Assistant Office Manager
hace 8 días
Syracuse
Job Description Job Summary: The Assistant Office Manager assists the Office Manager ensuring that the Dealership operates efficiently. Candidates will assist with the necessary legal documents needed to process transactions of all vehicle sales. This includes verifying costs, New York State Department of Motor Vehicles documents, various financial institution contracts, warranty and protection contracts, the sale of back-end products and deal add on products. Essential Job Duties and Responsibilities: (Additional duties as assigned) • Assists Office Manager with any financial and administrative tasks as assigned., • Makes improvements to increase efficiency and reduce spending., • Record and submit all credit card usage of company card as per current process., • Maintain clean and correct schedules for all franchises in the dealership., • Create and bank daily deposits for transactions within the dealership., • Correct and post all PID invoices in an accurate and timely manner., • Maintain continual posting of the factory parts billing to insure fast and accurate reconciliation of the statement at month end and payment of same., • Report outstanding funding on bank contracts from car deals in an accurate and timely manner., • Maintain control and accuracy of regular checking account, and miscellaneous clearing accounts used by the dealership., • Complete and post statistical data for month end financial statements by franchise., • Maintain a working knowledge of all dealership computer programs., • Act as back up to Office Manager and any of the areas overseen by the Office Manager for absence and/or vacation coverage., • Be aware of red Flag rules and confidentiality requirement and follow same., • Be aware of OSHA requirements, SDS location and information, as well as any safety requirements of the dealership., • Maintain CSI in top 10% of group., • Responsible to support and endorse dealership policies and procedures as set forth by dealership management and manufacturer standards., • Additional duties as follows......, • Preparing tax and title documents., • Submitting all legal transfer documents to the DMV., • Preparing stock cards for new and used vehicles., • Receiving and processing paperwork from the financial department., • Posting vehicle sales and purchases according to accounting and VMS., • Inputting inventory control information., • Preparing trade-in vehicle files., • Posting aftermarket information to the online spreadsheet., • Ensuring that name and address files are updated on an ongoing basis., • Performing clerical duties such as typing, filing, and sorting mail as needed., • Supporting and endorsing dealership policies and procedures as set forth by Dealership Management and Manufacturers’ standards. The Assistant Office Manager does not have any supervisory duties. Required Experience and Education: • High School Diploma or General Educational Diploma (GED); Accounting degree preferred., • Experience as a title clerk or general accounting experience desired., • Must be organized and detailed oriented., • Communication and interpersonal skills., • Time-management and organizational abilities., • Working knowledge of Dealership documents., • Financial and accounting knowledge., • Ability to sit, stand, walk, talk, hear, use hands to finger, grasp, handle or feel, push, pull, reach, crouch, bend, kneel, climb, and perform repetitive motions of the hands and/or wrists., • Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to lift, carry, push, pull, or otherwise move objects., • Work is performed in an office setting., • Hazards: Slips, trips and falls, ergonomic injuries, and occasional lifting., • Safety Precautions: Breaks are encouraged to allow for stretching and training is provided covering slips, trips, and falls, safe lifting and stretching techniques.