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Job Description Gerber Ciano Kelly Brady LLP is seeking a highly organized, proactive, and solutions-oriented Legal Executive Assistant to support a Partner who manages a nationwide book of business spanning New England and New York. This role is ideal for a professional who can serve as a trusted business partner by taking ownership of the Partner’s calendar, communications, tracking systems, and day-to-day business operations. The successful candidate will exercise sound judgment, communicate confidently, and proactively resolve issues. This individual must be comfortable picking up the phone, calling or texting when appropriate, and working directly with attorneys, staff, clients, and firm leadership to keep priorities moving forward. Overall Responsibilities • Serve as a trusted business partner to the supported Partner, helping manage priorities, communications, deadlines, and daily operations., • Take full ownership of a complex calendar, including scheduling meetings, identifying and resolving conflicts, coordinating logistics, and anticipating future needs., • Assist with the management and organization of the Partner’s nationwide book of business., • Coordinate new matter intake, including initial communications, conflict checks, matter assignments, and file-opening processes., • Communicate regularly and professionally with clients, attorneys, staff, and firm leadership by telephone, email, text, and other appropriate methods., • Maintain and manage master case lists, client-specific tracking sheets, matter assignment lists, and other reporting systems., • Monitor case activity, follow up with team members, and help ensure deadlines, assignments, and deliverables remain on track., • Assist with accounts receivable follow-up, pre-bill coordination, and other client-related financial and administrative matters., • Review client guidelines and help ensure that applicable requirements are communicated, tracked, and followed., • Prepare accurate, polished, and well-formatted reports, correspondence, presentations, and internal and external communications., • Organize, analyze, and report on client and matter data using Microsoft Excel., • Prepare agendas, meeting materials, presentations, and supporting documentation for client and internal meetings., • Coordinate domestic travel arrangements and prepare detailed itineraries as needed., • Maintain organized electronic records, files, and business documentation., • Identify potential problems, recommend practical solutions, and follow through to completion., • Support special projects and other business or administrative initiatives as assigned., • Perform limited legal-assistant responsibilities as needed; training will be provided for these functions.Qualifications, • Prior experience supporting a partner, executive, senior leader, or other high-level professional in a fast-paced environment., • Legal industry experience is preferred but not required. Any prior legal experience is helpful; litigation experience is not necessary., • Advanced proficiency in Microsoft Excel is required, including the ability to organize, analyze, track, and report on data., • Strong proficiency in Microsoft Outlook and Word., • Proficiency in Microsoft PowerPoint is preferred., • Exceptional verbal and written communication skills, including professional telephone and client-facing communication., • Willingness to communicate directly by telephone or text when necessary to resolve issues efficiently., • Strong organizational and project-management skills, with the ability to manage multiple competing priorities., • Proven ability to take ownership of responsibilities, execute instructions, and follow through without constant oversight., • Ability to work independently, exercise sound judgment, make decisions, and proactively solve problems., • Strong attention to detail and the ability to complete time-sensitive assignments accurately., • Ability to build relationships and communicate effectively with individuals at all levels of an organization., • Experience with calendaring, reporting, data tracking, billing support, matter intake, or conflict coordination is preferred.

Job Description Gerber Ciano Kelly Brady LLP is seeking a highly organized, proactive, and detail-oriented Legal Executive Assistant to support a Partner with a nationwide litigation practice spanning New England and New York. This role is ideal for a professional who thrives in a fast-paced environment, takes ownership of responsibilities, and serves as a true partner in managing priorities, client relationships, and internal team coordination. The Legal Executive Assistant will play a critical role in helping manage day-to-day operations, client communications, reporting, billing support, and administrative functions. The successful candidate will be an exceptional communicator, highly responsive, capable of exercising sound judgment, and able to anticipate needs rather than simply react to instructions. Overall Responsibilities: • Serve as a trusted partner to the supported Partner, proactively managing priorities, deadlines, and day-to-day operations., • Coordinate and manage complex calendars, meetings, appointments, and events while identifying and resolving scheduling conflicts., • Communicate directly with clients, attorneys, and internal team members in a professional and responsive manner., • Coordinate and help manage client support teams within the firm to ensure tasks, deadlines, and deliverables are completed efficiently., • Maintain and update client, matter, and case assignment lists and other tracking systems., • Assist with billing activities, accounts receivable follow-up, and client-related administrative matters., • Prepare reports and analyze client file data using Microsoft Excel and other reporting tools., • Draft correspondence, communications, and reports for both internal and external audiences., • Prepare agendas, meeting materials, presentations, and supporting documentation for client and internal meetings., • Maintain accurate electronic and physical records, files, and documentation., • Open new matters and perform conflict checks in accordance with firm policies and procedures., • Process expense reports and track reimbursements., • Coordinate travel arrangements and prepare detailed itineraries as needed., • Support special projects and initiatives while handling multiple competing priorities., • Perform additional administrative and operational responsibilities as assigned. Qualifications: • Minimum of 3+ years of experience in a law firm environment, preferably supporting litigation or insurance defense practices., • Experience supporting partners, attorneys, executives, senior leaders, or other high-level professionals in a fast-paced professional services environment., • Experience with legal matter management, conflict checks, billing support, or document management system., • Advanced proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel., • Strong Excel skills, including the ability to organize, analyze, and report on data., • Exceptional verbal and written communication skills, including professional telephone communication and client-facing interaction., • Proven ability to manage multiple projects simultaneously while maintaining exceptional attention to detail., • Ability to work independently, exercise sound judgment, and proactively solve problems., • Strong organizational skills with the ability to prioritize and complete time-sensitive assignments in a fast-paced environment., • Demonstrated ability to build relationships and effectively coordinate with diverse stakeholders across an organization.

ABOUT US \n HS Ad North America is a full-service in-house advertising agency serving the LG Electronics network on a global level with offices in Seoul, New Jersey, Los Angeles, Toronto, Beijing, Shanghai, Tokyo, Bangkok, New Delhi, London, Dusseldorf, Moscow, Kiev, Sao Paulo, Dubai and Sydney. We manage brand communications across a wide variety of product categories from television and home entertainment, to appliances, phones, and more. We’re growing fast with a fun, collegial atmosphere, and can-do attitude. \n We are seeking an executive assistant to our President in our New Jersey office to provide ongoing administrative support. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. The ideal individual will have strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. They will have the ability to work independently on projects, from conception to completion, and must be able to wear many different hats as you will help keep things running smoothly and efficiently day to day. \n \n MAIN RESPONSIBILITIES: \n\n • Provide sophisticated calendar management to ensure day-to-day operations run smoothly\n, • Prepare agendas, presentations and reports as needed\n, • Partner with the administrative team to manage requests and suggestions for office improvements and ensure timely resolution\n, • Book travel arrangements and create detailed itineraries for the presidents and guests traveling for business trips\n, • Ensure office is presentable and professional at all times\n, • Provide support and partner in the planning of variety of events and special projects as needed\n\n \n KNOWLEDGE, SKILLS AND ABILITIES REQUIRED: \n\n • Bachelor’s degree and 2+ years of relevant experience in a similar role\n, • Strong ability to execute work with a diversity, equity, and inclusion lens\n, • Exercise professional discretion\n, • Excellent time management skills, ability to multitask and prioritize\n, • Exceptional organizational skills and impeccable attention to detail\n, • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff and external partners\n, • Highly resourceful team-player with ability to also be extremely effective independently\n, • Demonstrated ability to meet deadlines in a fast paced environment\n, • Proven ability to be adaptable to various competing demands, and demonstrate the highest level of customer/client service\n, • Strong communication skills and a can-do attitude\n, • Proficient in Google Suite, Mac and Microsoft Outlook\n, • Ability to build and develop partnerships\n, • Positive, solution oriented\n, • Bilingual in Korean is a must\n

