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Job Description Join the Leader in Brain and Mental Health At Amen Clinics Inc./Mindworks Innovations Inc., our vision is bold: to be known as the best brain and mental health company in the world. Every member of our team plays a vital role in making that vision a reality—delivering exceptional care, advancing innovation, and changing lives every day. About Mindworks Innovations, Inc. & Amen Clinics, Inc. At Amen Clinics, Inc./Mindworks Innovations Inc., we’re proud to be an Employee Stock Ownership Plan (ESOP) company. That means every employee is also an owner, sharing in the success and growth of the organization. As part of our team, you won’t just be contributing to our mission — you’ll be building long-term value for yourself and your future. Ownership isn’t just a benefit here; it’s a mindset we bring to everything we do. Amen Clinics are outpatient health care clinics that have been providing mental wellness strategies to patients of all ages since 1989. We offer patient-first experiences and customized solutions to an array of behavioral and psychiatric conditions. Amen Clinics employs an array of healthcare professionals across our nationwide locations, including psychiatrists, integrative physicians, nutritionists, therapists, and wellness coaches. These practitioners have diverse educational backgrounds and specialties and are skilled at treating patients in the least harmful, most effective means possible. We use all the tools available to us to help make brain health happen. We believe that a better brain always leads to a better life and that achieving our mission will help to prevent and alleviate suffering, not only for individuals but also for generations of individuals. Job Description and Purpose: The Infrastructure Administrator is responsible for designing, implementing, administering, maintaining, and securing the company’s on-premises and cloud infrastructure, including Microsoft Azure and Google Cloud. This role combines hands-on systems and network administration with cloud engineering to support reliable, scalable technology services across a healthcare organization. The engineer supports servers, networks, identity services, storage, backups, security platforms, and business applications. Working independently and with IT colleagues, application teams, database administrators, and managed service providers, this person resolves complex issues, improves operations, and follows projects and incidents through to completion. Strong attention to detail, customer service, and protection of sensitive patient information are essential. Essential Duties and Responsibilities: · Design, integrate, implement, and support infrastructure solutions; develop deployment plans, operational procedures, and training materials. · Configure, maintain, patch, monitor, and troubleshoot physical and virtual Windows Server environments, including Hyper-V clusters, storage, and supporting services; support Linux cloud workloads as needed. · Administer Azure compute, storage, virtual networking, identity, monitoring, and backup services; configure and support hybrid connectivity and infrastructure, platform, and software services. · Deploy and administer Google Cloud resources, including Compute Engine, Cloud Storage, VPC networks, IAM, Cloud Monitoring, and Cloud Logging; support managed services used by application and data teams. · Manage cloud resource organization, permissions, policies, budgets, and usage; identify opportunities to improve availability, capacity, performance, and cost. · Install, configure, upgrade, and troubleshoot routers, switches, firewalls, wireless access points, VPNs, and network printers; maintain VLANs, routing, DNS, DHCP, and connectivity across offices and cloud environments. · Administer Active Directory, Microsoft Entra ID (formerly Azure AD), Group Policy, and hybrid identity integration; manage user accounts, permissions, distribution lists, security groups, and Microsoft 365 services. · Implement and maintain daily backups for business-critical on-premises and cloud systems; investigate failures, perform restorations, and test disaster recovery procedures against agreed recovery objectives. · Maintain endpoint protection, antivirus, and endpoint detection and response platforms; support vulnerability remediation, security hardening, access reviews, and incident response with security partners. · Review system, application, network, and security logs; configure monitoring and alerts, investigate incidents, perform root-cause analysis, and document corrective actions. · Monitor and troubleshoot database instances with the DBA and application teams; investigate performance issues and perform approved ETL tasks, data transfers, and scheduled job troubleshooting. · Assist with configuration, administration, and troubleshooting of the ShoreTel VoIP system and related voice networking, coordinating with vendors as needed. · Provide escalation support to service desk and application teams and coordinate resolution with managed service providers and vendors. · Automate repeatable administration and deployment tasks using PowerShell, cloud command-line tools, and infrastructure-as-code practices; document and review changes. · Maintain infrastructure inventories, diagrams, configuration records, runbooks, and training materials; perform hardware, software, and configuration audits against company standards. · Assess technology needs, research solutions, recommend improvements, and support office installations, upgrades, migrations, and moves through controlled change procedures. Qualifications & Requirements · Bachelor’s degree in information technology, computer science, engineering, or a related field. · 4+ years of progressively responsible systems administration or infrastructure engineering experience, including hands-on responsibility for production systems and complex escalation support. · Practical production experience with both Microsoft Azure and Google Cloud, including compute, storage, networking, access management, monitoring, and troubleshooting. · Strong hands-on Windows Server administration and troubleshooting skills across physical and virtual environments, including Active Directory, Group Policy, DNS, DHCP, and Hyper-V. · Experience maintaining current Windows Server environments and supporting or migr

