Trabajos Office & Admin en California - Page 7

Role: Corporate Executive Assistant Location: Orange, CA Employment Type: Full-time Overview: We are looking for a highly skilled Corporate Executive Assistant to provide exceptional administrative, operational, and strategic support to the President and senior leadership team. This role is ideal for a proactive, resourceful professional who thrives in a dynamic environment and can anticipate needs, streamline operations, and serve as a trusted partner to executives. Key Responsibilities: • Serve as the main point of contact for vendors, handling negotiations, contracts, and service coordination., • Create and deliver PowerPoint presentations for executive and board meetings., • Coordinate corporate events, including site selection, vendor management, scheduling, and logistics., • Manage domestic and international travel arrangements, itineraries, and expense reports., • Maintain executive calendars, meeting schedules, and confidential correspondence., • Organize and oversee office operations, procedures, and administrative workflows., • Support communication between U.S. operations and Mexico Spanish-speaking headquarters., • Lead preparation of quarterly board presentations and company newsletters., • Oversee administrative staff and ensure smooth day-to-day office function. Qualifications: • Minimum 10 years of experience supporting C-level executives., • Bachelor’s degree or equivalent work experience., • Fluent in English; Spanish proficiency preferred., • Strong experience with vendors, event coordination, and executive presentations., • Expert in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat., • Self-starter with strong organizational and multitasking skills., • Excellent judgment, discretion, and communication abilities.

Hi, I hope you're doing well. My name is Swati, and I’m reaching out from HireTalent, a global staffing and recruitment firm. We’re currently hiring for an exciting opportunity for the role of Receptionist based in Mission Hills, CA. Please find the job details below. If you're interested or would like to learn more, feel free to reach out to me at or call/text me directly at (351) 228-4123. Job Title: Receptionist Work Location: Mission Hills, CA Duration: 3+ months Pay Range: $19-$19.13/hr on w2. Schedule: M-F 8a-5p Description: Greets and receives callers or visitors at establishment and ascertains nature of business. Asks for caller's or visitor's name, arranges for appointment with or notifies person called upon on caller's arrival, guides caller to destination, and records name, time of call, nature of business, and person called upon. Minimum Qualifications: 1+ years of experience in a medical/clinical front office setting. Experience with insurance, medical records, and knowledge of medical terminology required. Experience in oncology and coding preferred. Spanish language fluency preferred. Minimum education: HS Diploma or equivalent. Best Regards, Swati Rai Account Manager | HireTalent | A Creative Solutions Services Company Phone: (351) 228-4123 Email:

We are seeking a highly organized, proactive, and dynamic Executive Assistant to provide critical support to senior leadership. This role requires exceptional communication skills, discretion, and the ability to thrive in a fast-paced, global environment. Key Responsibilities: • Coordinate and facilitate meetings across multiple time zones, including early morning or late-night sessions with teams in India., • Serve as a central point of communication, managing schedules, agendas, and action items for executive and team meetings., • Take detailed notes during executive meetings, ensure follow-ups, and keep discussions on track., • Plan and execute offsite meetings and events for up to 50 participants., • Manage logistics and content for company town halls., • Assist with confidential reporting and the preparation of key materials for sales and leadership meetings., • Support patent processing in collaboration with the legal team., • Ensure teams are prepared for sales meetings with all necessary materials and deliverables., • 5+ years of experience supporting senior executives in a fast-paced environment., • Expert-level proficiency in MS Office and SharePoint., • Excellent organizational, multitasking, and problem-solving skills., • Comfortable working flexible hours when needed to support international meetings., • Professional presence, strong initiative, and ability to handle confidential information with discretion. Type: Contract (5 month) Location: San Francisco

A recognized entertainment organization in Los Angeles, CA is actively seeking an experienced Administrative professional to join their staff as an Executive Assistant providing support to one of their VPs. About the Opportunity: • Assignment Length: 6 to 12 months, • Schedule: Monday to Friday, • Proactively managing/coordinating daily schedule/calendar, expenses, contacts, travel arrangements, meetings (internal and external), conferences, and seminars for the team leader, • Managing expense policy, including team approvals, reimbursements, travel and expense reports for team leader, • Managing general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships, and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc., • Creating and editing presentations, agendas, spreadsheets, communications, databases, and reports, • Participating in meetings, taking notes, and disseminating information to relevant stakeholders, • Managing special projects/events as designated and assisting other department members as necessary and acting as back up for other assistants on team, • 3+ years of Administrative experience supporting Executive and C-Level staff., • High School Diploma / GED, • Prior experience supporting a leader working across different time zones., • Expertise in Microsoft Office programs, including Outlook, Word, Excel, and Teams, • Great interpersonal skills, • Excellent communication skills (written and verbal), • Strong attention to detail, • Highly organized, • Associate's and/or Bachelor's Degree, • Bilingual (English & Spanish/ English & Japanese), • Advanced knowledge of PowerPoint

Job Description Summary/Objective The Human Resources Manager is responsible for helping to set the strategic direction of the human resources at the plant level. This position ensures the right talent is in place to execute plant strategy and achieve desired business results. The HR Manager cultivates and maintains a positive work environment while providing optimal level of HR service and delivery in support of business goals and objectives. Essential Functions • Provide efficient, day-to-day HR administration and operational support., • Develop and implement the Plant HR strategy in alignment with broader business HR objectives., • Partner closely with the Plant Manager and leadership team to embed HR expertise into daily operations., • Lead all hiring and recruitment activities, combining direct hiring with agency partnerships, and ensure agency contracts and fees are managed appropriately., • Foster a strong plant culture by collaborating with leaders and hourly employees, ensuring everyone feels valued and engaged., • Ensure all major HR systems, policies, and programs operate efficiently, effectively, and in line with the strategic needs of both the plant and the company., • Support managers in building high-performing teams using both traditional and innovative recruitment and retention strategies., • Drive employee engagement and operational effectiveness., • Offer learning and development opportunities for employees at all levels., • Deliver monthly HR metrics and other required reports., • Promote a positive work environment for all employees through regular presence on the plant and warehouse floors., • Communicate HR policies, procedures, laws, standards, and government regulations to employees and managers., • Management and Development of Human Capital, • Communicaiton, • Control and Regulations, • Information Processes This is a full-time, onsite position. Days and hours of work are typically Monday through Friday, 8:00 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand. This position must be available for all shifts. Travel Occasional travel to other company locations, conferences and meetings is required, approximately 5%. Required Education and Experience • BA/BS degree in HR or related field., • 5 to 7 years HR experience in a manufacturing environment with minimum of 3 years in a management level role, preferably in a union environment, • Knowledge and experience in various HR functions including workers compensation, staffing/recruiting, training, compensation, benefits, federal & PA state employment laws and regulations., • Proficiency in Microsoft Office Suite., • Excellent organizational skills, time management skills., • High level of discretion/confidentiality is required., • Excellent communication skills

Job DescriptionSalary: DOE Job Title:Tribal Administrator Reports to: Tribal Council Salary Range: DOE Benefits: Health, Vision, & Dental Insurance, Retirement Contributions, PTO, and Paid Holidays Classification:Exempt, Full-Time Location: Onsite Remote or hybrid work arrangements are not permitted Job postings remain open for up to thirty (30) days or until a qualified candidate is selected. The organization reserves the right to close a posting at any time without prior notice, based on the hiring needs. Job Summary Under the direction of the Picayune Rancheria of the Chukchansi Indians Tribal Council, The Tribal Administrator shall have general and active management of the administrative affairs of the PRCI Tribe, as well as being responsible for leading the development and execution of both long and short-term goals of the strategic plan. The Tribal Administrator is responsible for the implementation of policies, orders, and resolutions approved by the Tribal Council. All other duties assigned by the Tribal Council will be carried out by the Tribal Administrator when appropriate and in a timely manner. Essential Duties and Responsibilities • Supervises the management of current government-funded programs in accordance with federal, state, and tribal guideline in an efficient manner, meeting all obligations and requirements of contracts. Current programs include Administration on Aging, Natural and Cultural Resources, ICWA, Education, Enrollment, Grants and Finance., • Establish goals and objectives for each department and provide the leadership that ensures each Department is being managed to meet and accomplish their goals and objectives. Maintain Progress reports and assists departments to meet their objectives., • Knowledge of PRCI policies, recommends policy changes for Human Resources to keep Tribal Personnel policies up to date, recruits, interviews, and recommends the hiring of key personnel., • Prepares and implements the Tribal Administration annual budget and approves subsequent modifications, monitors and evaluates assigned department and program budgets. Assures that general fund programs, indirect cost proposals, and contract and grant proposals are submitted in compliance with Tribal and Federal guidelines., • Coordinates an administrative review process for all approved grants to ensure managers and directors submit financial and program reports to federal agencies in a timely and efficient manner. Assists in negotiations of Tribal Council approved contracts, grants agreements and contracts for services or leases., • Effectively manage the tribal budget process to ensure submission of program budgets. Ensures that budgets meet the goals and objectives of each department., • Ensure tribal compliance with various federal laws as well as the tribes constitution, revenue distribution program, and any other governing agreements or relevant laws., • Knowledge of and relating to accounting and finance practices used in government and business environments including the ability to analyze complex reports and data generated by such disciplines., • Provides reports regularly to the Tribal Council Chairperson concerning the status of all assignments, duties, projects and functions of the various programs and activities, assist in establishing program objectives and meeting deadlines, prepare contracts, budgets, reports and other support documents as needed., • Review, recommend necessary changes, provide training and ensure implementation and equal application of all laws and policies related to Employment, Drug-free Workplace, Sexual Harassment and other policies of the Picayune Rancheria. Provide leadership that creates a positive work environment; facilitate conflict resolution and negotiations to create a win/win situation whenever possible., • Conduct professional and personal life in a manner that protects and promotes the values and laws of the Picayune Rancheria of Chukchansi Indians and enhances the reputation of the Tribe., • Protect the Picayune Rancheria's assets., • Completes other duties as assigned by Tribal Council. REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES • Familiarity with the Tribes Constitution, laws, and culture is preferred, but not, • Ability to work in a high-performance, fast-paced, high-pressure, • Exceptional interpersonal and communication (verbal and written), • Adept at multi-tasking, have unquestionable integrity, with a commitment to accuracy., • Organized with unfailing attention to detail and outstanding project management, • High level of comfort/ease interacting with all levels in the, • Ability to complete tasks in a timely and accurate manner MINIMUM QUALIFICATIONS • A minimum of five years of previous, successful experience in managing and supervising Director level positions is required and experience must include:, • Developing and implementing strategic organizational and departmental plans for establishing and meeting goals and objectives, • Knowledge and experience in audit preparation, financial management, and government fund accounting, human resources/personnel/employee supervision, and grant contract management., • Plan work load and carry out assignments effectively and to meet established deadlines, • Effective communication - both oral and written, • Ability to work effectively with people from a wide variety of backgrounds and a diverse population, • Demonstrated, successful leadership skills including the ability to interact in a positive manner, with all people in the organization., • Ability to analyze, reason and make sound decisions is, • Knowledge of Tribal communities and specifically Chukchansi history is, • Provide monthly reports., • Ability to work within a demanding environment, • A valid driver's license, transportation and insurance are, • Must pass a background and security check prior to, • Must pass a pre-employment alcohol and drug screen. Application Process To apply, please submit the following materials: Completed application form Current resume Documentation of higher education Verification of Tribal enrollment (required if claiming Tribal or Indian Preference) Submission Instructions Applications may be submitted on-line, by walk-in, or regular mail. Please send all materials to: Human Resources Department P.O. Box 2226 Oakhurst, CA 93644 In accordance with applicable Tribal law and Title VII of the Civil Rights Act of 1964, the Picayune Rancheria of the Chukchansi Indians (PRCI) Administration provides employment preference to enrolled PRCI Tribal Members. To qualify, applicants must submit valid proof of enrollment. Tribal Members who meet the minimum qualifications will be given preference in hiring, promotion, transfer, and layoff decisions. During the interview process, PRCI Tribal Members will receive an additional 7.5 points (10% of the 75-point interview rubric). Non-PRCI Native American candidates will receive an additional 5 points (6.7% of the total points) in accordance with Indian Preference guidelines. INDIAN PREFERENCE STATEMENT: In compliance with 25 CFR Part 276 and Title VII of the Civil Rights Act, Sections 701(b) and 703(i), employment preference shall be given to qualified applicants who are enrolled members of the Picayune Rancheria of the Chukchansi Indians, and secondarily, to another qualified American Indian/Alaska Native Candidate.

