Marketing Operations Coordinator
hace 2 días
Garden City
Company Description SABRE is an industry-leading, consumer-centric real estate advisory firm specializing in fitness and wellness, restaurant and hospitality, health and beauty, medical, and cannabis sectors. With over 75 years of experience, the team supports brands in regional growth, national roll-out strategies, project leasing, and real estate development. SABRE focuses on tenant strategic planning, market and site identification, and lease negotiations to help clients expand effectively and sustainably. The firm also provides design and construction facilitation, as well as expertise in acquisitions, site development, placemaking, and project leasing. Candidates joining SABRE can expect to work in a dynamic environment supporting diverse, growth-oriented clients and projects. \n \n Role Description The Marketing Operations Coordinator coordinates the daily workflows supporting SABRE’s brokers, clients, and leadership. Responsibilities include client and listing onboarding, marketing production, agreement administration, broker support, and operational follow-up. \n \n This role also helps build, implement, and maintain AI-assisted systems that improve how SABRE works. The ideal candidate combines strong organizational and communication skills with practical experience using AI to create repeatable workflows, organize information, and reduce manual work. \n \n Key Responsibilities \n \n Marketing Production and Coordination \n\n • Create and update property flyers, landlord presentations, offering memoranda, tour books, email campaigns, and signage.\n, • Coordinate campaign schedules, revisions, testing, and approvals.\n, • Review materials for accurate information, working links, formatting, and brand consistency.\n, • Maintain current, approved materials across SharePoint, the SABRE website, listing platforms, and marketing channels.\n, • Coordinate deal announcements, industry submissions, and related content with marketing colleagues.\n\n \n Broker and Leadership Support \n\n • Assemble site-tour packages, itineraries, maps, aerials, demographic reports, and property comparisons.\n, • Coordinate meetings, scheduling changes, and preparation materials.\n, • Prepare meeting summaries, follow-up outlines, and action lists.\n, • Maintain tasks and reminders in ClickUp and other approved systems.\n, • Keep leadership informed of items requiring decisions, approvals, or intervention.\n\n \n Brokerage Operations and Client Onboarding \n\n • Coordinate onboarding for new clients, tenant assignments, and property listings.\n, • Gather intake information, brand assets, site criteria, property details, and supporting documents.\n, • Maintain task lists, deadlines, and handoffs among brokers, marketing, agreements, and support staff.\n, • Track missing information and outstanding approvals, escalating delays when needed.\n\n \n AI Systems and Workflow Development \n\n • Help design, build, test, and maintain AI-assisted workflows for recurring operational tasks.\n, • Develop reusable prompts, instructions, templates, and AI assistants tailored to SABRE’s processes.\n, • Help connect AI tools with company information and platforms such as Outlook, SharePoint, Smartsheet, Slack, and ClickUp.\n, • Organize source documents and knowledge libraries so AI tools can retrieve and use reliable information.\n, • Apply AI to document preparation, research, reporting, meeting follow-up, data reconciliation, and task coordination.\n, • Review AI-generated work for accuracy, completeness, and consistency with source information before use.\n, • Troubleshoot workflows, document procedures, and help colleagues adopt new tools.\n, • Protect confidential information and maintain appropriate human review and approval steps.\n\n \n Administrative and Vendor Coordination \n\n • Coordinate conference registrations, attendee tracking, team events, and related logistics.\n, • Obtain vendor quotes, coordinate approved work, and document completion.\n, • Route receipts and expense information to accounting.\n, • Support employee onboarding, offboarding, and updates to company materials.\n, • Improve checklists, templates, and processes to reduce errors and missed handoffs.\n\n \n Required Qualifications \n\n • Experience in operations, project coordination, brokerage support, or a comparable professional-services environment.\n, • Demonstrated proficiency with AI systems and hands-on experience helping build and use repeatable AI workflows beyond basic chat or content generation.\n, • Ability to translate a business process into clear instructions, structured inputs, review steps, and usable outputs.\n, • Experience testing AI results, identifying errors, refining instructions, and troubleshooting workflows.\n, • Strong organizational, writing, proofreading, and follow-through skills.\n, • Proficiency with Microsoft 365, shared document systems, spreadsheets, and task-management platforms.\n, • Ability to manage competing priorities and handle confidential information with sound judgment.\n\n \n Preferred Experience \n\n • Commercial real estate brokerage operations.\n, • ChatGPT, Claude, Codex, or comparable AI platforms.\n, • No-code or low-code automation, integrations, and structured data.\n, • Smartsheet, ClickUp, SharePoint, Slack, Canva, and email-marketing platforms.\n, • Commercial listing platforms and demographic research tools.\n\n \n Measures of Success \n\n • Timely completion of operational and marketing deliverables.\n, • Accurate records, organized documents, and clearly tracked responsibilities.\n, • Consistent follow-up on onboarding, approvals, signatures, and action items.\n, • Reliable AI workflows that reduce manual effort while maintaining quality.\n, • Clear process documentation and effective team adoption of new tools.\n, • Fewer avoidable errors, duplicate requests, and missed handoffs.\n\n