Job Description Our future depends upon hiring and retaining great talent who are looking to use the latest technology to create state of the art products for our public safety and social services customers. As a systems administrator, you will be responsible for creating and maintaining IT environments for software development, testing, customer testing and usage. Our exciting Case Management product is an Enterprise business application that includes workflow processes, case and document management, and extensive reporting with a focus on criminal justice business knowledge. Our software is developed and tested in on-premise and cloud environments Key Tasks and Responsibilities (What you will be doing!) • Support all aspects of systems administration: Security, Configuration Management, OS, Virtualization, Storage, Networking, • Installation and configuration of medium sized hybrid networks, • Administration and maintenance of firewalls, • Installation and configuration of Windows and Linux servers, often in virtual environments, • Administration of analogous functions in cloud environments, • Administration and maintenance of servers and common applications, • Perform system backups and restorations, assist in the assurance of backup integrity, • Schedule and coordinate system maintenance & upgrades, • Provide technical support via telephone, chat, email support or tickets., • Installation and configuration of JAVA web application from customer environment Qualities you must possess • Enthusiasm for installing and maintaining IT environments., • Continuous adherence to the highest level of ethical standards and all Company policies and procedures., • Ability to understand complex requirements, • Attention to detail with good verbal and written communication Preferred Skills and Experience • BS in Computer Science/Engineering from an accredited College/University, • Strong experience with Windows Server 2008/2012/2016/2019 and Windows 7/10/11, • Knowledge of various Microsoft Server Applications (Active Directory, Exchange, DHCP, DNS, IIS, SQL), Microsoft 365 and web browsers, • Working experience in day-to-day operations of LANs, WANs and VPNs, • Working knowledge of Dell Server, Sonicwall, and Dell Switches, • Understanding of TCP/IP networking technologies, SSL certificates, and TLS configuration, • Working experience in Amazon AWS and Microsoft Azure, • Working experience in Linux Servers with Dockers – Ubuntu and CentOS, • Working knowledge of Jboss and Wildfly, • Knowledge of working in Linux and MS Windows environments, • Ability to work independently and in a team environment, using good judgment and initiative, • Excellent written/verbal communication skills, time management and analytical skills, • Ability to multi-task and switch tasks frequently throughout the day is a must Additional Desired Skills and Experience • Public Safety domain and technology experience, • iOS, Android Mobile deployments, • NOSQL experience (e.g., MariaDB), • Oracle and SQL database script writing, • Experience with continuous integration systems (e.g. Jenkins) build automation (Maven) and automated testing (e.g. Selenium). cFive provides its employees with excellent benefits including Medical, Dental, Vision, Life and AD&D Insurance. cFive employees also receive Holidays and PTO. cFive is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status. Powered by JazzHR ZXQvFskJuU

