Trabajos invoicing en White Plains, New YorkCrear alertas

Job Description Benefits/Perks • Competitive Compensation, • Great Work Environment, • Respond to roadside emergencies within a designated area, • Professionally and accurately assist the client by recovering the vehicle and bringing it to a designated location, • Maintain the tow truck and all of your equipment to ensure a safe working environment, • Maintain excellent records of calls responded to, • Must hold the proper license to operate a tow truck in the state ( tow truck endorsement on NYS license ), • Has a clean driving record and can exhibit safe driving skills, • Experience with dollies and basic roadside assistance, such as changing a tire, battery boost, lock out, • Strong communication and interpersonal skills, • Strong problem-solving skills

Leverage social media to positively impact brand awareness and increase sales. Adhere to all sales processing policies to ensure the proper creation and execution of customer invoicing. Drive individual sales performance and KPIs while demonstrating company values and supporting company initiatives.

Project Overview: The Accounts Payable Representative purpose is to deal with all aspects of vendor invoicing, including coordinating and working with internal departments, processing intake invoices from vendors, perform invoice verification, and e.

Job DescriptionAccounts Payable Specialist - 12-Month ContractLocation: White Plains, NY Duration: 12 months Employment Type: W2 Contract via Staffing AgencyPosition OverviewWe are seeking a detail-oriented Accounts Payable Specialist to manage all aspects of vendor invoicing and payment processing. This role involves coordinating with internal departments, processing vendor invoices, performing verification procedures, and ensuring compliance with payment policies while providing excellent customer service to vendors and internal stakeholders.Key Responsibilities • Invoice Processing: Process data entry of vendor invoices and perform comprehensive verification to ensure accurate and timely posting for payment in compliance with prompt payment policies, • Data Verification: Verify invoice header data elements, vendor accounts, freight policies, and ensure invoice amounts and line items are properly balanced, • Quality Control: Review missing header information, send vendor notices for submission rejections, and modify invoice amounts based on approver notes, • Daily Operations: Perform over 130 invoice transfers from data entry platforms daily and post invoices in processing systems, • Intake Management: Submit mailed invoices into data entry systems and verify data entry accuracy, • Trade Confirmation: Perform confirmation of fuel trades and related financial transactions, • Issue Resolution: Follow up with internal and external parties to obtain outstanding invoice information and resolve discrepancies, • Compliance Monitoring: Ensure vendor invoices comply with organizational expenditure authorization policies and procedures, • Customer Service: Assist accounting staff, auditors, and vendors with accounts payable issues by researching and providing information for resolution, • Process Improvement: Devise work-arounds for unexpected system problems and follow up with long-term solutionsRequired Qualifications, • Bachelor's degree in related discipline preferred, • 1-5 years of accounts payable or financial operations experience, • 1+ years experience with fully computerized accounts payable systems preferred, • Working knowledge of data entry and invoice application software, • Basic invoice processing skills in large corporate environments, • Strong problem-solving skills to address accounts payable issues in timely manner, • Excellent oral and written communication skills for interaction with all organizational levels, • Proficiency in Microsoft Office Suite including Excel and Word, • Understanding of complete procurement cycle and purchase order processes, • Ability to work cross-functionally within team environments, • Capability to influence management and end users in accepting system improvements, • Strong attention to detail and ability to maintain accuracy under pressure, • Ability to maintain positive relationships with internal and external partiesReady to ensure accurate financial operations while building valuable accounting experience? Apply today!Note: Candidates must be local to the Tri-State area and available for W2 employment. This role requires badging in/out of facility and adherence to hybrid work policies.

Job Description Note: This position requires employees to be on-site five days a week at the Purchase, NY office. About Our Client Our client is a fast-growing manufacturing company with an entrepreneurial spirit. After successfully building and selling a previous business, the founder launched a new venture focused on innovative retail products. With significant growth on the horizon, they are seeking a hands-on Controller to manage financial operations and ensure smooth cash flow. Job Description • Oversee daily accounting operations, including accounts receivable, accounts payable, and general ledger management, • Ensure timely invoicing and collections, proactively following up on outstanding payments, • Maintain accurate financial records and reconcile accounts, • Prepare financial reports, budgets, and forecasts to support business growth, • Manage payroll, tax filings, and compliance with financial regulations, • Utilize Sage accounting software and Excel for financial tracking and reporting, • 8+ years of experience in accounting or financial management, • Strong understanding of bookkeeping, collections, and financial reporting, • Proficiency in Sage (or similar accounting software) and Excel, • Ability to work independently and take initiative in a fast-paced environment, • Detail-oriented with strong organizational and problem-solving skills, • Competitive base salary with potential for $100,000+ with bonuses, • Performance-based bonus structure tied to accounts receivable success, • Comprehensive benefits package, • Opportunity for significant pay raises in year two as the company continues to grow

