Trabajos invoicing en Jersey City, New JerseyCrear alertas

Adams Communication & Engineering Technology (ACET), Incorporated is a Veteran Owned Small Business (VOSB) system engineering and information technology firm. Incorporated in 1999, we support mission critical Information Technology (IT) business needs for clients within the intelligence community (IC), Department of Defense (DOD), Veteran Administration (VA) and for select commercial clients. ACET, Inc.’s technical, programmatic, and analytical professionals are experts in commercial technology, customized solutions, and proprietary government systems. Job Summary: Adams Communication & Engineering Technology (ACET) is seeking an experienced Aerospace - Program Manager to lead execution of Department of Defense aviation programs. This role operates under the direction of the Vice President of Aerospace and ensures alignment with corporate objectives, contract requirements, and customer expectations. This role is responsible for driving revenue realization, cost control, and financial compliance across multi-site aviation operations with end-to-end program management across maintenance, modification, kitting, logistics, and field support operations supporting U.S. Marine Corps aviation units. The Program Manager will work with Vice President or Aerospace Programs, Operations Managers, Program Teams, and Accounts Payable/Receivable to ensure accurate forecasting, timely invoicing, and alignment between operational execution and financial outcomes. This is a direct billable leadership role with responsibility for program execution, financial performance, and customer engagement across multiple contracts and locations.

Our Client a well known Investment Bank is seeking a HR/ DEI Assistant in their New York, New York Location • This individual will play a pivotal role in organizing and executing all initiatives for the Community & Engagement team globally., • Event Management: Create and maintain calendar invitations and update and track global participation for ~100 annual events & initiatives. Support event management for all C&E related events including booking conference rooms, managing calendar invitations, creating nametags, ordering catering, and processing vendor invoicing and payments., • Participant Communication: Send emails about upcoming events to program participants and modify enrollments as requested by individuals., • Data Management: Maintain accurate participation and feedback records, support team dashboard, and update and maintain distribution lists., • Contracts: Submit and monitor ePROs, reach out to vendors, and ensure timely payment., • Website, SharePoint, and Calendar Management: Update events, resources, and cultural calendar for ERG leaders and employees across the firm., • Expense Management: Manage and submit monthly expenses related to events. Requirements, Qualifications and Desired Skills: • Exceptional project management skills; Requires high attention to detail and strong organizational skills., • Exceptional communication skills., • Excellent skills in Microsoft Office, especially Excel and PowerPoint., • Able to handle multiple tasks simultaneously and thrive in a complex, fast-paced environment.

Position Overview Join a dynamic financial operations team supporting legal professionals and their clients. This role centers on managing client financial interactions, with a focus on invoicing, digital billing platforms, and payment tracking. Key Responsibilities • Prepare and submit client invoices, including digital formats, ensuring precision and timeliness, • Oversee billing workflows, monitor deadlines, and provide status updates on outstanding accounts, • Review and interpret custom billing agreements with a critical eye for detail, • Serve as a point of contact for internal stakeholders, resolving process-related issues and supporting system enhancements, • Collaborate directly with designated legal professionals to manage account lifecycles—from initial setup through payment coordination and account reconciliation Candidate Profile • At least 2 to 3 years of experience in billing within a legal environment, • Familiarity with enterprise financial platforms (e.g., Aderant, Elite 3E, eBillingHub), • Exposure to international billing practices and currency variations is advantageous, • Strong analytical skills for interpreting financial data and billing trends, • Exceptional accuracy and ability to follow complex instructions, • Professional communication skills across all organizational levels The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.

Job Title: Revenue Manager Location: New York, NY (Hybrid) Salary: $135K - $160K Prestigious Law Firm looking for Revenue Manager to join their team! Key Responsibilities: • Manage inventory balances and exposure to minimize financial risks., • Enforce firm policies related to revenue management., • Generate and analyze monthly, quarterly, and annual revenue reports., • Prepare detailed billing and collections forecasts to guide the firm’s financial planning., • Provide clients with accrual reporting in cooperation with the billing team, • Collaborate with billing and collections teams to streamline processes and ensure efficiency., • Monitor billing cycles and ensure timely generation and collection of invoices., • Implement best practices for collections to maximize cash flow and reduce outstanding balances., • Work closely with partners to provide regular updates on their billing status and address any concerns promptly., • Identify and implement matter management and billing process improvements to enhance accuracy and efficiency., • Address client inquiries regarding invoices and resolve any billing disputes or issues., • Ensure all invoicing practices comply with client and firm requirements., • Develop and maintain strong relationships with clients to facilitate effective communication and resolution of billing issues. Qualifications: • Bachelor’s degree in Accounting, Finance, business administration or a related field., • Minimum of 3 years Big 4 or revenue management experience, preferably within a law firm or professional services environment, preferred., • Strong knowledge of financial principles and practices., • Excellent analytical and problem-solving skills., • Proficiency in financial software and Excel; experience with legal billing software (eg Aderant, Elite) preferred.

Director of Clinical Operations ABOUT THE ROLE We are partnering with a growing clinical research site in the Bronx to recruit a Senior Director of Clinical Operations — the operational beast who will own site performance end-to-end. This is the go-to person who runs the site. Trial activation timelines, enrollment performance, study quality, regulatory compliance, financial operations, and the coordinator and research nursing teams all roll up to this seat. The right candidate has lived this work at a research site or site network before — they already know what good looks like, what breaks, and how to fix it without a 90-day diagnostic. This is an onsite role in the Bronx. Five days a week, in the building with the team, the patients, the PIs, and the studies. The site needs presence and operational leadership in the room. WHAT YOU'LL OWN • End-to-end site performance: trial activation timelines, enrollment to target, retention, data quality, regulatory compliance, and financial outcomes per study, • Direct leadership of clinical operations staff, including CRCs, research nurses, regulatory and data coordinators, and operations support, • Operational accountability across the full study lifecycle: feasibility input, site activation, enrollment ramp, conduct, monitoring response, database lock, and close-out, • Sponsor and CRO relationships at the operational level — site qualification visits, monitoring visits, audit response, and corrective action planning, • Standardization of SOPs, training programs, quality systems, and operational metrics across the site, • Budget management at the study level: per-protocol P&L oversight, invoicing accuracy, and study-level margin discipline, • Hiring, onboarding, performance management, and retention of clinical operations staff, • Direct partnership with site leadership and PIs on prioritization, capacity planning, and study mix decisions WHAT WE'RE LOOKING FOR Required • 10+ years of clinical research operations experience, with at least 5 years in a senior operational role at a clinical research site, multi-site network, SMO, or IRO, • Demonstrated track record of owning site performance metrics — enrollment, retention, activation timelines, quality, and study-level financials, • Direct experience managing CRC, research RN, regulatory, and data coordination teams, • Deep working knowledge of GCP, FDA regulations, sponsor and CRO operational expectations, and audit readiness, • Strong financial acumen at the study level — feasibility budgeting, invoicing, monitoring of study P&L, • Experience standing up or scaling SOPs, training programs, and operational quality systems at a site, • Bachelor's degree required; advanced degree, RN/BSN, or relevant certification (CCRC, CCRP, ACRP-CP) preferred Strongly Preferred • VP or Director-level experience at a comparable research site network or SMO, • Track record running multi-therapeutic-area sites with diverse sponsor and CRO portfolios, • Prior experience in fast-growing or PE-backed clinical research environments, • Hands-on experience with CTMS, eRegulatory, EDC, and patient recruitment platforms Non-Negotiables • Onsite five days a week in the Bronx. This is not a hybrid or remote role., • Site-side or site-network operational experience. Pure CRO operations, pharma operations, or academic medical center operations backgrounds will not fit this role., • A demonstrated bias toward operational ownership and execution — this is a doer's seat, not a strategist's seat.

PURPOSE: The Mishkon Division provides supports and services in a healthy and safe environment for adults living with intellectual and developmental disabilities (I/DD) in residential programs and in the community. Our core values are to provide a healthy and safe environment that promotes person centered planning, community integration, and close collaboration with families and the community. This is all accomplished through an Orthodox Jewish lens, and with an understanding that staff, at all levels of the division, is the determining factor in achieving positive outcomes for our clients. POSITION OVERVIEW: The Senior Business Manager oversees and leads a dynamic team, including a Business Manager and a Fiscal Team. The Senior Business Manager will be responsible for driving the financial success of the programs, ensuring alignment of resources with business goals, and fostering a collaborative and results-driven environment. The role requires strong leadership, financial expertise, and strategic thinking to optimize financial controls and maintain effective cross-functional relationships. KEY ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO: Fiscal Management and Oversight: • Oversee and supervise the daily activities of the finance staff, such as the Business Manager, Bookkeepers and Finance Administrative Assistants. Monitor budget performance and prepare monthly, quarterly, annual and ad hoc reports on financial status of each program to Senior Leadership., • In collaboration with program leadership manage program expenses and ensure programs stay within budgetary guidelines., • Develop standard finance workflows to streamline and improve financial processes, such as personal needs allowance (PNA), purchase cards and petty cash requests and distribution., • Centralize procurement and invoicing under the Mishkon Finance Department to increase visibility in programs’ spending, improve cost control and prevent overspending., • Create standard program billing workflows in the ICF, IRAs and Comm Habilitation programs to ensure optimum billing is maintained on a weekly basis. Leadership and Team Management: • Direct supervision of assigned staff, including the Business Manager; Bookkeepers; Fiscal Administrative Assistants., • Provide coaching, training and feedback to the Business Manager, Bookkeepers and Fiscal Administrative Assistants through weekly formal supervisions, regular team meetings, to enhance their skills and performance., • Foster a positive and productive team culture, ensuring continuous development, effective collaboration, and alignment with divisional and organizational goals through regular feedback, performance evaluations., • Train new and existing staff on financial policies and procedures to ensure sustainability and accountability., • Participate in and lead performance improvement projects. Risk Management and Compliance: • Develop internal controls and ensure proper maintenance of financial records are in compliance with compliance with federal, state, city and agency standards and policies., • Conduct internal audits and ensure proper financial controls are in place., • Identify potential risks and develop risk mitigation strategies., • Other duties as assigned. CORE COMPETENCIES: • Strong experience in financial management within a nonprofit environment., • Proven track record of managing budgets, financial reporting and compliance., • Experience leading teams, managing projects and working cross-functionally., • Strong management skills, with the ability to utilize data, implement standard work and systems, and continuously improve performance., • Excellent communication and interpersonal skills to effectively interact Senior Leadership, colleagues and external stakeholders., • Solution-focused and exhibits enthusiasm and creativity when presented with challenges. EDUCATIONAL / TRAINING REQUIRED: • Bachelor’s degree in Accounting, Finance, Business Administration or related field. A Master’s degree is preferred. EXPERIENCE REQUIRED: • At least 5 years working in business management in the non-profit sector., • At least 3 years of supervisory experience COMPUTER SKILLS REQUIRED (List the computer skills needed): • Must be able to navigate Office 365 in addition to an Electronic Health Record and other computer programs as required., • Proficient with financial software and systems such as Intacct or similar. VISUAL AND MANUAL DEXIERITY: • The candidate must be able to work on a computer or laptop for 7 hours. WORK ENVIRONMENT / PHYSICAL EFFORT: • The position requires the ability to travel throughout NYC, with the majority of travel being in Brooklyn., • Regularly required to sit for part of the day

Dera Lee Productions is an award-winning experiential marketing agency based in NYC. We specialize in visual storytelling, pulling back the curtain to bring our clients’ ideas to life so that moments big and small get the spotlight they truly deserve. Our journey started with a love of storytelling and curiosity around the human experience. Witnessing genuine connections unfold and exploring the theater of human interaction ignited the spark that became DLP. Our goal is to create that same magic for our clients’ audiences. At DLP, we believe brands need to create meaningful connections to create lasting experiences — we want you to help brands do amazing, unexpected things, creating experiences that people never forget. Experience creates the connections that lead to loyalty, advocacy, and sales. We ideate and create those things at DLP and do it with wisdom, dedication, strategic thinking, and working together as a collaborative group. We're looking for team players with a strong work ethic and next-level organizational skills who are available and willing to travel throughout the U.S. on short notice. The work isn't always glamorous, but there is nothing like the feeling of bringing events to life. What you'll be doing Project management is central to this role. You'll lead your own projects independently, managing teams of freelance creatives and interns as needed. • Developing detailed plans of action from kickoff through completion, ensuring the project runs smoothly across all phases, • Working cross-functionally to manage deliverables and deadlines day-to-day, • Translating creative ideas into project plans, vendor timelines, and deliverables, • Developing and managing project budgets up to $1,000,000; reconciling post-event, negotiating vendor contracts, and managing billing and invoicing, • Overseeing seamless onsite installation and execution, • Creating and maintaining critical project tracking and documentation — including deliverable timelines, production schedules, and run of show, • Building and managing client relationships, setting and meeting expectations on all production-related matters, • Liaising with in-house Creative, Account Management, and Production Service teams, • Obtaining city permits as necessary; familiarity with permitting procedures across the country, • Ensuring event solutions are innovative, strategically relevant, and deliver results for the client The ideal candidate • Proactive, thoughtful, and strategic — thrives in a fast-paced environment, • Resourceful, self-motivated, extremely organized, and detail-oriented, • Excellent communication and presentation skills; delivers unsurpassed client service, • Has worked with clients in luxury, travel, hospitality, lifestyle, beauty, tech, spirits, and/or entertainment, • Brings a broad network of vendor partners and local relationships across the country, • Solution-oriented team player and leader who fosters collaboration Requirements • Minimum 5+ years experience as a lead Producer of experiential marketing events and campaigns, • Experience in a client-facing and production role within an agency environment, • Proven track record developing and managing large, complex projects and teams, • Excellent oral/written communication, analytical, and interpersonal skills, • Experience developing and managing budgets up to $1,000,000, • Fluent in Google Suite and Excel; Asana experience a plus

Job Summary • Provide program management oversight over scope, schedule and budget of energy efficiency projects in compliance with the BPU Order and Clients procedures., • Ensure projects meet all program requirements, including project scope and cost effectiveness., • Develop and maintain the processes for implementing energy efficiency projects and programs in accordance with requirements for BPU approved programs., • Interface with Client associates, vendors, customers and outside consultants to assure the Program rules and requirements are maintained, the projects are cost effective and the information needed for management and regulatory reporting is accurate and timely., • Perform and oversee program and project QA/QC as required; Apply knowledge in energy savings measures and techniques to program and project oversight, • Manage customer relationships to provide program services with a high level of customer satisfaction., • Coordinate and direct the activities of vendors and contractors. Review vendor deliverables. Monitor vendor performance, and review/process vendor invoices., • Ensure vendor and employee compliance with safety protocols and practices., • Compile and analyze data from various projects / sources to monitor the status of customer projects and report to management. Projects may include the installation of various energy conservation measures (ECMs) such as HVAC, lighting, motors, energy management systems, etc., as appropriate for the program., • Analyze performance results for management reports; Provide monthly project status forecasts, • Assist with special projects and ad hoc requests as necessary., • During storm restoration efforts, may be required to perform functions outside of routine duties and on a schedule that may be different from normal operations. Job Responsibilities • Develop and manage the processes for implementing energy efficiency projects and programs in accordance with requirements for BPU approved programs., • Interface with Clients associates, vendors, customers and outside consultants to assure the Program rules and requirements are maintained, the projects are cost effective and the information needed for management and regulatory reporting is accurate and timely. Coordinate and direct the activities of vendors and contractors. Review vendor deliverables. Monitor vendor performance, and review/process vendor invoices., • Perform and oversee program and project QA/QC as required; Apply knowledge in energy savings measures and techniques to program and project oversight., • Perform project site visits as required, • Compile and analyze data from various projects / sources to monitor the status of customer projects and report to management. Projects may include the installation of various energy conservation measures (ECMs) such as HVAC, lighting, motors, energy management systems, etc., as appropriate for the program. Analyze performance results for management reports; Provide monthly project status forecasts; Must be proficient with working independently while maintaining and applying working knowledge of Clients Standards of Business Controls and meet managements expectations for effective internal business controls., • Manage customer relationships to provide program services with a high level of customer satisfaction., • Ensure vendor and employee compliance with safety protocols and practices Job Specific Qualifications Required • B.S. Degree plus 5 years of experience in the space of energy efficiency programs, construction, or related fields. In lieu of a degree, 9 years of experience in the space of energy efficiency programs, construction, or related field, • Experience processing milestone based construction payments and forecasting financial spend, • Knowledge of energy efficiency measures, implementation, and cost, • Demonstrated excellent communication skills (oral and written), • Demonstrated proficiency with Microsoft Office (PowerPoint, Excel & MS Word), • Commitment to process improvement and attention to detail, • Knowledge of Clients CEF energy efficiency order and related frameworks such as the NJ Cost Test, • Able to travel within Clients territory to conduct meetings with customers, perform inspections, and manage relationships with contractors, • Valid US driver's license Desired, • Vendor management, invoicing skills., • Building Performance Institute Certifications preferred, • Certified Energy Manager preferred Location: Hybrid - we are in the office Tuesday and Wednesday in Newark, however we may have a day in the field for inspections occasionally. Subject to change at clients discretion.

