Document Control Specialist
4 days ago
Savannah
Job Description Nationwide EPC firm - On-site at Chemical Plant! Overview: Genesis is seeking a Document Control Specialist to manage engineering drawings, project records, maintenance work order documentation, and contractor safety compliance records for a chemical manufacturing facility. The role is weighed toward capital project work for roughly the first 24 months, then shifts to a blend of capital projects and maintenance. This role is intended to be the primary Document Controller after the initial 24 months. Responsibilities Capital Projects • Receive, file, and upload project documents from Project Managers to SharePoint project folders, • Process drawing requests from engineering firms and issue drawings by transmittal, • Issue new drawings and maintain revision control on all released drawings, • Manage the drawing check-out and check-in log, and report overdue check-outs monthly to the Capital Site Leader, • Manage document flow to and from engineering firms, contractors, and equipment vendors, • Confirm as-built drawings and turnover documents are received from engineering firms and contractors, • At project closeout, transfer all final documentation files in SharePoint project folder to the site network drive. Includes, but not limited to, O&M manuals, site plans, P&IDs, Plot Plans, Loop Sheets, One Lines, equipment drawings, • Update record drawings when MOCs close in Global MOC, so P&IDs and other process safety drawings stay current, • Archive superseded drawings and documents from circulation when a new revision is issued Maintenance • Enter maintenance work order completion, history, and labor confirmations in SAP, • File maintenance paper records, including PM and pump work orders, • Coordinate filing and records with the Maintenance Warehouse Supervisor, • Support E&I with single-line diagrams and loop sheets as needed, • Apply site record retention requirements and support internal and external audits HSES and Contractor Support • Compile monthly contractor and craft labor hours for the front office for OSHA recordkeeping and safety incident rate calculations, • Send ISNetworld training links to incoming contractors, • Obtain and file contractor weekly permit audits, • Verify contractor training completion, then issue hardhat safety stickers, • Coordinate with the front office on visitor badge verification, • Attend monthly and quarterly contractor safety meetings Records and Reporting, • Track and report weekly hours split between capital project work and maintenance work, • Maintain accurate standard operating procedures for document specialist role, • Maintain a master drawing index and document register Document Control Standards and Training • Maintain and update the site's document control standards, including drawing numbering, revision conventions, title block, file-naming, and CAD requirements, • Train engineering firms, contractors, and equipment vendors on site document control and turnover requirements before project work begins, • Review incoming submittals and turnover packages for compliance with site standards, and return non conforming documents for correction, • Train new site personnel and Project Managers on document control procedures and SharePoint folder structure as needed, • Recommend improvements to document control processes and tools Qualifications Candidates should bring experience from one or more of the following backgrounds: • Document control, records management, or project document coordination, • CAD drafting or design (AutoCAD), industrial, civil, or MEP, • Engineering or maintenance technician, or technical assistant, • Maintenance planning clerk, CMMS administrator, or storeroom administrator, • Project coordinator or project administrator in construction or engineering Required • Associate degree or technical certificate in drafting, engineering technology, construction management, or a related field, • 2+ years in one of the backgrounds above, in an industrial, construction, utility, or engineering setting, • Strong proficiency in Excel, SharePoint or a similar document platform, and Windows file management, • Ability to read engineering drawings and recognize P&IDs, PFDs, electrical single lines, loop sheets, and site plans, or demonstrated ability to learn them quickly, • Organized and detail oriented, comfortable working directly with engineers, craft, and contractors Preferred • AutoCAD or AutoCAD LT, • SAP, or another CMMS such as Maximo, • Experience with drawing revision control and transmittals, • Brava! or a similar drawing viewer, • ISNetworld or similar contractor safety qualification systems, • Exposure to MOC and process safety information requirements, • Chemical or process plant experience \nCompany Description At Genesis, we love people. Our mission is to be a blessing in all we do while putting people to work. We specialize in partnering with candidates and clients to bring the right people together to accomplish great things. Genesis Staffing provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Genesis Staffing and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://gtstaffing.com/privacy-policy/ At Genesis, we love people. Our mission is to be a blessing in all we do while putting people to work. We specialize in partnering with candidates and clients to bring the right people together to accomplish great things.\r\n\r\nGenesis Staffing provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.\r\n\r\nBy applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Genesis Staffing and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://gtstaffing.com/privacy-policy/