Job Description **This is a hybrid role that will require regular presence on-site at the client location around White Plains, NY This position is not eligible for relocation assistance The Informatics Delivery Manager (DM) is primarily accountable for fulfilling all contractual obligations for Zifo related to our customer engagements. This role is the realization of the ‘one hand to shake’ concept that would allow both the customers as well as the internal Zifo stakeholders to work with one primary point of contact for all the servicing needs for the specific engagement. The DM will provide strategic and technical leadership, as well as the consulting and program / project management skills required to analyze customer needs and opportunities to ensure Zifo successfully delivers a solution meeting the customer's objectives and goals. Requirements Responsibilities • Overall accountability for the successful delivery of all projects and Zifo services in the engagement and ensure all service delivery contractual obligations are met, • Govern Project Health by using metrics-based health checks, perform Corrective and Preventive actions for any deviations, do follow-ups and follow throughs, • Chair Engagement Steering committee and other operational meetings including senior leadership from the customer and Zifo. Track action items, monitor and report their progress periodically, • Conceive and implement engagement improvement plans from service delivery improvement/optimization perspective, • Devise and implement continuous improvement plans, ensuring there are mutual gains for both the customer and Zifo, • Oversee engagement operations such as staffing, invoicing compliance, contract renewals, managing resource movements, • Customer Relationship Management – establish and nurture customer relationship across all levels with the objective of improving overall customer maturity across all customer segments that are serviced, • CSAT assessment and management by implementing focused improvement plans, • Contribute to Business Development – Perform Account Mining, Support RFP/Pursuits, • People Management – Provide performance feedback on Zifo resources to the line managers, • Provide strategic project and program management consultative guidance to customers by proactively identifying business and/or technical challenges or opportunities for improvements, • Bring in though leadership to the customer engagements by offering proactive insights into industrial trends, • Manage, motivate, and mentor cross-functional and enterprise project teams across the globe, • Ensure seamless experience for the customers while dealing with the various Zifo services teams across geographies, • Resolve any conflicts between the Zifo service lines keeping the customer interests as the priority, • Function as the first point of escalation from Zifo and provide timely and effective resolution in addition to doing a retrospective to address the root causesRequired Skills, • R&D Informatics Skills, • Prior experience in Pharmaceutical or Biotech Research and Development industry, • Understanding of Drug Discovery & Development processes, • An Independent, Self-Motivated & Results driven mentality, • Willingness & ability to acquire quickly new Technical Skills & Business Principles, • Ability to actively contribute to business development efforts via strategic discussions with account executives and proactive discussions with client stakeholders, • Working experience with Productivity tools such as VISIO, Excel, PowerPoint, Word, Microsoft Project, • Analytical mindset and ability to thrive in ambiguities, • Outstanding communication skills both written and verbal, • Experience is making impactful presentations to D+ and C-Suite audiences, • Program Management skills, • Managing a portfolio of projects, • Coordinating strategic road mapping, • Resource & Effort Planning, • Project Planning & Scheduling, • Scope & Time Management, • Vendor Management, • Risk Assessment, • Cost/Benefit AnalysisQualifications:, • Bachelor’s/Master’s degree or equivalent in Management or Life Sciences or IT field is mandatory, • Minimum 10 years of experience as a Business Technology Consultant/Project Manager, • Minimum 8 years of experience working with Customer/Client focused delivery model & Global solution deployment, preferably in the pharmaceutical /Life sciences industry, • Active PMP / PgMP/Prince2 Certification, • Experienced in managing large customer engagements ($5M+ revenue / 50+ global team) that have multiple services being offered by the provider organization, • Expert in Project Management, SDLC types, people management, • Familiar with the global delivery model and have experience working with multidisciplinary teams located across varies geographies, • Consultative capabilities to convert business problems to opportunities, • Flexible in handling tactical issues as well as possess ability to think strategically, • Expert in crisis/problem management and willingness to get hands on to expedite problem resolution, • Function as a coach to the teams to improve collaboration and outcomes, • Possessing innovative mindset and have an eye for continuous improvement, • Experienced in managing large & concurrent projects/programs A successful Zifo-ite is • Independent, Self-Motivated & Results driven, • Willing & able to quickly acquire new Technical Skills & Business Principles, • A critical thinker who possesses logical reasoning, • Curious and always looking for creative solutions to complex problems Benefits CURIOSITY DRIVEN, SCIENCE FOCUSED, EMPLOYEE BUILT. Our culture is unlike any other, one where we debate, challenge ourselves, and interact with all alike. We are a curious bunch, characterized by our passion to learn and spirit of teamwork. Zifo is a global R&D solutions provider focused on the industries of Pharma, Biotech, Manufacturing QC, Medical Devices, specialty chemicals and other research-based organizations. Our team’s knowledge of science and expertise in technology help Zifo better serve our customers around the globe, including 7 of the Top 10 Biopharma companies. We look for Science – Biotechnology, Pharmaceutical Technology, Biomedical Engineering, Microbiology etc. We possess scientific and technical knowledge and bear professional and personal goals. While we have a “no doors” policy to promote free access within, we do have a tough door to walk in. We search with a two-point agenda – technical competency and cultural adaptability. We offer a competitive compensation package including accrued vacation, medical, dental, vision, 401k with company matching, life insurance, and flexible spending accounts. If you share these sentiments and are prepared for the atypical, then Zifo is your calling! Zifo is an equal opportunity employer, and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Up to $80K per year / Medical, dental & vision / 401k / PTO - As a Finance Specialist at Public Consulting Group, you will: Partner with multiple business teams to support multiple portfolios; Work closely with business teams and corporate finance to ensure all client contracts and invoicing are inp