Administrative Specialist Location: San Ramon, CA Employment Type: Contract (100% Onsite) Schedule: Monday – Friday, 8:00 AM – 5:00 PM (1-hour lunch) Pay Rate: $20.00 – $23.00 per hour Overview Wheeler Staffing Partners is seeking an Administrative Specialist in San Ramon, CA. This role is 100% onsite and plays a vital part in supporting both office and patient care operations within a healthcare setting. The ideal candidate will be highly organized, proficient in Microsoft Office—especially Excel—and comfortable working around patients in a compassionate, professional environment. Responsibilities • Provide general administrative and clerical support to ensure smooth office operations., • Support patient care coordination and related office functions., • Greet visitors, answer phones, and route calls or messages appropriately., • Gather, compile, and maintain data for reports and tracking purposes., • Prepare documents, spreadsheets, and correspondence using Microsoft Office tools., • Manage confidential and sensitive information in compliance with HIPAA and company policies., • Communicate effectively with patients, staff, and external partners., • Maintain a professional, welcoming environment at all times. Qualifications • Education: High school diploma or equivalent required., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook required)., • Experience using Electronic Medical Records (EMR) systems preferred., • Strong organizational and time management skills., • Excellent verbal and written communication abilities., • Ability to multitask and prioritize in a fast-paced environment., • Professional demeanor with strong customer service orientation., • Strong attention to detail and accuracy., • Ability to handle confidential information with discretion. About Wheeler Staffing Partners Wheeler Staffing Partners is a full-service staffing firm committed to connecting talented professionals with outstanding organizations nationwide. We pride ourselves on creating meaningful partnerships built on trust, transparency, and results.

Job Description itD is a leading, woman- and minority-owned global technology consulting company. We are hiring a Jr. Executive Assistant to join our diverse and dynamic global team. The role is hybrid SJC/SFO supporting the SVP and VP of Collaboration Marketing, but reporting to the current Sr. EA. This is a W2 opportunity with itD and contracted at a Fortune 500 client in Silicon Valley. The individual selected will be instrumental in helping us continue to deliver excellence to our base of leading global accounts. You will also interact closely with itD's Communities of Practice (CoP), expand your network, and grow your career. This is a unique chance to meet others who think differently and are passionate about challenging the status quo! The internal responsibilities will be as follows: • Attend regular internal practice community meetings., • Collaborate with your itD practice team on industry thought leadership., • Complete client case studies and learning material. (Blogs, media material)., • Build out material to contribute to Digital Transformation practice., • Attend internal itD networking events (in person and virtual)., • Work with leadership on career fast-track opportunities. Job Title: Jr. Executive Assistant Location: Hybrid SJC/SFO Compensation: $60,000/yr - $62,000/yr Interview: 4 Rounds, Webex video Years of Experience: 3-5yrs Travel: Yes within US as needed Job Summary: TBD Required qualifications and skills Minimum Requirements: Preferred qualifications and skills • Tech and/or Enterprise, Fortune 500 companies, • Cisco, Splunk, Meta, Google, Microsoft, ServiceNow, et al. Education Bachelor's Degree Company description About itD: We are part of a new generation of consulting and software development company that blends diversity, innovation, and integrity with real business results. Our structure rejects any strong hierarchy, empowering us to deliver excellent results. We are a woman- and minority-led firm. Every day, we challenge ourselves to be considerate, fair and to re-think what great outcomes mean for our customers. This permeates down to how we approach every interaction, on every project, for every client. You’ll thrive here if you are a dynamic self-starter, a difference-maker or someone who wants to deliver great results, without constraints. The itD Digital Experience: Joining us means you’ll be part of our global community, you have a say about your own career journey, and you’ll get a chance to give back to causes that matter. You will experience working with Fortune 500 companies and high-performance teams across numerous industries. itD offers our employees excellent benefits such as medical, dental, vision, life insurance, paid holidays, 401K + matching, networking & career learning and development programs. We are growing and we want to see you grow! Visit to learn more about what working at itD can mean for you. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law. itD is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or to perform the essential functions of a position, please contact us at and let us know the nature of your request and your contact information.

Nibbi Brothers has been a member of the Bay Area’s construction community since 1950. The Company is known for its integrity, innovation, quality and contributions to the communities in which it works. Nibbi’s safety program often exceeds federal and state requirements, demonstrating that the safety and wellbeing of everyone associated with our projects is the highest priority. Core markets include commercial, civic, seismic retrofits, historic restoration, waterfront structures, education, housing, hospitality, and community-based facilities. Nibbi self-performs production framing and structural concrete. Our projects range in size from $5 million to over $200 million, with annual revenue of $500 Million. Nibbi provides its people with comprehensive benefits and opportunities for career development. We encourage continuing education at all levels. We are proud of our friendly, family culture that is based on respect, collaboration and a strong work/life balance. Voluntary turnover is exceptionally low and employee survey results reflect a high level of engagement. POSITION SUMMARY Strategic leadership and hands-on management of HR functions. This role ensures the company attracts, develops, and retains skilled employees while fostering a culture that reflects the company’s values. The HR Director is both a strategic partner to executive leadership, and a trusted resource for employees. The Senior Manager role is transitional, while preparing to assume the role of Director. During the transition period, the Senior Manager will be mentored by the current Director to ensure a seamless transition. Nibbi’s HR team plays a key role in the culture of the organization. ESSENTIAL FUNCTIONS • Develop and implement HR initiatives aligned with Nibbi’s Strategic Plan., • Lead and manage the HR team, defining roles and responsibilities to meet the company’s needs and provide career development., • Meet recruiting and onboarding objectives., • Facilitate solutions to employee relations or performance matters., • Pursue continuous improvement of HR policies and procedures., • Promote professional development opportunities across the organization., • Manage the annual performance management process., • Ensure compliance with all federal, state, and local employment laws., • Oversee HR information system., • Work professionally and collaboratively with all departments. RESPONSIBILITIES Strategic Leadership • Participate in Strategic planning process, implementing and monitoring results on initiatives., • Promote the company’s values and culture., • Produce HR department’s annual report., • Actively engage with operations by visiting jobsites and learning about the roles HR supports., • Pursue an understanding of construction business, adding value as a strategic partner. Talent Acquisition & Workforce Development • Oversee recruiting, selection and onboarding., • Manage college recruiting and intern program., • Monitor recruiting needs, building talent pipelines., • Provide development opportunities for HR staff., • Advise managers/support employees with Individual Development Plans., • Advise managers/support employees with performance management, • Implement training and professional development programs. Employee Relations & Engagement • Serve as a trusted advisor to resolve employee concerns fairly and consistently., • Administer and interpret annual engagement survey, taking appropriate actions., • Promote employee engagement initiatives to support retention and morale., • Visit project sites regularly to build relationships and industry knowledge., • Promote Cheers! Employee recognition program. Compensation & Benefits • Design and manage competitive compensation structures and benefit programs., • Ensure non-discrimination in pay and benefit practices, provide guidance as needed., • Ensure compliance with wage and hour laws. Compliance & Risk Management • Ensure compliance with all federal, state, and local employment laws., • Maintain accurate and confidential employee records. HR Operations • Fluent user of HRIS, and other administrative HR processes., • Understand and communicate clear policies and procedures consistent with applicable laws and company values., • Regular employee communication via OneNibbi, Nibbi Insider and other channels. QUALIFICATIONS • Bachelor’s degree in Human Resources, Business Administration, or related field., • 10+ years of progressive HR leadership experience., • 3-5 years’ experience in the construction industry is strongly desired., • Expert understanding of employment-related compliance., • Ability to balance strategic thinking with hands-on execution., • Exceptional interpersonal, communication, and conflict-resolution skills., • Demonstrated integrity and discretion; exemplifies company values., • Senior-level SHRM or SPHR and California certifications are a plus. Skills: Microsoft Office Suite, ADP, excellent verbal and written communication skills; presentation skills, critical and strategic thinking, commitment to excellence and continuous learning, exercises sound judgment. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee, with or without reasonable accommodation, to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to: • Sit for long periods., • Look at a computer monitor for extended periods., • Use hands and fingers., • Reach with hands and arms. COMPENSATION & BENEFITS Comprehensive medical, dental, and vision Flex plans Life insurance Supplemental insurance plans 401K with employer matching PTO Holidays Incentive compensation bonus Educational reimbursement Student loan repayment assistance Nibbi Brothers is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other personal characteristic protected by law. Employment decisions are made on the basis of qualifications, merit, and business need. Must be authorized to work in the US now and in the future without employer sponsorship. Nibbi uses E-Verify. Contractor’s License #757362

