Executive Assistant
16 days ago
Raleigh
Job Description We are seeking a highly skilled, tech-savvy, and proactive Executive Assistant to support the President and the two Principals/Owners of a rapidly growing commercial real estate investment and technology-driven self-storage operating company with 120+ properties nationwide. This is a full-time, in-office role at our Raleigh headquarters. The ideal candidate thrives in a fast-paced, entrepreneurial environment and excels at providing high-level support that keeps the executive team organized, focused, and operating efficiently. The role blends executive support, communication, data organization, presentation development, office operations, and cross-functional project coordination. This is a true force-multiplier position. You will help the leadership team stay prepared, informed, and able to dedicate time to the company’s most strategic priorities. Key Responsibilities Executive Support • Manage complex calendars, meeting schedules, and daily prioritization for the President and company owners., • Coordinate travel, conference attendance, itineraries, and offsite meetings., • Support executive communication flow, including inbox organization and prioritization., • Build and refine spreadsheets, trackers, and reporting tools using Microsoft Excel., • Leverage AI tools (e.g., ChatGPT, Claude) to streamline workflows, draft communications, summarize documents, and enhance efficiency., • Maintain organized digital systems, shared drives, documents, and workflows., • Create polished, professional PowerPoint/Google Slides presentations for internal and external audiences., • Support HR and the President in preparing internal communications, company announcements, handbooks, newsletters, and other corporate messaging., • Draft, edit, and refine executive correspondence, memos, and strategic documentation., • Oversee day-to-day operations of the Raleigh HQ to ensure a well-organized, fully functioning workspace., • Manage office supplies, equipment, mail, shipments, vendor relationships, and facility needs., • Coordinate on-site meetings, leadership sessions, office events, and team logistics., • Support special projects across operations, marketing, technology, HR, real estate, and capital raising., • Track priorities, deadlines, deliverables, and follow-up items on behalf of the executive team., • Schedule candidate interviews, support recruiting coordination, and assist with onboarding workflows., • Provide occasional logistical assistance that supports executive efficiency and overall productivity., • 5+ years supporting C-suite executives, founders, or senior leadership., • Advanced Excel capabilities — formulas, formatting, data organization, and clean spreadsheet design., • Strong PowerPoint/presentation development skills with a polished, professional aesthetic., • Demonstrated experience using AI tools for drafting, summarizing, organizing, or automating tasks., • Excellent writing and communication skills., • Strong technical aptitude with modern productivity tools, CRMs, cloud systems, and workflow software., • Exceptional organization and prioritization ability in a fast-paced environment., • High level of professionalism, discretion, and judgment., • Experience in commercial real estate, private equity, or operationally intensive industries., • Prior office management or hybrid administrative/operations experience., • Experience supporting multiple executives simultaneously., • High-impact role supporting the President and Principals of a fast-growing, nationally recognized real estate company., • A dynamic mix of executive support, office operations, communications, and project coordination., • Direct involvement in key initiatives, leadership priorities, and corporate communications., • Entrepreneurial, fast-moving culture where initiative and efficiency are valued., • Competitive compensation and meaningful opportunities to contribute to the company’s continued success.