Job Description Job Title: Personal Assistant / Administrative Assistant Company: Marron Foods Location: In-Person — Harrison, NY 10528 Employment Type: Full-Time Compensation: $43,000 – $55,000 / year + Medical Benefits About Us At Marron Foods, we are an industry leader in custom ingredient processing, blending, and agglomeration serving the food, beverage, and nutritional sectors. Operating out of a tight-knit, dynamic office in Harrison, NY, we pride ourselves on a culture of innovation, collaboration, and high energy. We are looking for a vibrant, detail-oriented professional to join our core team and provide high-level support to our owner. Position Overview We are seeking a positive, high-energy Personal & Administrative Assistant who loves variety and takes pride in keeping things running seamlessly. In this role, you will act as the right hand to the owner, managing a dynamic mix of personal and business-related tasks, scheduling, and general office duties. Because we are a close-knit team, everyone here rolls up their sleeves. As you master the core administrative baseline, your role will naturally evolve. You will have the unique opportunity to take on expanding responsibilities in supply chain and sales operations—learning the ins and outs of order processing, invoicing, and supporting our broader business growth. Key Responsibilities • Executive & Personal Support: Manage complex scheduling, calendar coordination, and daily operational tasks for the owner (both business and personal)., • Office Administration: Handling daily correspondence, documentation, and a wide variety of ad-hoc projects (large and small)., • Expanding Operations (Sales & Supply Chain): As you grow into the role, take on hands-on responsibilities supporting our sales operations, including inputting customer orders, managing invoices, and assisting with supply chain logistics., • Cross-Functional Collaboration: Partner effectively with team members across the organization to ensure smooth daily workflows. What We’re Looking For • Positive Energy: An upbeat, proactive, and "can-do" attitude is an absolute must., • Experience: Previous administrative or executive support experience is preferred., • Organization & Detail: Exceptional attention to detail with the ability to prioritize competing tasks in a fast-paced environment., • Tech Savvy: Strong computer skills, including proficiency in Microsoft Word and Excel. QuickBooks knowledge is a strong plus., • Adaptability: A "roll-up-your-sleeves" team player who thrives in a small, collaborative office and enjoys jumping into a wide variety of projects., • Autonomy: The ability to work independently with minimal supervision, as well as collaboratively within a team. What We Offer • Competitive Salary: $43,000 – $55,000 / year, • Comprehensive Benefits: Medical coverage, • Growth & Development: hands-on exposure and expanding responsibilities within supply chain and sales operations will follow. How to Apply Ready to bring your positive energy to a growing, industry-leading team? One-Click Apply: Submit your application instantly using your ZipRecruiter job seeker profile!

Job DescriptionWho We Are The Borough of Tenafly (Bergen County) is seeking a qualified and experienced full-time Payroll/Confidential Executive Assistant, reporting directly to the Borough Administrator. The Borough has a population of 15.5 thousand residents, and an operating budget of $38 million, with payroll for about 165 employees, including FT, PT, and Seasonal. The Borough has a bi-monthly payroll - the 15th of each month and the last day of each month. The Borough has moved to automating portions of payroll through the iSolved software application, with the goal of integrating the Police Department's system, and employee self-service. What You’ll Do As Payroll/Confidential Executive Assistant, you’ll help keep the Borough’s bi-monthly payroll accurate, timely, and handled with care and discretion. You’ll prepare payroll in iSolved; process pension contributions (NJ PFRS, PERS, DCRP); manage health insurance, pre-tax, and deferred compensation deductions (including 457B transmittals); and complete longevity and other calculations required by Borough policy and collective bargaining agreements, as approved by the Borough Administrator. You’ll also support confidential payroll, budget, and related administrative work as assigned. What you’ll bring: • Payroll experience (municipal experience and iSolved are welcome, not required), • Familiarity with pensions/deductions (PFRS/PERS/DCRP, pre-tax, 457B) preferred, • Strong Microsoft Office skills, communication, organization, and attention to detail, • An associate’s or bachelor’s in accounting/finance (or similar) is a plus If you’re ready to contribute to reliable public service operations, we’d welcome your application. Your Typical Day You’ll start your morning onsite at Borough Hall, reviewing updates and priorities with the Borough Administrator and checking for timekeeping changes or employee questions that need a quick, respectful response. As payroll dates approach (the 15th and month-end), you’ll move through focused check-and-verify work, then document what’s been completed so the process stays clear and auditable. Between cycles, you’ll help keep confidential records organized, follow up on routine items, and support ongoing improvements as payroll automation expands in iSolved. You’ll wrap up the day with a tidy status log and a plan for what’s next, so the next payroll run feels steady and predictable. Support That Matters • Competitive salary ($55,000–$65,000 annually), • Medical, dental, and vision coverage, • 401(k), • Life insurance, • Health Savings Account (HSA), • Paid Time Off, • Snack/Drink Room Fingerprints and background checks are required.

Job Description Job Summary We are seeking a highly organized and proactive Personal Assistant to support an attorney. This role is integral to the smooth operation of both professional and administrative matters. The ideal candidate is detail-oriented, discreet, and comfortable managing a fast-paced environment with shifting priorities. The position is full time with a minimum of 30 hours per week. Duties • Support personal tasks including personal errands, appointment scheduling, and confidential matters with discretion., • Manage and maintain detailed calendars using Microsoft Outlook Calendar, scheduling meetings, appointments, and travel arrangements efficiently., • Provide executive administrative support including drafting correspondence, proofreading documents, transcribing notes, and preparing reports with accuracy., • Coordinate projects by tracking deadlines, organizing resources, and liaising with internal teams to ensure timely completion., • Handle office management responsibilities such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized office supplies and records., • Assist with event planning for corporate meetings, conferences, or special events from logistics to execution. Executive Support • Calendar management, • Scheduling meetings and appointments, • Email and correspondence management, • Administrative support for legal and business activities, • Project management and follow-up, • Drafting administrative documents, addressing emails and assembling legal documents Personal Assistant Functions • Running errands, • Weekend assistance when necessary, • Miscellaneous logistical support Qualifications • 3+ years executive assistant experience preferred, • Proven experience as an executive personal assistant or in a similar administrative role with strong office management skills., • Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)., • Excellent organizational skills with the ability to multitask effectively in a fast-paced environment., • Exceptional communication skills including phone etiquette and customer service experience., • Ability to handle confidential information discreetly while maintaining professionalism at all times., • Knowledge of project coordination techniques and event planning processes is highly desirable., • Spanish or Mandarin Language Skills (preferred), • Notary Public Certification (may be obtained after hire), • Valid Drivers' License Work Arrangement • Primarily in-person, • Mix of office, business, and personal support activities Benefits • Health Insurance, • Vision Insurance, • Dental Insurance Join us in this exciting role where your organizational talent and proactive approach will make a meaningful impact! We value energetic professionals eager to support leadership excellence while growing their skill set in a vibrant work environment.

