NY Marketing Firm, we believe that a great student mentality, work ethic, integrity and passion are the key ingredients to success.We strive for extraordinary performan

The Executive Administrative Assistant II provides highly skilled, diversified, confidential, and administrative support of an executive nature to a senior executive of a Company division, performing complex and technical activities requiring considerable discretion and independent judgment. Facilit

Your primary responsibilities will include: -Calendar Management -Communications and problem solving with insurance companies and clients(aka: patient), -Account receivables/payables -Handling of payments in cash or credit card -various other Senior Executive Administrative duties.

Provide administrative support to the Secretarial & Business Support department, including scheduling and correspondence. A successful Admin Assistant should have:. Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.

Hartford Healthcare - JobID: 25157531 [Medical Office / Unit Clerk] As an Unit Secretary at Hartford Healthcare, you'll: Greet patients and visitors, answer/screen/route telephone calls, file, distribute mail and perform other general clerical duties; Communicate with patients, families, physicians

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software. Work Environment: On-site: Brooklyn, NY Office. Temp Coordinator /Admin Assistant.

Northwell Health - JobID: 22364192 [Medical Office Assistant] As an Admin Support Associate at Northwell Health, you'll: Compose confidential correspondence, reports, memoranda, and related documents; Schedule appointments and meetings and make necessary arrangements for meetings; Compile and analyz

Accounting Clerk / Remote] - Competitive Pay ($20$25 per hour) / Flexible Hours / 1099 Contractor Role / Work with Multiple Industries - As a Bookkeeper at Belay, you will: Maintain accurate financial records by recording all transactions, including purchases, sales, receipts, and payments; Utilize

Office Administrator Job Duties: Supports company operations by maintaining office systems and supervising staff. Maintains office services by organizing office operations and procedures, preparing payrol

Brooklyn, NY in their corp offices. Office hours: Monday, Thursday and Friday 9:00 am to 5:00 pm.

K+ per year / Flexible schedule / Medical, dental & vision / 401k match / PTO / Home office reimbursement - As a Bookkeeper at Burkland, you will: Perform bookkeeping and general accounting services for clients; Maintain accurate and up-to-date financial records; Manage accounts payable and receivab

Your primary responsibilities will include: -Calendar Management -Communications and problem solving with insurance companies and clients(aka: patient), -Account receivables/payables -Handling of payments in cash or credit card -various other Senior Executive Administrative duties.

We are currently looking for individuals to fulfill Part-Time and Full-Time Front Office Jobs positions.