Administrative Assistant / Remote] - Connecticut Residents Welcome / Competitive pay / Contract / Available 8am-5pm - As a Virtual Assistant you'll: Manage calendars; Make travel arrangements; Manage social media; Create PowerPoint Presentations; Perform invoicing; Create expense reports; Perform li

Job Description Fast growing company based in Mount Vernon that manufactures and imports medical products. We are currently in the process of hiring a person with an administrative assistant and data entry background. This position is ideal for someone with an excellent work ethic, strong computer skills and an outgoing personality who can work independently with minimal oversight. Duties & Responsibilities • Main responsibilities include assisting the invoicing and logistics departments in invoicing orders, entering data and other related tasks., • Generate and process invoices from shipped orders and send them to the customers., • Provide general support to the invoice department and account receivable department., • Generate and process sales orders from customer purchase orders and send confirmations to the customers., • Clerical duties such as filing, scanning and general office duties. Experience/Requirements • Minimum 2 years of office work, • Skilled in Microsoft Excel, • Data entry experience, • Stable work history, • Excellent spoken English is a must, • Reliability and dependability a must, • Proficient in Microsoft Office is a must (word, excel, outlook), proficiency in NetSuite would be a plus., • Previous experience in office or administrative setting preferred, • Excellent skills in all areas of communication (writing, reading and speaking)., • Highly motivated, organized individual who possesses attention to detail.

Accounts Payable Specialist . ASAP is seeking an Accounts Payable Specialist responsible for handling all aspects of vendor invoicing, including coordinating with internal departments, processing incoming invoices, verifying invoice accuracy, and ensuring compliance with applicable payment poli