Job Description Job Title: Executive Assistant, Legal Industry: Legal Location: Westchester County, NY Assignment Type: Direct Hire Pay: $75000 – $85000 / Year Work Schedule: Monday – Friday, 9:00 AM – 5:00 PM; 5 days onsite Benefits: This position is eligible for medical, dental, vision, and 401(k). About The Company: Our client is a well-established and growing organization with a professional, collaborative environment and a strong commitment to operational excellence. This is an opportunity to join a dynamic organization where the Legal Assistant will have visibility across senior leadership and play an important role in supporting a high-performing team. Job Description: The Legal Assistant will provide high-level administrative and operational support to the Legal Department. This role will manage complex scheduling, travel, expenses, communications, and document coordination while also assisting with legal deadlines, contracts, outside counsel, and department-wide projects. Key Responsibilities: • Manage a complex calendar, coordinate meetings, and schedule appointments for the Legal Department., • Coordinate domestic travel arrangements, including flights, hotels, and ground transportation, while maintaining detailed itineraries., • Prepare and process expense reports, invoices, and other administrative documentation., • Serve as a key point of contact for the Legal Department, managing incoming communications and ensuring requests are directed appropriately., • Draft, format, proofread, and edit legal documents, correspondence, reports, and presentations., • Track important legal, compliance, and departmental deadlines to ensure deliverables remain on schedule., • Research information and prepare summaries or status reports as requested., • Coordinate with internal teams and outside counsel to gather information, manage deadlines, and follow up on outstanding items., • Maintain organized legal files, correspondence, contracts, and other confidential documentation., • Manage executed contracts by maintaining originals and ensuring documents are properly uploaded and recorded in the appropriate systems., • Assist with Legal Department and compliance meetings, including preparation of materials and meeting minutes., • Support visitor coordination, executive meetings, phone coverage, and other general administrative needs in partnership with the broader administrative team. Qualifications: • 7+ years of experience as a Legal Assistant, preferably supporting a legal executive, attorney, or legal department., • Experience managing complex calendars, travel arrangements, expenses, confidential documents, and competing priorities., • Strong proficiency with Microsoft Office Suite., • Excellent written and verbal communication skills., • Highly organized and exceptionally detail-oriented., • Proactive and self-sufficient with the ability to anticipate needs and work independently., • Strong problem-solving and follow-through skills., • Comfortable managing tight deadlines and multiple priorities simultaneously., • Outgoing, professional, and confident interpersonal style., • Willingness to take ownership of tasks with a “no task is too small” mentality., • Associate’s or Bachelor’s degree strongly preferred. Additional Details: • Occasional overtime may be required, primarily surrounding quarterly board meetings., • The role requires a high level of discretion when handling confidential legal and business information. Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Job Description Company: IN2U HR Location: Multiple Locations Across the U.S. Employment Type: Full-Time | Contract | Direct Hire (Varies by Position) About Us IN2U HR is a full-service recruiting and staffing firm connecting talented professionals with leading companies across the United States. We partner with organizations in industries including Logistics & Supply Chain, Manufacturing, Accounting & Finance, Engineering, Information Technology, Human Resources, Administration, Customer Service, Sales, Construction, and more. As our client network continues to grow, we are actively seeking qualified candidates for a wide variety of positions nationwide. Current Opportunities Include • Logistics Coordinator, • Supply Chain Analyst, • Import/Export Coordinator, • Warehouse Operations, • Purchasing Specialist, • Production Supervisor, • Manufacturing Engineer, • Mechanical Engineer, • Electrical Engineer, • Quality Control / Quality Assurance, • Accounting Clerk, • Staff Accountant, • Senior Accountant, • Accounts Payable / Accounts Receivable, • Financial Analyst, • Administrative Assistant, • Executive Assistant, • Office Coordinator, • Human Resources Generalist, • Recruiter / Talent Acquisition, • Customer Service Representative, • Sales Representative, • IT Help Desk, • Systems Administrator, • Project Manager, • Business Analyst, • Construction Project Coordinator, • Field Service Technician New opportunities are added regularly. Qualifications Requirements vary by position; however, ideal candidates typically possess: • Excellent communication and interpersonal skills, • Strong organizational and problem-solving abilities, • Professional work ethic and attention to detail, • Relevant education, certifications, or industry experience (depending on the role), • Proficiency in Microsoft Office; ERP, SAP, WMS, or other business systems may be preferred for certain positions Language Skills Some positions require professional Korean and English communication skills due to regular collaboration with Korea-based headquarters, clients, or business partners. Language requirements apply only where they are a bona fide business necessity. Work Authorization We welcome applications from candidates who are legally authorized to work in the United States, including: • U.S. Citizens, • Permanent Residents, • EAD Holders, • OPT, • STEM OPT H-1B sponsorship may be available for select positions and qualified candidates. Why Work With IN2U HR? • Access to exclusive career opportunities, • Direct hire and long-term contract positions, • Competitive compensation, • Career advancement opportunities, • Professional recruiting support throughout the hiring process, • Opportunities with well-established national and international companies Locations Current openings are available in multiple states, including but not limited to: • Georgia, • New Jersey, • Texas, • Arizona, • Tennessee, • Ohio, • Illinois, • Michigan, • And more Apply Today If you're looking for your next career opportunity, we'd love to hear from you. Please submit your resume with the following information: • Desired Position(s), • Current Location, • Work Authorization Status, • Earliest Available Start Date, • Salary Expectations Qualified applicants will be contacted as positions matching their experience become available. IN2U HR is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other status protected by applicable federal, state, or local law.

Job DescriptionAnatomic Pathology Operations ManagerRole Summary Drive operational excellence and clinical precision as the Anatomic Pathology Operations Manager within a premier, forward-thinking laboratory environment. In this high-impact leadership role, you will strategically coordinate, oversee, and review all activities across the Histology, Cytology, and MOHS laboratories. Serving as a crucial bridge between laboratory staff and executive leadership, you will directly supervise the Pathology Office Manager, Pathology Supervisor, and Chief Cytotechnologist. Your expertise will ensure maximum testing quality, optimal turnaround times, and total compliance with all strict regulatory and accreditation standards, all while fostering a collaborative, team-oriented culture hospital-wide. Key Responsibilities: Laboratory Operations Oversight: Direct, supervise, and review tests performed by scientists, cytotechnologists, histotechnicians, and laboratory assistants across Histology, Cytology, and MOHS specialties. Regulatory Compliance & Safety: Keep abreast of all accrediting agency standards to maintain total survey readiness; document test implementations, staff training, and competency validations to ensure a safe, compliant environment. Quality Control Leadership: Oversee the Laboratory Quality Control Program and compile comprehensive monthly QC reports to optimize assay turnaround times and present findings at section meetings. Financial & Administrative Management: Develop and submit departmental goals, operational objectives, and annual capital equipment budgets to the Senior Director and Medical Director; manage section payroll, time sheets, and vendor relationships. Talent Development & Leadership: Interview, hire, train, coach, and counsel laboratory personnel; serve as a mentor and positive change agent to promote professional image and customer service standards. Technical Integration: Actively assist in developing and maximizing laboratory information systems (LIS), including instrument interfacing, custom worksheets, and diagnostic report formatting. Clinical Continuity: Maintain the capability to step in and perform the operational duties of Sectional Supervisors and Assistant Supervisors as required by workflow demands. Other duties as assigned. Required Qualifications Education: Bachelor of Science (BS) Degree in Clinical Laboratory Technology or a closely related biological science. Experience: Minimum of six (6) years of relevant acute care hospital laboratory experience. Licensure: Current New York State (NYS) License as a Clinical Laboratory Technologist, Cytotechnologist, Histotechnologist, or Pathologists’ Assistant required. Core Skills: Demonstrated core knowledge of laboratory management skills, budget planning, and complex workflow scheduling. Desired Qualifications Specialty Certification: ASCP Certification (American Society for Clinical Pathology) is highly preferred. Systems Proficiency: Strong experience navigating enterprise laboratory computer software, instrument interfaces, and digital pathology tracking systems. Leadership History: Proven background supervising multi-disciplinary teams and managing complex quality assurance initiatives. Location and Work Type Work Setting: State-of-the-Art Acute Care Hospital Laboratory Location: White Plains, NY area Work Type: Full-Time | Direct Hire (Permanent) Schedule: Standard daytime management hours (Flexibility required to support night or weekend lab needs as operations dictate). Salary Range: $111,376.98 – $167,066.06 (Based on experience). Benefits: Full suite of comprehensive health benefits, onboarding orientation, and an industry-leading retirement plan. Interview Process: Onsite interview required. If you're interested, please reply to this advertisement or directly email your resume to me at DSalgado@teemagroup.com or by calling/texting (949) 295-5951. I strive to reply within 48 hours. Looking forward to connecting with you soon. Thank you!