Company Description CAKE MEDIA is a fast-growing podcast network and production studio based in New York City. We build and operate shows that drive real results for creators and advertisers—and our financial operations are scaling to match. We're looking for a Financial Operations Associate to help us run a clean, accurate, high-functioning finance function across a dynamic, revenue-generating media business. Role Description This is a part-time hybrid role for a Financial Operations Associate based in New York, NY, with flexibility to work from home for certain tasks. This role focuses on maintaining accurate, consistent financial operations across a high-volume, partnership-driven media business. You will work closely with leadership, to support the systems that track revenue, manage billing, and ensure financial clarity across the organization. Tasks You'll Own: • Invoicing across brand partnerships, sponsorships & campaigns, • Accounts receivable tracking & follow-up, • Revenue reconciliation across shows, clients & platforms, • Contractor payments & revenue share calculations, • Vendor payments & expense management, • Monthly close support & P&L reporting Qualifications: • Have hands-on accounting experience in a growing business, • Are highly proficient in QuickBooks, • Understand campaign- or project-based revenue models, • Can manage multiple financial workflows with accuracy and speed, • Thrive in lean, fast-moving environments Bonus: Experience in media, podcasting, agencies, or creator/talent payment structures Compensation: $40–$65/hour (commensurate with experience) To Apply: Send your resume + a brief summary of relevant experience to

FleishmanHillard, a global communications agency, has an immediate opening for Senior Account Executive to serve as an influencer and social media specialist for our Health & Life Sciences practice. This position provides a fantastic opportunity for a passionate, proactive communications professional with growing communications, social media and influencer strategy experience to be part of a collaborative team across a range of healthcare clients. The ideal candidate will be instrumental in executing best-in-class work across growing accounts and have pharmaceutical or healthcare communications experience. This candidate will be capable of executing influencer relations strategies as part of larger integrated marketing communications programs, including activation both online and offline, with influencers of all types and tiers. This candidate understands the responsibility and opportunity in healthcare influence—understanding that creators and influential voices play an important role in how people understand, access and advocate for their health. Our new team member will work with integrated teams across the firm to use influence to meet client objectives and grow revenue. They will work in a supportive environment where they’ll learn the healthcare influencer relations landscape, while contributing meaningfully to client success. FleishmanHillard values the importance of impact and inclusion to strengthen the bonds between us, grow our people and create spaces for everyone to thrive. We stay true to our commitment to our people and the communities in which we live and work. As part of our ongoing effort to be the world’s most inclusive agency, we are committed to seeking candidates who possess and demonstrate a profound interest in furthering our impact and inclusion goals. Qualifications Candidates should have a minimum of 3-4 years of integrated marketing and/or communications experience at an agency working with healthcare, pharma, biotech, personal health or related accounts, including 1-2 years of hands-on influencer program strategy and execution. Additionally, applicants should have: • Demonstrated success in end-to-end influencer relations, including: hands-on experience in identification, vetting, negotiation, creative and content direction, relationship management, measurement and analysis. Use of various influencer vetting and reporting tools required., • Ability to work collaboratively in a team setting: Must be a consummate team player who brings a passionate, positive, high-energy approach to client service and delivering results. Ideal candidate should possess excellent relationship skills; be a good listener; respect the expertise of others; and have ability to motivate and generate effective action from all levels of the organization. Candidate must have a spirit of continuous learning and curiosity., • Understanding of integrated communications plans. Genuine curiosity and interest in moving audiences from awareness to engagement to action across a mix of communications platforms. Understanding of the role of owned, earned and paid media in an integrated communications or marketing plan and how influential voices best fit into it., • Content planning and storytelling experience. Ability to help translate brand messages and complex information into creator-appropriate content and sharable social narratives that help drive cultural conversations., • Understanding of various filters and benchmarks that make someone influential for a given brand, therapeutic area, category or sector., • Including the ability to differentiate and engage multiple influencer types: celebrity, content creators, HCPs and wellness practitioners, and patient advocates., • Vetting criteria specific to healthcare: medical credentials, board certification, treatment verification, etc., • Ability to give strategic direction to influencers whether organic, earned or sponsored and proven ability to collaborate with agency team, clients and influencers/their agents to ultimately produce high-performing content., • Strong understanding of industry regulatory and promotional rules: Must understand the disclosure guidelines as set by the FTC and FDA, and transparency requirements (e.g. Physician Payments Sunshine Laws) to provide sound counsel to clients and influencers., • Experience with negotiation and contracting process to achieve highest and best value exchange between client and influencer., • Demonstrated organizational skills necessary to best manage process of influencer contracting/legal, invoicing/financial execution, and data collection related to influencer audience and post-specific metrics., • Strong attention to detail in managing multiple project workflows, materials development and client deliverables., • Experience in executing paid social programs. Understanding of paid social landscape including familiarity in developing strategy and optimizing paid social programs related to amplifying and/or allow-listing influencer-created content., • Ability to analyze performance metrics: Candidate must be well versed in reporting and analysis best practices. Showcase ability to translate facts to insights to determine success and provide optimization recommendations., • New business hunter: Candidate should have enthusiasm for mining and pitching new clients and demonstrated experience in growing revenue., • Natural ability to build rapport with colleagues, clients and creators. Candidate should have experience building relationships and working with diverse stakeholders effectively. Our Story FleishmanHillard specializes in public relations, reputation management, public affairs, brand marketing, digital strategy, social engagement and content strategy. FleishmanHillard was named 2020, 2021 and 2022 Campaign Global PR Agency of the Year; 2023 ICCO Large Agency of the Year – The Americas; 2022 and 2023 PRWeek U.S. Agency of the Year; 2022 and 2023 PRWeek U.S. Outstanding Extra-Large Agency of the Year; 2023 Campaign US PR Agency of the Year; 2021 PRovoke APAC Consultancy of the Year; and 2021 PRWeek UK Large Consultancy of the Year. FleishmanHillard is part of Omnicom PR Group and has nearly 80 offices in more than 30 countries, plus affiliates in 45 countries. FleishmanHillard offers a hybrid work model, and seeks employees who are comfortable working in the office for a portion of their workweek. We value the collaboration and camaraderie that in-person interactions provide, but also understand the importance of flexibility and balance in our employees' lives. As such, we are open to discuss various work arrangements that accommodate individual needs and circumstances, including flexible scheduling and alternative work arrangements. Our goal is to foster a productive and inclusive work environment where all employees can thrive, both in and out of the office. FleishmanHillard is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sex stereotyping, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), gender, gender identity, gender expression, national origin, age, mental or physical disability, ancestry, medical condition, marital status, military or veteran status, alienage, citizenship status, sexual orientation, genetic information, or any other protected class under federal, state or local laws. Please do not contact the office directly to apply – only resumes submitted through this website will be considered. If you need assistance reviewing career opportunities or completing an application, please email our careers team or call 314-982-1700 and ask to be connected to Talent Development. The anticipated U.S. salary range for the Senior Account Executive level is $58,000-$82,000. Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications and geography. A range of medical, dental, vision, 401(k) matching, paid time off and/or other benefits also are available.

Job Title: Office Manager Location: Queens, NY (On-site) Industry: Professional Services (Accounting / Legal) Overview A growing, boutique firm operating within the legal and professional services space is seeking a highly organized and proactive Office Manager to oversee daily operations and support a small team of attorneys and leadership. This individual will play a critical role in ensuring the office runs efficiently while acting as a central point of coordination across the firm. Key Responsibilities • Oversee day-to-day office operations and administrative functions, • Manage scheduling, calendars, and internal coordination across the team, • Maintain organized systems for files, documents, and records, • Support billing, invoicing, and basic financial tracking processes, • Serve as the primary point of contact for clients, vendors, and service providers, • Assist leadership with operational tasks and ad hoc administrative needs, • Help implement and improve internal processes and workflows Qualifications • 3+ years of experience in office management or administrative leadership, • Experience within a professional services environment (e.g., legal, accounting, consulting) preferred, • Strong organizational skills with the ability to manage multiple priorities, • Excellent communication and interpersonal abilities, • High level of discretion and professionalism, • Proficiency in Microsoft Office Compensation • Base salary: $70,000 – $90,000 (flexible based on experience), • Potential for discretionary bonus Why This Opportunity • Join a tight-knit, growing team with direct exposure to leadership, • Opportunity to make an immediate impact on operations and efficiency, • Stable, professional environment with long-term growth potential

Salary: $75,000 p.a. - $85,000 p.a. Start: ASAP Tiger Recruitment is working with a small but prestigious finance company in Manhattan. They are looking for an ultra profressional receptionist to be in their office five days a week. Prior experience as a receptionist in financial services is required. Responsibilities: • Greet, assist, and provide direction and information to clients, visitors, and other guests of the organization. Provide refreshments while they wait, • Answering phones and forwarding calls or taking messages as necessary, • Sort and distribute mail, • Maintain reception area and all common & Supply areas in a clean and tidy manner, • Assist with catering & lunch orders, • Supply ordering and stock management of office necessities, including beverages, snacks, printer paper, supplies, etc., • Liaison with building over updates, guest passes, deliveries, etc., • Manage conference room schedules and light clean-up between guests, • Communicate with and schedule our vendors for living-wall maintenance, patio maintenance, cleaning crew, printer maintenance, shredding, etc., • Manage vendor invoicing & expense reporting, • Other ad hoc duties as needed Qualifications: • High school diploma or general education degree (GED) required, • Proficient in Microsoft Office, particularly Outlook Suite, • Strong interpersonal skills and friendly demeanor, • Team-player willing to assist EAs and office as needed, • Comfortable multi-tasking and prioritizing tasks without guidance, • Punctual with strong attendance history

COMPANY: Hedge Fund POSITION: Receptionist LOCATION: New York, NY (Fully Onsite) HOURS: 7:45am – 5:30pm (with flexibility as needed) COMPENSATION: $80K–$100K base DOE + paid OT + bonus eligible + benefits BACHELOR’S DEGREE: Preferred Our client, a top-tier hedge fund, is seeking a highly organized Receptionist to support daily operations in their New York office. This role goes beyond traditional front desk responsibilities, with a strong emphasis on office coordination, kitchen and pantry management, and billing/invoicing support. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple operational workflows in a fast-paced environment. RESPONSIBILITIES: • Serve as the face of the firm; greet and direct guests while maintaining a professional, client-ready reception area, • Remain at the front desk during peak hours and manage incoming calls and mail, • Oversee daily office operations, supplies, and inventory to ensure a seamless work environment, • Manage access cards, new hire materials, and attendance/vacation tracking, • Support general office logistics and organization, • Manage kitchen and pantry operations including ordering, stocking, and maintaining cleanliness, • Oversee daily lunch service and corporate account coordination, • Process invoices in QuickBooks and Bills.com, including coding and approvals, • Handle vendor follow-ups, expense categorization, and check processing, • Track AMEX expenses to ensure timely submission, • Assist with sales tax documentation, filings, and vendor records (W-9s/W-8s), • Support annual reporting such as charitable receipts QUALIFICATIONS: • 5–7 years of experience in a small office environment with exposure to office coordination, kitchen/pantry management, and billing/invoicing, • Strong experience with QuickBooks and general accounts payable processes, • Exceptional organizational skills and attention to detail, • Ability to multitask and manage competing priorities with a high level of ownership, • Strong communication and interpersonal skills with a professional, client-facing demeanor, • Proactive, hands-on approach with a willingness to wear multiple hats

Our client is an award-winning provider of innovative design solutions. Headquartered in New York City with satellite offices in Long Island, the firm works locally, regionally, nationally and internationally. They currently have an immediate need for an experienced Senior Project Manager with more than 10 years of continuous corporate workplace experience for their New York City office to lead diverse projects for their practice. Responsibilities: • Assist in responding to RFP’s and attend new business presentations, • Calculate and track man / hour projections and project fees, • Generate contractual agreements, • Interface with the client, real estate team, landlord and consultants, • Assist in code review, building analysis, and lease review, • Prepare consultant RFP’s, • Generate project budgets and schedules, • Prime client interface during all phases of project, • Oversee project production and staffing projections, • Final red-line review of construction documents, • Overall review of consultant documents, • Manage project finances including budgets, contracts, change orders, additional services requests, payment requisitions, fee tracking, invoicing and collections., • Attend project meetings as required, • Coordinate bidding process, including response to questions, interviews, bid review and analysis, • General coordination & management of designated project team, • Project close-out and sign-off Requirements: • Bachelor’s degree in Architecture (BA); Master’s degree (MA) a plus, • Minimum of 10 years of continuous project management experience in Corporate Workplace Interiors, • A working knowledge of Revit and AutoCAD, • Strong presentation skills, • Excellent verbal, interpersonal, and communication skills, • A strong understanding and experience with NYC and IBC Building Codes, compliance, filing, • strategies, and base building infrastructure. The projected Annual Salary Range for this role is: $120K to $160K. Position is full time, hybrid and includes a comprehensive benefits plan.

Exact compensation may vary based on several factors, including skills, experience, and education. • Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law. The ideal candidate will be responsible for planning, coordinating, and implementing projects within the decided-upon budget, timeline, and scope. They will also effectively monitor and present project updates to relevant stakeholders, clients, or project team members. Title: Media Coordinator (Digital Advertising) Location: Hybrid 2x a week on-site in NYC Duration: Contract through November + Extensions Rate: 20-28HR Responsibilities: • Accurately enter deal information and revisions into appropriate systems, • ·Coordinate with two outside business partners assuring timely execution of all data across multiple vendors, • Work with business analytics to compile end of campaign reporting. Monitor delivery of in-flight campaigns, • Monitor traffic inbox and work with agencies to make sure creative has been received across all vendors and work with agencies troubleshooting any issues with creative delivery as needed, • May participate in the development of special pricing plans, products, and proposals to meet specific customer requirements, • Reconciliation of systems monthly for invoicing, • Organize information to assist in analyzing future campaigns and make recommendations based on sell-out levels, • Ability to prioritize work accurately in a high-volume fast paced environment, • In this role, you will support the Client Success Manager's (CSM) in pre and post-sale activities for clients in a designated book of business, to assist in the end to end campaign strategy. Responsibilities include; partnering with CSM counterparts to align on tasks and deadlines for assigned accounts, coordinating campaign setup, entering accurate deal information into system to send cross functionally to Activation, Legal, Corporate Credit, Ad Ops and Research teams, working with business partners to ensure execution of data across vendors, and monitoring delivery of campaign analytics and reporting. You will be the primary point of contact for Billing teams with invoice revisions and credit checks, as well as Creative teams to coordinate creative assets and troubleshoot issues. Looking for an individual who is extremely detail oriented and organized in order to support analyzation of future campaigns and be an asset in the development of pricing plans and proposals. This role requires an individual that thrives in fast paced environments and has the ability to juggle multiple tasks at once.