Job Description THE ORGANIZATION Feeding Westchester is looking for people with the passion, courage, and creativity to create meaningful change in the lives of others. Our mission is to nourish our neighbors in the fight against hunger. As a member of the Feeding America network of food banks and Westchester County’s leading hunger relief organization, Feeding Westchester sourced and distributed over 21 million pounds of food to agencies and partners across Westchester County, including food pantries, soup kitchens, senior centers, and schools last fiscal year. We supplied 17+ million meals to children, families, and seniors, mobilized more than 6,000 volunteers, and raised over $20 million in donations and government support to help fight hunger. We envision a community where all people have access to the food they need today, and the fundamental resources to build a better tomorrow. Feeding Westchester's mission is to nourish our neighbors in the fight against hunger. As the heart of a network of more than 200 partners, we source and distribute food, and other resources, to communities across Westchester. We envision a community where all people have access to the food they need today, and the fundamental resources to build a better tomorrow. THE OPPORTUNITY Feeding Westchester has an exciting opportunity for a mission-driven Associate, Individual Giving. Reporting directly to the Senior Manager, Donor Relations the Associate, Individual Giving, will be responsible for assisting the IG team overall with the qualification, cultivation, and stewardship of individuals committed to supporting the work of Feeding Westchester. With the support of the Senior Manager of Donor Relations, the Associate will support our Nourishing Neighbor program of 3,000+ recurring donors. As well as, co-lead project management on our F2F Canvassing Campaign and lead project management for telemarketing and stewardship campaigns. We are looking for a candidate that is personable, especially over the phone and shows a high attention to detail. ESSENTIAL FUNCTIONS & RESPONSIBILITIES Individual Giving and Recurring Giving Program: • Oversees a portfolio of est. 350+ recurring donors. Supports the solicitation, cultivation, stewardship, and retention of these donors. As well as, support the overall stewardship strategy for the Nourishing Neighbor Recurring Giving Program., • Partners with Senior Manager, Donor Relations and Marketing and Communications on developing and executing communication strategy for Nourishing Neighbor Donor Journey., • Cultivates, grows and retains donor relationships by acknowledging, updating, and engaging donors to deepen their relationship with Feeding Westchester., • Helps to identify new potential tiered recurring and mid-level donors with the direction of Senior Manager, Donor Relations, • Engages donors through meaningful contact such as phone calls, meetings, and site tours; and through mail, and mailed communications when merited., • Demonstrates timely follow-up and records actions and new information in the donor database accurately and time sensitively., • Supports the larger IG team to execute measurable donor strategies and supports the overall team’s fundraising revenue goal., • Partner with Development Operations team on cancellation retention strategies, donor coding and campaign coding in Raiser’s Edge and Fundraise Up., • Support Associate, Individual Giving on the Mid-Level Team with event prospecting support – collecting information, formatting documents other research as needed. Campaign and Project Management: Face-to Face (F2F) Canvassing Campaign: • Coordinate with agency partner on key messaging, marketing materials, training and field fundraiser quality control, • Process and review cancellation file management and invoicing, • Develop and lead field fundraiser engagement strategies including volunteer opportunities, branded swag and rewards program, • Visit fundraising sites to ensure accurate messaging is shared with the public, • Report new donor feedback to agency partner including complaints and praise, • Coordinate cross sharing marketing materials from other direct response channels to ensure field fundraisers are engaged and informed Telemarketing Campaign: • Project management of annual fund donor surveys and telemarketing fundraising efforts., • Partner with Marketing and Communications team on calling scripts for lapsed donor reactivation, sustainer conversion, sustainer upgrade and emergency telemarketing fundraising campaigns. Develop thank you call scripts for recurring donors and thank you call voicemail. Updating on a quarterly basis., • Partner with Development Operations on gift coding, fundraising list pulls, campaign set-up and gift processing on fundraising campaigns., • Partner with telemarketing agency on training material development and project management of each campaign., • Monitor campaign budget spend to ensure strong ROI., • Serving as primary contact for Feeding Westchester on our two agencies executing our thank you notes and thank you calls. Partnering with Associate, Individual Giving on messaging for prospect donor pipeline. Leads messaging and strategy for new recurring donor thank you., • Partners with Development Operations team to ensure list pulls, global adds and donor feedback from thank you call agency is entered correctly into Raiser’s Edge database., • Project management lead on internal execution of Newsletters and Welcome Brochures., • Processing invoices and tracking budget expenses for Direct Mail, Telemarketing, F2F and Stewardship Efforts, • Support the Recurring Giving and Individual Giving overall by helping with donor stewardship, donor research, email, and phone outreach, virtual and in-person events, and donor acknowledgments., • Works collaboratively with Volunteer Team to help connect donors to the mission., • Represents and speaks on behalf of Feeding Westchester as assigned by Senior Manager, Donor Relations Required Skills and Dispositions: • Service orientation: Are you driven to provide excellent customer service experience to and external stakeholders?, • Agility: Can you work independently, remotely, and as part of a dynamic and diverse team?, • Open to learning: Are you curious and open to learning new ways, technology, and approaches?, • Empathy: Are you able to recognize and relate to the needs of others, and can you share in their experiences?, • Capacity: Can you effectively manage different projects, balance many priorities and meet deadlines?, • Communication: Do you openly share ideas, and are you open to others' ideas? Are you an active listener?, • Detail-oriented: Can you work effectively with numbers and data, and keep accurate records?, • Resilience: Are you comfortable working in moments of ambiguity and in times of clarity?, • Team orientation: Can you both take direction and collaborate as a peer to complete a project?, • Strategic: Do you have a mindset with an ability to think and focus on both the near- and long-term? Required Knowledge • Must be proficient with Microsoft Office (Word, Excel, Outlook) and familiar with Microsoft Teams and Adobe., • Preference for proficiency in Raisers' Edge software or comparable donor database and Asana Project management software., • Fluency in Spanish a plus Required Education/Experience • Prior sales, customer service experience, project management or marketing experience, • Bachelor's degree or equivalent combination of education and experience., • Demonstrated ability to manage projects and juggle multiple tasks and maintain a high-level of attention to detail, • A valid driver's license and use of a vehicle to travel are required, along with the ability and flexibility to travel independently in the daytime and evenings to destinations and throughout Westchester County. Physical Requirements • Ability to lift, carry, and set up a variety of promotional materials, (weighing up to 50 pounds)., • Ability to pack, unpack and put away various materials., • Prolonged standing, walking, and bending in addition to sitting in front of a computer., • Ability to access, research, read, review, enter, and retrieve information from a computer, hard copies, and desktop publishing systems., • Ability to give regular communications in person, by writing, email, and telephone. Working Conditions • Working inside a warehouse environment and Feeding Westchester offices., • Working outside in all weather conditions in all Westchester communities., • Travel throughout Westchester County., • Ability to work irregular or extended hours, including some evenings and weekends. The purpose of this job description is to provide an overview of the scope of the position. This is not a comprehensive list of duties/responsibilities. Other duties and responsibilities may be assigned. ABOUT US Feeding Westchester provides a competitive benefits package including paid time off, Medical/Dental/Vision coverages, 403(b) retirement plan with discretionary employer contribution, company-paid Life and LTD insurances, an Employee Assistance Program (EAP), and other ancillary benefits. Feeding Westchester is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, sexual orientation, gender identity, veteran status, height, weight, or marital status in employment or the provision of services or any other category protected by law. Feeding Westchester is committed to continually working to ensure we have an equitable and inclusive environment in place to support our diverse team. We strive to create professional growth paths for all who want them and a just culture that will support both internal collaboration and the work we do for our local community. SALARY RANGE: $60,000.00