Job Description The Executive Assistant to the CEO will serve as a key organizational partner to the Chief Executive Officer, helping manage the CEO’s schedule, priorities, meetings, communications, follow-ups, and day-to-day executive workflow. This is not a traditional administrative role. The successful candidate must be comfortable working in a fast-moving entrepreneurial environment with multiple business entities, executives, consultants, artists, partners, vendors, and outside stakeholders. The Executive Assistant will help ensure that the CEO’s time is used effectively, meetings are properly coordinated, important matters are followed through to completion, and communication between the CEO and internal leadership remains organized and efficient. Key Responsibilities • Manage the CEO’s complex calendar, appointments, meetings, calls, travel, and scheduling priorities., • Coordinate meetings across Ruff Ryders leadership, business entities, consultants, artists, partners, attorneys, accountants, vendors, and outside stakeholders., • Schedule and organize recurring entity-lead meetings, executive meetings, finance meetings, strategy sessions, and other leadership meetings., • Ensure the CEO is properly briefed and prepared for meetings, calls, interviews, events, and business discussions., • Prepare meeting agendas, briefing documents, notes, presentations, reports, and supporting materials., • Attend selected meetings, capture detailed notes, identify decisions and action items, and track follow-up through completion., • Maintain a centralized executive task and follow-up system to ensure commitments, deadlines, approvals, and deliverables are not missed., • Follow up with executives, consultants, department leads, and outside partners on behalf of the CEO., • Monitor priority emails and communications and help identify matters requiring immediate CEO attention., • Draft, proofread, and organize executive correspondence, emails, letters, memos, meeting materials, and other communications., • Coordinate document reviews, signatures, contracts, approvals, invoices, and other executive administrative matters., • Maintain organized electronic records of executive communications, contracts, reports, meeting notes, and confidential documents., • Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, and event schedules when required., • Assist with major company events, appearances, business meetings, launches, artist-related activities, and special projects., • Communicate professionally with high-profile talent, executives, attorneys, investors, business partners, and other external stakeholders., • Maintain strict confidentiality regarding business, financial, legal, personnel, artist, and executive matters., • Help the CEO prioritize competing demands and ensure important matters receive timely attention., • Provide administrative and project support across Ruff Ryders entities as directed by the CEO. Executive Meeting & Follow-Up Responsibilities The Executive Assistant will play an important role in maintaining accountability across leadership. Responsibilities include: • Scheduling recurring meetings with entity leads and senior leadership., • Confirming agendas and required materials in advance., • Tracking decisions, assignments, deadlines, and deliverables., • Following up with responsible parties before deadlines., • Maintaining an executive-level action-item tracker., • Alerting the CEO when important deliverables are late or unresolved., • Ensuring meeting outcomes are documented and communicated appropriately.

Job DescriptionWe are looking for a highly organized Executive Assistant to support daily leadership operations while also handling essential bookkeeping activities. This position combines executive-level coordination with financial administration, making it ideal for someone who can manage schedules, communications, and transactional records with equal attention to detail. The successful candidate will help keep priorities on track, ensure documentation is accurate, and contribute to smooth day-to-day business operations. Responsibilities: • Coordinate complex calendars, arrange meetings, and organize travel plans to support executive schedules efficiently., • Prepare briefing materials, meeting agendas, and post-meeting follow-up documents to keep initiatives moving forward., • Maintain orderly records, files, and business documentation so information can be retrieved quickly when needed., • Review and process expense submissions, invoices, and purchase orders with accuracy and timely completion., • Support bookkeeping activities by managing accounts payable, accounts receivable, and routine financial recordkeeping in QuickBooks., • Complete bank reconciliations and help monitor financial transactions to maintain reliable accounting records., • Serve as a key point of contact between leadership and internal or external partners, ensuring clear and attentive communication., • Draft, edit, and proofread emails, reports, presentations, and other business correspondence., • Track assigned projects, balance competing deadlines, and anticipate leadership needs to improve overall operational effectiveness.• Prior experience in an Executive Assistant, administrative support, or similar office-based role., • Working knowledge of bookkeeping principles, including accounts payable, accounts receivable, and bank reconciliations., • Proficiency with QuickBooks and confidence handling routine financial transactions and records., • Strong organizational skills with the ability to manage multiple priorities and shifting deadlines., • Excellent written and verbal communication skills for interacting with executives and cross-functional stakeholders., • High attention to detail when preparing documents, maintaining records, and processing financial information., • Ability to work independently, use sound judgment, and handle confidential information professionally.

Job Description Overview Who we are: Golden Steps ABA is on a mission to change lives—one step at a time. We’re not just building a team; we’re creating a community where inclusion, impact, and growth are the norm for our teammates and our patients. If you're ready to take the next step forward and want to be part of a crew that celebrates heart, hustle, and high standards, come thrive with us. Why You’ll Love Working with us: • Unmatched Culture Connection is at the heart of who we are. Whether we’re sharing laughs at team outings, enjoying monthly lunches, or celebrating milestones together, we make time to connect, have fun, and grow as one team. • Diversity & Inclusion We thrive on different perspectives. Our strength lies in the unique experiences of our team — fostering a collaborative, inclusive space where everyone’s voice matters. • Growth & Advancement We don’t just hire — we invest. With a “hire-to-retire” mindset, we offer clear career paths, professional development, and advancement opportunities at every stage. • Support for Continuing Education Your goals matter. That’s why we provide tuition discounts, CME libraries, RBT training, university discounts, ongoing mentorship and paid training. We’re helping you level up your skills and chase your career dreams. • Benefits and Perks Created to Support You Enjoy competitive PTO, paid sick leave, health/dental/vision coverage, and a 401K with match — because great work deserves great benefits. Responsibilities Executive Administrative Assistant- Hybrid Role Job Description: • Competitive Pay. Make a difference and love doing it., • We are a small, employee-centric organization driven by our collective commitment to ABA excellence., • Candidates must reside in NJ/NY reporting into the NJ office 3 days per week. Qualifications A day in the life: Executive Support • Manage complex calendars and schedule meetings across multiple stakeholders., • Coordinate meeting logistics and ensure agendas and supporting materials are prepared in advance., • Take ownership of meeting follow-up by documenting action items, assigning ownership, and tracking completion., • Prioritize incoming requests and help manage executive workload. Project Coordination • Track ongoing initiatives and ensure deadlines are met., • Follow up with team members on outstanding tasks and commitments., • Maintain project trackers and provide regular status updates., • Identify bottlenecks and proactively escalate issues when needed. Administrative & Operational Support • Draft, edit, and format professional documents, presentations, proposals, and reports., • Organize digital files and maintain consistent documentation., • Assist with creating SOPs, templates, and workflow documentation., • Prepare recurring and ad hoc reports with training provided. Communication • Draft and manage professional email correspondence., • Coordinate communication between departments and leadership., • Ensure timely follow-up on requests and outstanding items. Technology & AI Utilization • Leverage AI tools such as ChatGPT, Claude, Microsoft Copilot, or similar platforms to improve efficiency., • Identify opportunities to automate repetitive tasks and improve workflows., • Continuously seek new ways to increase productivity through technology., • Other tasks as assigned.