CWF – Who are we? For 60 years, we have been bringing magic to children’s fashion by developing collections for premium and luxury brands: BOSS, Chloé, DKNY, Givenchy, HUGO, Karl Lagerfeld, Kenzo Kids, Lanvin, Marc Jacobs, Michael Kors, Timberland, and Zadig & Voltaire… as well as our own brands: Billieblush & Catimini. From design to marketing, we translate each fashion house’s iconic style into exclusive pieces tailored to the specific needs of every age. Our mission? To offer the very best in style for a childhood that is joyful, fresh, chic, and elegant. Job Description We are seeking a highly detail-oriented and solutions-driven Wholesale Operations Specialist to support and optimize our wholesale operations across the Americas. This role acts as the operational pillar of the subsidiary, ensuring a seamless flow between supply chain, warehouse operations, financial processes, and retail partner requirements. You will play a key role in maintaining data integrity, supporting revenue accuracy, and improving operational efficiency across the entire order-to-billing cycle. This position is ideal for a candidate who thrives in a fast-paced, highly operational environment, with strong expertise in EDI, retail compliance, and cross-functional coordination. Key Responsibilities 1.Supply Chain & Logistics Coordination • Track and monitor international inbound shipments in coordination with European headquarters, • Provide full visibility on delivery timelines, warehouse arrivals, and potential delays, • Oversee inventory control by auditing Purchase Orders (POs) against physical receipts, • Manage the full invoicing and credit memo lifecycle using QuickBooks Desktop, • Coordinate with Finance teams to validate customer credit lines and shipment approvals, • Monitor key account portals (e.g. Amazon, Saks) to track, dispute, and resolve chargebacks, • Maintain and update digital product catalogs across retail platforms (GSX, Intertrade, etc.), • Support sales teams by preparing accurate product data, imagery, and order-specific documentation, • Ensure smooth communication and execution with retail partners to support sell-in activities 4. Systems, EDI & Data Integrity • Oversee EDI workflows to ensure accurate and compliant data exchange with major US retailers, • Manage and monitor WMS data flows to guarantee alignment between warehouse, orders, and invoicing, • Act as a key point of control for data accuracy across systems, ensuring consistency and reliability Profile 5+ years of experience in commercial operations, supply chain coordination (fashion or retail environment preferred). Strong expertise in EDI systems and workflows (experience with platforms such as EZCOM is a plus). High proficiency in QuickBooks Desktop and Warehouse Management Systems (WMS) Solid understanding of US retail requirements, including Big Box and luxury department stores. Strong analytical mindset with excellent attention to detail and problem-solving skills Ability to manage multiple priorities and work cross-functionally in a fast-paced environment. Excellent communication skills and a proactive, solution-oriented approach. Knowledge of French would be a plus. What We Offer • Competitive base salary + performance-based bonus, • Full health benefits package (medical, dental, vision), • Opportunity to work with globally recognized fashion brands, • A dynamic, international, and collaborative work environment, • Salary based on qualifications, ranging from $50,000 to $75,000 per year Job Type: Full-time Health benefits: · Dental insurance · Health insurance · Paid time off · Vision insurance Work Location: In person, with the option to work from home one day a week

A full-time entry-level healthcare recruiter is needed for a rapidly expanding healthcare management company with a national footprint. Excellent opportunity for someone who wants to grow with a company, practice creativity and autonomy and assume increasing managerial duties. Job Responsibilities: ● Source and credential healthcare providers for client sites with established policies, procedures, and legal regulations ● Attend national professional meetings and local career fairs ● Schedule and balance calendars for clients and providers ● Monitor and maintain an organized record of healthcare provider invoicing data ● Foster and maintain positive and professional relations with both clients and providers Qualifications: ● At least some experience with recruiting is preferred but not required if the candidate can demonstrate transferable skills. ● Candidates must be highly organized and be capable of effectively leading a team and enhancing interdepartmental organization and communication ● Ability to handle urgent matters under pressure and deadlines Starting compensation 60K annually with benefits. International students with STEM OPT eligibility are welcome to apply. Undergrads and grad students are welcome to apply.

As the founding entity of RAINBOW PARTNERS, Quanteam is a consulting firm specialized in Banking, Finance, and Financial Services. Through our core human values – proximity, teamwork, diversity, excellence – our 1000 expert consultants, hailing from 35 different nationalities, collaborate across 13 international offices: Paris, Lyon, New York, Montreal, London, Brussels, Luxembourg, Geneva, Lisbon, Porto, Casablanca, Madrid and Singapore. Overview A global financial institution is seeking a Middle Office Analyst to join its Capital Markets Operations division. This team is responsible for supporting market activities across the full trade lifecycle, ensuring accurate booking, validation, and reconciliation of transactions between Front Office and Back Office systems. Within this structure, the Middle Office plays a key role in controlling trade capture, monitoring risk and operational integrity, and acting as a central point of coordination between trading desks, operations teams, and IT. Scope of the Role The position sits within the Equity Trading Support Middle Office, covering a broad range of equity-related activities, including: • Equity Trading & Sales Support, • Collateral Management, • Securitization Operations, • FO-to-BO Processing & Reconciliation, • Equity Derivatives (Vanilla & Structured), • Convertible Bonds, • Equity Finance / Delta One, • Corporate Investment Solutions, • Repo, Indexing, and Structured Equity Products Key Responsibilities Trade Control & Validation (Level 1 & 2 Controls) • Review and validate trade booking performed by Front Office systems, • Ensure consistency between order book, term sheets, and trade capture, • Perform pre-issuance checks and validations, • Act as liaison between Front Office, Operations (MO/BO), and IT teams, • Investigate and resolve trade breaks across the FO–BO chain, • Maintain and control market and reference data (equities, indices, calendars, counterparties), • Monitor listed derivatives data (options, futures), • Manage lifecycle events for structured products (corporate actions, coupons, maturities, early events, notional updates), • Contribute to process optimization initiatives, • Participate in user testing, documentation, and functional specifications, • Participate in on-call rotation (pre-market / post-market support) to ensure data accuracy and system readiness Requirements Experience • 3+ years of experience in Middle Office / Trade Support (Equity environment), • Familiarity with Front Office trading systems (experience with SOPHIS is a plus), • Strong proficiency in Microsoft Office (Excel in particular), • VBA knowledge is a plus

Company Overview Curex is America's #1 online allergy clinic. We've helped hundreds of thousands of patients break free from allergies through at-home diagnostics, telemedicine, and immunotherapy drops — the only treatment that actually addresses the root cause. We're now expanding into asthma, eczema, and adjacent conditions, and growing fast. Job Overview We're hiring a Manager of Finance / FP&A to build the financial backbone of a healthtech company at takeoff. You'll partner directly with leadership across finance, operations, marketing, product, and pharmacy — owning how we measure performance, surfacing insights that drive decisions, and putting real cost discipline behind aggressive growth. High visibility, high autonomy, direct line to outcomes from day one. What You'll DoFinancial Operations • Own Stripe and payment flows: refunds, chargebacks, failed payments, customer collections, • Run insurance billing ops — track reimbursements, denials, and collection KPIs, • Manage invoicing, vendor payments, and financial workflows, • Build cost controls and squeeze savings out of every vendor contract and renewalFP&A & Insights, • Report on revenue, gross margin, CAC, LTV, churn, fulfillment costs, and OpEx, • Write monthly management commentary — performance vs. budget, prior periods, targets, • Turn data into clear recommendations leadership can act onModeling & Strategy, • Build and maintain models, budgets, forecasts, and dashboards, • Drive annual and quarterly planning, • Prepare board, investor, and lender materials, • 2+ years in investment banking, PE, or another analytical finance seat, • 2+ years in a startup, healthcare company, or high-growth operator, • Sharp financial modeling and Excel chops, • What's the difference between a good business and a great business? We'd love to hear your take.

Source One is a consulting services company and we’re currently looking for the following individual to work as a consultant with our direct client, a regional utility and gas company in Newark, NJ No Third-Party, No Corp to Corp, No Sponsorship Now or Future Title: Project Manager – Engineering Location: Newark, NJ Hybrid 2-3 days per week in office or occasional offsite (Mon-Fri, 40 hours) Contract Duration: 12 months, with likely extension Pay Rate: up to $95.00 per hour (w2) depending upon experience Job Summary Provide program management oversight over scope, schedule and budget of energy efficiency projects in compliance with the BPU Order and Client procedures. Ensure projects meet all program requirements, including project scope and cost effectiveness. Develop and maintain the processes for implementing energy efficiency projects and programs in accordance with requirements for BPU approved programs. Interface with Client associates, vendors, customers and outside consultants to assure the Program rules and requirements are maintained, the projects are cost effective and the information needed for management and regulatory reporting is accurate and timely. Perform and oversee program and project QA/QC as required; Apply knowledge in energy savings measures and techniques to program and project oversight Manage customer relationships to provide program services with a high level of customer satisfaction. Coordinate and direct the activities of vendors and contractors. Review vendor deliverables. Monitor vendor performance and review/process vendor invoices. Ensure vendor and employee compliance with safety protocols and practices. Compile and analyze data from various projects / sources to monitor the status of customer projects and report to management. Projects may include the installation of various energy conservation measures (ECMs) such as HVAC, lighting, motors, energy management systems, etc., as appropriate for the program. Analyze performance results for management reports; Provide monthly project status forecasts Assist with special projects and ad hoc requests as necessary. During storm restoration efforts, may be required to perform functions outside of routine duties and on a schedule that may be different from normal operations. Job Responsibilities Develop and manage the processes for implementing energy efficiency projects and programs in accordance with requirements for BPU approved programs. Interface with Client associates, vendors, customers and outside consultants to assure the Program rules and requirements are maintained, the projects are cost effective and the information needed for management and regulatory reporting is accurate and timely. Coordinate and direct the activities of vendors and contractors. Review vendor deliverables. Monitor vendor performance, and review/process vendor invoices. Perform and oversee program and project QA/QC as required; Apply knowledge in energy savings measures and techniques to program and project oversight. Perform project site visits as required Compile and analyze data from various projects / sources to monitor the status of customer projects and report to management. Projects may include the installation of various energy conservation measures (ECMs) such as HVAC, lighting, motors, energy management systems, etc., as appropriate for the program. Analyze performance results for management reports; Provide monthly project status forecasts; Must be proficient with working independently while maintaining and applying working knowledge of Client Standards of Business Controls and meet management's expectations for effective internal business controls. Manage customer relationships to provide program services with a high level of customer satisfaction. Ensure vendor and employee compliance with safety protocols and practices Job Specific Qualifications Required B.S. Degree plus 5 years of experience in the space of energy efficiency programs, construction, or related fields. In lieu of a degree, 9 years of experience in the space of energy efficiency programs, construction, or related field Experience processing milestone based construction payments and forecasting financial spend Knowledge of energy efficiency measures, implementation, and cost Demonstrated excellent communication skills (oral and written) Demonstrated proficiency with Microsoft Office (PowerPoint, Excel & MS Word) Commitment to process improvement and attention to detail Knowledge of Client's CEF energy efficiency order and related frameworks such as the NJ Cost Test Able to travel within Client territory to conduct meetings with customers, perform inspections, and manage relationships with contractors Valid US driver's license Desired Vendor management, invoicing skills. Building Performance Institute Certifications preferred Certified Energy Manager preferred

Who You Are: As the Manager for RTW Costing, you will play a critical role in creating and managing reporting related to costing efforts and divisional margins. You will be responsible for ensuring accuracy in reporting and developing new tools to analyze various strategic initiatives across RTW divisions. What You’ll Do: • Support on all tasks related to cost, margin and analysis, • Top level reporting for upper management, including VPs and SVPs, • Compiling and vetting cost breakdown data, • Stay on top of milestones for all Apparel divisions and manage time & action accordingly, • Communicate costing information to internal partners such as Design, Merchandising and Sales, • Data entry and maintenance in various systems for costing and HTS (e.g. PLM and RLM), • Document cost trend and savings for the division, • Ad hoc analysis regarding costs and margin, • Partner with PD/Costing team to capture the most up-to-date information at each calendar milestone, • Review, approve, and track invoicing for seasonal sample requests, • Where possible, come up with process improvement and standardization opportunity You’ll Need to Have: • A bachelor’s degree, • 5-7 years of Product Development/Costing experience, • Strong acumen for managing large sets of numbers and data, • High proficiency in Excel (pivot table, v-lookup, calculated fields), • Strong analytical and computation skills, • Adaptability and flexibility- balanced and effective in good and challenging times, • The ability to excel in high pressured environment with competing priorities, • Strong work ethic and sense of ownership, • A detailed oriented and organized mindset, • Strong planning and time management skills MK Perks: • Generous Paid Time Off & Holiday Calendar, • Summer Fridays, • Internal Mobility Across Brands, • Cross-brand Discount, • Exclusive Employee Sales, • Fav 5 Cards (MK Discount for friends and family), • 401k Match, • Paid Parental Leave, • Thrive Wellness Program, • Commuter Benefits, • Gym Discounts The Company is an equal employment opportunity employer. The Company’s policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, military status, disability, genetic information or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. At Capri Holdings Limited, we are committed to providing a fair and accessible recruitment process. If you require a reasonable accommodation for the interview or application process, please contact our Talent Acquisition team at . In compliance with certain Pay Transparency laws, employers are required to disclose a salary range. The salary for this position will vary based on role requirements, skill set and years of experience. About Us: Michael Kors is a world-renowned, award-winning designer of luxury accessories and ready-to-wear. His namesake company, established in 1981, currently produces a range of products under Michael Kors Collection, Michael Kors, and Michael Kors Mens, including accessories, ready-to-wear, footwear, watches, jewelry, and a full line of fragrance products. Michael Kors stores are operated in the most prestigious cities in the world, including New York, Los Angeles, Chicago, London, Milan, Paris, Dubai, Seoul, Tokyo, Hong Kong, Shanghai, and Rio de Janeiro. In addition, Michael Kors operates digital flagships across North America, Europe, and Asia, offering customers a seamless omnichannel experience. At the center of it all is a designer who has created an enduring and iconic luxury lifestyle brand with a distinctive point of view and global reach. Michael Kors has a sharp focus on providing his customers with accessories and clothes that are consistently polished, chic, relaxed, and glamorous. Kors has also been the recipient of numerous industry awards and accolades within the fashion industry. The fashion designer also focuses on giving back. For more than 35 years he has been a passionate supporter of God’s Love We Deliver, a New York-based non-profit organization that cooks and delivers nutritious meals to people living with serious illnesses in and around New York City. In 2013, in a move to broaden his philanthropic efforts, Michael Kors launched “Watch Hunger Stop,” partnering with the United Nations World Food Programme (WFP) to help fight world hunger. Proceeds from annual special-edition products and other targeted initiatives help provide food to children through WFP’s school meals program. To date, Michael Kors has helped WFP deliver over 35 million meals (and counting) to hungry children.