Intimate Private Equity firm with 1+ billion of real estate assets and long tenures is seeking an Investor Relations-focused Corporate Paralegal to join the team! This Jobot Job is hosted by: Monica Feltz Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $100,000 - $175,000 per year A bit about us: Long-term, control investor in small to medium sized businesses. Having a long-term strategy and significant personal capital differentiates the company from traditional PE firms. Builds strong relationships with management and nurtures growing portfolio companies without the pressures of a short exit time frame. Smaller company with an intimate feel that really supports it's people! Why join us? • Not typical PE firm, more of a Family Office feel!, • Great team who will support your development, • Hybrid schedule, 3 days in office, • Collaborative and friendly office culture!, • Tenures of 10+ years, not a churn-and-burn - no lay offs based on market changes!, • Full healthcare, top bonusing potential, paid parking, flex time off, PTO, • 9-6pm, 40 hour work week, honors personal time / work-life balance Job Details Under direction of the Managing Director and Director of Operations, the Investor Relations / Private Equity Paralegal will be responsible for the following (and more): • General daily and project support for Director of External Relations and for key personnel, • Support Director of External Relations with client and prospect requests, • Update and draft responses to Requests for Proposals and Due Diligence Questionnaires, • Coordinate the creation and review of investor communications including proofreading, editing and coordinating between departments • Manage and report on investor relations budget, • Perform special ad hoc projects for company staff to support clients and prospective clients, • Coordinate distribution of communications with outside fund administrator, • Organize and maintain shared files for clients, • Pre-populate subscription documents for clients, • Review and record completed subscription documents with outside fund administrator, • Process client transfers and changes with outside fund administrator, • File management (subscription and transfer documents) – signatures, tracking, etc. with outside Fund Administrator • Maintain client and prospect database with outside fund administrator and generate reports Requirements: • Ideally for someone who is service-oriented, who enjoys the investor relations side of the role, and also well versed with subscription documents in a Fund context (Preferably Real Estate)., • Looking for someone motivated and excited by the work who wants to stay and grow with the company., • Comfortable being client-facing, answering phones, CRM (ideally Juniper), organized and great attention to details., • Must be local to the area and able to come into the office at least 3x/week. Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

The primary role of the Executive Assistant is to ensure organizational effectiveness by providing leadership for the organizations operations and platform management functions. The Executive Assistant focuses on improving operational systems, processes, and policies in support of the organizations mission specifically, information flow and management, business process, and organizational planning. The Executive Assistant works with the corporate team to manage and increase the effectiveness and efficiency across the System through process and system improvements, as well as coordination and communication between corporate and the franchise System. Responsibilities: • Manage and oversee our Database Administrator and their daily tasks, • Help departments and the team reach maximum communication efficiency, • Manage our monthly calendars/ training dates, • Work collaboratively with our System platforms, • Manage/ approve CC transactions, • A POC for Franchise Partners, • Manage platforms: ZOHO, Nexonia, Wisetail, Gmail Gsuite, • Event management - Confirmation Days, Franchise & General Manager Training, Convention, etc, • Manage Presidents calendar/ schedule, • Organize monthly Presidents call deck Requirements: • Preferred experience in Operations, • Exceptional communication and influence skills, • Critical thinking/problem-solving skills, • Process and System mindset, • Highly collaborative with all departments and able to manage a team member

Location: Irvine, CA Duration: 6+ Months 10+ years database design and administration experience. Provides the highest technical expertise for the planning, analysis, design, implementation, maintenance, and control of the organization's server-class databases. Handles and leads the most complex or critical data/database management initiatives that typically involve multiple disciplines and multiple business groups, including responsibility for database architecture, design, integration, and/or data modeling. As the recognized technical expert, consults extensively with multiple client groups to provide strategic solutions, influencing long-range internal and enterprise-level data/database architecture and management strategies. Serves as a consultant on technological advancements. Provides oversight, mentoring and leadership to less experienced staff. May represent the organization as an external spokesperson.