Job Description Administrative Assistant / Executive Assistant – Insurance Far Rockaway / Five Towns, NY Hybrid – 2+ Days Remote After Training $70K Position Overview A financial services company is seeking a proactive, organized Administrative Assistant / Executive Assistant to support day-to-day operations and client needs. The ideal candidate takes ownership, anticipates needs, and follows through without constant direction. This role starts onsite for training and transitions to a hybrid schedule with 2+ remote days per week once the candidate is fully trained and has demonstrated reliability. Responsibilities Provide administrative and executive support Manage scheduling, meetings, and client correspondence Follow up on outstanding items and ensure deadlines are met Prepare reports, documents, and other materials Maintain organized client records Assist with special projects and operational needs Handle confidential information professionally Qualifications Administrative or Executive Assistant experience Financial services experience preferred Proactive, dependable, and highly organized Strong communication and follow-through Comfortable taking ownership and working independently Microsoft Office proficiency Life, Accident & Health License is a plus Email resumes to nechi@maiplacement.com

Job Description Contract Administrator - Executive Assistant $75-85,000 Bergenfield, NJ Construction Company For a well-established, privately owned construction company that has served the New Jersey/New York metropolitan area for over 50 years. We are seeking an organized and proactive Contract Administrator - Executive Assistant to help support our leadership team and ensure the smooth operation of our office. Position Summary This position will oversee the daily operations of the office and provides administrative support to executive leadership. This role supervises two administrative team members, coordinates office operations, manages documentation and compliance activities, and serves as a key resource for employees, clients, and vendors. Key Responsibilities • Manage day-to-day office operations and supervise the Sales Administrator and Operations Administrator., • Serve as the primary point of contact for visitors, clients, vendors, and incoming phone calls while providing exceptional customer service., • Support executive leadership with calendar management, meeting coordination, travel arrangements, correspondence, and special projects., • Prepare, process, and maintain contracts, purchase orders, corporate documents, and other business records., • Coordinate project documentation, contracts, and compliance activities, including requesting, tracking, and verifying Certificates of Insurance (COIs), managing compliance enrollments, and processing workers' compensation documentation., • Maintain company records, office attendance and vacation schedules, and administrative databases., • Coordinate office vendors, facilities needs, office equipment, and inventory of office and breakroom supplies., • Assist with planning company meetings, events, and other administrative initiatives., • Foster a professional, organized, and efficient office environment while providing outstanding support to internal departments. Qualifications • 5+ years of executive administrative, office management, or operations support experience., • Experience managing Certificates of Insurance (COIs) and supporting compliance documentation is required., • Experience in the construction, contracting, engineering, or project-based industries a must., • Previous experience supervising or leading administrative staff is a plus., • Strong organizational, multitasking, and time management skills with exceptional attention to detail., • Excellent written and verbal communication skills., • Proficiency with Microsoft Office, including Outlook, Word, and Excel., • Ability to handle confidential information with professionalism and discretion.

Job Description JOB TITLE: Executive Assistant FLSA: Exempt LOCATION: Yonkers REPORTS TO: President & CEO SALARY RANGE: $80,000 to $85,000 per year SUMMARY: Westhab is seeking a highly capable, resourceful professional to serve as a trusted partner to the President & CEO and senior leadership team. The ideal candidate brings sound judgment, executive presence, and the ability to anticipate needs, manage complexity, and operate with discretion across a wide range of organizational priorities. This individual will serve as a central point of coordination for high-impact initiatives across the organization. This role offers a unique opportunity to contribute meaningfully to our mission while gaining exposure to executive leadership, organizational strategy, and mission delivery. BENEFITS AND PERKS • $1,000 Sign-on and Retention Bonus, • Medical, Dental and Vision after 30-days with up to 85% paid by Employer, • Paid Vacation, Sick and Personal Time, • Tuition Reimbursement Life Insurance, • Pension Plan and Voluntary 403b Plan, • Hybrid after 90-days, • Free Parking, • Staff Development and Promotional Opportunities DUTIES AND RESPONSIBILITIES: Completes a broad variety of tasks for the President and CEO including: • Manages calendar, screens calls, prepares letters, contracts, and other documents, including many items that are confidential in nature., • Manages a variety of special projects for the President including a series of annual staff events, groundbreakings, and ribbon cuttings., • Prepares for and attends quarterly board meetings including advanced distribution of materials, taking minutes, and recording all Board resolutions., • Communicates on behalf of the President and CEO with board members, donors, staff, partners and others, on a broad range of agency initiatives., • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a confidential nature. Determines appropriate course of action, referral, or response. Completes a broad variety of tasks for the Leadership Team including: • Provides project support for Westhab’s Chief Real Estate Officer, General Counsel, and other members of the leadership team that require extreme attention to detail and precision., • Supports all administrative projects, filings, and other matters, as needed, to advance the work of the Leadership Team., • Takes initiative to create efficiencies and improve processes to best support administrative functions. Completes a broad variety of fundraising tasks including: • Manages the donor CRM with extreme attention to detail including receiving and processing all gifts, producing reports and mailing lists, and preparing letters., • Assists with planning and logistics of special events as needed including onsite staffing., • Prepares print collateral for donor and external meetings., • Coordinates with all departments and Development to ensure all in-kind gifts received are tracked in CRM and stewarded well, in addition to coordinating pick-ups and distribution to sites, • Coordinates with all departments, HR, and Development to track all volunteers across Westhab in CRM, connect prospective volunteers with the appropriate Director, and ensure completion of paperwork, • Assists with communications efforts including basic graphic design, photography, social media, and website updates. Qualifications: Associates Degree required, Bachelor degree preferred with 3-5 years of administrative experience supporting executive teams. Strong written and organizational skills that reflect ability to lead projects and perform and prioritize multiple tasks seamlessly with excellent attention to detail. Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. Strong computer skills with proven ability to learn new programs and skills enthusiastically. Proficient in Microsoft Office (Word, Excel, and Power Point). Adobe Acrobat, Google Docs, Canva, and Social Media web platforms will also be helpful. AGENCY PROFILE & EMPLOYEE EXPECTATIONS Westhab is a prominent community development organization, providing housing and supportive services for more than 20,000 New Yorkers each year. We are staffed by an extraordinary group of hard-working professionals that are committed to our mission - Building Communities. Changing Lives. Working at Westhab is not easy. Our expectations for all staff are high. We believe that the people and the communities that we have the privilege to serve deserve our very best every day. We are a results-driven organization that focuses on empowerment and impact. If you want to apply for this opportunity, it should only be because you feel ready for the challenges and expectations that come with joining this kind of team. (EOE) OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA): The Occupational Safety and Health Administration (OSHA) ensures safe and healthful working conditions to workers by setting and enforcing standards and by providing training, outreach, education and assistance. Westhab complies with all applicable OSHA standards, rules and regulations in addition to keeping our workplaces free of serious recognized hazards

The Executive Assistant will provide high-level administrative support to senior executives, ensuring the smooth operation of their office and facilitating effective communication and coordination. Minimum of 3-5 years of experience as an Executive Assistant or in a similar role.