Catering Sales Manager Job Reference Number: 36746 Employment Type: Full-Time, Onsite Segment: Dining & Events Brand: Abigail-Kirsch Location: New York, New York (US-NY) We are looking to add an experienced, enthusiastic catering sales manager to our Abigail Kirsch team in New York, NY. As a Catering Sales Manager with Abigail Kirsch, you will be responsible for the successful development and growth of the catering department. Overall tasks and responsibilities will include supervision of the event planning process from inquiry through event execution. The Catering Sales Manager will be responsible for actively selling the venue and maintaining an excellent working relationship with any internal clients. The Catering Sales Manager will be responsible for the development and growth of the event execution standards at their venue location. Direct Sales at unit level • Work independently towards client outreach to develop new client relationships and to initiate sales opportunities., • Complete monthly KPI’s that contribute to prospecting and outbound sales efforts., • Seek and attend networking groups and events., • Maintain positive internal and external client relationships and liaison as necessary to ensure a consistently positive interaction., • Field incoming leads, give preliminary price quotes, negotiate, and close those sales., • Finalize all staffing needs and party details for individually sold events., • Collect all monies and deposits due prior to upcoming events., • Event Coordination support to include timing of events, assisting Captain(s) with staff assignments on site and meeting with staff when necessary, acting as liaison with client, kitchen, staff, and vendors., • Create catering proposals, which are comprised of four major areas: menu, beverage, staff, and equipment rental., • Participate, conduct client meetings / sales calls, and follow up., • Conduct tastings as needed., • Track lost business and lead inquiries to better understand trends in the business., • Collaborate and coordinate with onsite team in partnership with individual events. Financial Performance • Achieve set yearly sales goal set forth by your unit level leader., • Monitor event profitability to ensure that events are sold and executed according to company standards and budget., • Ensure that all event deposits, payments, and invoicing reflect the company policies and procedures., • Monitor staffing levels on each event to ensure proper service standards are achieved and profitability maintained according to budget., • Run assigned reports to further analyze the business and upcoming event calendars. Marketing (This will be a collaborative approach with the Marketing to ensure the successful development of the brand) • Regularly network to increase notoriety and buzz surrounding events at venue., • Work with sales and marketing team in creating blitz or sales initiatives, in conjunction with unit leader., • Stay up-to-date on industry trends as they evolve, and share these with the team. Must-haves: • 2+ years of experience overseeing high-volume food and beverage/catering operations either within a hotel, cultural institution, or premier catering company., • Must have experience in entrepreneurial and corporate business environment., • Exceptional interpersonal, organizational and communication skills., • The ability to support multiple levels of catering within a very dynamic environment., • Hardworking nature, hands-on approach, and a passion for the business., • Ability to communicate effectively with co-workers, management, vendors, and clients., • Opening & closing procedures, • Bachelor’s Degree preferred Base pay $90k + commission #LIGG1 #boost • Medical (FT Employees), • Dental, • Vision, • Voluntary UNUM offering for Accident, Critical Illness and Hospital Indemnity, • Discount Program, • Commuter Benefits (Parking and Transit), • EAP, • 401k, • Sick Time, • Holiday Pay (9 paid holidays), • Tuition Reimbursement (FT Employees) Started in the 1970s as a family-owned catering company, Abigail Kirsch has grown into one of New York’s premier caterers. Our steady growth has allowed us to bring our hospitality, service, and delicious food to Connecticut, Westchester, and New York City. About Elior North America: Elior North America is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. We are committed to diversity and encourage applications from people of all backgrounds and abilities. We take pride in supporting the development of our employees and their skills at all levels and in fostering an environment of growth. At Elior North America, we are committed to offering growth and advancement opportunities for all of our employees. The valuable skills and experience you’ve gained with Elior will propel you further in your career, whether with our corporate office or one of our brand segments. Disclaimer: This job description can be revised by management as needed.

Manage contracts, deposits, invoicing, and forecasting for all event business. Proven ability to drive event revenue while maintaining brand standards and guest satisfaction. Deep understanding of luxury service standards and event operations.

Job Title: Account Specialist Location: New York (Hybrid Working Model) Application Deadline: May 25, 2026 About Springer Nature Springer Nature is one of the leading publishers of research in the world. We publish the largest number of journals and books and are a pioneer in open research. Through our leading brands, trusted for more than 180 years, we provide technology-enabled products, platforms and services that help researchers to uncover new ideas and share their discoveries, health professionals to stay at the forefront of medical science, and educators to advance learning. We are proud to be part of progress, working together with the communities we serve to share knowledge and bring greater understanding to the world. For more information, please visit ___ and follow @SpringerNature About the Role The Account Specialist fulfils a central role within the support teams and is an expert in the field with a thorough understanding of all Sales Operations processes and workflows while working autonomously with minimal supervision. The role is an enhanced facilitating and coordinating role to the team. The account support team acts as the central point within the company and works closely with the sales team, the customers, and other internal stakeholders to prepare subscription (license) agreements for new and renewal business for online products, accurately and in line with established targets. In doing so, the goal is to achieve a high level of customer satisfaction in managing internal and external relationships. The role of an Account Specialist is vital to the business and has a direct impact on customer satisfaction. The account support role is continuously enhanced by team training and by facilitating personal development. Responsibilities: Support sales planning, reporting, new, and renewals * Work with sales to plan, drive, and track quarterly and yearly renewal closure, including large renewal management * Prepare and report renewal planning, scenario planning, forecast risk, challenges, and advise/take action on potential risks Advisory and execution of commercial contracting and process excellence * Prepare (in CRM/ERP system) the quote and contract to trigger invoicing with adherence to system procedures and state models Compliance, quality control, and deal alignment * First-level advisory and support to sales and customers on license agreement changes and amendments * Maintenance of the system and customer data quality World-class customer service support * Manage customer requests in the assigned international region and assist with daily operations (i.e., engage with customers to enhance customer data quality, answer questions related to contract data, or invoicing data) * Active participation in stakeholder and team meetings aimed at continuous improvement of customer satisfaction Experience, Skills & Qualifications: * Bachelor's Degree required * Professional experience in customer service, sales operations, or an e-commerce setting is a plus * Experience in commercial processes, including legal alignment, sales cycle, and customer engagement activities * Proficiency with the MS Office Suite, particularly MS Excel * Knowledge of CRM (customer relationship management) & contracting system,including Salesforce * Time and Project management experience * Stakeholder relationships management skills * Proactive, solution-driven approach Application Deadline: May 25, 2026 Springer Nature US provides a comprehensive and competitive benefits package which includes the benefit offerings listed below: * Medical, Dental and Vision * 401(k) with company match and contribution * Hybrid office working policy, Summer Hours, and paid time off * Flexible Spending and Commuter programs * Multiple Life insurance options * Disability coverage * Tuition Assistance * Voluntary benefits: Identity Theft Protection, Pet Insurance, and Legal Assistance Insurance * Employee Assistance Program * Family-friendly benefits and a variety of employee discounts * An array of Employee Social Networks US Annualized Base Salary Range: $45,000 - $50,000. The salary offer may vary based on work experience, education, skill level, and equity. The US salary range does not align with the salary ranges in other countries when converted to the currency of that country. Springer Nature is an Equal Opportunity Employer that complies with the laws and regulations set forth in the following ___ poster. At Springer Nature, our mission is to be part of progress - and that begins with inclusion: of people, perspectives, and ideas. We believe that diverse perspectives drive progress, and we are committed to creating an environment where people and ideas can flourish. If you have any access needs related to disability, neurodivergence or a chronic condition, please contact us so we can make all necessary accommodation. Find out more about our DEI work here: ___ For more information about career opportunities in Springer Nature please visit ___ #LI-EG1 Job Posting End Date: 26-05-2026

Title: Office Manager Location: New York, NY (In-Office, 9:00 AM – 5:00 PM) Compensation: $60,000 – $70,000 base salary About Nomad Group Nomad Group is a tenant-focused commercial real estate brokerage based in Manhattan. We work with high-growth companies to identify, negotiate, and secure office space across NYC, combining data-driven insights with a highly curated client experience. The Role You’ll work directly with leadership across brokerage, finance, and marketing. This role is designed for someone who is highly organized, proactive, and interested in taking on real responsibility early in their career. What You’ll Do Invoicing • Support commission tracking and calculations, • Assist with invoicing across brokerage and related business lines, • Track outstanding payments and help maintain organized financial workflows, • Maintain internal systems (Notion and pipeline tracking), • Track key metrics including deal flow, deal stage, and conversion rates, • Organize and run weekly team meetings (agenda, notes, follow-ups), • Support alignment between sales and marketing efforts, • Assist with onboarding and offboarding employees, • Organize company documents (agreements, policies, commission structures), • Plan client events, team outings, and internal initiatives, • Identify inefficiencies and propose better ways of operating, • Help implement tools and automation to improve workflows Who You Are • 1–3 years of experience in operations, administration, or a fast-paced environment, • Highly organized with strong attention to detail, • Proactive and comfortable taking ownership of tasks, • Strong written and verbal communication skills, • Interested in business operations, startups, or commercial real estate, • Excited to work in-office and be part of a growing team Why This Role This is an opportunity to gain exposure to how a high-performing brokerage operates,from deal flow and financial processes to internal systems and team execution. The expectation is that this role evolves over time, with increased responsibility and ownership as the company grows.

Property Management Assistant | $80k - $90k base salary | Brooklyn, NY Hays Commercial Real Estate has partnered with a nationally recognized owner operator, who are actively recruiting for a Property Management Assistant to support day-to-day operations across one of their key retail assets. This is an excellent opportunity to kick-start your ambitions of a career in commercial real estate Property Management, working at the primary asset in the groups New York portfolio. Working alongside the Senior General Manager, the Property Assistant will utilize excellent organizational and administrative skills to ensure first-class support for tenants. Duties will include being the first point of contact in the management team, invoicing, lease administration, creating and managing RFP's, and managing tenant work orders. If you have 2+ years of experience in Commercial Real Estate, and are looking for an opportunity to join an established name in the industry, reach out to me now!

Responsibilities include: General • Instrumental in providing support for the yearly marketing plan that identifies and outlines all activities to drive sales across channels, • Manage marketing calendars; Retail/Wholesale/Store Openings/Email Content/Promotions, • Responsibility for the “traffic” of all collateral pieces to ensure all materials arrive on time, • Liaison with accounting to track invoices, ensure they are in budget and paid in a timely manner, • Coordinate retail & wholesale advertising plans, manage advertising budget, material requests and added value, • Instrumental in developing events program to support retail and wholesale initiatives, • Manage event calendar for retail and wholesale activities, • Management of events budget to ensure it is respected, • Liaison with accounting to track invoices, ensure they are in budget and paid in a timely manner, • Ensure great working relationship with all depts & stakeholders including Milan HQ Advertising/Promotions/LRA • Ensure media plan is revised on a monthly basis, • Manage LRA and advertising budget and show aptitude for ensuring flexibility as business needs change, • Work with production teams & Milan HQ from all local publications to ensure materials are supplied on time, • Liaise with Milan office to request artwork; track artwork from Milan to magazine’s printer, • Coordination with local advertising for added value / marketing opportunities, • Track efficiency of advertising, • Work with Milan HQ to create robust monthly retail promotion calendar based on Global Omni-Channel calendar, • Partner with malls to maximize opportunities through their marketing channels, paid & organic, • Explore 3rd party partnerships to promote Versace products Event/Activation Management: • Identify groups for event partnerships to support retail and wholesale business, • Develop concept and execute grand opening events for new boutiques, • Identify and maintain relationship with event suppliers (catering, florist, modeling agencies hair / make up, production teams, av, receive estimates and negotiate rates), • Execute in store selling events, • Work with buyers and store managers to understand commercial needs, • Work with modeling agencies, catering company, tailors, florist, audio / visual to ensure each element is secured and in line with brand, • Order / prepare gifts for guests if necessary, • Work with charity and hostess to ensure / manage their role at event, • Work with graphics designer, printer to create and ensure invitations are sent in timely manner, • Manage guest list and RSVPs, • Liaison with Milan office to communicate event concept, invitation copy, and event recap, • Liaison with the press office to organize samples for selling events, • Work with style office to propose looks and run of show for selling events, • Develop metrics for events and track success (sales, new client acquisition, client conversion etc.), • Develop a follow up plan to convert event clients to loyal clients in partnership with CRM team, • Develop concept and detailed timeline for each event Experience & Key Competencies: • Bachelor’s degree required, • 3-5+ years of work experience in marketing and events organization., • Experience within the retail sector preferred., • Ability to develop marketing plans, programs and promotional briefs., • A passionate, energetic team oriented individual with strong analytical, interpersonal, creative and leadership skills., • Experience of managing budgets and invoicing, • Strong track record in marketing automation, campaign management, demand generation, direct marketing and database marketing., • Proven entrepreneurial and creative skills to think beyond traditional marketing approaches., • Strong oral and written communication and presentation skills. At Versace, we are all responsible for creating a diverse and inclusive workplace. We try to inspire change and growth within each other and believe success is a result that comes from our differences. Versace is proud to be an equal opportunity employer committed to inclusivity regardless of age, sex, sexual orientation, gender identity, genetic characteristics, race, color, creed, religion, ethnicity, national origin, alienage, citizenship, disability, marital status, military status, pregnancy, or any other legally-recognized protected basis prohibited by applicable law. M/D/F/V

Job Description The Opportunity The Executive Assistant supports one or more consultants by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. The Executive Assistant must proactively manage changes in project scope, identify potential crises and devise contingency plans on a regular basis. The successful candidate will be highly flexible, organized, and a strong multitasker on many levels, and relish the variety and unpredictability of juggling multiple projects and changing priorities. The Executive Assistant must be able to work well under pressure in a fast-paced environment and must partner closely with other team members to ensure close alignment and collaboration. The Executive Assistant must ensure discreet handling of all interactions with clients, candidates, etc. What You’ll Do Administrative • Arrange all scheduling, including but not limited to, candidate meetings and interviews, client meetings and interviews, business development meetings, assignment related meetings, internal meetings, video conferencing, etc., • Ensure consultant is fully prepared for meetings and presentations, including document and material preparation, provide meeting reminders, and ensure proper travel time as needed, etc., • Manage complex calendars and prioritize meetings/calls as needed., • Attend meetings and participate/take notes as needed., • Arrange and coordinate complex and detailed travel plans, itineraries, and agendas for both consultants and candidates. Compile documents for travel-related meetings., • Process expense reimbursements for consultants and candidates., • Compose, prepare, and edit confidential correspondence., • Perform additional administrative support activities, including but not limited to, fielding telephone calls, receiving and directing visitors, event planning, and other ad-hoc projects as requested., • Ensure that our global database is up-to-date and accurate; including but not limited to, all client/internal documents, client/candidate information, notes, emails, and appointments., • Hold additional office/reception responsibilities as needed to ensure the office is operating smoothly. Provides ad-hoc support to other Executive Assistants when requested to assist with work overflow as capacity allows, and as determined by Regional Administration Manager. Search Coordination & Business Development • Serve as client and candidate liaison assisting consultant in maintenance of daily search activities. Acts as the single point of contact for all key logistics matters., • Communicate directly, and on behalf of the consultant, on client, candidate, and internal mandates. Provides a bridge for smooth communication between the consultant and external/internal team members., • Take a proactive approach to assist with various client needs during a consultant’s absence., • Work closely and effectively with consultant and research stakeholders to ensure deadlines are met and client and candidate needs are served., • Produce high quality client and candidate deliverables, ensuring completion within designated timeframes. Successfully complete critical aspects of deliverables with a hands-on approach., • Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on time-sensitive projects to successful completion., • Assist accounting department with billing, client invoicing, and receivables., • Build positive relationships and interface regularly with high-level executive candidates (Fortune 500 client executives & candidates) involved in highly confidential projects., • In partnership with the Consultant, create and own the process to drive the Consultant’s business development strategy., • Collaborate with consultant, research and others on the team in the production of high quality marketing presentations and materials and holds responsibility for the finalization of materials for pitches and events. Requirements What We’re Looking For • Bachelor’s degree preferred., • A minimum of 5 years’ experience serving in an administrative function, ideally within a professional services firm, with preference for financial institution or executive search firm experience., • Organized multi-tasker: able to manage multiple projects with set deadlines as time management, pattern recognition, prioritization, diligent attention to detail and judgment are critical in this role., • Resourceful problem solver: ability to work in ambiguous environments and comfortable with the unknown, as well as work well under pressure, solve problems., • Self-starter: highly motivated, excellent work ethic and self-assured, not easily thrown, able to think on your feet., • Strong communicator: Exceptional interpersonal and communication skills (both oral and written). Ability to interact professionally with executive stakeholders and colleagues alike., • Natural collaborator: desire to help foster and preserve a company culture where all are welcome, included, and given the opportunity to succeed. Collaborative team player, with a track record of maximizing the team as well as individual performance. About Us Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose. We believe that together we can transform people, organizations and the world through leadership. Our Offices Since its founding in a Zurich townhouse in 1964, Egon Zehnder has grown to 67 offices in 37 countries. We have 2300 global employees and 450 US employees. Our U.S. Offices include Atlanta, Boston, Chicago, Dallas, Denver, Houston, Los Angeles, Miami, Minneapolis, New York, Palo Alto, Philadelphia, San Francisco, Seattle, and Washington D.C. Benefits • 401k – company match and additional discretionary employer contribution, • Comprehensive Health Plan – medical, dental, vision, life insurance, long-term disability, • Employee Assistant program (EAP), • Paid parental leave, • Personal Time Off – paid vacation, sick time, volunteer days, • Paid holidays including week off between Christmas and New Year’s Salary • The salary range for this position is $85,000-$95,000 base + paid OT + discretionary bonus. Actual compensation will depend on several factors including but not limited to geographic location, education, work experience and skill level.