Responsibility for the evaluation of database software purchases Supervision of modifications to any existing database software to meet the needs of their employer Responsibility for maintaining the integrity and performance of company databases Must guarantee that data is stored securely and optima

Job Description Who We Are We’re Pinnacle — an experiential marketing house. Strategists, creatives, builders, and your future besties, all fueled by the same pursuit: we’re never satisfied. Our name is an ambition. We chase down the next “holy smokes, they actually did that” moment. And then, we do it again. The Role We are recruiting for a high powered, extra resourceful, incredibly organized and all around rad Office Administrator to wrangle the exciting, fast-paced chaos in our Irvine, California facility. What You’ll Do • Keep the building humming behind the scenes—paper stocked, printers ready, coffee brewing, and supplies on hand, • Coordinate shipping and mail, including preparing labels, handling deliverires, and reviewing FedEx invoices, • Monitor inventory and order office, kitchen, and coffee supplies so that we have what we need when we need it, • Coordinate some building and equipment repaires, replace printer toner, and work with vendors for copier, phone, janitorial, and other facility services, • Take ownership of the role and pride in the space – notice what needs attention, jump in where you can help, and bring a positive, collaborative approach to the people around you, • Provide a variety of administrative support to our sales, HR, and operations teams, including data entry, database updates, and responding to client and account team requests, • Prepare conference rooms for client visits and meetings, including refreshments, supplies, and tidying up afterward, • Answer phones, respond to general inquiries, and welcome clients and visitors with a friendly, helpful approach, • Process routine purchasing requests and purchase orders, and help maintain accurate inventory records, • Book travel and assist with arrangements for employees and project teams, • Keep shared spaces clean, organized, and welcoming, including kitchens, conference rooms, and common areas, • Plan our employee parties, events, and team lunches, • Help create and share office communications, with opportunities to dabble in creative projects Who You Are • You’ve got strong administrative and organizational skills and enjoy keeping things on track in a busy, fast-paced office, • You’re all about the details. You double check, triple check, and catch the little things before they become bigger things, • You can pick up where you left off after a phone call, delivery, or “quick question” – and manage your time to meet multiple deadlines, • You bring at least two years of administrative experience, and you actually love this kind of work!, • You know your way around Microsoft Office (Word, Excel, Outlook and presentation programs); familiarity with Adobe Creative Suite, • You keep your cool when things get hectic and know that confidential information stays confidential, • You’re a clear, friendly communicator—whether you’re writing an email, answering the phone, or helping someone in person, • You’re dependable, competent, helpful, and ready to pitch in, we can count on your to be here and ready to go, Monday-Friday, 8:00 am to 5:00 pm Not For You If… • You need someone else to organize your day and remind you of deadlines, • Answering phones, restocking coffee, or tidying shared spaces feels beneath you, • You aren’t open to feedback or learning from mistakes, • Details and proofreading feel like unnecessary extras, • You prefer a quiet, predictable workday with few interruptions, • You don’t particularly enjoy administrative work—because around here, it’s the heart of the job! We look forward to hearing from you!