CASES seeks a Program Assistant who is committed to advancing alternative-to-incarceration programming for young people aged 16-27 through our ROAR program. The Program Assistant reporting to the Team Leader provides a wide range of administrative duties to support departmental program operations. The Program Assistant will interact with program directors and staff, executive staff, government officials, researchers, consumers, and service providers. The ideal candidate will have exceptional organizational skills and attention to detail; strong social and communication skills; a good sense of humor; an interest in skill development; and a tolerance for ambiguity that allows him/her to excel in a fast-paced, deadline-driven work environment at a growing agency. While this is administrative position, we function as a team, and all staff members work to support our mission with our youth. All staff interact with our young people. Shift Hours: This position is full-time Monday Friday from 9:00 AM - 5:00 PM Salary: The salary for this role is $47,741 per year Location Address: 412 E 147th St, Bronx, NY 10455. Our office is easily accessible by public transportation. What You Will Be Doing: • Coordinate day-to-day administrative activities based on Team Leaders' guidance and goals; initiate action on day-to-day matters not specifically requiring the action of the Team Leader., • Assist in gathering, preparing and dissemination of information to Team leader and staff relating to the administration and management of the ROAR unit., • Work collaboratively with key staff in central administration, information services, fiscal, development, and the Court Services and Education, Career and Enrichment units to support the operations and management of the ROAR unit., • Provide front desk coverage 2 days a week and as needed., • Schedule and coordinate conference calls, interviews, meetings, and training., • Manage departmental information and materials (e.g., staff rosters, policy manuals)., • Facilitate requests from the ROAR unit to support services (e.g., human resources, information services, facilities)., • Ability to quickly learn electronic databases to access information and use project management software and data visualization tools., • Process fiscal documents (e.g., invoices, check requests, credit card expenditure forms)., • Prepare meeting materials (e.g., graphs, charts) and take meeting minutes ensuring meeting action items are documented and executed by responsible staff; independently handle some project management of follow-up items., • Assist in gathering data and compiling information for the Team Leader to share with executives, development, special projects staff and government and private funders and licensing agencies., • Plan and set up special events for staff and participants., • Photocopying, scanning, faxing, mailing, ordering food and supplies, etc., • Participate in special projects as needed., • Maintain confidentiality of program participants as per city, state, and federal standards., • Initial contact person for new program participants., • Assist participants with ordering necessities., • Other duties, as assigned by the Team Leader or agency executive staff. What We Are Looking For: • High School Diploma., • Ability to manage multiple activities and prioritize appropriately., • Excellent production skills for reports in readable formats., • Demonstrated ability to be a team player., • Commitment to social justice., • Ability to maintain discretion and confidentiality., • Ability to navigate multiple electronic health record systems., • Proficiency in Microsoft Office Suite (especially Excel) and other products. Preferred Skills/Qualifications: • Associate's degree or higher., • Previous administrative experience., • Data analytic and project management skills. Employee Benefits: CASES cares about employee wellbeing, and we offer a comprehensive benefits package to support you and your family, including: • Medical, • Dental, • Vision, • Vacation and Paid Time Off starting at 25 days-off annually, • 12 Paid Holidays per year, • Retirement 403b Competitive matching up to 6%, • Employee Referral Program Our Values: At CASES, we like to move with PURPOSE, which reflects our values: PEOPLE| Hold people's stories with dignity UNITY| Commit to a shared mission RESPECT| Celebrate the strength of diversity PROGRESS| Always work to improve OPTIMIZE| Make the best use of resources SOLUTIONS| Work together to solve problems EMPATHY| Seek to understand others Although we would love to learn about the skills of every candidate, only selected candidates that are selected will receive a response. We encourage you to apply for any position(s) you feel you are qualified for. CASES is proud to be an Equal Opportunity Employer. Employment with CASES is based solely on qualifications and competence for a particular position without regard to race, color, ethnic or national origin, age, religion, creed, gender, sexual orientation, disability, or marital, military, or citizenship status. We also actively recruit individuals with prior involvement in the criminal legal system. Monday Friday from 9:00 AM - 5:00 PM 35 hours per week excluding breaks

The Executive Assistant provides high-level administrative, operational, and business support to Managing Directors within the Leadership Practice.Serving as a trusted partner, the Executive Assistant manages complex workflows, coordinates client and executive activities, and ensures the seamless ex

Lowcountry Connections Academy (LCCA) is a tuition-free, full-time virtual school serving students in grades K-12 throughout South Carolina.LCCA is authorized under state law by the Charter Institute of Erskine and operated by Lowcountry Connections Academy, a nonprofit corporation, through a contra

As an Executive Assistant & Special Projects Manager to the Executive Leadership Team (ELT), you will combine executive-level administrative support with strategic project management to drive alignment, operating rigor, and execution across the enterprise.

Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. For all positions, whether with Keller Executive Search or our clients, qualified app

HELP USA is seeking an Administrative Assistant to provide support services for the Executive Director of one of our shelter locations.Your responsibilities will include:.Preparing reports, presentations, and correspondence as needed using Microsoft Office applications.Managing communications by ema

Overview: We are seeking an accomplished Executive Assistant with demonstrated success supporting senior leaders in a fast-paced, global corporate environment. The Executive Assistant will support the CFO, Commercial and New Payment Flows (CNPF) and the CFO, Commercial by coordinating administrative

Executive Assistant, Communications. In furtherance of this mission, the BXDA seeks experienced and enthusiastic Executive Assistant for the Chief of Communications. The Executive Assistant serves as a key administrative liaison for the Chief, coordinating schedules, meetings, events, projects, corr