Our client is seeking a strategic and hands-on Vice President of People to lead all aspects of human resources, labor relations, and workforce strategy within a multi-state, unionized commercial construction environment. This role is responsible for developing and executing people strategies that support both field and office teams, ensuring compliance with labor agreements and employment laws, and building a culture of safety, performance, and accountability. The ideal candidate brings deep experience navigating complex union environments and scaling HR functions across diverse workforces. Key Responsibilities HR Leadership & Organizational Development • Lead and develop a high-performing HR team, offering strategic direction and hands-on coaching., • Act as a trusted advisor to executive leadership on people-related matters., • Design and implement leadership development and management training programs., • Serve as the primary liaison with union representatives across multiple regions., • Partner with internal and external stakeholders on collective bargaining, contract management, and grievance processes., • Ensure full compliance with labor agreements, prevailing wage laws, and project labor agreements (PLAs)., • Oversee recruitment and retention strategies for union tradespeople, project teams, and corporate staff., • Lead workforce planning and succession planning across operational and administrative functions., • Champion the organization’s mission, values, and safety culture., • Design and implement employee engagement and recognition programs., • Ensure compliance with all relevant labor laws and regulations (e.g., OSHA, EEOC, Davis-Bacon Act)., • Oversee investigations and resolution of employee relations matters with fairness and confidentiality., • Oversee all HR operations, including performance management, benefits administration, and HRIS optimization., • Leverage HR data and analytics to drive strategic decision-making and improve workforce performance., • Bachelor’s degree in Human Resources, Business Administration, Labor Relations, or a related field., • 10+ years of progressive HR leadership experience, including at least 5 years in a unionized construction or industrial setting., • Proven success in collective bargaining, labor relations, and managing multi-state workforces., • Deep understanding of commercial construction environments and union workforce dynamics., • Strong strategic thinking, problem-solving, and organizational planning skills., • SHRM-SCP or SPHR certification preferred., • OSHA 30-Hour Certification required., • Background in labor law or employment law a strong plus., • Fluent in Spanish preferred. Compensation and Benefits: • $250,000 - $290,000 (based on experience), • Annual bonua (based on company performance), • Medical, Dental, Vision. Why choose Addison Group? • Pay: We negotiate high salaries using US Bureau of Labor Statistics, • Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, 401K, and monetary bonuses, • Permanent Employment: Many of Addison’s Administrative job openings lead to potential permanent employment, • Connections: You connect directly with hiring managers from renowned organizations, • Options: You are presented multiple employment options near your home, • Professional Development: You are provided hiring process advice, resume revision, and employment term negotiation Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.

Position Requirement: Experience in public works construction payroll with emphasis on support to project management team. Seeking a detailed and organized professional with previous Prime Contractor/Subcontractor construction office experience. Must have knowledge of Prevailing Wage Laws and Union Rules per craft and jurisdiction. Will report directly to Project Controls Manager with secondary reporting requirement to the Southwest Regional Business Manager. Skill Set Requirements: • Active Team Player with positive attitude, • Great Attention to Detail, • Capable of solid and clear communication with project and field personnel, • Excellent computer proficiency, • Capable of problem-solving assigned tasks, • Demonstrates High Level of Motivation, Energy and Flexibility., • Capable of staying focused on task until completion, • Ability to work in fast paced environment., • Quick and competent learner, • Reliability Minimum Requirements: • High School Diploma/GED, • 3-5 years of related experience or demonstrated equivalency of experience Position Outline: • Heavy Review of Union Craft Timesheets for accuracy., • Daily Input of Payroll Hours for Field Personnel in CMIC., • Maintain Payroll Log., • Submit Payroll Reporting Department of Industrial Relations/On-line Contract Required., • Submit weekly Internal Check Routing for multiple projects., • Submit Craft Per Diem when Applicable., • LCP Tracker /OCPS /Prism or other required Payroll Reporting software Upload., • Certified Payroll Reporting submission for multiple projects., • Weekly submission of Certified Payroll Reporting to Department of Industrial Relations., • Maintain Subcontractor CPR Status Logs., • Process Payroll related Audit Requests., • Process field Transfers, Terminations, Rate increases and access requests for craft project personnel., • Maintain Crew List, Emergency Contact Forms and required company/job specific lists., • Maintain Keyman Agreement(s)., • Upload/Index applicable documents into CMiC Project Management System., • Attend Applicable Prevailing Wage Seminar(s)., • Participate as directed in month end function(s)., • Applicable miscellaneous duties as required.

Job Title: Executive Assistant Location: This is a hybrid role. While most work can be done remotely from your home office, candidates must reside within the San Francisco Bay Area. This position requires occasional local travel for in-person events, content creation (like taking photos), and attending conferences. About Us: We are dedicated to providing exceptional senior living options that enhance the quality of life for our clients. With a commitment to compassion, integrity, and excellence, we offer personalized services that help families navigate the complexities of senior living options. Job Overview: We are seeking a highly organized and proactive Executive Assistant to join our team. This role requires managing a CRM database, handling inquiries, supporting client move-in processes, and providing comprehensive administrative support as well as managing social media, attending conferences & events, and other ad hoc tasks as needed. The successful candidate will work closely with the CEO and other team members to ensure efficient operation of the business, adherence to HIPAA compliance, and maintenance of client confidentiality. Responsibilities: • CRM Management: Oversee and manage the CRM database of leads, communities, and professionals., • Inquiry Handling: Answer calls inquiring about senior living options and direct them to the appropriate Senior Living Consultant. Document all inquiries in the database., • Client Move-In Support: Assist with the client move-in process, including arranging transportation, ordering medical equipment, and facilitating referrals for additional services such as home care and legal assistance., • Weekly Updates: Provide weekly updates to the CEO during scheduled meetings., • Contract Facilitation: Obtain and manage contracts from senior living communities., • Communication: Respond promptly to inquiries, calls, texts, and emails within a 24-hour timeframe. Manage email communications on behalf of the team., • Information Management: Call communities to gather information, order branded marketing materials, and organize community data., • Process Development: Develop processes to enhance collaboration on clients' needs., • Event and Activity Planning: Plan, organize, and execute activities, events, vendor conferences, and meetings., • Calendar Management: Manage and maintain calendars for the team., • Administrative Duties: Handle virtual administrative tasks including filing, scanning, and copying., • Research and Data Organization: Conduct research, organize data, and create presentations and documents as needed., • Social Media Management: Oversee and manage social media platforms., • Statistical Analysis: Gather and organize data for statistical analysis., • New Team Member Onboarding: Set up files and tools for new team members to ensure they have the necessary resources from day one., • Other Duties: Assist with all other aspects of our business as needed. Qualifications: • Must reside within the San Francisco Bay Area for occasional in-person events and meetings., • Proven experience as an Executive Assistant or similar administrative role., • Strong knowledge of CRM systems and proficiency in managing databases., • Excellent communication skills and the ability to handle multiple tasks efficiently., • Must be HIPAA compliant and committed to maintaining strict confidentiality., • Strong organizational skills with the ability to plan and execute events and meetings., • Proficiency in Microsoft Office applications, social media platforms, and virtual communication tools., • Ability to create detailed presentations and statistical reports., • Must have a valid driver’s license and be able to handle tasks virtually., • Must maintain a dedicated, quiet home office environment conducive to focused work and free from significant distractions. What We Offer: • 401K plan & matching, • Company Health Plan Coverage, • Paid Holidays & PTO, • Monthly expenses, cell, and internet., • Opportunities to develop professional skills and grow within the company & role., • A role that is critical to the smooth operation and success of our business. We look forward to welcoming a dedicated Executive Assistant to our team who is passionate about making a significant impact in the senior living industry. Equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Title: General Office Clerk / Accounting Clerk Location: Pasadena, CA (On-Site) Schedule: Monday - Friday, 8:30 AM - 4:30 PM Position Type: Long-Term Temporary Overview: We are seeking a detail-oriented General Office Clerk / Accounting Clerk to provide administrative and accounting support in a busy office environment. The ideal candidate will be highly organized, dependable, and proficient in Microsoft Excel and other MS Office applications. Key Responsibilities: * Perform general office duties such as filing, data entry, scanning, and document management * Assist with basic accounting functions, including invoice processing, expense tracking, and reconciliations * Prepare and maintain spreadsheets and reports using Excel (formulas, pivot tables, data analysis, etc.) * Support the accounting and administrative teams with daily operations * Answer phones, route calls, and provide customer service as needed * Maintain confidentiality and accuracy in all recordkeeping Qualifications: * 2+ years of office or accounting support experience * Strong proficiency in Microsoft Excel (intermediate to advanced) * Working knowledge of other Microsoft Office applications (Word, Outlook) * Excellent attention to detail and organizational skills * Ability to prioritize tasks and meet deadlines * Strong communication and interpersonal skills * Experience with accounting software a plus All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Contract Administrator – Heavy Civil Construction (California) Location: California | Company: Mountain Cascade, Inc. Mountain Cascade is seeking an experienced Contract Administrator to support our Heavy Civil Construction operations throughout California. As a leading contractor in the industry, we pride ourselves on delivering high-quality infrastructure projects in a collaborative and safety-focused environment. The ideal candidate will demonstrate strong organizational skills, knowledge of California labor laws, and the ability to thrive in a fast-paced project setting. Position Summary: The Contract Administrator plays a critical role in managing the full lifecycle of subcontracts, trucking, material supply, and consultant agreements. This includes drafting, negotiation, execution, compliance, and contract close-out. The position works closely with Project Management, Legal, and Procurement to ensure all contractual activities align with Mountain Cascade’s standards and California regulations. Key Responsibilities: • Draft, review, and negotiate subcontracts, trucking, consultant, and purchase order agreements based on project scopes and California construction requirements., • Work with Project Managers to convert quotes and scopes into executable contracts., • Track and maintain a contract log to monitor status, execution, and compliance documentation., • Ensure compliance with California-specific requirements including:, • AB5 (independent contractor classification), • DIR registration, prevailing wage laws, and skilled & trained workforce standards, • Manage subcontractor insurance, bonding, business licenses, and compliance documents before mobilization., • Act as the OCIP Administrator on applicable projects., • Coordinate with accounting and procurement to align contract values and purchase orders., • Process and maintain contract change orders, amendments, and close-out documentation., • Support subcontractor onboarding, prequalification, and compliance tracking., • 3–5 years of experience in contract administration within heavy civil or public works construction (California experience required)., • Strong understanding of California labor and construction law, including AB5 and public agency compliance., • Familiarity with OCIP/CCIP insurance programs and vendor onboarding., • Proficient with Sage and Microsoft Office. Please send your resume to

Office Administrator – Bay Area Window Pros (Burlingame, CA) Join a growing, family-run company that’s transforming homes across the Bay Area. Bay Area Window Pros has completed over 10,000 window and door projects with a reputation built on craftsmanship, integrity, and care. We’re looking for an Office Administrator who thrives in a fast-paced, detail-oriented environment and enjoys being the organizational backbone of a small but mighty team. What You’ll Do • Coordinate scheduling for sales appointments, installations, and service calls., • Manage customer communications via phone, email, and CRM., • Support the sales and operations team with documentation, permits, and follow-up., • Maintain organized digital and paper files for quotes, invoices, and work orders., • Assist leadership with administrative tasks, reporting, and process improvements. Who You Are • Highly organized, personable, and proactive., • Experienced in administrative support or customer service (preferably in construction, trades, or home improvement)., • Comfortable using office tools (Google Workspace, QuickBooks, CRMs, etc.)., • Excellent written and verbal communication skills., • A team player who can multitask and keep things moving efficiently. What We Offer • Competitive hourly pay (based on experience)., • A collaborative team that values initiative and accountability., • Room for growth within a company that’s modernizing operations and expanding its reach., • On-site role based in Burlingame, with business hours Monday–Friday. 📩 Interested? Apply directly on LinkedIn or send your resume to with the subject line “Office Admin Application – [Your Name]”. We’d love to meet you and see how you can help us continue building a company we’re proud of.