Job Description Mariposa Women and Family Center, established in 1977, provides high-quality, affordable mental health and substance abuse counseling, life skills, and supportive services to women and families in need. Our mission is to empower and support vulnerable populations through compassionate care and community engagement. Position Summary: In support of our organization's mission and goals, we are seeking a dynamic, customer-focused clerical support staff member to provide essential administrative and operational support to one of our key programs (CalWORKs). This position serves as an important point of contact for customers and staff and is responsible for delivering professional, welcoming, and efficient service. The Clerical Support Staff member will perform a variety of clerical, customer service, and administrative duties, including greeting and assisting customers, managing front desk operations, maintaining accurate records, performing data entry, and providing general administrative support to ensure the smooth and effective operation of the program. Job Duties: • Provide courteous telephone coverage, assess caller's needs, and efficiently respond to customers' inquiries quickly and satisfactorily resolves any issues, including diffusing situations, escalates situations to management team as needed, • Perform a variety of administrative and general office duties at the front desk including, but not limited to, answering incoming phone calls and providing appropriate assistance to clients and other callers, maintaining incoming and outgoing mail, and handling copying and filing tasks, • Help coordinate childcare schedules, coverage, and activities, • Collect and enter data to maintain database integrity, ensuring the accuracy and confidentiality of information recorded, • Monitor client referrals, intakes, discharges, transfers, and maintain current caseload statistics, • Administratively assign new client referrals to counselors, open cases in the Electronic Medical Record (EMR) system, and file appropriate documents, • Assist counselors with outreach activities, including scheduling intake appointments and following up on missed appointments, • Monitor compliance with the completion of HCA BHS surveys (CalOMS) to meet County mandates, • Track compliance training for program staff per County requirements, • Assist the Program Administrator in collecting and verifying the accuracy of monthly tracking reports, and in completing all required monthly and yearly reports, • Maintains the highest standards of friendly, helpful, and responsive customer service always, • Performs other duties as assigned Qualifications/Requirements: • High School Graduate, some college preferred, • Minimum of one year of related work experience, • Experience in data entry with a focus on accurate data input, • Knowledge of HCA IRIS data system procedures and EXYM system preferred, • o Proficiency in general office responsibilities and basic office management principles and practices, • Strong organizational and multitasking skills, • High level of professionalism with demonstrated ability to provide excellent customer service via phone, email, and in-person interactions, • Ability to maintain confidentiality and handle sensitive material professionally, • Effective management of deadlines and multiple priorities, • Excellent interpersonal, written, and verbal communication skills, • Fluency in reading, writing, and speaking English, • Ability to work independently and collaboratively, maintaining professionalism in line with agency and county policies, • Capacity to network with external agencies and individuals as required, • Flexibility and adaptability to a changing work environment, • Above-average computer skills, including basic knowledge of Microsoft Word, Excel, Outlook, and data/electronic records programs in use, • Bilingual proficiency in Spanish preferred Benefits and Terms: • Full-time (40 hours per week), in-office, • Pay: $24/hour, • Company sponsored medical, • Life insurance sponsored, • Group dental & vision (voluntary), • Paid vacation time, • Paid sick time, • Paid holidays Join us to make a meaningful difference in the lives of women and families while advancing your career in a supportive, energetic environment!

Job Description Top Five Reason to work at the bugman • Positive & fun company culture, • Outstanding reputation in the community, • Capable and competent team members, • Opportunity for advancement, • Great pay & benefits A Message from the President and CEO, Brian Olson I want to personally let you know that here at the bugman we walk our talk and live out our Core Values every day. It's not unusual to meet team members here at the bugman that have been with our company for 10, 20, 25 years. It's not by accident- we take care of our team members, and our team members take care of our customers. If you are looking for somewhere to call home, you might have just found it - apply today! Thank you, Brian Olson Company Overview the bugman, an award winning termite and pest control company, is now seeking experienced Human Resource Administrator to join our team. We’re growing at a rapid pace and are looking for committed and hard working individuals dedicated to customer service. We offer competitive benefits, an awesome team culture, and a casual but professional atmosphere. If you have high standards and want to work with the “best of the best,” apply with us! We're different from other pest and termite companies – we are known in the community for having the highest standards of work, with an undisputed reputation for customer service. Since 1958, our success has been built upon professional application, the highest craftsmanship, and most importantly a team of committed and successful individuals dedicated to customer service. This is not just a “job.” We are offering a career opportunity to work with people who value your work ethic and commitment to quality work. We have very little turnover because we treat our people right! At the bugman, we offer a fun and motivating workplace experience. People like working here! Our managers are more like coaches – they provide support and encouragement to be your best. Check our Careers page and see for yourself! https://careers.thebugman.com/ Position Overview The Human Resources Administrator plays a key supportive role within the HR department by providing administrative assistance, project coordination, and day-to-day operational support. This position works closely with the Director of Human Resources to ensure HR initiatives, processes, and projects are carried out efficiently and in alignment with company standards. As a Human Resources Administrator, you will • Assist the day to day operations of the HR department, • Assist with HR projects, • Assist in maintaining team member records and HR database, • Assist the coordination of company events Requirements • Bachelor’s degree in a related field, • Minimum 1-2 years of experience in an HR support role, • Ability to maintain confidentiality and handle sensitive information, • Successful completion of a background check and drug screening Work Schedule • Full Time, • Monday through Friday Attributes Needed to be Successful • Strong organizational and time management skills, • Meticulous attention to detail., • Excellent communication and interpersonal skills, • Motivated to positively affect company culture, • Follows and supports bugman process and procedures, • Self-starter and critical thinker, • Dedicated to meeting deadlines and exceeding expectations Competitive Benefits and Compensation • $20.00-$25.00 per hour, Depending on Experience, • Team member referral bonuses, • Awards & Incentives, • 401K Retirement Plan, • Kaiser Medical, • United Healthcare Dental, • CoPower Vision, • Vacation Pay, • Sick Pay, • Holiday Pay Here at the bugman we believe that what we do makes a difference in the lives of our neighbors. We take great pride in our work, knowing that we are playing a part in keeping our community happy and pest-free. We tackle challenges and solve problems with our customers in mind. Feel free to reach out to our hiring team at (714) 294-6016 or Careers@thebugman.com. the bugman is a drug free workplace, complies with California Fair Change Act, and an Equal Opportunity Employer. the bugman does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment decisions are by qualifications, merit, and business need.

