Medical Billing and Finance Specialist
14 days ago
Louisville
Position Summary Kilgore Counseling Center is seeking a Medical Billing & Finance Specialist to manage our insurance billing, accounts receivable, and key financial processes that support our mission of ensuring accessible, high-quality mental health care. This hybrid role combines hands-on insurance billing with light-to-moderate financial oversight, including using software such as BILL.com, Gusto Payroll, and QuickBooks. Full-time is preferred, but we are willing to consider a part-time arrangement (20–30 hours/week) for a candidate with strong medical billing expertise and the ability to work independently. This role is ideal for someone who enjoys a blend of revenue cycle management and small nonprofit finance work, with autonomy, flexibility, and meaningful mission-driven impact. Key Responsibilities Medical Billing & Revenue Cycle Management (Primary Role) • Submit insurance claims to commercial payers, Medicaid, and Medicare, ensuring clean claim processes., • Manage accounts receivable, including tracking payments, posting remittances, reconciling claims, and monitoring aging reports., • Follow up on denied, rejected, or unpaid claims; correct and resubmit as needed., • Verify insurance benefits and eligibility through payer portals (e.g., Availity)., • Manage private-pay billing, client statements, and payment plans., • Oversee and maintain accurate financial records within systems such as QuickBooks, BILL.com, and Gusto., • Process biweekly payroll through Gusto (full-time role only or PT depending on candidate skill)., • Assist with reconciliation and monthly financial procedures in collaboration with the Executive Director., • Track and enter donations, grants, and contract revenue into appropriate systems., • Assist with grant reimbursement requests and basic financial reporting., • Ensure adherence to Medicaid, Medicare, commercial payer, and state/federal billing requirements., • Maintain confidentiality and data security in accordance with HIPAA., • Collaborate with administrative staff to support efficient office and billing workflows., • Identify opportunities to streamline billing and financial processes. Qualifications Required • 2+ years of medical billing or revenue cycle experience (behavioral health strongly preferred but not required)., • Knowledge of claim submission, EOBs/ERAs, coding basics, insurance follow-up, and payer portals., • Strong organizational skills, accuracy, and independent problem-solving., • Familiarity with accounting or practice management software (EHR experience strongly preferred)., • Proficiency with Excel and general computer skills., • Experience with BILL.com, Gusto, Availity, and/or QuickBooks., • Nonprofit finance experience (donations, grants, or contract billing)., • Payroll processing experience., • Medicaid behavioral health billing background. Work Environment & Schedule • Hybrid: Combination of on-site and remote work. On-site will have a private office in a warm and collaborative environment with a small team., • On-site tasks include deposits, scanning paperwork, occasional client billing questions, and team coordination., • Remote work suitable for billing, AR follow-up, payment posting, denials, and financial tasks., • Flexible scheduling options available for part-time candidates. Why Join Kilgore • Mission-driven organization making mental health care accessible to all., • Opportunity to shape and improve internal systems., • Small, supportive, collaborative environment., • Flexibility and autonomy in your day-to-day workflow., • Meaningful work that directly impacts clients and the community. To Apply Please submit your resume to or apply through LinkedIn. Candidates will be reviewed on a rolling basis. Job Types: Full-time, Part-time Pay: $23.08 - $28.85 per hour Expected hours: 20 – 40 per week Benefits: • Dental insurance, • Flexible schedule, • Health insurance, • Paid time off
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