The Program Director is responsible for the management and supervision of the extended day programs, Afterschool, and our Summer Camp, Holiday Program, and provide support for other special programs involving students and parents in the Community School. Essential Duties: • Understand and promote the organization's Mission, Vision, and Core Values to ensure alignment with organizational policies and procedures., • Design and implement programming that meets the educational, social and emotional needs of children in the school, including holidays and summer camp programming., • Develop and implement a strategic recruitment plan to ensure compliance with enrollment and rate of participation in DYCD SONYC programs., • Meet all program outcomes as outlined by the agency and contractual mandates by DYCD, DOE, and the Office of Community Schools., • Ensure that the goals for all program components align with the Division's extended day program outcomes related to education, STEM, SEL & executive functioning, nutrition & fitness, arts & enrichment, youth leadership and family engagement., • Responsible for developing and implementing strategies that will lead to achieving program outcomes., • Supervise the day-to-day functions of the program., • Maintain collaborative relationships with the school administration, NYC Department of Health, Department of Youth & Community Development, and other agencies as appropriate., • Develop relationships with parents which calls for consistent communication and outreach, promotion of parent involvement practices such as parent orientations, workshops, invitations to student EXPOs, and program celebrations., • Align with afterschool participants' parents to parent engagement programs and services by working together with the parent coordinator., • Participate in the hiring of content specialist, support and program staff with the Community School Director., • Assure the quality of the program through regular staff supervision, observations, evaluation, staff training and program development., • Maintain and ensure that all administrative details of the program are implemented., • Manage School Age Child Care (SACC) and summer camp licenses, program registration, student enrollment forms, employee documentation and background clearances, attendance and order of supplies., • In the absence of the Community School Director or Assistant Community School Director, oversee the management of all programs and activities in the Community School., • Any other duties deemed necessary by the Community School Director or Assistant Community School Director., • Perform other duties as assigned. Minimum Qualifications: • Bachelor's degree required, master's degree preferred., • Minimum of 3 years of experience with afterschool programs and development, at least 1 year of supervisory experience, and administration, ideally within a school setting. Key Competencies: • Knowledge and understanding of child and youth development., • Strong instructional planning and program implementation skills., • Ability to engage and manage groups of children in a structured learning environment., • Experience working collaboratively with children, families, and staff., • Effective communication, organization, and problem-solving skills., • Ability to adapt instruction to meet diverse learning needs. It is the policy of Children's Aid to provide equal employment opportunity to all employees and applicants for employment and is dedicated to maintaining a work environment that is free from harassment and discrimination. Children's Aid will not tolerate discrimination, harassment, or retaliation on any basis, including race, creed, color, national origin, ethnicity, alienage or citizenship status, gender/sex (including pregnancy), disability, religion, source of income, sexual orientation, gender identity or expression, age, familial status, caregiver status, military status, marital or partnership status, status as a victim of domestic violence, sexual violence or stalking, predisposing genetic characteristics, arrest or conviction record, credit history, unemployment status or any other characteristic protected by federal, state or local law. Children's Aid is committed to complying with applicable state and local laws governing non-discrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Children's Aid will conduct a prompt and thorough investigation of all allegations of discrimination, harassment, retaliation, or any violation of the Equal Employment Opportunity Policy in a confidential manner and will take appropriate corrective action, if and where warranted. Children's Aid prohibits retaliation against employees who provide information about, complain about, or assist in the investigation of any complaint of discrimination or violation of the Equal Employment Opportunity Policy. The incumbent is expected to work a schedule, whether in-person or hybrid, as determined by the department's needs to facilitate effective collaboration with the team. This flexibility is essential for maintaining seamless communication, fostering teamwork, and ensuring the smooth operation of the department's processes. The position's requirements are subject to periodic review and adjustment based on organizational needs and changes in work dynamics.

QualificationsA Day in the Life:Executive Support:Manage complex calendars and schedule meetings across multiple stakeholders. Prioritize incoming requests and help manage executive workload. ResponsibilitiesExecutive Administrative Assistant- Hybrid Role Job Description:Competitive Pay.

Proven experience as an Executive Assistant or similar role, supporting senior-level executives. Job SummaryThe Executive Assistant will provide high-level administrative support to senior executives within the organization. Essen Health Care Executive AssistantEssen Health Care is the largest priva

Executive Assistant, CommunicationsThe Bronx District Attorney is seeking an experienced and enthusiastic Executive Assistant for the Chief of Communications.The Executive Assistant serves as a key administrative liaison for the Chief, coordinating schedules, meetings, events, projects, corresponden

Job Description Triman Holdings is a technology-enabled supply chain solutions company that is fast growing in the aerospace, government, defense and commercial markets. We are seeking self-motivated individuals who flourish in a dynamic and fast-paced work environment. If you are interested in a performance-driven company with opportunities for career advancement, then apply today! We offer competitive benefits: • Opportunities for growth and career advancement, • Medical, dental, vision and other insurance, • Generous Paid Time Off, • Retirement benefits such as 401k, • Employee discounts, • Training opportunities, • Daily lunch Basic Functions: Office Administrator is responsible for handling the day-to-day administrative tasks like supporting Yonkers based executives as an executive assistant, greeting guests and customers, and monitoring office supply inventory. This individual will also support the sales operations team in an administrative capacity. This will include filling in when sales representatives are out of the office or when volume requires it as well as pulling/scrubbing reports, maintaining data and sharing information with the sales team as necessary. Specific Duties: • Greeting visitors and facilitating visitor prescreening., • Maintains access to visual compliance to screen visitors., • Oversee daily facilities management activities., • Ordering additional lunch for the corporate office and maintaining the appearance and cleanliness of the break rooms and kitchen., • Monitors traffic of incoming visitors within company property by adhering to company’s visitation policy., • Purchasing office supplies with company purchasing policies and budgetary restrictions., • Maintaining consistent inventory of office, kitchen, and marketing supplies. Replenishing items when necessary, • Managing incoming and outgoing correspondence, include emails, faxes, mail, and packages., • Monitor inbound PO’s, outbound SO’s, Issued RMA’s, Discrepant Material and communicate with Sales to keep dates current/updated., • Assisting Sales with completion of company forms for new Vendors and Customer, • Supporting Sales with daily functions as needed., • Assist in coordination of all company events including parties, corporate events, and employee outings., • Act as the point of contact and communications hub among executives, employees, clients, and other external partners., • Manage information flow in a timely and accurate manner., • Assist with special projects as needed. Experience and Education: • High school diploma or equivalent. Bachelor degree, preferred., • 1+ years of office and/or executive administration experience in an office of at least 75 people., • Experience in a fast-paced environment., • Ability to multitask and complete tasks in a timely manner; deadline driven environment., • Proficiency with MS Office (Word, Excel, PowerPoint)., • Keen attention to detail., • Use known education principles and stay up to date on new training methods and techniques., • Adequate knowledge of learning management systems and web delivery tools., • Strong interpersonal communication skills., • Warm and welcoming personality and great organizational skills. About Triman Industries Inc. / Brighton Cromwell / CTG: Through the recent acquisitions of Brighton Cromwell and Crestwood Technology Group (CTG), Triman Industries has now become the leading military aftermarket supply chain management platform bringing significant scale, broad market reach and a unique value proposition for its U.S. and international customers and partners. We are committed to delivering best-in-class supply chain management solutions to ensure high levels of performance and operational readiness. Triman, based in West Berlin, NJ, is a premier provider of distribution, supply chain and repair management solutions to the military aftermarket. Triman represents a growing list of over 65 OEM partners and serves as the critical link between highly engineered systems and components and the military end user, providing a full suite of value-added services including inspection & testing, warehousing, packaging, contract administration, sales & business development, export management, repair management and engineering. Brighton Cromwell, based in Morristown, NJ, is a technology-enabled supply chain integrator providing distribution, logistics and kitting solutions to the Department of Defense, prime contractors and OEMs globally. It has established exclusive partnerships with over 20 OEMs, providing a large number of aftermarket parts and equipment for a wide variety of tactical military vehicles, aircraft and naval systems. Brighton Cromwell leverages its proprietary IT system, SEDNATM to drive workflow and provide unique data analytics to its OEM partners and customers. CTG, based in Yonkers, NY, provides supply chain solutions designed to keep fleets and systems operational, ready and safe by supplying parts, materiel and obsolescence management solutions to the Department of Defense, commercial airlines, MRO providers and OEMs. It specializes in sourcing obsolete and hard-to-find parts across a broad range of air, ground, sea, cyber and space domains, while meeting the cost, schedule and performance goals of its customers. CTG is also recognized as a leader in counterfeit avoidance testing and inspection and is the first to earn AC7402 CAAP (Counterfeit Avoidance Accreditation Program) certification, which is recognized by customers and the industry as the highest quality management and inspection standard for suppliers and distributors. Triman Industries is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, veteran status, disability status, genetics, or sexual orientation and gender identity. Job Type: Full-time Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Employee assistance program, • Flexible spending account, • Health insurance, • Health savings account, • Paid time off, • Professional development assistance, • Vision insurance Schedule: • 8 hour shift, • Monday to Friday Ability to commute/relocate: • Yonkers, NY 10701: Reliably commute or planning to relocate before starting work (Preferred) Education: • High school or equivalent (Preferred) Experience: • Microsoft Powerpoint: 1 year (Preferred), • Microsoft Excel: 1 year (Preferred) Work Location: One location