Job Description Company Description: Founded in 2007, Club Pilates is the nation’s largest and fastest-growing Pilates franchise with locations in 33 states and 2 countries. Class formats target a wide range of clients’ needs from young to more senior and beginner to advanced. Club Pilates is the first company to create a 500-hour Teacher Training Program designed to thoroughly and safely teach group Pilates apparatus classes along with TRX, Triggerpoint, and Barre. Club Pilates has already sold more than 850 territories throughout the United States and Canada. It’s over 2,200 instructors provide a current annual rate of over 17 million workouts to tens of thousands of members. Club Pilates has been recognized in Inc Magazine's Inc. 500 and Inc. 5000 List three years in a row as well as Entrepreneur Magazine's Franchise 500 three years in a row. For more information, visit http://www.clubpilates.com. Job Description: The primary role of the Executive Assistant is to ensure organizational effectiveness by providing leadership for the organization’s operations and platform management functions. The Executive Assistant focuses on improving operational systems, processes, and policies in support of the organization’s mission – specifically, information flow and management, business process, and organizational planning. The Executive Assistant works with the corporate team to manage and increase the effectiveness and efficiency across the System through process and system improvements, as well as coordination and communication between corporate and the franchise System. Responsibilities: Manage and Oversee our Database Administrator and their daily tasks Help departments and the team reach maximum communication efficiency Manage our monthly calendars/ training dates Work collaboratively with our System platforms Manage/ approve CC transactions A POC for Franchise Partners Manage platforms: ZOHO, Nexonia, Wisetail, Gmail Gsuite Event management - Confirmation Days, Franchise & General Manager Training, Convention, etc Manage President’s calendar/ schedule Organize monthly President’s call deck Requirements: Preferred experience in Operations Exceptional communication and influence skills Critical thinking/problem-solving skills Process and System mindset Highly collaborative with all departments and able to manage a team member