Company Description Nomad is a New York City-based full-service commercial real estate firm designed to support high-growth, venture-backed companies. Specializing in scalable workspace strategies, Nomad provides an end-to-end ecosystem across five integrated verticals: Brokerage, Construction Management, Asset Management, Facilities Management, and Flex by Nomad. With over 2 million square feet under management and access to off-market inventory, Nomad helps businesses secure spaces that foster culture, collaboration, and growth. Why This Role Matters Nomad is at a stage where operational excellence compounds quickly. When this role is executed well, commissions are tracked accurately, leadership stays focused, systems scale cleanly, and the entire platform moves faster. You’ll work directly with leadership and have visibility into brokerage finance, deal flow, and company decision-making. This is an ownership role, not a maintenance role. What You’ll Own • Serve as the operational backbone of the company across brokerage and internal functions, • Build, refine, and document internal systems and workflows to support scale, • Calculate, track, and reconcile broker commissions with precision using Excel, • Support payroll coordination, invoicing, and financial recordkeeping, • Build trackers, financial models, and reporting systems, • Prepare agendas and run weekly team meetings, • Maintain accountability across leadership priorities, timelines, and initiatives, • Maintain CRM accuracy and improve internal workflows, • Support automation, AI integration, and scalable operational infrastructure, • Align operational, financial, and brokerage execution processes Ideal Candidate • Strong Excel proficiency, • Exceptionally organized and execution-oriented, • Comfortable leading meetings and communicating with senior professionals, • High integrity and trusted with sensitive financial information, • Ownership mentality and proactive problem solver, • Experience in finance, operations, brokerage, consulting, or startup environments is highly valued Position Details Title: Director of Operations Location: New York City (In-Office) Compensation: $70,000 - $90,000 base salary + performance bonus PTO: 14 days annually + U.S. public holidays

Company Overview: Sprayground is a dynamic and innovative brand that specializes in backpacks, apparel, and accessories. We pride ourselves on our bold designs, quality craftsmanship, and staying ahead of trends. We're looking for a highly organized and proactive individual to join our fast-paced production team. Position Overview: We are seeking a detail-oriented and experienced Production Assistant / AMT Coordinator to support our Senior Production Manager and contribute to the smooth flow of our product development process. The ideal candidate will have 2-3 years of experience in production or product development, specifically in the apparel, bags, or accessories industries, and will be proficient in Excel, Microsoft Office, and inventory management tools such as AMT, PDM, or similar programs. Key Responsibilities: • Style Set-Up: Entering and managing styles in AMT and other relevant systems., • Vendor Purchase Orders: Assist in the creation, maintenance, and updates of vendor purchase orders., • Order Tracking & Follow-Up: Coordinating with factories to ensure timely production and delivery of goods., • Shipping & WIP Charts: Creating and maintaining shipping work-in-progress charts to track ongoing orders., • Sample Management: Organizing and tracking samples to ensure they align with production schedules., • Compliance Assistance: Supporting with product compliance documentation and related tasks., • 2-3 years of experience in production or product development, preferably in apparel, bags, or accessories., • Proficiency in Excel, Microsoft Office, and AMT (or other similar inventory management programs)., • Strong organizational and time-management skills with the ability to manage multiple tasks in a fast-paced environment., • Excellent communication skills and a proactive attitude., • Ability to work independently as well as collaborate with cross-functional teams.

AJ Madison is currently seeking a Showroom Receptonist join our team. We are looking for someone with an upbeat attitude, who can roll-up their sleeves to help complete projects throughout the showroom and is incredibly organized. We want someone who is proactive, thorough, well-spoken, outgoing, and professional. Must be available to work on Sundays. Essential Duty and responsibilities: • Greet each person who visits the showroom, and pairing customers with available appliance advisors and designers;, • Partner with internal staff to make sure every client has a noticeably better experience;, • Answering and directing telephone calls;, • Taking and relaying messages;, • Tracking daily customer traffic, • Assisting Sales team with non-converted quotes by contacting the client to gauge interest and address any follow-up questions., • assisting in converting said quotes or reaching out to salespeople for continued follow-up., • Contacting clients 2 weeks prior to the ship date of the order to validate everything is ready, • form of payment, • Adjusting payment as needed and/or bringing any issues to the salesperson owning the order., • Items, • delivery date, • Following up with clients post-delivery, • thank you cards/messages, • ensure the delivery/installation went well, • answer any questions and potentially connecting the client with either their salesperson or Customer Service., • Assisting in growing future business., • Answering customer service and general inquiries,, • Receive all incoming packages, mail, and additional deliveries;, • Support office management duties and showroom operations, • Manage office supply and inventory, furniture, and food/drink orders., • Partner with showroom & corporate marketing teams to execute and recap local market events, • Assist with experiential projects and gifting as needed, • Follow local events SOP and checklists to track plans, run of show, and event prep, • Handle all local logistics (big and small) for events - including but not limited to service, • providers (catering, photography, rentals, floral, entertainment, a/v equipment, etc.), • contracts, submit invoicing, payments, schedules, communication, follow up, invites,, • attendee lists, mailings, and more, • Research new service providers for event projects as needed, • Provide all necessary receipts, invoices, documentation to corporate marketing, • Work with local event production resources and vendors as required, • Travel within local markets to execute community/trade events and drive community, • engagement/awareness Skills and Qualifications: • A minimum of 4 years’ experience in a customer service-related field, • Strong customer experience background & skills;, • Professional appearance;, • Outstanding attention to detail, organized, collaborative, and creative individual;, • Excellent writing and communication skills;, • Proficiency in software applications including Microsoft Word, Excel, and Outlook;, • Bonus if experience working with attendee invite management systems such as Event Farm, EventBrite, Splash, etc., • Ability to multi-task while maintaining strong attention to detail;, • Ability to take initiative, be proactive, and work independently;, • Willingness to efficiently handle administrative tasks while simultaneously balancing customer interaction;, • At least a high school diploma or equivalent;, • Must be available to work Sundays.

About Role Ring Concierge is a rapidly growing, female-founded fine jewelry company specializing in customized engagement rings and fine jewelry. We’re seeking a highly organized and detail-driven Product Development Associate to support the end-to-end development of our jewelry collections. This role is ideal for someone early in their product development career who is passionate about jewelry, eager to learn, and excited to work at the intersection of design, sourcing, and operations within a fast-growing DTC brand. You will play a critical role in keeping development on track by managing samples, coordinating with vendors, maintaining product data, and ensuring new styles are launch-ready on time and on cost. Responsibilities Product Development Support • Support the product development process from concept through production, • Maintain product development calendars, track milestones, and sample status to ensure timelines are met, • Maintain organized records of styles, revisions, materials, approvals, and delivery timelines, • Own and maintain internal product development tools, including, but not limited to, PD Masterfile, Product Details Decks, and product knowledge files Sampling & Vendor Coordination • Coordinate sample requests, revisions, and approvals with domestic and international vendors, • Track sample shipments, manage intake, organize samples, and prepare them for internal reviews, • Own sample shipping (to/from vendors) and maintain accurate sample logs, • Communicate detailed feedback to vendors regarding fit, construction, materials, and finishes of all samples Costing, Invoicing & Data Management • Assist with product costing, margin tracking, and vendor quotes, • Track sample costs, submit and track sample invoices, partnering closely with the AP team to ensure accuracy and timely processing, • Maintain accurate and up-to-date product data across all internal systems and tools, • Monitor and understand implications of raw material and gold market fluctuations Raw Materials & Sourcing • Assist with sourcing and procurement of gemstones, diamonds, findings, and chain to meet design specifications and production timelines, • Compile and maintain a library of materials for design reference and future product development Quality Assurance & Launch Readiness • Support QA processes by checking samples for quality, accuracy, and wearability, • Flag issues related to construction, durability, or consistency, • Assist with production readiness and pre-launch approvals, • Support packaging coordination and ensure packaging requirements are communicated and executed for new product launches Cross-Functional Collaboration • Partner with Merchandising, Marketing, Creative, and Operations to support product launches and ongoing initiatives, • Provide product details, specs, and sample coordination for photoshoots, marketing, and e-commerce, • Share regular sample status updates and ensure cross-functional alignment on timelines, • Help prepare internal product education and launch materials Customer & Market Insight Support • Help track customer feedback, returns data, and wear-test insights, • Assist in implementing product improvements based on real-world usage, • Support competitive and trend analysis to inform product development decisions Additional Support • Assist in processing engravable product orders as needed, • Support ad hoc product development, operational, and team initiatives as they arise Requirements • 3+ years of experience in product development, production, or sourcing within the jewelry industry required, • DTC experience preferred, • Experience with overseas vendors preferred, • Strong interest in jewelry design, materials, and craftsmanship, • Highly organized with exceptional attention to detail, • Strong communication skills and comfort working with vendors, • Proficiency in Excel / Google Sheets, • Ability to manage multiple projects in a fast-paced environment Details • Full-time role located in Midtown NYC, • This role requires 5 days per week in office, • Office Hours: 9:00 am to 6:00 pm, with the knowledge that we have a startup culture and your day may extend past listed office hours (with the possibility of weekends during busy season or sales), • Health, Vision & Dental Insurance for full-time employees, • 401k with employer match program, • We offer generous employee discounts on our fine jewelry, • Paid time off, including an extra allowance of 3 days annually for religious observances, • Compensation for the role will be determined based on the candidate's qualifications, skills, and experience. The estimated base compensation for this role is $70,000+

Excellent culture+ Ready to Start Someone ASAP + Platinum Benefits + $250 Deductible + we pay for 75% of premium! This Jobot Consulting Job is hosted by: Carrie Powell Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $25 - $30 per hour A bit about us: Join a stable, long-standing manufacturing company that produces specialized industrial equipment used worldwide. This temporary Accounts Receivable assignment supports the accounting team while a team member is on leave. The company values teamwork, accuracy, and reliability — you’ll step into a clean, well-run department with established systems and helpful leadership. Why join us? • Hands-on experience with a respected manufacturer known for long employee tenure, • Supportive leadership and structured training before the coverage period, • Opportunity to step into a clean, organized AR process — not a “fix-it” situation, • On-site team that values reliability and collaboration, • Great exposure to ERP systems and accounting operations in a small-company setting Job Details What You’ll Do: • Handle daily invoicing for 10–15 shipments per day using the M1 ERP system, • Review invoices for accuracy, down payments, and terms before emailing to customers, • Apply cash receipts, post payments from bank activity, and maintain accurate records, • Review collections and contact customers as needed to ensure AR aging stays current, • Provide light reporting and documentation (including DMV reports), • Experience in AR, billing, or accounting support in a manufacturing or similar environment, • Strong attention to detail and ability to manage multiple daily transactions, • Comfortable learning and using ERP systems (M1 preferred but not required), • Dependable, communicative, and able to work independently during coverage period Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

Civil Engineering Firm-Urgent Need This Jobot Job is hosted by: Heather Burnach Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $120,000 - $160,000 per year A bit about us: This position is responsible for the direction of survey staff of the office. The Survey Manager must be able to work under minimal supervision while reviewing work done by others as well as preparing, scheduling, and maintaining a budget. Why join us? Medical insurance Vision insurance Dental insurance 401(k) Job Details Responsibilities include: Staff Management Ensure the survey staff’s general conformance to company policies. Participate in recruiting and interviewing. Participate in planning and outlining staff needs for the future. Mentor and train associates on both technical and business aspects of their projects. Ensure survey staff participation in timely and meaningful reviews with their staff. Ensure continuing education opportunities are provided and used. Client Management & Business Development Maintain relationships with and procure new work from existing clients Assist BD Group in strategies to establish new relationships and opportunities Assist in preparation of Statements of Qualifications and RFP responses for major projects and potential public sector projects. Office Management Assist in staff relations, performance evaluations and recommendations Provide input on staffing needs, recruitment and participate in interviews Assist the National Director of Surveying, the Regional Director of Surveying, or the Operations Manager, as necessary, and requested, to ensure: The survey staff is meeting utilization goals. The survey staff is accurately recording effort and timely posting timesheets. The survey staff accurately and timely processes prebills and invoices. The survey staff is controlling their A/R. General contract management for the survey staff (executed contracts and change orders). Minimizing the effort written off (pre and post invoicing) for the survey staff Qualification Requirements 1.10+ years related experience and/or training; or equivalent combination of education and experience. 2. Professional Land Surveyor; Valid driver’s license 3. Excellent oral and technical written communication skills 4. Strong sense of urgency and self-initiative to meet client deadlines 5. Knowledge of industry related software 6. Proficient in AutoCAD, Civil 3D; Trimble Business Center and Microsoft Office (if applicable) Must be fluent in the English language Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

Job Description: A professional services organization is seeking an Accounting Clerk to support a range of accounting and billing functions, including accounts payable, accounts receivable, and client invoicing. The ideal candidate will have a solid understanding of accounting principles, experience in a professional services environment, and the ability to manage multiple priorities with accuracy and professionalism. Key Responsibilities: • Prepare and process client invoices, including review of time and expense entries, • Support accounts payable and accounts receivable activities, • Maintain accurate financial records and enter data into accounting systems, • Perform bank reconciliations and assist with account oversight, • Contribute to monthly, quarterly, and year-end close processes, • Ensure adherence to internal billing policies and client requirements, • Organize and maintain financial records and documentation, • Respond to internal and external inquiries related to billing and payments, • Assist with audits and reporting as needed

