Administrative Assistant
6 days ago
Omaha
Job DescriptionDescription: AlffCo, a premier provider of comprehensive facility management solutions nationwide, is dedicated to delivering innovative, sustainable, and client-focused services. As we continue to grow, we are seeking a highly organized and proactive Administrative Assistant to provide essential support to the team and ensure seamless day-to-day operations. This role involves managing schedules, coordinating meetings, handling administrative tasks, and supporting internal departments to maintain efficiency. The ideal candidate will demonstrate strong organizational skills, attention to detail, and the ability to maintain confidentiality while fostering a collaborative and professional work environment. Essential Functions of the Role Administrative Support: • Answer phone calls, respond to emails, and provide timely assistance to clients and vendor managers with questions., • Perform data entry and administrative tasks across Accounting, Human Resources, and Operations departments., • Manage calendars, schedule meetings, and resolve scheduling conflicts efficiently., • Manage and source office supplies, equipment, and inventory to support smooth office operations., • Handle sensitive information with discretion and professionalism., • Assist in organizing internal meetings and events, including preparing materials and coordinating logistics., • Perform other related duties as assigned to support team and organizational needs., • Perform additional duties as assigned., • Adhering to AlffCo values and professionalism Communication and Interpersonal Skills: • Strong verbal and written communication skills, with the ability to greet visitors, clients, vendors, and colleagues in a friendly and outgoing manner., • Proficient in Microsoft Office Suite (Excel, Word, SharePoint) or similar software., • Basic understanding of clerical procedures and systems, such as recordkeeping and filing., • Ability to type at least 50 words per minute (WPM) with accuracy., • Ability to adapt to changing priorities and deadlines while maintaining a high level of professionalism and confidentiality., • High school diploma or equivalent required; an associate’s degree in business administration, Office Management, or a related field is preferred., • 2+ years of experience in an administrative support role, preferably in a professional office setting., • Previous experience working with clients, vendors, or multiple departments is a plus., • Experience using office equipment, including multi-line phone systems, printers, and scanners., • Basic understanding of facility management, construction, or related industries is advantageous., • Proven ability to manage multiple priorities while meeting deadlines., • Strong problem-solving skills and a proactive approach to tasks and challenges., • Strong customer service orientation with a collaborative and approachable demeanor. At AlffCo, we value leadership, innovation, and attention to detail. As part of our team, you’ll have the opportunity to work with a company that cares about its clients and employees, while enjoying the freedom to grow professionally in a dynamic and supportive environment. EEO/AA/Vets/ADA