Job Description Position Summary The Sales Administrator / Receptionist provides the administrative backbone of the sales organization. We’re looking for a dependable, energetic, and detail-oriented Sales Administrator to support our fast-paced, tech-driven sales department. The majority of this role is sales support: maintaining accurate customer and opportunity data in the CRM, sending out marketing materials, coordinating with operations and accounting, and producing the reports management relies on to track the pipeline. The role also owns front desk coverage — greeting visitors and clients, answering and routing incoming calls, and keeping the reception area and conference rooms presentable. Because the front desk is the first impression clients receive, the person in this role is expected to represent the company professionally at all times. The ideal candidate is detail-oriented and systems-comfortable, works accurately under deadline pressure, and can shift smoothly between focused administrative work and front-of-house interruptions. Key Responsibilities Sales administration (primary focus) • Oversee and maintain the sales and investor CRM and database, ensuring accuracy, organization and timely follow-up with clients., • Assist in distributing marketing material, emails, quarterly letters, presentations, due diligence questionnaires, agreements and other client information., • Prepare, format, and proofread quotes, proposals, and contract paperwork for sales representative review and signature., • Partner with accounting on invoicing, billing discrepancies, and past-due follow-up., • Log and route inbound leads and inquiries to the appropriate representative within agreed response times, and track disposition., • Maintain the sales document library: contracts, customer agreements, NDAs, W-9s, pricing approvals, and renewal dates., • Support renewal and reorder cycles by flagging upcoming expirations and preparing renewal quotes., • Schedule client calls, and product demonstrations; manage invitations, confirmations, and rescheduling., • Prepare materials for client meetings, trade shows, and conferences, including collateral, samples, and follow-up lists., • Handle routine customer follow-up — order confirmations, shipping updates, and general account questions — escalating complex or at-risk issues to the account owner., • Identify and suggest improvements to sales administrative processes, templates, and CRM workflows. Reception and front office • Greet and check in visitors, clients, and vendors; notify the appropriate staff member and manage the visitor log., • Answer, screen, and route incoming calls professionally; take accurate messages and confirm follow-up., • Monitor the general company inbox, forwarding inquiries to the correct department and escalating time-sensitive items., • Keep the reception area and conference rooms clean, orderly, and meeting-ready; book rooms and set up for client visits., • Order and track office and kitchen supplies within the approved budget; serve as point of contact for office vendors and building management., • Support visitor safety procedures, including sign-in requirements and emergency evacuation protocols.Qualifications Required • High school diploma or equivalent., • Two or more years of administrative experience, including direct support of a sales, account management, or customer service team., • Hands-on experience maintaining records in a CRM platform., • Strong spreadsheet skills, including sorting, filtering, and basic formulas such as lookups and sums., • Proficiency with Microsoft Office or Google Workspace, including word processing, email, and calendar management., • Demonstrated accuracy with detailed data entry and order or quote paperwork., • Excellent verbal and written communication skills, with a courteous and professional phone manner., • Ability to prioritize competing requests and meet deadlines in a frequently interrupted environment., • Sound judgment and discretion in handling confidential customer, pricing, and employee information., • Reliable, punctual, and able to provide consistent on-site coverage during business hours. Preferred • Associate or bachelor degree in business administration, communications, or a related field., • Experience in a B2B sales environment with a quote-to-order process., • Experience producing recurring management reports or dashboards., • Experience coordinating trade shows, travel, or client events.Core Competencies, • Attention to detail — catches errors in orders, quotes, and customer records before they reach the customer., • Follow-through — closes the loop on every request without needing reminders., • Process discipline — works to a consistent standard and keeps records audit-ready., • Customer focus — treats every caller and visitor as a potential client and represents the company well., • Adaptability — shifts smoothly between focused administrative work and front-desk interruptions., • Collaboration — builds effective working relationships across sales, operations, and accounting., • Initiative — spots process gaps and raises them constructively.Work Environment and Physical Requirements, • Standard office environment; this is an on-site role requiring front desk presence during business hours., • Extended periods of sitting and computer and telephone use., • Occasional lifting of office supplies, mail, and materials up to 25 pounds., • Occasional schedule flexibility to support early meetings, client visits, or month-end and quarter-end close. Competitive benefits package which includes health, dental, and vision insurance, retirement plan with company match, paid time off, and paid holidays. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

We want you to feel comfortable doing great work and bringing your best, authentic self to everything you do.We value your talents, traditions, and uniqueness-and we're committed to fostering a strong sense of belonging in a respectful workplace.We intentionally seek diverse perspectives, experience

Monday - Friday 8 AM - 5 PM | Overtime as needed.One Calendar, One Inbox, One Crisis at a Time.Every team needs that one person who just gets it done.As an Administrative Assistant, you'll manage the details, support the crew, and keep the operation running like a pro.Your organizational skills and