Job DescriptionHuman Resources Coordinator Job Overview Kings Bay Y/JCC Brooklyn is more than just a community space—it’s a dynamic hub of connection, empowerment, and inspiration. As a Jewish Community Center with and without walls, we embrace individuals from all religious, racial, and ethnic backgrounds, fostering a warm and inclusive environment where everyone feels welcome. The Human Resources Coordinator supports the daily operations of the HR department and serves as a primary point of contact for onboarding, recruitment coordination and employee documentation. This role manages onboarding for all new hires, including the high volume of seasonal staff hired for Summer Camp, ensuring required documents and HRIS entries are completed accurately and on time. The HR Coordinator also maintains compliant employee records, assists employees with HR process questions and supports recruitment efforts through job postings, applicant tracking and interview coordination. This is a hands-on role with training provided and strong opportunities for growth within the HR field. Job Responsibilities: * Guide all new hires, including part-time and seasonal employees, through the onboarding process by collecting required documents, verifying completeness, and ensuring all onboarding requirements are completed on time. • Handle onboarding for a high volume of seasonal staff leading up to summer camp Ensure accurate filing of onboarding documents and timely entry of new hire data into the HRIS system (ADP Workforce Now)—training provided * Program clearances & background checks—training provided * Maintain confidentiality and ensure HR files & HRIS records are updated and audit-ready * Respond to employee questions about HR processes (for example onboarding, employment documents, direct deposit setup and basic policy questions) in accordance with agency handbook policies. * Understands employee handbook and able to answer questions and provide guidance to employees * Track required employee documentation (for example work authorization, medicals and clearances) and follow up on expiring or missing items to maintain compliance. * Assist in preparing HR reports or summaries for leadership (e.g., hiring status, onboarding progress, employee rosters) * Assist with the full lifecycle of hiring, including job postings, candidate screening, and onboarding * Manages invoicing for the department, assuring that bills are accurate and submitted in a timely manner for payment. * Collaborate with HR Manager to develop and implement HR initiatives and programs * Performs other duties as assigned by HR Manager or as required Qualifications * AS/BA/BS in business administration, human resources, or related field required * 1.5+ years of HR related experience, preferably supporting processes such as onboarding, recruitment, or employee documentation. * Familiarity with HR procedures, onboarding processes, and confidentiality standards (strongly preferred) * Demonstrated ability to work cooperatively and effectively with co-workers. * Demonstrated ability to maintain employee data at the highest level of confidentiality. * Working knowledge of employment policies and employment law is preferred * Experience with Microsoft Office Suite (Word, Excel, PowerPoint) * Comfort learning HR software systems (ADP)—training provided * Experience with office equipment (printers, scanners) Skills * Strong written and verbal communication * Excellent organizational and time management skills * High attention to detail and accuracy * Ability to manage multiple priorities and meet deadlines * Discretion in handling sensitive employee information * Willingness to learn and take initiative * Ability to work independently and collaboratively Job Benefits * Health and vision coverage & dental coverage optional * Dension Benefit plan, after one year, with agency contribution * Life insurance * Eligibility to participate in the organization’s 403(b) Retirement Savings Plan * Generous Paid time off (PTO) * Paid federal and additional holidays * Employee program discounts Schedule * Full-Time, Monday through Friday, 9 AM - 5 PM SALARY * $50,000-$60,000 annually, commensurate with experience Monday - Friday 9am-5pm

Job DescriptionBenefits/Perks • Competitive Compensation Key Responsibilities: • Respond to dispatch calls for private property impounds, accident recovery, and other towing needs, • Operate a wrecker with a strong understanding of safety and proper towing procedures, • Provide basic invoicing and collect payments in the field as needed, • Maintain clear, accurate documentation for each service call, • Communicate professionally with clients, dispatch, and law enforcement when necessaryQualifications:, • Minimum of 2 years of wrecker driving experience, • Valid drivers license with clean driving record and ability to pass a background check, • Strong communication and customer service skills, • Ability to work independently and handle high-pressure situationsIf youre dependable, professional, and skilled in towing operations, wed love to hear from you.

YOUR ROLE Responsible for managing the CEVA physical security program in an assigned region. Reviews all physical security requests and evaluates requests based on CEVA security, customer, government, regulatory, and industry standards. Ensures physical security related expenditures remain within budgetary expectations. Provides leadership and oversight to physical security projects in coordination and collaboration with relevant business partners. WHAT ARE YOU GOING TO DO? • Lead the oversight, management and integration of CEVA physical security guidelines and procedures at all assigned regional locations to ensure effective maintenance of security standards and compliance with regulatory guidelines., • Provide leadership and guidance to assigned Regional Security Managers., • Ensure all CEVA guidelines for procurement are followed., • Receive all operational physical security requests, review requests based on requirements of CEVA, customer, government, regulatory, and industry standards., • Lead physical security projects within assigned region to ensure they are completed on schedule and within budget., • Review and audit guard coverage invoicing for assigned region. Identify, investigate, and resolve any billing discrepancies., • Establish and maintain cooperative working relationships with local, state and federal law enforcement and other related government agencies., • Review proposed customer security requirements and indicate any areas of non-compliance with appropriate CEVA business partners., • Engage with CEVA Business Development to ensure new awarded customer security requirements are implemented as directed by contractual obligations and meet CEVA Security Standards., • Engage with CEVA Security Investigations to ensure all investigative matters are coordinated with all relevant business partners., • Evaluate and implement new technology that improves the overall CEVA security infrastructure while reducing costs., • Conduct security audits as necessary and in compliance with the CEVA Security audit policy., • Perform on-site security assessments in coordination with site leadership to identify potential areas of vulnerability and mitigation actions., • Work collaboratively with operational site leadership to resolve issues and improve overall security effectiveness., • Establish and maintain a rapport with CEVA customer security departments., • Ensure surveillance systems, security systems and alarms in field locations are maintained and operational., • Familiarity with emerging technology changes and innovations through formal or informal research and/or participation in professional organizations., • Perform other duties as assigned. WHAT ARE WE LOOKING FOR? Education and Experience: • High School Degree or GED required., • Bachelor’s degree in Safety, Security, Criminal Justice, Project Management, Construction Management or a related field preferred; or, combination of education and work experience in a similar role., • Minimum of seven years' experience in corporate security or similar role., • Minimum of five years' experience in a management or leadership role., • Certifications and Licenses, • CPP (Certified Protection Professional) preferred. Skills: • Must be able to read, write and speak English fluently., • Ability to communicate and interact effectively with multi-functional and diverse backgrounds., • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations., • Ability to write reports, business correspondence, and procedure manuals., • Ability to effectively present information and respond to questions from management, employees and vendors., • Intermediate proficiency in Microsoft Office, internet, web-based and job related specific software applications including security reporting database software., • Knowledgeable and experienced with physical security, security principals, investigative processes, report preparation and interviewing., • In-depth knowledge of supply chain security and the deployment of security policy across tiered partners., • Ability to effectively communicate security related concepts to a broad range of technical and non-technical staff., • Experience with, or ability to understand internal and external implications of solutions proposed, potential areas of risk and methods to limit liabilities., • Experienced in managing cooperative working relationships with local, state and federal law enforcement and other related government agencies., • Ability to establish and manage vendor relationships in collaboration with other CEVA business partners., • Excellent planning, time management, collaboration, decision making, organization, presentation and negotiating skills., • Knowledgeable in the principles of project management, quality assurance and contract service delivery., • Ability to handle sensitive and/or confidential documents and information., • Demonstrated success in leading, supervising, managing and developing individuals and high-performance teams., • Ability to manage the financial aspects of the department including purchasing, budget preparation and review, financial reporting and monitoring expenses. WHAT DO WE HAVE TO OFFER? With a genuine culture of recognition, we want our employees to grow, develop and be part of our journey. We offer a competitive benefits package We are a team in every sense, and we support each other and work collaboratively to achieve our goals together. It is our goal that you will be compensated for your hard work and commitment, so if you’d like to work for one of the top Logistics providers in the world then let’s work together to help you find your new role. ABOUT TOMORROW We value your professional and personal growth. That’s why we share plenty of career opportunities for you to thrive within CEVA. This role can be the first step on your career path with us. You can stay in the same job family, find a new family to grow in (an almost limitless number of options) or find your own path. Join CEVA for a challenging and rewarding career.

Title: Grant Manager Department: Office of Research & Development Reports To: Executive Director, Post-Award Management Position Type: Staff Position Summary: The Grant Manager (Post-Award) works in close partnership with Principal Investigators (PIs), faculty, and research staff to provide comprehensive administrative and financial management for externally funded sponsored projects, ensuring compliance with sponsor regulations, university policies, and generally accepted accounting principles. This role focuses on the grant's lifecycle after the award has been received, encompassing financial monitoring, reporting, budget revisions, and closeout. Essential Functions: Financial Management and Reporting: -Budget Oversight: Monitor, analyze, and forecast grant expenditures against approved budgets. Review and approve invoices, personnel effort, and procurement requests for allowability and allocability. -Financial Reconciliation: Conduct monthly reconciliation of grant accounts, identify and resolve discrepancies, and ensure accurate financial records. -Transaction Approvals: Review and approve grant-related financial transactions, including personnel charges, procurement, travel, and other direct costs. Ensure all expenditures comply with sponsor guidelines, institutional policies, and the approved budget. -Cost Transfers: Review, prepare, and process necessary cost transfers, ensuring proper justification and compliance with Uniform Guidance and university policy. -Personnel Management: Monitor and manage staff assignments on grant-funded projects, ensuring they align with approved budgets and comply with grant requirements. Adjust allocations as needed based on project changes. Administrative and Compliance Management: -PI Consultation: Serve as the primary point of contact for PIs regarding post-award administrative and financial issues, providing guidance on sponsor regulations (e.g., NIH, NSF, DOD) and university procedures. -Award Compliance: Ensure projects adhere to all specific award terms and conditions, sponsor regulations (e.g., 2 CFR 200 - Uniform Guidance), and institutional policies related to research administration. -Budget Revisions: Coordinate and process necessary no-cost extensions, carry-over requests, and budget realignments/modifications with the PI and sponsor, as needed. -Subrecipient Monitoring: Assist in the financial and administrative monitoring of subawards, including invoicing review and compliance checks. -Effort certifications: Review certifications for compliance with federal regulations and institutional policies, and resolve discrepancies in collaboration with principal investigators and department administrators. Grant Closeout: -Project Closeout: Manage the comprehensive closeout process for all assigned grants, ensuring all financial, administrative, and compliance requirements are met, including final financial reports, invention reporting, and document retention. -Audit Support: Assist internal and external auditors by providing documentation and clarification on grant expenditures and processes. Prerequisite Qualifications: -Education: Bachelor's degree in Business Administration, Accounting, Finance, Public Administration, or a related field. -Experience: A minimum of three years of experience in sponsored project administration, grant management, or a related financial role, preferably within a university or non-profit environment. -Knowledge: Comprehensive knowledge of federal circulars, particularly 2 CFR 200 (Uniform Guidance), and the compliance requirements of major federal funding agencies (e.g., NIH, NSF). -At the university's discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university, an equivalent combination of education and experience specifically preparing the candidate for success in the position. Preferred Qualifications: -Certification such as Certified Research Administrator (CRA, CFRA). -Experience with Workday, Streamlyne, or similar financial and research administration systems. -Direct experience managing a diverse portfolio of complex federal and non-federal awards. Bargaining Unit: PSA Range/Band: 24 Salary Information: In compliance with the NJ Pay Transparency Law, the negotiated annual salary range for this position is $66,844.56-$124,923.48 (USD). NJIT considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses or other items. To learn more about the comprehensive benefits NJIT offers for this position, please visit our benefits page: . FLSA: Exempt Full-Time Apply NowShare Save Job

Title: Grant Accountant, Local Programs Department: NJTPA Reports To: Senior Manager, Finance and Administration Position Type: Staff Position Summary: Under the supervision of the Senior Manager of Finance and Administration, the Grant Accountant, Local Programs performs a multitude of finance, administrative and accounting related activities necessary for the comprehensive management of NJTPA's grants and contracts, while ensuring compliance with university (NJIT), Federal, State and local laws, regulations and funding requirements. Primary areas of responsibility include maintenance of finance/budget accounts, documentation and record files, preparing, administering, managing and reporting the status of various federally funded contracts; reviewing and processing invoices for compliance with contract awards and applicable regulations, policies and procedures; monitoring project budgets/contract awards; monitoring federal funding agreements (budgets and period of performance); sponsor invoicing and reports; and other related financial and administrative management activities as assigned. Essential Functions: Financial Management and Reporting: -Review Local Program expenditures to ensure alignment with award budgets, requirements, and university policies. -Monitor contract/project budgets and assistance in preparation of contract/budget modifications. -Assists in the development of monthly, quarterly and annual budget reports, as required; -Performs general accounting and record keeping for a variety of procedures and operations and preparation of related correspondence, reports and a variety of other compositions as may be requested or directed. -Enters purchase requisitions for contracts/subcontracts and oversees tracking of purchase orders and/or invoices for reimbursement to vendors/grant recipients. -Log, track, and review invoices for accuracy, eligibility of expenses and compliance with contract terms, federal regulations, policy and procedures, and route for approval as appropriate. -Review and advise central staff, vendors/grant subrecipients on the status of their contracts, invoices, etc., including any billing and/or compliance issues as needed; -Collaborate with NJIT staff on tracking, reviewing and reconciling expenditure reports; purchase orders; accruals; payments; and, award closeouts; -Review and submit sponsor invoices and supporting documentation as required. Grant Management -Assists with Local Programs pre-award activities, facilitate/attend kick-off and project close out meetings to ensure conformity to applicable regulations, policies and procedures. -Assists with tracking and processing agency task order agreements and modifications. -Create, maintain and monitor accounting records and progress reports, including procurement and invoicing data, prepare monthly, quarterly, and annual contract/subcontract budget status reports for Finance and Administration Management review, advising of any potential issues or concerns; assist in preparation of contract status reports. -Assists in the periodic review and maintenance on internal processes and procedures for grant administration requirements in accordance with applicable state and federal laws, regulations, and policies. -Assists with Agency audit reviews, as required. -Assist with year-end reconciliations and grant award closeouts, as required. -Assists with other financial accounting, and administrative related activities of the NJTPA as needed. Prerequisite Qualifications: -Bachelor's degree in accounting, finance, business administration or related degree is required. -Minimum of three years of experience in contract/project management, accounting or financial administration, and procurement is required. -Requires strong time management, organization and communication skills, written and oral. -At the university's discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university, an equivalent combination of education and experience specifically preparing the candidate for success in the position. Preferred Qualifications: -Self-motivated, detailed oriented worker, with the ability to work in both a team-environment and independently to achieve desired goals and objectives. -Excellent communication skills, written and oral. -Strong customer service skills. -Strong attention to detail, time-management, and organizational skills. -Demonstrated ability to work in a fast-paced environment, while managing multiple projects concurrently under the pressure of deadlines and changing priorities. -Demonstrated ability to proactively present and escalate ideas, suggestions and problems to ensure continuous improvement. -Practical problem-solving skills, decision making abilities, and ability to complete tasks within set timeframes. -Working knowledge or experience with financial management and administration of grants and/or contracts, accounting, budgets and procurement transactions. -Experience in federal grants management preferred. -Familiarity of federal, state, and local laws, regulations, and requirements that govern grant administration and reporting including 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. -Intermediate knowledge and experience using a variety of software applications in an office environment (Microsoft 365 Office, Outlook, Word, Excel, SharePoint experience required). -Working knowledge of financial management system software (E-merchant/Banner Finance/Workday Software Systems and/or SAP experience or similar ERP system a plus). Bargaining Unit: PSA Range/Band: 24 Salary Information: In compliance with the NJ Pay Transparency Law, the negotiated annual salary range for this position is $66,844.56-$124,923.48 (USD). NJIT considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses or other items. To learn more about the comprehensive benefits NJIT offers for this position, please visit our benefits page: . FLSA: Exempt Full-Time Special Instructions to Applicants: Required Applicant Documents: Resume/CV Cover Letter Apply NowShare Save Job