At Hoag Concierge Medicine we create lasting relationships between our patients, doctors and health support team.? We are proud of our patient-centered, physician-forward culture built on open communication, respect and trust. We are seeking an energetic, team-oriented Primary Care Physician to join the Hoag Concierge Medical Group at our newest Wellness Clinic in Costa Mesa, CA. Our care model allows each of our physicians to develop a deep relationship with their patients and provide an elevated level of clinical care and practice management. We have been voted the #1 most trusted and respected hospital system in Orange County six years in a row and would like you to be part of our ongoing journey to provide the best possible care to the communities we serve! Position Details and Requirements: • Responsible for providing primary care to a limited patient panel including individualized prevention, treatment planning, coordination of care and overall wellness., • Energetic self-starter who can work independently and contribute to a team environment delivering the highest quality of medical care in a five-star service environment., • Consulting with patients to understand their symptoms and health concerns., • Diagnosing and treating acute illnesses as well as managing chronic diseases and conditions, such as hypertension, heart disease, or diabetes, • Prescribing or administering medication, therapy, and other specialized medical care to treat or prevent illness, disease, or injury, • Explaining procedures and discussing test results or prescribed treatments with patients, • Monitoring patients' conditions and progress, and re-evaluating treatments, as necessary, • Providing health and wellness advice to patients, including diet, physical activity, hygiene, and disease prevention, • Immunizing patients against preventable diseases, • Maintaining detailed notes of appointments with patients, including comments, tests, and/or treatments prescribed, and test results, • Referring patients to other medical specialists, when necessary, • Providing support and advice to patients receiving long-term care, • Preparing official health documents or records, when necessary, • Conducting research into the testing and development of new medications, methods of treatment, or procedures to prevent or control illness, disease, or injury, • Impeccable bedside manner, high EQ and ability to communicate effectively with patients, • Partner with a multidisciplinary team of exercise physiologists and health coaches to build personalized wellness programs for patients, • Contribute to the innovative, learning culture of the group and practice Qualifications • M.D. or D.O. Degree, • Board Certified or Board Eligible in Internal Medicine or Family Medicine, • EMR Proficient (EPIC experience a plus), • Valid and active California medical license, • Exceptional attention to detail, • Excellent communicator who can empathize with patients. Compensation and Benefits: • Competitive Compensation Package: Base guaranteed salary plus bonus potential, • Comprehensive Benefits: Medical, dental, vision, retirement, Paid time off, SME stipend, • Malpractice and tail coverage provided Contact: Steven Yi Physician Consultant

Come Join the Premier Infusion & Healthcare Family! At Premier we offer employees stability and opportunities for advancement. Our commitment to our core values of Compassion, Integrity, Respect and Excellence in People applies to our employees, our customers, and the communities we serve. This is a rewarding place to work! Premier Infusion and Healthcare Services is a preferred post-acute care partner for hospitals, physicians and families in Southern CA. Our rapidly growing home health and infusion services deliver high-quality, cost-effective care that empowers patients to manage their health at home. Customers choose Premier Infusion and Healthcare Services because we are united by a single, shared purpose: We are committed to bettering the quality of life for our patients. This is not only our stated mission but is what truly drives us each and every day. We believe that our greatest competitive advantage, our greatest asset are our employees, our Premier Family in and out of the office sets Premier apart. PREMIER BENEFITS - For FULL TIME Employees: • Competitive Pay, • 401K Matching Plan - Up to 4%, • Quarterly Bonus Opportunities, • Medical, Dental & Vision Insurance, • Employer Paid Life Insurance, • Short Term / Long Term Disability Insurance, • Paid Vacation Time Off, • Paid Holidays, • Referral Incentives, • Employee Assistance Programs, • Employee Discounts, • Fun Company Events Schedule: Monday - Friday 8:00am - 4:30pm Job Type: Full-time Work Location: In person JOB DESCRIPTION: PHARMACY CLERK Description of Responsibilities The Pharmacy Clerk assists the Pharmacy Department and staff through a variety of duties including but not limited to clerical, customer service and inventory management. Reporting Relationship Pharmacy Supervisor(s) Scope of Supervision None Responsibilities Include the Following: 1. Clerical and administrative tasks such as answering phones, customer service, data entry., 2. Reviewing compounding sheets, 3. Gathering necessary supplies and products to assist with fulfillment of orders., 4. Labeling finished product for pharmacist to check., 5. Maintains work areas and performs continual inventory to help maintain adequate stock. Minimum Qualifications: 1. Organizational skills sufficient to maintain consistently accurate records., 2. Ability to evaluate options and to make efficient decisions., 3. Computer skills that include proficiency with spreadsheets, word processing, and efficient use of the internet and e-mail., 4. Ability to use good judgment and work with minimal direction., 5. Must possess excellent oral and written communication skills, with the ability to express technical issues in “layman” terms. Education and/or Experience: • Must have a High School diploma or Graduation Equivalent Diploma (G.E.D.) or Higher., • Minimum of 1 year retail pharmacy experience preferred, • Home Infusion Experience preferred., • Pharmacy Tech license is a plus but not required. Equal Employment Opportunity (EEO) It is the policy of Premier Infusion & Healthcare Services to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Premier Infusion & Healthcare Services will provide reasonable accommodations for qualified individuals with disabilities. Benefits: • Disability insurance, • Employee assistance program, • Employee discount, • Life insurance, • Opportunities for advancement, • Referral program

Reports to the Project Manager. The Office Manager/Business Services Manager performs, supervises and directs the overall administrative activities of an office or project site, including craft payroll, accounts payable/receivable, purchasing, document control, and other assigned project clerks as required. Major Duties & Responsibilities: • Assigns and reviews office activities, circumvents and resolves problem areas, coordinates administrative workload leveling requirements., • Coordinates and performs project personnel administration activities., • Interfaces with clients, vendors, and the public., • Reviews and manages office invoices and budget. Directs the work of other administrative staff as needed., • Analyzes and organizes office operations and procedures such as flow of correspondence, • Process approved new hires, • Monitor EEO requirements, as required, • Process field personnel payroll weekly, • Prepares and submits monthly project billings and ensures timeliness of supportive subcontractor & supplier billing documents, • Develop weekly client meeting agenda and record meeting minutes, as necessary, • Monitor contract requirements with respect to duties, • Responsible for ordering office supplies, the set-up and repair contracts for the office equipment and cleaning of the jobsite office as needed, • Manages Project Office lease, terms, and ensures compliance, • Organize interoffice and incoming/outgoing mail as necessary, • Update project calendar and communicates relevant project messages regarding holidays, upcoming events or otherwise, • Organize special meetings and functions, to include team-building events, • Provide support to field personnel (project) and staff when necessary, • Perform additional assignments per management’s direction Skills/Qualifications: • BA/BS + 6 years of experience or demonstrated equivalency of experience and/or education., • Proficient experience with Microsoft Office (Word, Excel, Outlook), • Excellent written and verbal communication skills, • Very good organizational and multi-tasking abilities, • Liaison with Halmar’s home office Business Services staff/management to ensure compliance with Halmar’s SOP on remote project sites “Halmar International is an Equal Opportunity Employer – M/F/Veteran/Disability/Sexual Orientation/Gender Identity.”

Company Background: Longfellow Real Estate Partners is a vertically integrated real estate company dedicated to investing in the rapidly growing and highly specialized life sciences sector. Our institutional capabilities and market expertise enable us to deliver superior risk-adjusted returns for our investors while building collaborative, long-term partnerships with our tenants. Longfellow is a highly entrepreneurial organization where we pride ourselves on a shared work ethic and a focus on accomplishing collective objectives. Longfellow strives to develop deep and lasting relationships internally within our team and externally with our investors, clients, vendors, and community through a shared vision and our core values: ethical, respectful, passionate and genuine. Since its start as a small company in 2009, Longfellow has grown into a 140+ person organization and is now one of the largest privately owned operators and developers in life science and innovation. The firm has a ~12M square foot global portfolio and development pipeline across several major life science markets in the US and UK (North Carolina; Maryland-Washington D.C.; New York City; San Diego; San Francisco Bay Area; and Cambridge, UK), with additional offices in Chicago, Boston and London. Elevate: Elevate is Longfellow’s proprietary tenant experience and hospitality platform. As a key differentiator in the company’s business plan, Elevate is based on seven pillars designed to deliver a work environment that reaches far beyond the status quo. Elevate’s pillars are: Play, Generosity, Balance, Taste, Brain Power, Access and Connections. We strive to cultivate greatness by delivering modern collaborative workspace, enriching experiences, and convenient lifestyle amenities designed to impact our customers’ daily journey. Our dedicated Elevate team is committed to fostering relationships with and among our tenant customers, partners, and the communities we live and work in. Position Background: We are seeking to hire a motivated team member with concierge or customer service experience in the hospitality industry to function as an Elevate Ambassador officing in Redwood City. This position will report directly to the Elevate Manager located in our Boston, MA office. The ideal candidate is passionate about building meaningful and genuine relationships, while keeping a polished and professional mindset at all times. This role requires a self-motivated individual who is an outstanding communicator; is detail oriented that can work effectively and independently, while also understanding what it takes to be a true team player. This dynamic role will work closely daily with the firm’s Bay Area property management team. The position provides exposure to a full spectrum of duties within a fast-growing real estate investment, development and management firm. As such, the position demands a dedicated individual with excellent interpersonal and customer service skills, will act as the ‘face’ of Longfellow and Elevate, and has the ability to prioritize, multi-task, anticipate client needs, and solve problems. Specific Responsibilities: • Be the ‘face’ of Elevate & Longfellow., • Executes and hosts curated events per the ‘Event Roadmap’ provided by the Elevate Event Planner. Events are designed to represent our core pillars and values, foster an environment focused on community and connection, promote well-being, and drive the success of value-add conveniences., • Serves as the point of contact for all clients and visitors to the campus, assisting with property inquiries and communicating issues to appropriate team members as needed., • Fosters relationships by cultivating positive connections with clients, vendors, VIPs, and partners., • Drives between Bay Area properties in Redwood City, Palo Alto, and San Mateo for events and meetings as needed., • Develops and maintains strong relationship with hospitality vendors., • Sends recognition / appreciation gifts to customers as appropriate., • Provides content to our Social Media associate., • Creates and distributes the monthly Elevate newsletter, flyers, and event collateral to customer base., • Manage Elevate’s custom App content including event information, amenity space offering details, assisting customers with App questions and/or technical issues, and analytics reporting., • Capture event and programming data to demonstrate tenant engagement quantified impact., • Manages and ensures Elevate space is fully operational, inviting, and maintains brand standards at all times., • Collaborate and communicate across verticals on various projects, submit work orders for facilities and cleaning requests, place various orders to maintain stock and supplies., • Assists on various ad hoc projects that arise. We are looking for a passionate team player with grit, high integrity and a honed attention to detail. In addition, we expect that your life outside of work is as important as your career and that you are driven to succeed in both. Qualifications: • Bachelor’s Degree preferred;, • Customer service experience (within the hospitality industry is a plus);, • Highly personable with a desire to serve people well;, • Excellent oral and written communication skills;, • Must be highly proficient in Microsoft Office;, • Ability to handle multiple tasks with strong organizational skills;, • Detail oriented with independent work ethic;, • Ability to grasp new concepts quickly;

Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in the Miracle Mile neighborhood of LA. POSITION RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: • Answer management phones and assist with tenant needs, • Respond to inquiries by providing routine information and/or taking and delivering messages, • Prepare and distribute correspondence, • Process incoming and outgoing mail, • Assist with meeting, event and other scheduling and coordination, • Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events, • Assist with publication and distribution of tenant newsletter, maintenance of property website, • Maintain inventory of office supplies and property staff directory, • Maintain accurate and up to date tenant, team and vendor contact lists, • Maintain compliant certificates of insurance for tenants and vendors, • Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs, • Coordinate tenant survey process, including annual action plan implementation, • Assist team with vendor coordination as requested or assigned, • Assist with preparing and administering service agreements, • Establish and maintain good record keeping and filing systems for tenant, vendor and property files, • Responsible for accounts payable, accounts receivable and reporting at the property level, • Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding, • Track invoices to ensure vendors are submitting timely, • Prepare and distribute Tenant billings, • Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested, • Assist with budget preparation as requested POSITION REQUIREMENTS • High school diploma required, associate or bachelor’s degree preferred, • Experience with MRI and Yardi software / property management preferred but not required, • Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases, • Possess professional demeanor and excellent interpersonal and customer service skills, • Have access to reliable transportation, • Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook, • Excellent communication skills, both verbal and written, • Ability to work independently, • Able to prioritize tasks and projects and thrive in a fast-paced environment, • On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week

Administrative Assistant Location: La Mesa (on-site) Duration: Temp to hire Schedule: Mon-Friday 8am-5pm Pay $19-$21/hr About the company: We provide Professional Medical billing services and institutional/facility billing services for cardiovascular and orthopedic billing. Responsibilities: • Manage incoming calls and emails to the office, • Customer service, • Data entry, • Manage/assist with deposits, • Organize mail and files, • 1-2 years of administrative assistant experience,, • Ability to manage a high volume of phone calls and provide exceptional customer service, • 10 key experience, • Experience with Microsoft Word, Excel and Outlook programs All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Administrative Assistant PR firm specializing in community engagement and special events. Responsible for client retention, customer servicing, and providing industry specific outreach related technical support including providing guidance to clients. Essential Job Functions • Maintaining and updating filing, supply inventory, and databases, • Operating office machines: phones, photocopiers, scanners, printers, and computers, • Computing, recording, and proofreading data and other information such as records or reports, • Typing, formatting, proofreading, editing, and binding RFP proposals, correspondence, and other documents, • Completing work schedules, managing calendars, and arranging appointments, • General administrative support for events, • Prepare reports and correspondence, • Available to work evening hours and weekend events as needed Knowledge, Skills & Abilities • Must have strong attention to detail, organizational, and administrative skills, • Ability to write reports, business correspondence, and develop business procedure templates, • Excellent customer service skills, with professional demeanor in person, in writing, and on the phone, • Must be able to competently use Microsoft Office (Excel, Outlook, Word, PowerPoint), Adobe Acrobat, and have a quick-to-learn acumen for other software platforms, • Bilingual English/Spanish is a plus Work Schedule: Hybrid *Position will be required to come into the Pasadena office 2 days per week and 3 days working remote. Pay: $24.00 an hour Qualified candidates submit your resume today!

This is a part-time, in-office role with a consistent 20-hour-per-week schedule. Weekends and overtime are not required for this role. About You: You’re the glue that holds everything together, the person who others look to when they need a problem solved, a process streamlined, or a smile put on their face. You have a natural talent for organization that’s matched only by your passion for creating a supportive and efficient environment. Your friends and colleagues describe you as detail-oriented, proactive, and dependable – the person who always seems to have everything under control, no matter what’s thrown your way. You find joy in the little things that others might overlook. Whether it’s ensuring that the office supplies are always stocked, the equipment is functioning properly, or that everyone knows exactly where to find the items they need, you understand that these details are what keep the bigger picture running smoothly. You don’t just complete tasks; you anticipate needs, think ahead, and plan for contingencies. You’re always a step ahead, making sure that issues are addressed before they even arise. You’re passionate about employee happiness because you understand that a happy team is a productive team. You believe that when people feel valued, supported, and engaged, they’re more likely to bring their best selves to work every day. You’re the person who listens to your colleagues, takes their feedback seriously, and works to create an environment where everyone feels like they belong. You’re not just managing the office; you’re cultivating a culture of positivity and collaboration. Your ability to juggle multiple responsibilities with ease sets you apart. You’re a master of efficiency, able to prioritize tasks and manage your time effectively, even in a fast-paced environment. You’re adaptable and flexible, ready to shift gears when needed, and you handle challenges with grace and a positive attitude. Communication is one of your strongest skills. Whether you’re writing an email, leading a meeting, or having a casual conversation, you know how to convey information clearly and effectively. You understand that good communication is key to a successful workplace, and you make it a priority to ensure that everyone is on the same page. You’re also empathetic, able to understand and address the concerns of your colleagues in a way that makes them feel heard and respected. You’re not just a team member; you’re a leader. People trust your judgment and look to you for guidance because you’ve proven time and again that you can handle whatever comes your way. You’re the go-to person for problem-solving, and you take pride in helping others succeed by providing the support and resources they need. In short, you’re the heartbeat of the office, the person who keeps everything running smoothly and makes sure that everyone is set up for success. Your combination of organizational prowess, proactive problem-solving, and strong communication skills makes you an invaluable asset to the team. About Us: We are an award-winning corporate event agency based in Pasadena, California, dedicated to creating immersive experiences that connect brands with people. We serve a diverse range of industries turning visions into reality with our comprehensive event services. From brand activations and large-scale community events to corporate retreats and virtual meetings, we excel at designing and executing events that leave a lasting impact. Our Core Values Are: • Growth, • Wow Service, • Proactive, • Innovation, • Fun + Engagement, • Community Job Responsibilities: · Process Improvement: Support the Office Coordinator to continuously evaluate and improve company processes to enhance efficiency and productivity. Work to increase team productivity by identifying and reducing time-wasting activities. · Protecting CEO Team’s Time: Help safeguard the CEO team’s ability to focus on strategic growth by documenting and implementing processes for recurring issues, ensuring problems are solved only once. · Employee Happiness Index: Lead initiatives to enhance employee engagement and satisfaction, aiming to maintain an Employee Happiness Index score of 9+ out of 10. Regularly assess and adjust strategies to foster a positive work environment with support from the Office Coordinator. This will include managing our company culture events, an integral and fun monthly bonding opportunity for the entire team. · Office Operations Management: Oversee the day-to-day operations of the office, including managing office supplies and ensuring all equipment is properly maintained. Minimize downtime by ensuring that all systems, tools, and software are functioning and accessible, and assisting with keeping maintaining onsite storage. · Recruitment and Onboarding: Assist with the onboarding process, ensuring that new hires integrate smoothly into the team and that their questions are answered in a timely manner. · Compliance Management: Support 100% compliance with HR-related reviews and assessments. · Vendor and Supplier Relations: Manage relationships with vendors and suppliers, negotiating contracts and maintaining inventory levels. Ensure that office services and supplies are provided on time and within budget. · Event Support: Provide logistical support for company events and meetings, both in-office and off-site. Assist in planning and executing company-wide events, including team-building activities, company retreats, and celebrations, ensuring all details are handled professionally and efficiently. · Personal Assistant Support: Help assist the CEO Team with requests as necessary, including shipping, booking travel, and setting up for podcasts. This will constitute a minimal, but often critical portion of the role. · Manage Office Communications: Serve as the friendly and knowledgeable point of contact to clients and both in-office and event vendors through managing the company email and phone system. Ideal Candidate Qualities: · Highly Organized: You have a natural talent for organization and excel at keeping everything in its place. Whether it's managing office supplies, coordinating schedules, or ensuring that all processes are documented, you thrive on making sure everything runs smoothly. · Detail-Oriented: Your attention to detail is exceptional. You spot potential issues before they become problems and ensure that all tasks are completed accurately and efficiently. · Proactive Problem Solver: You don’t wait for problems to arise; you anticipate them and take action to prevent them. When issues do occur, you document the solutions and create processes to ensure they don’t happen again. · Excellent Communicator: You’re skilled in both written and verbal communication. You know how to convey information clearly and effectively, whether you’re drafting an email, leading a meeting, or having a one-on-one conversation. · Empathetic and Supportive: You understand the importance of employee happiness and are committed to fostering a positive work environment. You listen to your colleagues, take their feedback seriously, and work to create an environment where everyone feels valued and supported. · Time Management Expert: You know how to prioritize tasks and manage your time effectively. You’re committed to protecting the CEO team’s time by handling day-to-day operations efficiently, allowing them to focus on strategic growth. · Strong Leadership Skills: Even if you don’t always think of yourself as a leader, others look to you for guidance. Your colleagues trust your judgment and rely on your calm, level-headed approach to problem-solving. · Committed to Continuous Improvement: You’re always looking for ways to improve both yourself and the workplace. You’re open to feedback and eager to implement new strategies that enhance efficiency and productivity. · Tech-Savvy: You’re comfortable with technology and have experience using office management tools and software. You’re quick to learn new systems and are able to troubleshoot common tech issues that may arise. · Dependable and Trustworthy: You are the person others rely on to get the job done, no matter what. Your colleagues know that when you’re responsible for a task, it will be completed accurately and on time. · Team Player: You understand that success is a team effort and are always willing to lend a hand to help others succeed. You’re collaborative, supportive, and dedicated to creating a positive work environment. Qualifications: · Bachelor's degree in Business Administration, Office Management, Human Resources, or a related field (preferred). · Proven experience as an Office Coordinator or in a similar role, including practice creating organizational systems. · Proficiency in Microsoft Office and Google Suite Administration. · A background in HR support, ideally with an HR certification or 1 year of experience. · Proven experience as a strategic planner. · Comfort with public speaking to a group of twenty. · Highly organized and dependable with excellent attention to detail and a positive attitude. · Office Experience - General, Scheduling, Telephone Skills, Typing, Documentation Skills, Verbal Communication, Written Communication, and Administrative Writing Skills. · Experience with the following programs: Monday, Dropbox, Microsoft Office, Zoom, and Canva.

