Facilities administrator jobs in Los Angeles, California - Page 2Create job alerts

Job Description Position Summary The Senior Systems Administrator supports the Capital Improvement Program by serving as the primary administrator and advocate for the Project Management Information System (PMIS) platform (Trimble Unity Construction (TUC) / eBuilder). This role is responsible for maintaining reliable system performance, driving user adoption, and aligning the PMIS with construction management, project controls, and facilities processes. The successful candidate brings technical system-administration skills plus a deep understanding of construction/project-controls workflows, and excels at stakeholder communication and training. Key Responsibilities • Administer and maintain the PMIS platform: system setup, configuration, ongoing maintenance, and updates., • Manage user accounts and permissions: ensure role-based access, data security, and correct system-usage governance., • Provide daily user support: respond to help-desk requests, troubleshoot issues, escalate to vendor (eBuilder) as needed., • Develop, refine and document system workflows: map and reconfigure PMIS processes to meet program requirements., • Create and maintain training materials; lead training sessions for project teams and stakeholders to promote best practices and high user adoption., • Configure and test PMIS modules: align functionality with program requirements, modify workflows, and oversee customizations., • Create, maintain and deliver dashboards and custom reports to support project controls, senior management, and program-wide visibility., • Coordinate system integrations: liaise with internal and external teams to integrate the PMIS with other platforms (e.g., cost systems, scheduling systems) and ensure data flow integrity., • Track system issues: log, monitor, manage, and report on issues through to resolution; escalate when appropriate., • Support project controls disciplines within the PMIS: cost management, forecasting, schedule tracking, contract administration, change management, invoicing/payment applications, document management, RFIs, submittals, correspondence, action tracking, etc., • Work with Business Intelligence architect and other functional leads to leverage data from the PMIS for program-wide reporting and analytics., • Oversee custom development efforts with Trimble: review requirements, monitor deliverables, ensure alignment with system lifecycle methodology (SDLC)., • Lead requirements gathering and support deployment of system updates/releases using full SDLC (planning, testing, training, deployment) Minimum Qualifications • Bachelor’s degree in Engineering, Construction Management, Information Systems, or a related field., • Minimum of 3 years’ experience in construction management, project controls, or PMIS administration., • Direct experience with the TUC/eBuilder platform., • Working knowledge of construction management principles: cost, schedule, contracts, change management, document control., • Familiarity with facilities management principles., • IT aptitude or prior experience in system administration, reporting, or system-integrations is preferred., • Excellent written, verbal, and interpersonal communication skills., • Ability to operate in a hybrid environment with some on-site presence required. Preferred Qualifications • Advanced expertise configuring, testing, and administering eBuilder modules., • Experience developing custom eBuilder reports and dashboards., • Proven experience integrating eBuilder with other enterprise systems (e.g., Deltek CostPoint, Oracle Primavera P6)., • Working knowledge of SQL, XML, JSON, REST APIs and integration protocols. Benefits: 100% paid health insurance, 401K match and profit sharing. Join our team and contribute to the successful execution of a diverse portfolio of projects that shape the future of our organization. If you are a proactive, detail-oriented professional with a passion for project management, we encourage you to apply. PM2CM is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Description Business Office Manager Position Overview The Business Office Manager (BOM) is responsible for overseeing all financial and business office operations of Chalet Subacute, ensuring accurate recording of facility revenue, timely billing, collection of payments, and compliance with federal and state regulations. This position requires in-depth knowledge of skilled nursing facility (SNF) operations, billing procedures, and healthcare reimbursement regulations. The BOM serves as a key leader in the facility, working closely with the Administrator, clinical leadership, admissions, and other department heads to ensure financial and operational efficiency. Essential Duties and Responsibilities Financial and Billing Operations • Manage and oversee all business office functions, including Census Management, Cash Management, Billing and Accounts Receivable Management, Collections Management, Refunds and Adjustments, and Trust Fund Management., • Ensure daily census balances and daily cash deposits reconcile with bank statements., • Perform accurate and timely posting of charges, payments, and adjustments., • Monitor account receivable aging reports, develop and implement strategies to meet collection metrics, and address delinquent accounts., • Coordinate routine accounts receivable meetings with the Administrator and business office staff., • Complete month-end close accurately and on schedule, including the “Triple Check” review for billing compliance., • Reconcile resident trust accounts monthly and ensure proper petty cash management. Compliance and Regulatory Oversight • Ensure compliance with federal and state regulations, including Medicare, Medicaid, Managed Care, and private payor billing requirements., • Maintain adherence to HIPAA confidentiality standards., • Participate in quality management initiatives, identifying opportunities for operational improvements., • Support compliance and audit requests from corporate