Willdan is a national leader in energy, engineering, and software consulting services. Since 1964, we have provided all aspects of municipal and infrastructure engineering, including building and safety, public works, public financing, planning, and construction management services. We help engineers, facility owners, municipalities, and utilities meet their long-term goals and transition communities to clean energy and a sustainable future. We are seeking a talented individual to fill the role of Project Accountant II in our NYC office. Why Willdan? • Competitive Salary, • Comprehensive Medical, Dental, and Vision Insurance, • 401K + employer match, • Employee Stock Option Program, • Employee Discount Program, • Generous Employee Referral Program The Project Accountant will be an integral member of the Project Accounting Team focused on tracking and reporting incurred and committed costs, aiding in revenue recognition and forecasting future results for multiple contracts and projects, managing client invoicing, subcontractor payments and serving as liaison between the operations and the assigned Willdan Corporate Accounting Department. The Project Accountant will assist with training and general supervision of entry level accounting staff. The ideal candidate will be knowledgeable about project accounting and revenue recognition issues with an energetic, positive, team-oriented attitude. Experience with the Deltek Costpoint ERP or any project accounting ERP system required. Experience with NYC's Procurement and Sourcing Solutions Portal (PASSPort) is preferred. Essential Duties and Responsibilities • Ensures timely and accurate recording of time and expenses, including subcontractor and supplier invoices, to jobs and job phases for assigned business groups or programs., • Performs month-end expense accruals for incurred costs., • Accurate matching of purchase orders and subcontracts to invoices., • Delivers timely and accurate billing to customers and assists in collection efforts., • Audits revenue recognition calculations ensuring their timely submission to corporate accounting., • Reviews and creates new projects in the system in compliance with revenue recognition standards and contract language., • Prepares monthly reports on job performance and reconciles variances between project tracking systems, corporate and project records., • Relays headquarters accounting processes to the region's operation teams., • Performs expense allocation verifications, accruals, and journal entries., • Aids in monthly revenue recognitions, billing, and financial closing., • Assists with quarterly reviews and annual audit., • Minimum 3-5 years of accounting experience, with emphasis in project accounting., • A Bachelor's degree in Accounting or a related field is required., • GAAP and SOX experience., • Knowledge of the utility and energy sector., • Knowledge of Deltek Costpoint or other project (cost) accounting system., • Proficient in MS Office products, including Outlook, and Word, advanced level Excel., • Detail-oriented with excellent multi-tasking skills., • Excellent communication and customer service skills., • Works independent of on-going supervision., • Meet or exceeds deadlines with accuracy., • Takes a leadership role on assigned team projects. Willdan Lighting & Electric participates in E-Verify

Title: EHS Manager Department: Health and Environmental Safety Reports To: Director, Environmental Health and Safety Position Type: Staff Position Summary: Providing a safe and healthful work environment for NJIT students, faculty, staff, and guests is a core value of the department. Similarly, achieving a high level of compliance with the numerous Environmental Health and Safety (EHS) regulations, guidelines, statutes, and standards is a priority. As the NJIT research portfolio has expanded in recent years, and new faculty hires have implemented more complex research initiatives, the EHS department requires the expertise needed to help facilitate safe and compliant research on the NJIT campus. Reporting to the Director, the Environmental Health and Safety Manager will develop, implement, and administer those EHS programs required to assure occupational safety, life safety, and environmental compliance across the spectrum of NJIT operations. Primary responsibilities include fostering a "culture of safety" across all operational disciplines of NJIT and among NJIT students, faculty, and staff. The incumbent will be principally responsible for providing a wide variety of EHS services; overseeing routine and non-routine EHS projects, investigations, and inspections; maintaining accurate recordkeeping; generating professional EHS reports; liaising with the EHS regulatory community; and providing follow up documentation to all levels of the NJIT community. Essential Functions: Program Development and Implementation: Review relevant regulations and guidelines as well as currently implemented programs to develop and implement improved, up-to-date, and compliant programs in various areas of environmental health, occupational safety, and life safety. Examples of program areas include, but are not limited to, respiratory protection, hearing conservation, electrical safety, indoor air quality, confined space, and asbestos management. Manage EHS Consultants: Oversee and manage EHS consultants including but not limited to Marsh Risk Consulting, Options Environmental, RyCon Solutions, and Proactive Environmental. Oversight to include establishing scope of work, developing consulting agreement and purchase orders, management of individual consulting projects, invoice and budget management, and general project management responsibilities. Review and Approve Purchase Requisitions: approve purchases of chemicals, substances and equipment entered by other departments (campus wide) and provide feedback on regulatory and procedural needs associated with such purchases. Provide timely approval (or rejection) of the purchase requisition and work with the purchaser to assure all requirements are established and met. Controlled Substances: Implementation of US DEA and State of NJ Controlled and Dangerous Substances regulations as applied to academic research operations and laboratory animal experimentation. Waste Disposal: Manages/coordinates the collection, storage and disposal of all waste streams generated from NJIT labs and shops in conformance with US EPA and NJ DEP regulations. Assesses or coordinates assessment of waste storage or staging areas as required by local or state regulations. Trains applicable lab or shop personnel on requirements and communicates mitigation action when warranted. Biological Safety: Assists or manages the university's biological safety program, in conformance with applicable regulatory requirements in NJIT laboratories. Duties may also involve acting as the NJIT Biological Safety Office (BSO) or Assistant BSO and will include (but are not limited to): -Provide technical support and expertise in the administration and maintenance of such programs. -Help develop, implement and manage policies, procedures and programs that promote a safe, responsible, healthy and compliant work environment for all faculty, staff and students. -Offer service, technical support and compliance guidance to the University, act as a liaison with the University and external agencies and is the lead authority on biological risk assessments associated with campus research and teaching laboratories. -Manage and monitor programs, procedures, and policies that assure safety and compliance for Research Committee support (e.g., Institutional Biosafety Committee (IBC), Institutional Animal Care and Use Committee (IACUC) and Animal Users Health and Safety Program (AUHSP) Working Group). -Lead member on the emergency response team for biosafety incident response and emergency planning. -Helps interpret guidance and communication from CDC, USDA, NIH, OSHA, DOH, DEC and other agencies as applicable to biosafety. Laser Safety: Implements the OSHA Technical Manual for LASER safety in NJIT laboratories. Includes training, lab inspections, corrective measures, and consultations with laboratory researchers. Requires the completion of an accredited LASER Safety Officer training program. Hazard Communication and Right-to-Know (RTK): Manages or coordinates university compliance with applicable local, state and federal regulations regarding chemical or hazardous substances use/storage. Ensures the university submits and annual RTK survey as required and works with chemical users to ensure they maintain chemical inventories, SDSs, labeling and store chemicals properly. Provides or coordinates training of all applicable staff and students on campus. Facility Maintenance and Contractor Safety: Administer NJIT's overall safety program as applied to both in-house and external vendors performing facility maintenance activities on the NJIT campus. Responsibilities include the application of applicable OSHA standards, as well as other regulatory statutes and guidelines, to facility maintenance activities on the NJIT campus. Includes training, inspections, attendance at project meetings, follow up with appropriate REDCO managers to facilitate corrective measures. Regulatory Compliance: Various compliance activities related to multiple federal, state, and local regulatory agencies including US EPA, US NRC, NJ PEOSH, NJ DEP, NJ DOH, NJ DCA, and City of Newark. Laboratory Safety: Manages and implements multiple elements of the NJIT laboratory safety program in assigned laboratory facilities including chemical hygiene, particularly hazardous substances, hazard communication, caution signs, right to know, emergency response, and regulated waste disposal. Assist departments, centers and colleges prepare for scheduled inspections and accreditation visits. Laboratory and Shop Inspections: Identify deficiencies in EHS programs and practices through an organized system of inspections, investigations, and associated recordkeeping and follow-up. Inspections to include buildings, research and instructional laboratories, academic and maintenance shops, work areas, mechanical rooms, renovations, chemical substances, safety practices and equipment, fire extinguishers and suppression systems. Inspect all areas of the campus for safety conditions, document and report such conditions using EHS comprehensive inspection checklists. Provide recommendations to correct unsafe conditions and improve safety follow through to ensure that hazardous conditions have been mitigated. Sampling: Collect environmental/industrial hygiene samples in support of EHS investigations and inspections. Calibration and use of multiple direct-read electronic instruments as well as air and bioaerosol sampling devices. Interpretation of sampling results and incorporation of results into EHS reports and summaries. Collection of drinking water samples in support of NJIT's drinking water sampling protocol and posting of sampling results on the EHS website. Work with EHS consultants on environmental sampling protocols as required. Supervision: Provide management and oversight of EHS personnel including student workers and EHS Coordinators for specific projects and general EHS duties. Supervision of future EHS employees as program needs develop such as future EHS technician(s). Industrial Safety: Manages and implements the NJIT industrial safety programs in non-lab environments including Makerspace, Facility Services shops, and other large-format facilities. In additional to traditional industrial applications, LASER cutting, metallic deposition, additive manufacturing, and other emerging industrial techniques are overseen. Confined Space: Maintains listing of NJIT confined spaces and provides training and oversight to NJIT and outside vendors regarding permit-required confined spaces. Coordinates with outside risk management consulting firm. EHS Training: Co-manage with EHS colleagues the development and implementation of EHS training programs for a variety of programmatic areas. Ability to pivot to on-line training if required. Develop new and compliant training material as required. Deliver monthly EHS training to the campus community in both on-line and in-person formats. Maintain up-to-date training schedule on the EHS website. Maintain up-to-date training records on the EHS shared drives. Respond to queries from the campus community regarding upcoming trainings, training schedules, and training records. Laboratory Engineering Controls: Co-manage with EHS colleagues the administration of testing, monitoring, and inspection/repair of chemical fumes hoods installed in NJIT laboratories in conformance with ASHRAE guidelines. Supervises and oversees measurement and testing data collected by NJIT student workers and coordinates required repair, re-balance, and re-testing with NJIT Facility Services, Design and Construction, and outside mechanical vendors. Responsible for instrumentation including maintaining calibration and quality assurance. Toxic Substances (TXS) and Hazardous Air Pollutants (HAPs): Co-manage with EHS colleagues the maintenance of distribution logs and use calculations for 13 toxic substances (TXS) and approximately 200 hazardous air pollutants (HAPs) maintained in NJIT laboratories and utilized in NJIT laboratory fume hoods requiring calculations to determine potential evaporation rates as related to NJIT's air pollution control requirements. Manage Signature Programs: Manage all aspects of NJIT's radiation safety program, radioactive waste disposal program, confined space program, controlled substance program, LASER safety program, and shop safety program. In addition to programmatic/technical responsibilities, duties to also include obtaining consultant/vendor proposals, executing NJIT Professional Services Consulting Agreement, establishing purchase orders in Uni-market, managing vendor invoicing, and project management and budgeting. Campus Communication: Meet with various members of the campus community (including students, staff, faculty, and administration) to discuss a wide variety of EHS issues. Departmental and NJIT Committee Meetings: attend and represent EHS at a variety of forums including university committees and councils. Generate original content for EHS website and other outlets highlighting EHS programs and services available to the university community. Maintain up-to-date EHS information on departmental website including training schedules, sampling results, program and procedural information. NJIT EHS Website: Work to help continually improve EHS website with updated content and information. Professional Development: Maintain membership and participate in professional organizations and associations related to EHS responsibilities. Network with EHS professionals at comparable institutions and organizations. Leverage relationships and knowledge gained to further NJIT's EHS goals and objectives. General EHS Responsibilities: In addition to the specific programmatic responsibilities previously described, general oversight, inspection, and auditing of university operations in terms of chemical hygiene, indoor air quality, lab and shop safety, accident and injury prevention, emergency response, occupational safety, and construction safety including required sampling, record keeping, report writing, data management, and required follow up. Campus-Wide Responsibilities: In addition to the general and specific programmatic responsibilities previously described, the EHS Manager position includes the implementation of environmental and occupational health and safety programs throughout all aspects of NJIT's academic and operational enterprise. Additional Functions: -Demonstrate initiative, independence, and sound decision making in support of EHS and Facilities Operations or NJIT goals and objectives. -Ability to work independently under general direction and complete projects in a timely manner. -Maintain contact with vendors and consultants, maintain records related to departmental expenditures to support EHS budget management especially in signature program areas. -Pursue advanced training in support of EHS and REDCO goals and objectives leading to certification in one or more program areas. -Supervise student workers, EHS Coordinator(s), and/or EHS Technician(s). -Be available for occasional off-hour planned or emergency response activities, training, or other activities, as required. -Working knowledge of multiple EHS disciplines. Ability to fill in for other EHS group members as required. -Other duties as assigned. Prerequisite Qualifications: -Requires a bachelor's degree in a physical, chemical, engineering, or life science. -Six (6) years of experience in environmental and/or occupational health and safety. -OSHA 40-hour HAZWOPER/DOT certification and refresher training required. -Knowledge in administering occupational health programs and emergency management required. -Knowledge of US EPA, NJ DEP and NJ PEOSH regulations required. -Must be able to lift 50 pounds. -At the university's discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university, an equivalent combination of education and experience specifically preparing the candidate for success in the position. Preferred Qualifications: -Master's degree in physical, chemical, engineering, or life science preferred. -Bio-Safety experience, training or credentials. -Air Permitting experience, training or credentials. Bargaining Unit: PSA Range/Band: 23 Salary Information: In compliance with the NJ Pay Transparency Law, the negotiated annual salary range for this position is $63,754.42-$119,012.58 (USD). NJIT considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses or other items. To learn more about the comprehensive benefits NJIT offers for this position, please visit our benefits page: . FLSA: Exempt Full-Time Apply NowShare Save Job