Surgery Center looking to bring on Administrator! Bonus Incentives! Full Relocation! Responsible for directing, coordinating, and controlling all aspects of the operating functions, processes, and staff of the facility while demonstrating the primary goal of efficiently providing surgical services that exceed customer expectations and improve clinical and financial operations. Qualifications: • Bachelor's degree or equivalent work experience., • 3+ years of experience in a management position either in the ASC or hospital surgical space., • Good command of the English language, both verbal and written., • Ability to work well with physicians, employees, patients, and others., • The Governing Board may determine other qualifications as seen fit.

About Woods Bagot – Architecture for Worlds Ahead We design places that meet the challenges and opportunities of our rapidly changing world. Our commitment to exploration, impact and community creates enduring, forward‑thinking outcomes, unlocking humanity’s highest potential. With a global design culture devoted to creativity, resilience, and purpose – we ensure every project contributes to our client’s vision, inspiring future generations. About the Role Woods Bagot is seeking a People & Culture / Human Resources Coordinator for our global People & Culture (P&C) team. Based in the Los Angeles Studio, you will have the opportunity to work with team members in many different regions around the world. Reporting directly to the People & Culture Systems Manager, you’ll be the backbone of our HR operations focused on our North American, Europe and Middle East regions, ensuring data integrity, supporting key people processes, and enabling our team to thrive. Your responsibilities will include: • Assisting the Regional P&C Managers with employment contracts and related employment paperwork., • Liaising with P&C, studios and payroll to ensure employee related documentation and processes are followed., • Ensuring all employee changes are effectively recorded and executed within our HRIS and employee files., • Ad hoc and regular reporting and data auditing., • Responding to system enquiries and escalating issues when required., • Providing advice and training to managers and employees on how to effectively use P&C systems., • Administration for global and regional P&C teams., • Back up support to HRIS Administrators in other regions., • Support with annual performance / pay / promotion cycle including maintaining spreadsheet data., • Contribute to P&C related projects and initiatives. About You You thrive in a collaborative team environment but are equally comfortable working independently, taking ownership of your work and seeing tasks through to completion. You build positive relationships easily, enjoy working with a variety of people and personalities, and feel energized by the fast-paced, creative atmosphere of the studio. Your Experience • Bachelors Degree in Human Resources Management, business discipline or project management tertiary qualifications., • 1-3 years experience ideally in a professional services environment., • Advanced knowledge of MS Office, particularly Excel, Word and Powerpoint., • Proficient skillset or exposure to HRIS., • Experience in a HR Administrative role., • Some experience with HR advisory tasks., • Excellent attention to detail and proactive mindset. How to Apply Please submit your up-to-date resume via our LinkedIn post. Applications will be treated in the strictest confidence. We do not accept unsolicited resumes or names from agencies. Mandatory requirement: It is an essential requirement that at the time of applying for this position applicants must have the legal right to work in the United States (a US citizen or Permanent Resident). Inspiration. Innovation. Inclusiveness. We are Woods Bagot. Woods Bagot is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, colour, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status. At Woods Bagot, we are committed to creating an environment where difference is celebrated, valued and respected, practices are equitable and our people feel like they belong. We accept that none of us is smarter than all of us. We believe building a diverse workforce is the foundation to creativity and innovative design – it is only by working together that we can realize the potential of our people, clients and communities around us. Through our inclusive leadership and our truly global studio network of architects and designers, you will find your voice and have the support and flexibility required to bring your whole self to work and build an exceptional career.

Job Title: Administrative Assistant Location: West Sacramento, CA Employment Type: Full-Time, Onsite Job Summary: We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations for our client in West Sacramento. The ideal candidate will provide exceptional administrative support, maintain accurate records, and ensure smooth workflow across departments. Key Responsibilities: • Answer and direct phone calls, emails, and other correspondence., • Schedule meetings, manage calendars, and coordinate travel arrangements., • Prepare and maintain documents, reports, and spreadsheets., • Assist with data entry and filing of confidential information., • 1-2 years of administrative experience preferred., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)., • Strong organizational and multitasking skills., • Excellent communication and customer service abilities. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

A well-established venture capital firm in Palo Alto, CA is seeking a highly organized and experienced Senior Administrative Assistant to support four Vice Presidents. This is a fantastic opportunity for a proactive, polished professional who thrives in a fast-paced, high-level executive environment. Job Title: Senior Administrative Assistant • Location: Palo Alto, CA (Onsite), • Pay: Up to $45/hour, • Type: Long-Term Temporary (Temp-to-Hire Potential), • Start Date: ASAP, • Schedule: Monday–Friday, 8:00 AM – 5:00 PM (100% Onsite) Key Responsibilities: • Manage complex calendars and scheduling for 4 VP-level executives, • Prepare materials, documents, and logistics for meetings, • Draft emails, meeting notes, slide decks, and internal documents, • Handle email correspondence and document requests on behalf of executives, • Ensure seamless administrative support and coordination across departments Qualifications: • 5+ years of executive or senior-level administrative support experience, • Experience in investment firms, venture capital, or supporting investor relations at a startup (preferred but not required), • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); Adobe and Salesforce experience a plus, • Excellent verbal and written communication skills, • Highly organized with strong multitasking, follow-through, and attention to detail, • Bachelor’s degree or equivalent professional experience

We are seeking an HR & Recruitment Assistant to support our Human Resources team with a variety of administrative and clerical tasks. The role focuses on assisting with daily HR operations, including candidate sourcing, interview scheduling, and maintaining organized HR documentation. This entry-level position is ideal for someone looking to begin a career in human resources and gain practical experience in recruitment coordination, administrative support, and overall HR processes. Desired Skills and Experience We are seeking an HR & Recruitment Assistant to support our Human Resources team with a variety of administrative and clerical tasks. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

DEPARTMENT: ADMINISTRATION REPORTS TO: HEAD OF SCHOOL STATUS: FULL-TIME, EXEMPT SALARY RANGE: $75,000–$90,000 START DATE: FEBRUARY 23, 2026 Black Pine Circle School is a K–8 independent school in Berkeley, California. For more than 50 years, we have inspired lifelong learners through an inquiry-based Socratic education that places equal emphasis on academics and the arts. Our Lower School (grades K–5) supports approximately 125 students, and our Upper School (grades 6–8) supports approximately 180 students. MISSION STATEMENT BPC’s mission is to create a learning community that encourages humanity, empathy, moral depth, cultural understanding, and intellectual freedom. Socially, it is our goal to instill mutual respect, compassion, and a sense of belonging among all of our students. POSITION SUMMARY The executive assistant to the Head of School provides consistent, confidential, and professional administrative support for the Head of School in order to maintain the well-being of the school and the broader community. The executive assistant to the head plays an integral role in the day-to-day goings on of the administrative team, faculty, and the student body. This individual will be the first line of communication between the Head of School and the wider community. RESPONSIBILITIES • Manage and strategically prioritize the Head of School’s daily workflow, schedule, and complex calendar activities, making independent decisions to resolve conflicts and manage demands from internal and external stakeholders., • Serve as the Head of School’s primary gatekeeper, proactively addressing inquiries, resolving complex issues, and directing information flow to ensure the Head's focus remains on strategic leadership., • Assist the Head of School with work and events related to the board of directors, • Manage the full lifecycle of Board meetings and committees, including developing agendas in coordination with the Head and Board Chair, distributing sensitive meeting materials (e.g., board packets, financial reports), attending after-hours meetings, and recording and maintaining official board minutes and corporate records, • Effectively manages projects, looking ahead to plan for BPC’s operational needs, and facilitates the successful execution of initiatives, • Meet with the board chair on a weekly basis, • Attend and assist in board-related events beyond board meetings such as the board retreat, Major Donor Party, other donor events, etc., • Manage school calendars, ensuring accurate scheduling of school events, • Make school-related travel arrangements for the Head of School, • Manage expenses for the Head of School, • Serve as a liaison between the Head of School and other constituents, requiring high-level discretion and confidentiality., • Manage arrangements, including catering, for all-school faculty/staff meetings and employee events, • Oversee set up for board meetings: facilities, technology, catering, etc, • Share in planning campus-wide events, • Assist in organizing new-staff and faculty orientation for the start of the school year, • Compile information as requested, for the Head of School, • Manage and serve as a liaison for school memberships, such as CAIS, NAIS, etc., • Manage outside contractors with renting facility spaces, • Obtain, gather, and organize pertinent data for Federal, State, and District reports and surveys, • Maintain administrative building office, kitchen, and hospitality supplies, • Plan, coordinate, and manage arrangements (logistics, technology, catering) for meetings and all-school events, often exercising independent judgment regarding resource allocation and execution., • Promote the school’s mission and values, ensuring they are central to all operational and policy decisions, • Support an atmosphere of trust and openness among teachers, students, and parents OTHER DUTIES • Assist other departments when necessary or requested, especially with events, • Plan and execute end-of-year events, holiday parties, etc. SCHOOL-WIDE DUTIES • Participate in school committees as needed and appropriate, • Attend all school-wide mandatory events QUALIFICATIONS AND SKILLS • A bachelor's degree is preferred, relevant work experience in lieu of a degree will be considered, • 5+ years of administrative experience, preferably in a nonprofit or school environment, • Strong organizational skills and attention to detail, with a demonstrated ability to follow through with action items and tasks, • Excellent written and verbal communication skills, must be an active listener and genuinely enjoy engaging with colleagues to get work done, • Proficient skills in Google Suite, Microsoft Office Suite, Zoom, with the ability and desire to learn different software programs. Experience in Adobe and Canva is a plus!, • Ability to prioritize tasks and manage multiple projects simultaneously, • Discretion and professionalism when handling sensitive information, • Collaborative attitude and willingness to support team members as needed, • High-level of integrity and confidentiality is a must! COMPENSATION The anticipated base compensation the school reasonably expects to pay candidates for the position of Executive Assistant to HOS is $75,000–$90,000 depending on factors such as experience and education as well as internal pay equity with current employees. BPC’s board and administration are dedicated to offering competitive salaries and benefits, including medical benefits, retirement plan employer contributions, and professional development opportunities. WORK ENVIRONMENT Required to lift and carry up to a maximum of 25 lbs., in a correct manner consistent with the appropriate training provided by the School. Reaching with hands and arms, climb stairs, bend, stoop, twist, lift, reach, push, pull, grasp, balance, kneel occasionally. Use of phone, computer, copier, and other office equipment. Required to sit (or stand) for prolonged periods of time while operating a computer for approximately 6-8 hours daily. Repetitive motion for typing and other keystroke needs. TO APPLY Please send your resume and cover letter to . The subject line of your email should state the position you are applying for: “Executive Assistant to the Head of School”. Please include contact information for three professional references in the body of your email (name, position, and email address), we will not contact your references without permission from you first. Professional references can include former supervisors, managers, and colleagues. Black Pine Circle School is an Equal Opportunity Employer and is committed to a policy of equal employment opportunity for all applicants, employees, and volunteers, and the School makes decisions based on the merits of each candidate. We have an ongoing commitment to the creation of a workplace free of discrimination and harassment, and prohibit discrimination based on an individual’s culture, race, ethnicity, sex, religious beliefs, ancestry, sexual orientation, gender identity, reproductive health decisions, national origin, age, physical or mental disability, pregnancy, military and veteran status, citizenship status, marital status, genetic information, height, weight, or any other status protected by federal, state, or local law. Black Pine Circle will afford equal employment opportunities to all qualified applicants, employees, and volunteers as to all terms and conditions of employment, including, without limitation, compensation, hiring, training, promotion, transfer, discipline, and termination.