Job Description Our motto, "We are Ladies and Gentlemen, serving Ladies and Gentlemen", is evident in every interaction with our customers, co-workers, and team mates. We strive to find the best and brightest talent for each position within our organization, enabling the unique qualities of each individual to shine and compliment the entire team. Objective The customer service manager is responsible for creating and leading a customer service team focused on providing exceptional service for all internal and external customers. The manager will focus on increased company sales, contribute to customer list and build relationships with existing and new customers. Responsibilities and Duties 1. Greet customers in a friendly, professional manner, 2. Supervise the customer service team prioritizing, assigning and monitor work, provide training as required, 3. Oversee invoicing for services for accuracy and completeness, 4. Review customer service team payroll, manage overtime, and submit to payroll for processing, 5. Responsible for hiring process to create a well-rounded team with customer and safety focus, 6. Act on any reports of service failures or customer concerns until resolved to customers satisfaction Competencies 1. Customer focus - naturally outgoing/extroverted. Excellent interpersonal skills, self-motivated, and highly customer oriented., 2. Communicate with customers and employees in person, on phone, and through radio communications, 3. Strong computer skills including Microsoft office products and point of sale programs, 4. Basic mathematical knowledge, 5. Must be able to operate a motor vehicle and be insurable by Company insurance policy (Requires clean driving record), 6. Bi-lingual preferred Reporting Relationship This position reports to the General Manager Work Environment This position operates in a professional environment, which may include exposure to all types of weather conditions and direct contact with both moving and non-moving aircraft. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job, to include but not limited to: 1. Must be able to lift 25 pounds, 2. Stand to greet customers during verbal exchanges, walk throughout the facility to interact with customers, 3. Possible exposure to hazardous noise levels, chemicals, fumes, and machinery Position Type and Expected Hours of Work This is an exempt position This position may require working evenings and weekends, and on scheduled company holidays. Travel Travel is expected for this position to industry trade shows, sales opportunities, and new location start up as required. Education, Experience, and Eligibility Qualifications 1. Customer service experience preferably in the service industry, 2. College degree preferred. High School Diploma accepted, 3. Aviation/Hospitality customer service experience preferred, 4. Ability to work evenings weekends, and holidays, 5. Acceptable driving record, 6. Ability to pass a background check, 7. Zero tolerance drug free employer includes pre-employment and random screening AAP/EEO Statement Million Air is an Equal Opportunity/Affirmative Action Employer/Protected Veteran/Disabled Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice.