• Job Type: Officer of Administration, • Bargaining Unit:, • Regular/Temporary: Regular, • End Date if Temporary:, • Hours Per Week: 35, • Standard Work Schedule:, • Building: Reporting to the Executive Director of Operations (EDO), the Manager of Operations (MO), serves on the staff of Administrative Services and supervises the daily operations of Student Mail, Administrative Mail, and Transportation at their assigned campus. The MO is an integral part of divisional collaboration by providing feedback and assistance to all departments within Administrative Services. Administrative Services is comprised of the following departments: Print Services, Copier Program, Administrative Mail, Student Mail, Transportation, and all of Facilities & Operations Vehicle Fleet oversight. Administrative Mail is responsible for the timely and accurate collection and distribution of all interoffice mail, checks, and US Postal Service (USPS) mail and parcels throughout the University, including the Morningside, Manhattanville, and Medical Center campuses along with various satellite locations. Administrative Mail also processes outgoing USPS mail for schools and departments. Ensuring quality, consistency and timeliness of mail services is essential to the efficiency of the Administrative Mail room's operation and to the Columbia community. Student Mail collects and distributes all student mail and packages. Student Mail also processes outgoing mail and parcels, manages rental boxes, oversees locker rentals and maintains a 6,800+ active student body registry for all incoming and outgoing undergraduate residential students. Transportation Services oversees management of all University scheduled shuttle buses which connect the various campuses and satellite locations of the University, as well as coordinates requests for non-scheduled "charter" bus services. Transportation services also manages the primary limousine and black car service vendor relationships for the entire University. In addition, Transportation ensures the proper maintenance and oversight of all of CUFO's fleet of vehicles. The Copier program oversees a 900+ database of copiers throughout the main campuses and satellites. The program ensures that all clients receive support in the acquisition and removal process and with their copier service and maintenance needs. The MO supports the EDO with oversight of the daily operations of the Administrative & Student Mail operations and Transportation, which employs 24 full-time in-house employees for their assigned campus. Service contract assistance including prep for RFP's and tracking service to contract deliverables, SLA's and SOW's are being executed to satisfactory levels. The MO assists the EDO in maintaining logistics including: coordination, transportation, personnel, equipment, performance, reporting and evaluation, so that divisional personnel standards and department metrics are measured, benchmarked and reported on a regular basis for their assigned campus. The MO will supervise staff in Mail and Transportation to meet operational policies and procedures, and tracks expenditures to assist with proper accounting for their assigned campus. Responsibilities Essential Duties & Responsibilities Supervises the daily operation of the Administrative & Student Mail and Transportation for their assigned campus. Supervises the performance, evaluation, and assists with development of 24 full-time in-house employees assigned to Mail and Transportation operations. The MO cross trains staff for back up support of all functions. Assists all departments with coordination, transportation, personnel, equipment, and other related tasks. Supervisory Responsibilities The MO supervises staff at their assigned campus so that service units are in line with University policies and procedures. Adheres to Collective Bargaining Agreements covering the applicable employees comprised of the 1199 Bargaining Unit. Assists in the monitoring of performance standards and quality measurements for staff for consistency across the service units. Tracks time and attendance, and assists with the performance evaluation process, and with employee development and discipline. Vendor Management The MO communicates with service vendors (i.e. shuttle, black car, Student Mail, vehicle maintenance, etc.) for adherence to contract terms, monthly and quarterly reporting, and proper invoicing. Seeks other viable alternatives to services that may meet departmental needs. Regularly communicates with USPS to ensure timeliness of incoming and outgoing mail. Relationship Building The MO maintains relationships to foster a customer friendly environment and resolve issues or questions. Interacts effectively and diplomatically with staff, management, and clientele, including schools, departments, student organizations, vendors, service providers and the University community by oral and written communications. Equipment Management The MO assists with oversight and maintenance of the CUFO vehicle fleet for their assigned campus consisting of 65+ vehicles. The incumbent is also responsible for maintaining mail sorting machines that process over 1 million pieces of mail annually. Manages the package tracking system and oversees the fleet tracking system for their assigned campus. Ad hoc responsibilities as assigned. Minimum Qualifications * Bachelor's degree and/or equivalent. * Three to five years' experience. * Excellent computer skills with proficiency in Microsoft Office applications. * Demonstrated analytical and problem-solving skills along with proven decision-making skills and initiative is required. * Must have strong communication skills both oral and written, customer skills, and the ability to interact with management at all levels. * Some heavy lifting is required (up to 25 lbs.) and must work on occasional weekends and off-hour work as needed. * Valid driver's license. Preferred Qualifications • Bachelor's degree in Business., • Three years' experience preferably in a managerial capacity with a strong operational background encompassing various aspects of service., • The ability to work independently and as a member of a team. Familiarity with transportation, vehicles, their maintenance, and mail room office equipment required to run mailroom operations. * The ability to multi-task and prioritize under pressure, and on a daily basis. * Proven leadership is a plus. * Related experience in supervising Bargaining Unit employees. * CDL driver's license. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

• Job Type: Officer of Administration, • Bargaining Unit:, • Regular/Temporary: Regular, • End Date if Temporary:, • Hours Per Week: 35, • Standard Work Schedule:, • Building: The Assistant Director of Clinical Research Operations is an integral member of the senior leadership team within the Clinical Protocol & Data Management (CPDM) Office of the Herbert Irving Comprehensive Cancer Center (HICCC). The CPDM is a clinical resource of the HICCC that assists investigators and academic/research staff in developing oncology clinical trials and provides administrative resources and infrastructure to build and sustain investigator initiated, industry, and federally sponsored clinical research at the HICCC of P&S. The Assistant Director of Clinical Research Operations is an experienced professional who provides leadership and oversight of the daily activities of the CPDM Clinical Research Coordination, Data and Multicenter cores as well as assisting in the management of the direct care of patients enrolled in clinical trials within the Herbert Irving Comprehensive Cancer Center at Columbia University Medical Center. Along with other members of the leadership team, the Assistant Director will assist the development of standards and guidance in order to maintain compliant and efficient clinical trials operations. This position reports directly to the Director of Clinical Research Operations. Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process. Responsibilities Responsibilities include, but are not limited to: Personnel Management • Monitors, directs, and supervises staff in a manner that facilitates efficient level of operations., • Serve as a role model and resource to other members of the office., • Meets regularly with direct reports., • Perform and reviews Performance appraisals., • Provides counseling or performance improvement plans as needed., • In collaboration with the Director of Clinical Research Operations evaluate, plan and manage appropriate coverage of disease teams and multicenter core., • Manages tracking of time and attendance., • Participate in CPDM leadership and other cancer center committees as assigned. Member of the CPDM executive and leadership committee., • Participate in cancer center wide and other committees., • Develop and promote a structure that will increase efficiency and streamline processes., • Assigns the Clinical coordination, Regulatory and Multicenter core to appropriate committees per their job description., • Create and implement policies and procedures to ensure operational standardization., • Build and sustain relationships with internal and external stakeholders., • Support the strategic plan for the organization and for clinical research., • Effectively communicate (written & oral) across the organization. Communicate and escalate unresolved issues at the appropriate time to the appropriate level of management Identify and initiate improvements, tools, processes, and forms to enhance the efficiency and the quality of work., • Support efforts to recruit and maintain adequate number of competent staff to conduct clinical research in compliance with all regulatory, institutional and departmental requirements., • Develop and implement policies and procedures for all oncology clinical research functions designed to ensure that clinical trials at HICCC are carried out in compliance with applicable institutional, federal, and state regulations. These include those promulgated by the U.S. Food and Drug Administration, the U.S. Department of Health and Human Services, the Centers for Medicare and Medicaid Services, and the Joint Commission., • Develop and oversee programs for subject recruitment and retention., • Oversees multicenter trials program including all sub-site management, auditing/monitoring, specimen collection, budget negotiations invoicing/payments and research fund accounting., • Prepares and reviews detailed budgets for grant and contract applications, ensuring accuracy, competitiveness, and alignment with sponsor expectations. Builds multiyear financial models that project revenue, accrual targets, and staffing needs., • Monitors, reports, and explains variances to approved budgets. Develops action plans and presents multiple financial scenarios to address gaps while still achieving departmental goals. Utilizes forecasting tools to anticipate shortfalls and opportunities., • Develop and implements strategies to ensure the financial health and sustainability of both individual studies and the department as a whole. Aligns financial planning with institutional goals, long-term growth projections, and portfolio diversification strategies., • Oversee compliance with all funding agencies to assure that all required information is maintained and reported on a regular basis while identifying, analyzing and correcting any discrepancies., • Monitor, report and explain variances to approved budget; address variances and present alternatives for achieving the goals., • Manages and optimizes service center charge-back models for the Coordinator Core, working closely with the Finance Team and the Director of Clinical Research Operations. Develops metrics to evaluate cost-effectiveness and sustainability of these models., • Serve as a liaison with internal partners in research such as the Clinical Trials Office (CTO), Sponsored Projects Administration (SPA), the Institutional Review Boards (IRBs), and the Irving Institute for Clinical and Translational Science., • Identifies opportunities to streamline financial processes through technology integration (e.g., dashboards, automation tools, financial trackers). Implements best practices to reduce delays in invoicing, milestone payments, and fund reconciliation., • Develops financial dashboards and reports for leadership, disease-based teams, and investigators, providing transparency into trial performance, fund balances, and resource utilization. Ensures decision-makers have timely, actionable financial insights., • Master's degree preferred., • Minimum of 2-years Management experience., • 5 years of Oncology Research experience., • Excellent interpersonal and organizational skills., • Computer Skills: proficiency with MS Word programs and familiarity with Mac and PC platforms. Columbia University is committed to the hiring of qualified local residents.

Job Description Location: Bayonne, NJ | Position Type: Full-Time Are you highly organized, detail-oriented, and customer-focused? We’re looking for a reliable Administrative Assistant to join our growing team! This role is crucial in supporting our operations, HR, and client communications while keeping our systems running smoothly. Key Responsibilities: • Provide administrative and clerical support across departments, • Handle employee onboarding, HR documentation, and ADP/payroll processing, • Manage job scheduling and dispatching through platforms like Jobber, • Process and track invoices, purchase orders, and vendor payments, • Communicate with clients in a professional and timely manner via phone and email, • Assist with reporting, database entry, and file management, • Translate documents and support bilingual communication (Spanish/English), • Support day-to-day office tasks, ensuring everything runs efficiently Requirements: • Bilingual in English and Spanish (spoken and written) – required, • 2+ years of administrative support or office management experience, • Strong written and verbal communication skills, • Working knowledge of ADP, HR practices, and basic payroll functions, • Experience with Jobber or similar scheduling/invoicing software – a plus, • Excellent customer service skills, • Proficient in Microsoft Office Suite and Google Workspace, • Highly organized with the ability to multitask and meet deadlines, • Discretion with confidential information What We Offer: • Competitive hourly rate or salary $ 23 an hr. (commensurate with experience), • Paid time off and holidays, • Opportunity to grow within a supportive and fast-paced company, • Positive and bilingual-friendly work environment

Job Description Finance & Operations Administrator – Property & Marketing Support Pay Rate: $28–$32/hour (W-2) Location: Onsite – New York, NY 11211 Schedule: Monday–Friday | 9:00 AM–5:00 PM (EST) Start Date: February 1, 2026 Duration: LOA coverage with potential longer-term extension Perks: Weekly pay + benefits About the Role Our leading retail client is seeking a Finance & Operations Administrator to support the Property Coordinator, Marketing Director, and Center Management Team at Westfield World Trade Center. This role plays a critical part in ensuring smooth day-to-day operations across finance, tenant coordination, contracts, events, and marketing support. This is an excellent opportunity to gain hands-on experience with a global retail organization while supporting a dynamic, fast-paced property environment. What You’ll Do Finance & Administrative Operations • Process Accounts Payable and Accounts Receivable, including PO/invoice processing, manual billings, and percentage rent calculations, • Support month-end, quarter-end, and year-end reporting and audits, • Collect tenant sales data and maintain accurate rent rolls and financial trackers, • Reconcile P-card expenses and maintain financial documentation, • Manage tenant onboarding and ongoing support, including certificates of insurance and compliance documentation, • Oversee the Port Authority Loading Dock (VS3) system, including delivery approvals and scheduling, • Issue tenant notices related to deliveries, operations, and lease requirements, • Coordinate in-store retailer events by collecting event details and securing required approvals, • Communicate event plans to security, housekeeping, engineering, and marketing partners, • Support on-site activations such as Gift with Purchase programs, The Good Festival, and seasonal events, • Assist with new retailer orientation, including URW Connect app training, center amenities, and operational guidelines, • Audit and maintain the Westfield WTC website to ensure content accuracy and brand alignment, • Upload and manage promotions, tenant offers, and event listings, • Collaborate with internal teams to ensure consistency across messaging, imagery, and campaign content, • Process mail, invoices, checks, and tenant documentation, • Order office supplies and coordinate IT support as needed, • Attend weekly staff meetings and required trainings, • Support ad hoc administrative and operational needs What We’re Looking For • Bachelor’s degree or equivalent experience, • 2–3 years of experience in an administrative, operations, or finance support role, • Experience with AP/AR, invoicing, and financial documentation, • Strong organizational skills and attention to detail, • Comfortable working cross-functionally with tenants, vendors, and internal teams, • Proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint, SharePoint), • Experience with Salesforce and Procore is a plus, • Ability to manage multiple priorities while maintaining professionalism and composure Why This Role • Exposure to property operations, finance, marketing, and events in one role, • Work onsite at a flagship, high-profile retail destination, • Strong training and onboarding with role continuity beyond LOA coverage, • Opportunity to build relationships across retail, marketing, and operations teams TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Description We are seeking an Billing and Administrative Coordinator (CPA Firm) to join our team! The Billing and Administrative Coordinator is responsible for managing client invoicing, tracking accounts receivable, and providing day-to-day administrative support to ensure efficient firm operations. This role requires strong attention to detail, organization, and the ability to handle confidential financial information. Billing & Accounts Receivable • Prepare, review, and issue client invoices based on partner/manager input and time records, • Monitor accounts receivable and follow up on outstanding balances, • Process payments (checks, ACH, credit cards) and apply them accurately, • Reconcile billing discrepancies and resolve client inquiries, • Maintain accurate billing records in accounting software, • Generate periodic billing and collections reports for management Administrative Support • Provide general administrative support to partners and staff, • Manage client onboarding documentation and maintain client files, • Schedule meetings, calls, and appointments, • Handle incoming calls, emails, and correspondence professionally, • Assist with document preparation, formatting, and filing (digital and physical), • Maintain office supplies and coordinate with vendors as needed Operational Support • Assist with workflow tracking and project coordination, • Support compliance with internal procedures and deadlines, • Help implement and improve billing and administrative processes, • Maintain confidentiality of client and firm information Qualifications: • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skillsCompany DescriptionOur Firm is a Certified Public Accounting Firm specializing in accounting, tax, audit, bookkeeping, and advisory services. Our clients are based within the U.S and abroad and come from a variety of industries. We serve individuals clients and businesses of all sizes. We believe in the value of relationships and believe that in order for our firm to succeed our employees must also succeed. We provide our employees with the opportunity to grow in a supportive environment. We provide a competitive compensation package and work with our employees to achieve work-life balance.Our Firm is a Certified Public Accounting Firm specializing in accounting, tax, audit, bookkeeping, and advisory services. Our clients are based within the U.S and abroad and come from a variety of industries. We serve individuals clients and businesses of all sizes. \r\n\r\nWe believe in the value of relationships and believe that in order for our firm to succeed our employees must also succeed. We provide our employees with the opportunity to grow in a supportive environment. We provide a competitive compensation package and work with our employees to achieve work-life balance.

Job Description We are a busy, boutique immigration law firm seeking a highly organized, detail-oriented Administrative Assistant to join our team. This is an excellent opportunity for someone who thrives in a fast-paced, client-focused environment and enjoys being part of a hardworking, friendly group in bright, sunny offices in Flatiron. To apply, send resume and cover letter to . Only applications with resume and cover letter will be considered. Responsibilities: • Manage phones, emails, scheduling, and general office correspondence, • Assist attorneys with case preparation and document management, • Handle client intake and maintain case tracking systems, • Perform light bookkeeping, including invoicing, payments, and expense tracking, • Coordinate filing, scanning, and record organization, • Prior administrative or legal office experience preferred (immigration law experience a plus), • Excellent written and verbal communication skills, • Strong attention to detail and time management abilities, • Proficiency with Microsoft Office (Word, Excel, Outlook) and cloud-based tools Company DescriptionThe Seltzer Firm, PLLC combines high-quality legal services with personal attention and hands-on involvement. For more than 25 years, Suzanne B. Seltzer – the firm’s principal – focused her practice on Alien of Extraordinary Ability petitions (EB-1A), Outstanding Professor/Researcher petitions (EB-1B), National Interest Waiver petitions (EB-2), complex J-1 Waivers, O-1 petitions, Special Handling Labor Certifications, Regular Labor Certifications, and all ancillary and derivative petitions. Suzanne and her team are known for their exemplary level of service.The Seltzer Firm, PLLC combines high-quality legal services with personal attention and hands-on involvement. For more than 25 years, Suzanne B. Seltzer – the firm’s principal – focused her practice on Alien of Extraordinary Ability petitions (EB-1A), Outstanding Professor/Researcher petitions (EB-1B), National Interest Waiver petitions (EB-2), complex J-1 Waivers, O-1 petitions, Special Handling Labor Certifications, Regular Labor Certifications, and all ancillary and derivative petitions. Suzanne and her team are known for their exemplary level of service.