Job Description: This position will be supporting our Executive Director. We are looking for someone with calendaring experience, executive support for a C-Level or Director, as well as organization and attention to detail. -- Best Regards,

Job Title: Administrative Associate Duration: 12 months Location: Fresno CA 93722 Pay Rate: $22 - $23/hour Type: Temp-to-hire (based on performance and fit) Schedule: Monday-Friday, 8am - 5pm JOB SUMMARY Job Description: Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group. Performs activities under a moderate degree of supervision. • Looking for a candidate who can complete a variety of administrative tasks daily., • This person will be responsible for answering incoming calls and directing inquiries appropriately, processing payments accurately and efficiently, issuing purchase orders and maintaining related documentation, managing billing to ensure timely processing, organizing, and filing paperwork (both physical and digital), and performing general administrative tasks as assigned., • The ideal candidate will have strong communication and organizational skills, be proficient in basic office software such as MS Office, Excel, and Outlook, and possess the ability to multitask while maintaining close attention to detail. Key Responsibilities: • Provides administrative support by conducting research, preparing statistical reports and addressing routine information requests., • Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets., • Assists with data collection, data entry and report generation on various departmental related activities., • Assists with associate functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings., • Responds to, or redirects, routine inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately., • Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees., • Documents and maintains departmental policies and procedures., • Participates as a team member on departmental related business improvement assignments and projects as needed. Performs other routine administrative activities as needed per the established procedures of the organization and/or department. Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals. Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit to learn more. Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

We are seeking a proactive Office Manager/Executive Assistant to manage our Healdsburg office operations and provide high-level support to leadership. This role combines general office administration, executive support, and basic financial tasks. In practice the Office Manager “is the backbone of workplace operations, overseeing the physical environment and administrative functions You will maintain office systems and supplies, greet visitors, coordinate meetings, and assist with financial recordkeeping (using QuickBooks or similar). The ideal candidate is extremely organized, detail-oriented and adaptable, with excellent communication skills and the ability to handle confidential information. Key Responsibilities • Office Operations: Oversee daily office functions to ensure a smooth, professional environment. Manage office supplies, equipment, and vendor relationships; handle facilities maintenance, cleanliness and safety protocols. Greet and assist visitors, answer phones, and manage incoming correspondence. Maintain reception and mail protocols to ensure timely distribution., • Scheduling & Events: Coordinate calendars, meetings and conference calls for the team. Arrange meeting logistics (rooms, video conferencing, agendas, materials) and prepare/minute meetings. Assist with planning team events or staff meetings. Support travel planning by arranging accommodations, itineraries and bookings., • Records & Finance: Maintain accurate digital and paper records (files, databases, contact lists, etc.). Process basic bookkeeping tasks: track expenses, process invoices and reimbursements, and help reconcile accounts payable/receivable. Use QuickBooks (or similar) to enter transactions and help update budgets or financial reports. Assist with monthly expense tracking and simple financial reporting (e.g. summarizing budget vs. actual expenses)., • Administrative Support: Prepare and format executive correspondence, presentations and reports as requested. Handle internal and external communications on behalf of managers (emails, calls, mail). Assist with HR-related administrative tasks (onboarding new hires, maintaining personnel files and benefits paperwork). Support office policy administration and ensure compliance with company procedures., • Executive Assistance: Provide high-level support to executives by organizing priorities and special projects. Assist in project coordination, data gathering, and creating process documentation as needed. Maintain discretion and confidentiality at all times when handling sensitive information. Skills & Qualifications • Experience: 3–5 years of progressively responsible administrative experience (office admin, executive assistant or similar). (Research shows most office managers have 6+ years of experience, so 3–5 years with strong admin skills is a reasonable expectation.), • Communication: Exceptional verbal and written English skills. Comfortable drafting letters, reports, and presentations. Able to interact professionally with employees, vendors and visitors. Strong interpersonal skills to build positive relationships across the team., • Organization & Multitasking: Highly organized and detail-oriented – a “Type A” self-starter. Able to prioritize competing tasks and deadlines in a fast-paced environment. Proficient at creating and maintaining filing and tracking systems. Adaptable and resourceful in solving problems and handling surprises., • Technical Skills: Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Familiarity with QuickBooks or other accounting software is strongly preferred. Basic financial literacy (understanding of expense reports, budgets and invoices) is required. Comfortable learning new software (CRM, project management tools, etc.) as needed., • Other Skills: Strong time-management and follow-through. Willingness to learn quickly and take initiative. Discretion with confidential information and mature, professional judgment. Personal Attributes • Professionalism: Reliable, punctual and consistently maintains a positive attitude. Presents a polished, friendly demeanor (front-desk presence when needed)., • Integrity: High level of honesty and trustworthiness; holds others to the same standard. Maintains confidentiality and exercises good judgment., • Initiative & Adaptability: Takes initiative on tasks without waiting for direction. Able to pivot smoothly when priorities shift. Creative problem-solver who looks for efficiency improvements., • Team Player: Enjoys collaborating with a small team. Willing to share knowledge, assist coworkers and contribute to a supportive office culture. Flexible to help cover co-workers’ responsibilities as needed.

Essential Duties & Responsibilities Accounts Payable Support (Light AP) • Enter and code invoices into the accounting system, • Scan, organize, and upload invoice documentation, • Verify approvals and match invoices to purchase orders (when applicable), • Assist with vendor file maintenance and updates, • Support weekly check run preparation Accounting Support • Maintain and organize digital and physical accounting files, • Assist with basic reconciliations and data entry, • Update logs, spreadsheets, and financial trackers, • Prepare packets, reports, and documents for management, • Assist with month-end prep (gathering documents, organizing files, etc.), • Process incoming mail and route accounting-related items appropriately Administrative Support (Accounting-Focused) • Answer phones and route calls related to vendor inquiries or accounting needs, • Manage scanning, filing, and documentation for Accounts Payable and Accounts Receivable, • Assist with document formatting and PDF preparation, • Maintain supply inventory related to accounting workflows, • Support special accounting projects as assigned Compliance & Recordkeeping • Ensure all documentation is filed according to company policy, • Maintain confidentiality of financial and vendor information, • Assist with audit prep and internal document reviews Qualifications Required • 1+ year administrative experience (preferably in an accounting environment), • Basic understanding of Accounts Payable processes, • Strong attention to detail and accuracy, • Proficiency in Microsoft Excel, Word, and PDF tools, • Strong organizational and multitasking abilities, • Ability to follow instructions and meet deadlines, • Professional communication and customer service skills Preferred • Experience with Sage 100 Contractor or similar accounting software, • Prior AP or AR support experience, • Strong Excel skills (filters, sorting, basic formulas)

Job Title : Medical Billing Specialist Location : Livermore, CA 94550 Duration : 06 Months Education : High School Diploma Job Description : Handling inbound calls related to billing statement inquiries • Following up on outstanding patient balances, • Interpreting EOBs (Explanation of Benefits) Strong medical billing and insurance knowledge • Experience with customer service in a healthcare setting, • Resolving unpaid accounts efficiently while meeting quality and productivity standards

Job Description: The Human Resources Coordinator will be responsible for managing a wide range of HR activities and ensuring smooth HR operations. This includes the onboarding of new hires, offboarding, benefits administration (medical, dental, vision, 401K and voluntary plans), leave of absence, performance reviews and recruitment. The Human Resources Coordinator will act as a liaison between management and employees, ensuring that company policies and procedures are followed, and all HR-related issues are resolved effectively and efficiently. By serving as a front-line advisor on HR-related areas including policies/best practices for all ICS offices (Costa Mesa, Concord and WA), supporting 140+ employees’ company-wide. Duties/Responsibilities: The Human Resources Coordinator t shall be responsible for, but not limited to, the following: • Manage the recruitment process, including posting jobs, pre-screening applicants, scheduling interviews, and extending job offers., • Facilitate new hire onboarding, new hire paperwork reviewing policies with employees, and ensure a positive onboarding experience including initialized new hire in the employee portal, export to Vista and add finalized new hire data entry., • Research and resolve employee concerns regarding compensation/pay rate, time off with pay accruals, or personal info/record updates. Audit weekly reports and data and follow up as necessary., • Partner with HR Manager in the coordination of employee separation paperwork (including, where applicable, timely coordination of the preparation of final pay), processing the change in the system, and sending out post-separation paperwork., • Oversee benefits programs and address employee inquiries related to benefits including newly eligible employee, process benefit enrollment forms as needed (Kaiser, MetLife, Principal, Life Insurance)., • Process and audit benefit invoices (Aflac, Anthem, Kaiser, MetLife, Principal, WEX-Cobra)., • Coordinate and manage the employee annual and office anniversary date performance review process, including setting up review schedules, compiling feedback and enter new pay rates in Vista., • Maintain accurate and up-to-date employee records, ensuring compliance with company policies and legal requirements, • Manage weekly 401k Contribution Report, Roth, Deferrals, Loans & Catch-Up, • Manage 401k monthly Fringe Contribution Report, • Provide support for all aspects of leave, accommodation, and modified duty programs. Including applying knowledge and experience to manage FMLA, CFRA, PDL, PFL,, • Actively engage with employees to resolve conflicts and address concerns.Facilitate open and productive communication between employees and management, • Maintain a visible presence within the company to foster strong employee relationships, • Proficiency with all MS Office products (Word, Excel, Access, PowerPoint, Project)., • Ability to work in a team environment., • Must be able to meet deadlines and put in the time needed to get the job done., • Effective oral and written communication skills., • Strong attention to detail with the ability to recognize discrepancies., • Excellent customer service relations skills., • Experience in the construction industry will be favorably considered. Business Travel (If Applicable) Ability to travel to our Anaheim Warehouse when needed. Education/Training • Minimum three (3) years of direct work experience in an HR position., • High attention to detail, • Exceptional organizational, planning, and time-management skills, • Sense of urgency and the ability to adapt to changing situations, • Excellent communication skills in both one-on-on and group setting, • Bilingual (Spanish) required