Job Description Do you enjoy working in a fast-paced environment where no two days are the same? Want to work in the aviation services industry with private jets? Is the customer #1 in you? Interested in a complete benefits package including medical, dental, vision, and paid time off, along with competitive pay? Then you will love being a valued part of our award-winning team! The Customer Service Representative plays a vital role to our daily operations and will provide an elite level of customer service to crew and passengers by providing everything they need to have an extraordinary stay, including a warm welcome and concierge service. The Customer Service Representative will also collaborate with ground personnel to ensure all ground services are completed and invoiced. Celebrating our passion for aviation and providing extraordinary customer experiences, Million Air services private aircraft as well as military and commercial aircraft. We thrive in a team environment to live our motto of " We are Ladies and Gentlemen, serving Ladies and Gentlemen." We are seeking extremely talented employees to contribute to Million Air's vision to be the premier, worldwide, industry leading aviation service provider. Responsibilities and Duties of the Customer Service Representative: • Greet customers in a friendly, professional manner, • Provide concierge services to pilots and customers including making reservations as required, • Invoicing for services rendered to customers and pilots, • Record customer preferences in Million Air internal system, • Proactive preparation for all incoming aircraft, • Provides timely feedback to the company regarding service failures or customer concerns, • Partner with line service team to meet and exceed customer's service expectations, • Keep hospitality bar stocked with snacks and beverages Competencies • Customer focus- naturally outgoing/extroverted, • Communicate with customers and employees in person, on phone, and through radio communications, • Strong computer skills including Microsoft office products and point of sale programs, • Basic mathematical knowledge, • Must be able to operate a motor vehicle and be insurable by Company insurance policy (Requires clean driving record) This position reports to the Customer Service Manager. Work Environment This position operates in a professional environment, which may include exposure to all types of weather conditions and direct contact with both moving and non-moving aircraft. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job, to include but not limited to: • Must be able to lift 25 pounds, • Stand to greet customers during verbal exchanges, walk throughout the facility to interact with customers This is a non-exempt position This position includes shift work which requires working evenings and weekends, and on scheduled company holidays. Travel No travel is expected for this position. Social Media Disclosure of social media is a requirement. Please attach social medial link on your resume and/ or application. Education, Experience, and Eligibility Qualifications • Customer service experience preferably in the service industry, • High School Diploma or equivalent, • Entry level position, • Ability to work evenings weekends, and holidays, • Acceptable driving record Million Air is an Equal Opportunity/Affirmative Action Employer/Protected Veteran/Disabled Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice.