This role combines hands-on data analysis with foundational data work, experimentation, dashboarding, and stakeholder partnership.You’ll work with evolving products where the analytics foundation is still being built, making this a strong fit for someone comfortable creating datasets, reporting, a

San Diego, CA (fully onsite for training, hybrid thereafter).An employer in San Diego is seeking a dedicated and organized Administrative Assistant to join their team.This role involves a variety of administrative tasks, with a focus on handling permit requests, document management, and supporting d

We are working with a rapidly scaling advanced technology company developing integrated software and hardware systems that operate in real world environments.Their platform processes large volumes of operational data that directly supports critical decision making across the business.They are lookin

Full Circle Health Network is seeking an experienced EHR Systems Administrator to join our Information Technology team. The EHR Systems Administrator is responsible for the configuration, administration, optimization, and operational support of Full Circle Health Network's Electronic Health Record (

SG2 Recruiting has partnered with MASS Group to spearhead the search for a visionary AI Data Engineer.This is a pivotal opportunity to join a dynamic team and directly influence the company’s next phase of growth.If you are a strategic thinker ready to make a tangible impact, we want to hear from

Please double check you have the right level of experience and qualifications by reading the full overview of this opportunity below.We are working with a rapidly scaling advanced technology company developing integrated software and hardware systems that operate in real world environments.Their pla

Senior Systems Administrator II. CGS is seeking a Senior Systems Administrator to join our team supporting a wide-ranging technical support initiative for a large Federal agency. This individual will manage the archiving of Relativity databases.

Please double check you have the right level of experience and qualifications by reading the full overview of this opportunity below.We are working with a rapidly scaling advanced technology company developing integrated software and hardware systems that operate in real world environments.Their pla

Write fast and performant database queries using a flavor of SQL Server to pull data into PBI. Any unsolicited resumes sent to AAAS from a third party, such as an agency, including unsolicited resumes sent to an AAAS mailing address, fax machine or email address, directly to AAAS employees, or to th

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Assist more experienced database analysts/programmer in the design, implementation, and maintenance of databases, collection of data elements, and preparation of database specifications. Develop basic understanding and use of relevant project tools including business intelligence, cloud service cons

At IEM, we’re not just building innovative electrical distribution systems, we’re shaping the future.IEM is dedicated to delivering world-class solutions for complex power needs.After 75 years, we continue to push the boundaries of what’s possible.Whether you’re an experienced professional o

Reddit is a community of communities.It’s built on shared interests, passion, and trust, and is home to the most open and authentic conversations on the internet.Every day, Reddit users submit, vote, and comment on the topics they care most about.With 100,000+ active communities and approximately

Exposure to vector databases, embeddings, semantic search, or RAG-based architectures is a plus.

Airbnb was born in 2007 when two hosts welcomed three guests to their San Francisco home, and has since grown to over 5 million hosts who have welcomed over 2 billion guest arrivals in almost every country across the globe.Every day, hosts offer unique stays and experiences that make it possible for

At PointClickCare our mission is simple: to help providers deliver exceptional care.And that starts with our people.As a leading health tech company that’s founder-led and privately held, we empower our employees to push boundaries, innovate, and shape the future of healthcare.With the largest lon

PostgreSQL, MySQL) and columnar databases (e.

We are seeking SAP Concur Systems Administrator to manage the day-to-day administration, configuration, and support of our SAP Concur platform. The Concur Systems Administrator will partner with Finance, Accounting, IT, Human Resources, and travel stakeholders to maintain system functionality, resol

The Provider Data Analyst is responsible for maintaining the database for hospital, group and billing providers and prepares rosters and reports pertaining to quality, compliance, and enrollment. Proficiency in common database, spreadsheet and presentation software.

Association of American Universities and is ranked among the nation's top 10 public universities by U.The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot.Led by Chancellor Howard Gillman, UC Irvine has more than 36,

E La Palma Ave, Anaheim, California, 92807, United States of America.We encourage fun, on and off the clock.Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families.In this support role you will ensure the