and governmental agencies. Team Leadership and Development • Supervise business office staff, including Accounts Payable, Payroll, and Reception personnel., • Train, monitor, and support staff to ensure accurate, timely, and compliant operations., • Foster a positive work environment and maintain strong professional relationships across all departments. Collaboration • Partner with Admissions to educate residents and responsible parties regarding insurance and personal liability., • Collaborate with clinical and operational leadership to support financial and operational goals. Safety and Workplace Standards • Ensure adherence to OSHA and workplace safety standards., • Maintain a safe, clean, and organized work environment. Other Duties • High School diploma or GED required; Associate’s or Bachelor’s degree in Accounting, Finance, or Healthcare Administration preferred., • Minimum 2 years’ experience as a Business Office Manager or Assistant BOM in a Skilled Nursing Facility or long-term care setting / Ideally Subacute Setting., • Proven experience with Medicare, Medicaid, Managed Care, HMO billing, and private payors., • Knowledge of SNF reimbursement regulations, accounting principles, and cost reporting standards. Skills and Competencies • Strong leadership, planning, and organizational skills., • Ability to interpret financial records, analyze accounts, and resolve discrepancies., • Excellent verbal and written communication skills., • Ability to work collaboratively across departments and with external agencies., • Critical thinking and problem-solving skills for financial and operational decision-making., • Proficiency with Microsoft Office Suite and accounting software; experience with SNF billing systems preferred. Certifications/Licensure • Work is performed in a skilled nursing facility office environment., • Full-time, in-person role., • Competitive compensation and potential for quarterly performance-based bonus., • Health benefits for full-time employees starting the 1st of the month following hire. The Business Office Manager is expected to uphold these values in financial and administrative operations, ensuring both the business and clinical teams can deliver the highest quality of care. Shift: Day Shift Hours: Exempt Weekly Hours: 40 Type/Status: Full-Time FTE: 1.0 S

Job Description Under the supervision of a licensed practitioner, the Medical Assistant will perform non-invasive routine technical supportive services of clinic patient care relating to therapeutic and diagnostic functions, following established policies & procedures, and techniques. The supervising licensed practitioner must be physically present in the treatment facility for the Medical Assistant to perform non-invasive technical supportive services. The Medical Assistant also provides a variety of administrative, assistive & supportive clinical and outreach activities. The Medical Assistant cannot evaluate or synthesize data. Reports to: Direct & Administrative: Registered Nurse Supervisor, Program Manager, Clinic Administrator or designee Technical/Clinical: Licensed Independent Practitioner in consultation with the Director of Nursing Services or designee Qualifications: 1. High school diploma or General Educational Development (GED) Certificate is preferred., 2. Completion of a secondary or postsecondary Medical Assistant education program from a public school authorized by the Department of Education, or an approved Medical Assistant program at a postsecondary institution accredited or approved by the Bureau for Private Postsecondary Education., 3. Must have completed at least 3 full years of paid experience, and meet the following training criteria: a. Medical Assistant II- Family Medicine For positions assigned to clinical areas of Family Medicine: they must provide two or more certification training(s) completed in the last three years for: • The State approved audiometric, vision and BMI training by CHDP., • EYEPAC’s for performing retinal screening For all positions assigned to the clinical areas of Women's Health: they must complete two or more certification training(s) completed in the last three years for: • Certified as a Lactation Educator in Pediatrics or Women’s Health, • Certified as a Family Planning Health Worker by Essential Access Health, • Trained as Permanent Contraception Counselor, • Counselor in Pregnancy Options Counseling 1. Must maintain a current Cardio-Pulmonary Resuscitation certification, in compliance with corporate CPR Policy., 2. Displays qualities of dependability and reliability, be willing to accept a variety of tasks, and able to comprehend quickly and follow instructions accurately., 3. Be able to communicate tactfully and empathetically, with cultural sensitivity; with staff, patients, and family members., 4. Write and print legibly., 5. Be well groomed and display mature behavior., 6. Must possess excellent interpersonal skills., 7. Must be willing and able to work a varied and flexible schedule to accommodate the needs of NEVHC and its patients., 8. Must maintain or exceed Medical Assistant competency levels as established by corporate standards for clinical practice., 9. Must demonstrate through written and oral testing, the knowledge and skills necessary to provide care appropriate to the age of the patients served and has knowledge of the principles of growth and development over the life span. He or she can identify and categorize each patient's age-specific group needs, such as those for infant, adolescent, adult or geriatric patients., 10. Fluency in English (speaks, read and write)., 11. Fluency in Spanish (speaks, translate, read and write) and must complete the mandatory Medical Interpretation course offered at NEVHC., 12. Ability to maintain absolute confidentiality about health care and another patient/client information., 13. Ability to utilize electronic medical records effectively to intake and document patient information and schedule appointments., 14. Current California driver’s license, appropriate insurance coverage and a driving record acceptable to the NEVHC’s insurance carrier (if required to drive on the job)., 15. A Medical Assistant II, must be able to support and orient the Medical Assistant I Northeast Valley Health Corporation provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Northeast Valley Health Corporation complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