Job DescriptionBenefits: Overview: As an office assistant at our tax accounting firm, you will play a vital role in ensuring the smooth operation of organizing and prepping tax returns and daily administrative tasks. Your responsibilities will include providing support to our team of tax professionals and the Office Manager; scanning and filing tax documents, maintaining office efficiencies; heavy phone volume; and assisting clients with their inquiries. Responsibilities: Data Management: Organize and maintain physical and digital files, records, and databases. Scanning and digital filing of tax documents. Ensure the confidentiality and security of sensitive client information. Administrative Support: Assist in organizing and managing office operations, including maintaining office supplies, equipment, and facilities. Manage incoming and outgoing correspondence, emails, and phone calls. Schedule appointments and meetings for tax professionals. Client Interaction: Interacts with clients and visitors in person, over the phone and via email and provides them with general information about our services. Assist clients with inquiries, appointments, and document submissions. Ensure a high level of customer service and professionalism in all client interactions. Financial Support: Assist with basic accounting tasks such as invoicing, billing, and processing payments. Team Collaboration: Collaborate with CPAs, the Office Manager and other office staff to ensure efficient workflow and communication. Assist with special projects and tasks as assigned by management. Qualifications: • Associate degree required. College Degree in Accounting or Business preferred., • Previous experience in an administrative role, preferably in a tax/accounting environment., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic accounting software., • Strong detail skills with attention to accuracy and organization., • Excellent communication and interpersonal skills., • Ability to prioritize tasks, multitask, and work independently or as part of a team., • Must be able to work overtime during tax season

Job DescriptionNew Castle Building Products (NCBP) is a privately owned distributor of building materials. With 20+ locations spanning from Massachusetts to Maryland, our success is built on exceptional customer service, operational efficiency, and a strong commitment to our seven core values: Caring, Urgency, Teamwork, Honesty, Flexibility, Accountability, and Passion. At NCBP, we seek individuals who are eager to grow, collaborate, and embody these values. In this role, the candidate will support the collection efforts and perform credit and other accounting functions for New Castle Building Products and New Castle Metal. We are seeking an individual who would be responsible for reviewing, validating and processing all invoices for payment according to the department’s policies and procedures. Candidates must have at least 2 years of accounts payable experience. Day-to-day Responsibilities: • Process and Post payments from customers daily to their accounts in an accurate and timely manner, • Process and import EDI payment files daily, • Manage customer payment chargebacks and oversee credit card disputes, • Manage, resolve and address payment discrepancies and invoice short pays with internal sales teams and branches, • Contact customers concerning issues with their accounts and follow through with timely corrective measures under the supervision of the Credit Manager and CFO, • Reconcile accounts as needed under the direction of the Credit Manager and/or CFO, • Enter accounts receivable entry transactions, credits and invoices, • Process bankcards relating to account payments and apply them through cash application, • Apply payments for all receivable-related transactions, • Handle customer receivable inquiries, • Flag and communicate any invoicing or credit memo errors identified when applying remittances, • Generate unapplied cash, open credit memo and open service charge reports monthly; offset entries and review with Credit Manager and/or Controller for adjustments, • Review and reconcile tax adjustments to sales tax certificates, • Review weekly aging’s and make collection calls requesting payment on delinquent invoices, • Perform duties necessary to prepare for month end closing, • Interface with sales department and management in communicating and resolving issues, • Maintain proficiency in data entry, computerized systems and other technologies as required, • Follow company policies and procedures, • Ensure compliance with corporate accounting policies and procedures, • High School Diploma/GED required. Associate’s degree Preferred, • Minimum of 2-3 years in accounts receivable/accounting experience is preferred, • Knowledge of accounting, • Accuracy and attention to detail, • Demonstrated integrity and ethical standards, • Superior organizational skills, • Able to perform business math (basic algebra, compute rate, ratio, etc.), • Able to work independently with some direction, • Effective listening and good phone skills, • Capable of following written instructions and documented procedures, • Problem-solving and analytical ability, • Manage time effectively and adapt quickly to changing priorities, • Able to handle difficult customers with diplomacy and tact, • Working knowledge of basic accounting principles, • Able to multi-task, • Work well in a team environment, • Able to work with a diverse group of people, • Knowledge of Microsoft Office Suite, particularly Excel, • Data entryBenefits:, • Competitive pay, • Paid vacation and holidays, • 401(k) plan with discretionary employer match, • Medical/Dental/Vision/Life Insurance plans, • Opportunity for advancement, • A yearly performance review, • Access to a state-of-the-art gym at our Headquarters location, • Casual, yet professional work environmentWage Range: $20 - $28/hour plus additional benefits. In compliance with applicable law, this range is a good faith estimate based on potential employee qualifications, operational needs and other considerations permitted by law. Powered by JazzHR cESYYqW2iU