Administrative Assistant / Remote] - Anywhere in U.As a Virtual Executive Assistant you'll: Administrate and implement assigned tasks from clients in your virtual environment; Utilize your skills and embrace your resourceful skill-set to complete them; Manage calendars and set appointments with clie

Job DescriptionCompany Description At DataCatalyst, we enable enterprises to transcend data disorder and gain clarity—fostering smarter, faster decision-making. Our veteran team of data management, governance, and monetization specialists brings, on average, 15 years of experience to each engagement, and we're proud of our 100% project success rate. We take a hands-on, pragmatic approach—eschewing large junior consultant rosters and sales layers in favor of lean, deeply skilled teams focused on generating real business value. Using our proprietary Accelerate methodology, we swiftly deploy high-quality data strategies, governance structures, and MDM implementations across industries like financial services, healthcare, manufacturing & distribution, retail, energy, and more. We embrace a fully remote, low-travel model, enabling sustainable work-life balance across time zones without compromising client delivery. With a flat organizational structure, open collaboration, and software engineering-inspired rigor—particularly strong documentation and technical discipline—we cultivate an environment where each individual makes a direct and visible impact. Job Description We are looking for an experienced, highly organized Business Operations Coordinator to keep the firm running well and to own the operating processes behind our executive team, our partner program and our business development data. This is not a traditional administrative assistant role. You will support the Managing Partner and other leaders, but you will also own areas of the business end to end. We want someone who notices what needs attention, closes the loop without being reminded, improves recurring processes and puts spare capacity to productive use. What you will own Executive scheduling and firm coordination Manage calendars for the Managing Partner and other members of leadership, anticipate conflicts and propose solutions. Arrange travel, expenses submission and in-person logistics for the Managing Partner and other leaders. Coordinate internal, client, prospect and software-partner meetings across multiple calendars, including client calendars when authorized. Schedule interviews for candidates advancing through our ATS and make the candidate experience responsive and professional. Set up Zoom and Teams meetings, prep sessions and materials. Book in-office days and meeting space through Regus or similar providers. Run regular check-ins with leadership, maintain action lists and follow up with owners so commitments do not disappear after a meeting. Partner program operations Maintain the operating record for each software partner agreement: deal registrations, referral submissions, commission and referral revenue tracking, certification requirements and renewal dates. Maintain relationship maps of partner sales and alliance contacts, including the accounts and territories each covers. Flag to leadership when representatives from different partners are working the same target account. Coordinate partner-facing logistics: portal access, co-marketing assets, joint meeting scheduling and follow-up. Salesforce and business development data Own Salesforce data quality: keep account and contact records current, find and fix stale or inconsistent data, and drive the right person to supply missing information. Enrich accounts and contacts from conversations, public sources and partner intelligence so that account history and context live in one place. Perform account and contact research and build target lists in support of the SDR and leadership. Set up and maintain outreach lists and sequences in Mailshake for the SDR and produce simple outreach activity reporting. Maintain the firm's purchased and subscribed data sources and recommend additions or corrections. Build productive working relationships with executive assistants at clients, prospects and partners. Onboarding, offboarding and systems Own administrative onboarding for new employees and associates: first-month schedule with the manager, introductions, accounts, licenses, access and basic firm information. Be the first point of contact for new people during their initial weeks. Administer licenses and user access across Google Workspace, Zoom, Lucid, Salesforce, our ATS, Mailshake and other SaaS tools; identify unused licenses; coordinate AWS and Amazon Business account administration with the responsible engineer. Maintain the firm's access and credential inventory in the approved password manager, enforce MFA on administrative accounts, and remove access within one business day of a departure or role change. Manage Zoom cloud recordings and verify storage and delete redundant copies. Maintain naming conventions, folder structures and short written procedures so records can be found by anyone. LinkedIn, website and external providers Publish LinkedIn posts from content supplied by leadership and marketing, and keep the company page consistent and professional. Make routine WordPress updates to the website and coordinate larger changes with outside resources. Coordinate external marketing, graphics, content and legal providers: hand off assignments clearly, track open work and route completed deliverables to the right person. Presentations, spreadsheets and meeting support Build and format client-ready PowerPoint presentations from content supplied by leadership and subject-matter experts. Build and maintain Excel trackers, lists and basic analyses using formulas, filters, lookups and pivot tables. Prepare agendas for key internal meetings; attend selected meetings, capture decisions and actions, and file them in the right system. Continuous improvement and learning Continuously evaluate recurring work and implement better ways to do it, including standardization, automation and appropriate use of GenAI tools within the firm's data-handling rules. Build working knowledge of the firm's data management and consulting business so that your context and judgment improve over time. When core administrative work is under control, move capacity to partner operations, CRM enrichment, research and process improvement without waiting to be asked. Qualifications What we are looking for Several years of experience in business operations, executive support, professional-services administration, sales operations or a similarly broad coordination role, with a track record of staying long enough in prior roles to take real ownership. Demonstrated experience managing complex calendars and follow-up for executives or senior professionals. Exceptional organization and attention to detail; high responsiveness; a strong instinct to close the loop. A proactive operating style: you identify additional work, risks and improvements rather than wait to be assigned every task. Sound judgment about when to act, when to recommend and when a question genuinely needs an answer first. High integrity and discretion with confidential company, client, employee, partner and system information. A courteous, professional communication style, written and spoken, that sets a constructive tone with colleagues, candidates, clients, partners and providers. Solid PowerPoint and Excel skills. Experience with Salesforce or another CRM and a real appreciation for data quality and disciplined capture. Experience with Google Workspace and comfort learning and administering SaaS tools. Effective in a fully remote environment across countries and time zones, collaborating over Zoom, Teams and email. Curiosity, an interest in learning the data and consulting space, and a desire to become highly capable with GenAI tools. Comfortable with occasional travel or in-person meetings when there is a business reason. Helpful but not required Experience in consulting, professional services, technology, data management, legal, accounting or another client-service environment. Experience with ATS, WordPress, Zoom administration, LinkedIn company-page administration, Mailshake or similar tools. Experience supporting a software partner or channel program, or coordinating external vendors. Experience with prospect and account research. DataCatalyst is an equal opportunity employer. Employment is contingent on a background check conducted in accordance with applicable law. Additional Information What Sets Us Apart At DataCatalyst, you’re not a cog in a machine—you’re a trusted partner. Our culture is defined by: Impact-driven work: Your insights and execution shape client strategy and operational clarity. Collaborative excellence: We value respectful disagreement, diverse perspectives, and direct communication built for speed and precision. Entrepreneurial, low-bureaucracy environment: We move fast, make decisions with limited information, and rely on resourcefulness and clarity. Accelerated growth: By working alongside veteran consultants on focused, high-impact projects, you'll sharpen expertise swiftly—taking ownership and growing as a revenue-driving member of the team. Quality of Life: With our fully remote, low-travel model, you can do challenging, high-impact work without sacrificing personal priorities. We believe great consulting doesn’t require endless flights or late nights—it requires focus, autonomy, and sustainable balance. Ready to Apply? If you’re detail-obsessed, client-centric, and excited by the idea of crafting data clarity from chaos, we’d love to talk. Come help us bring trusted, high-impact data solutions to enterprises across the globe—without sacrificing balance, autonomy, or growth.