Job Description Under the clinical direction of the Physician Lab Director, the Medical Technologist, and the Director of Nursing Services the Laboratory Assistant obtains and processes specimens. The Laboratory Assistant is responsible for documenting all activities, monitoring supplies, and maintaining compliance with all regulatory and accreditation requirements related to safety and lab testing. Reports to: Direct/Administrative: Clinic Administrator or designee Technical /Clinical: Physician Lab Director / Medical Technologist / Director of Nursing Services Qualifications: 1. High school diploma or General Educational Development (GED) Certificate., 2. Certified Phlebotomy Technician I (CPT I) issued by the State of California, Department of Public Health Services, Laboratory Field Services Branch., 3. Two years as a Certified Phlebotomist Technician (CPT I) is desired. Laboratory Assistant II must meet the following additional requirements: 1. Must maintain a current Cardio-Pulmonary Resuscitation certification, in compliance with corporate CPR Policy., 2. Should possess the ability to effectively attend to patients of various age groups, including infants, adults, and individuals with disabilities., 3. Fluency in English (speaks, read and write)., 4. Fluency in Spanish (speaks, translate, read and write)., 5. Ability to solve problems and make routine recommendations., 6. Ability to maintain absolute confidentiality about health care and other patient/client information., 7. Demonstrate skills in the performance of specimen receiving, centrifuging, labeling, logging, sorting and racking., 8. Must maintain a professional demeanor at all times., 9. Displays proficiency with the electronic health record database within three months of attending training session(s)., 10. Current California driver’s license, appropriate insurance coverage and a driving record acceptable to the NEVHC’s insurance carrier (if required to drive on the job). Northeast Valley Health Corporation provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Northeast Valley Health Corporation complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

Job DescriptionBenefits: • STD/LTD/Life, • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Paid time off Position Title: Project Development Manager / Program Manager - Talent Community Location: Los Angeles, California (Candidates must be able and willing to commute to Los Angeles, CA) Due Date: Continuous Job Description: • Assists the Facilities Asset Development Director in the development of project scope and coordination of architectural planning, design, funding, and development of school facilities., • Plans and coordinates the execution of pre-construction activities associated with the preparation for the building of schools and modernization projects, • Provides functional direction over pre-construction project schedules, cost control, dispute resolution, and quality control, • Reviews pre-construction project status to monitor schedule and budget variances relative to submitted schedules, • Assists in coordinating the pre-construction program activities and related work products of those in other agency branches and departments, • Resolves pre-construction project issues by resolving differences of opinion, conflicts in schedules, and disagreements over the most efficient approach to the plan and design of new schools, • Reviews, recommends, and implements program and project level policy and procedural innovations, • Coordinates with representatives from various utility and government agencies to obtain timely action on successive phases of project completion, • Assesses bid specifications for District need and probability of completion within the specified timeline, • Makes presentations to Board Members, District administrators, and representatives of public agencies, • Reviews and verifies submitted applications for payment and performs overall fiscal management of multiple design and construction projects, • 10-15 years of full time paid professional experience managing the facilities design, or the planning and coordination of capital projects that includes the overall design, contract administration, cost estimating, and scheduling activities., • 5 years of experience with educational facilities design, planning and construction.Supervision, • General supervision is received from the Facilities Asset Development Director, or other higher-level administrator. General supervision is exercised over technical employees assigned to pre-construction activities, such as planning and demographics, community outreach, design, site acquisition, and the evaluation of environmental health and safety.Additional Preferred Experience:, • Experience utilizing Building Information Modeling (BIM), • Experience with LEED and/or Collaborative for High Performance Schools (CHPS) projects, • Experience with the Division of the State Architect (DSA) construction/design processes, • Experience with construction managementRequired Education, • Graduation from a recognized college or university with a bachelors degree in architecture, engineering or construction management., • Additional courses in Business Administration, Public Relations, Accounting, School Finance, Personnel Management, Educational Facilities Planning, and Communication are preferable.Preferred Licenses and Certificates, • A valid Certificate of Registration as an Architect by the California State Architectural Board or Professional Engineer by the State Board for Professional Engineers and Land Surveyors, • A valid Construction Manager (CCM) credential by the Construction Manager Certification Institute (CMCI)