Administrative Assistant
hace 3 días
Houston
Job Description Job Title: Administrative Assistant (Contract) Location: Houston, TX ? Galleria Area Schedule: 100% Onsite, Monday?Friday | Free Parking Pay Rate: $18.00 ? $22.00/hour (depending on experience) Employment Type: Contract Work Environment: 100% in-office Location Perks: Free onsite parking Position Overview We are seeking a detail-oriented and proactive Administrative Assistant to provide high-level administrative and operational support for a busy department in the Galleria area. This role plays a key part in ensuring smooth day-to-day operations by managing data, coordinating logistics, processing work orders, and maintaining organized communication between internal teams. The ideal candidate will be a strong communicator with excellent organizational skills and the ability to manage multiple priorities in a fast-paced, deadline-driven environment. Key Responsibilities • Manage calendars for department leaders and team members, scheduling meetings, appointments, and conference calls with accuracy and efficiency., • Coordinate travel arrangements, including booking flights, hotels, and ground transportation, while ensuring adherence to company policies and budget guidelines., • Prepare and distribute meeting materials, agendas, and itineraries in advance to ensure smooth daily operations., • Anticipate scheduling conflicts and proactively resolve issues to maintain an organized and efficient calendar., • Liaise with internal and external contacts to confirm meeting logistics, travel details, and event coordination needs., • Coordinate and process facility and event requests through digital systems (SharePoint, EMS, or similar platforms)., • Track and monitor work orders or service requests, ensuring timely completion and accurate documentation., • Generate and maintain reports, spreadsheets, and tracking documents for leadership review., • Communicate updates and follow-ups with internal teams, vendors, and supervisors to ensure all requests are fulfilled on time., • Support event and meeting logistics, including scheduling, room setup coordination, and confirming requirements for internal and external programs., • Perform general administrative duties, including answering phones, managing emails, filing, data entry, scanning, and maintaining organized office records., • Manage supply inventory and ordering, ensuring departments are adequately stocked., • Assist with document preparation, proofreading, and database updates as needed., • Maintain confidentiality while managing sensitive company and departmental information., • 2+ years of administrative or office coordination experience; facilities or event coordination experience a plus., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) required., • Experience using SharePoint, event management, or work order tracking systems preferred., • Excellent communication, organization, and multitasking skills., • Strong attention to detail with the ability to follow through on assignments., • Professional, dependable, and adaptable to changing priorities., • Comfortable working independently while supporting a collaborative team environment., • Bilingual Spanish ? HUGE PLUS! HOUDT42 #ZRCompany DescriptionAbout Burnett Specialists Burnett Specialists is a top-ranked, 100% employee-owned recruiting firm with over 50 years of expertise in connecting top talent with exceptional companies. Headquartered in Texas, we specialize in placing professionals in Accounting, IT, HR, Marketing, Engineering, Sales, Legal, Supply Chain, and Administrative roles across major cities, including Houston, Austin, Dallas, San Antonio, and El Paso. With a proven track record of responsiveness, cost savings, and full-spectrum staffing solutions — from temporary and temp-to-hire to payrolling and direct hire placements — we are committed to exceeding expectations and delivering unparalleled results. As a Woman-Owned Business Enterprise (WBE), we take pride in building long-term relationships with our clients and candidates while fostering integrity, professionalism, and community involvement. Visit us at: Follow us on LinkedIn, Facebook, and Instagram for the latest job opportunities and industry insights!About Burnett Specialists\r\nBurnett Specialists is a top-ranked, 100% employee-owned recruiting firm with over 50 years of expertise in connecting top talent with exceptional companies. Headquartered in Texas, we specialize in placing professionals in Accounting, IT, HR, Marketing, Engineering, Sales, Legal, Supply Chain, and Administrative roles across major cities, including Houston, Austin, Dallas, San Antonio, and El Paso.\r\n\r\nWith a proven track record of responsiveness, cost savings, and full-spectrum staffing solutions — from temporary and temp-to-hire to payrolling and direct hire placements — we are committed to exceeding expectations and delivering unparalleled results.\r\n\r\nAs a Woman-Owned Business Enterprise (WBE), we take pride in building long-term relationships with our clients and candidates while fostering integrity, professionalism, and community involvement.\r\n\r\nVisit us at: us on LinkedIn, Facebook, and Instagram for the latest job opportunities and industry insights!