A growing, mission-driven organization is seeking a high-performing Executive Assistant to support its Chief Executive Officer and Executive Leadership Team. This role serves as the operational foundation-anticipating needs, ensuring seamless coordination, and driving effective execution across schedules, communication, and key initiatives. The ideal candidate is calm under pressure, resourceful, and thrives in a fast-paced, purpose-oriented setting. Key Responsibilities * Manage complex scheduling, calendar coordination, and domestic/international travel. * Prepare correspondence, documents, and presentation materials. * Support meeting logistics, agendas, and follow-up tracking. * Handle confidential information with discretion and professionalism. * Coordinate board meeting logistics and materials for executives and board members. * Oversee facilities and general office management functions. * Serve as liaison among internal teams and external stakeholders. * Execute special projects independently, ensuring timely completion. Requirements * Minimum 5 years of experience providing administrative support to senior executives. * Demonstrated ability to manage multiple priorities in a dynamic, growth-oriented environment. * Excellent written and verbal communication skills with strong attention to detail. * Proficiency in modern productivity tools (e.g., Google Workspace, Slack, Zoom). * Bachelor's degree preferred. Culture & Fit * Purpose-driven, collaborative, and curious mindset. * Professional and approachable communication style. * Values discretion, trust, and proactive problem-solving. * Thrives on results and operational excellence rather than task-checking. Compensation & Benefits * Competitive salary range: $100,000-$130,000, based on experience. * Comprehensive benefits package (medical, dental, vision, 401(k), PTO). * Additional perks such as parking, gym access, and daily lunch provided. * Company-wide winter break from December 25 through January 1. Desired Skills and Experience A growing, mission-driven organization is seeking a high-performing Executive Assistant to support its Chief Executive Officer and Executive Leadership Team. This role serves as the operational foundation-anticipating needs, ensuring seamless coordination, and driving effective execution across schedules, communication, and key initiatives. The ideal candidate is calm under pressure, resourceful, and thrives in a fast-paced, purpose-oriented setting. Key Responsibilities Manage complex scheduling, calendar coordination, and domestic/international travel. Prepare correspondence, documents, and presentation materials. Support meeting logistics, agendas, and follow-up tracking. Handle confidential information with discretion and professionalism. Coordinate board meeting logistics and materials for executives and board members. Oversee facilities and general office management functions. Serve as liaison among internal teams and external stakeholders. Execute special projects independently, ensuring timely completion. Requirements Minimum 5 years of experience providing administrative support to senior executives. Demonstrated ability to manage multiple priorities in a dynamic, growth-oriented environment. Excellent written and verbal communication skills with strong attention to detail. Proficiency in modern productivity tools (e.g., Google Workspace, Slack, Zoom). Bachelor's degree preferred. Culture & Fit Purpose-driven, collaborative, and curious mindset. Professional and approachable communication style. Values discretion, trust, and proactive problem-solving. Thrives on results and operational excellence rather than task-checking. Compensation & Benefits Competitive salary range: $100,000-$130,000, based on experience. Comprehensive benefits package (medical, dental, vision, 401(k), PTO). Additional perks such as parking, gym access, and daily lunch provided. Company-wide winter break from December 25 through January 1. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

LOCATION: ON-SITE Job type: FULL-TIME Division: GENERAL ENGINEERING Position Overview: Reports to GE Division Manager or Project Manager; coordinates office activities and maintains business files of projects by performing the following duties. Essential Duties: • Assists project manager in preparation and filing of such documents as subcontracts, major purchase orders, vendors, general information/correspondence, and/or other business transactions in project management system., • Sets up and maintains project files: subcontracts, purchase orders, vendors, and general information/correspondence and/or other business transactions., • Prepares and distributes such reports as approved by the project manager: job and equipment, field staff, and administrative time sheets., • Receives and distributes payroll checks., • Processes and reconciles approved monthly billings by matching invoices with packing slips., • Maintains payment log for subcontractors and purchase orders., • Sends approved invoices on AP system, purchase orders, and project submittals to accounting and general engineering divisions., • Electronically distributes submittals, Requests for Information (RFI), submittals, and correspondence for project engineers., • Opens and routes incoming mail, correspondence, and prepares outgoing mail, UPS and overnight deliveries., • Prepares and processes paperwork for newly hired and terminated employees; distributes project-related safety information., • Orders and maintains inventory of office supplies., • Greets and assists visitors; gives information to customers, employees, vendors, and business representatives., • 2+ years of office operations experience and/or training in office procedures and operations., • Ability to organize office transactions and coordinate office activities related to a construction project., • Proficiency in Microsoft Office applications (Excel, Word, etc.), • Proficiency in Procore preferred but not required., • Ability to establish and maintain collaborative and ongoing relations with supervisor/s, co-workers, field staff, vendors, and business associates., • The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully., • Persons performing service in this position will lift up to 50 pounds of force or exert up to 20 pounds or more frequently to lift, carry, push, pull or otherwise move objects., • This type of work involves sitting, standing, walking, kneeling, bending, and climbing for a varied amount of time., • Close vision work is also required. $42,000 to $60,000 Annually Pay may vary based upon relevant experience, skills, location, and education among other factors. FLSA Status: Non-Exempt

Overview We are seeking an experienced Credit & Collections Specialist to join our team in Concord, CA. This position is responsible for managing customer credit accounts, overseeing collections activities, and ensuring compliance with lien and credit laws related to the construction supply industry. The ideal candidate will have strong communication skills, attention to detail, and a proactive approach to resolving payment issues while maintaining positive customer relationships. • Key ResponsibilitiesReview and establish customer credit limits and terms based on credit applications and financial data., • Manage and monitor accounts receivable aging; follow up on past-due accounts., • Prepare and send preliminary lien notices, releases, and related documents in compliance with California pre-lien laws., • Communicate with customers, project managers, and sales staff to resolve billing or payment discrepancies., • Record and apply customer payments accurately in the accounting system., • Maintain organized documentation of credit files, payment history, and collection activity., • Assist in month-end AR reporting and support the accounting department as needed., • Coordinate with management on delinquent accounts, payment plans, and potential write-offs., • Qualifications3+ years of experience in credit and collections, preferably within construction, distribution, or building materials industries., • Working knowledge of California pre-lien and lien release processes., • Strong proficiency in Microsoft Excel and accounting/ERP software (experience with Agility or PMSI a plus)., • Excellent communication and negotiation skills., • Highly organized, detail-oriented, and able to manage multiple priorities. Credit & Collections Specialist (Temp-to-Hire) Location: Concord, CA (100% On-Site) Industry: Construction Materials Wholesaler / Supplier Type: Temp-to-Hire Salary: $70,000-$90,000/year

Are you a detail-oriented professional looking to make an impact in a dynamic work environment? We’re seeking an Administrative Assistant to support our operations by managing key construction administrative tasks, ensuring labor compliance, and assisting the accounting department. This full-time role, based in our Chino, CA office, offers flexibility and the chance to grow within a global organization that values innovation, sustainability, and total quality. Key Responsibilities Administrative Support: • Organize and maintain filing systems for company documents, ensuring accessibility and confidentiality., • Process and track AR releases with accuracy and timely reporting., • Prepare, verify, and transmit Certified Payroll documentation for prevailing wage projects., • Monitor subcontractor labor compliance documentation, identify discrepancies, and assist with resolution., • Support union audits and labor compliance reviews by coordinating documentation and responses. Qualifications/Requirements • Education: High school diploma or equivalent required; Associate’s degree in Business or Accounting is a plus., • Experience in Construction Industry: Previous administrative experience in payroll, accounting, or labor compliance preferred., • Familiarity with California Certified Payroll Reporting and prevailing wage laws is highly desirable., • Ethical behavior, strong communication skills and excellent organizational skills to prioritize tasks and meet deadlines., • Proficiency in Microsoft Office Suite (e.g., Word, Excel, Outlook). Benefits • Work-Life Balance: Enjoy a consistent schedule that complements your personal life., • Career Growth Potential: Opportunities to expand your role and grow within our international organization., • Collaborative Environment: Be part of a team that values innovation, sustainability, and quality., • and more! About Us Belco, part of the global Elecnor Group, is a leading force in Southern California's and Texas's construction industry. With over 25 years of expertise, we combine the stability of an international corporation with local knowledge. Our commitment to innovation, sustainability, and quality is reflected in every project we undertake. Join our team and contribute to cutting-edge projects that are shaping the future of infrastructure in the U.S. Note: Elecnor Belco Electric, Inc. is an Equal Opportunity Employer. All qualified candidates are encouraged to apply.

Office Manager & Executive Assistant — Evoscapes Design + Build | San Diego, CA About Us Evoscapes is a fast-growing, luxury landscape and pool design-build firm crafting exceptional outdoor spaces across Southern California. We design and build modern, high-end environments that blend architecture, nature, and lifestyle, and we’re looking for an Office Manager & Executive Assistant who can keep our financials, operations, and leadership aligned as we continue to grow. This is a key leadership support role, perfect for someone who thrives on precision, organization, and accountability, and wants to make a measurable impact inside a company that values creativity and excellence. What You’ll Do You’ll be the operational heartbeat of the company, managing financials, streamlining processes, and supporting ownership directly. Accounting & Financial Management • Manage weekly and monthly cash flow forecasting., • Perform daily reconciliations for all bank and credit accounts., • Oversee accounts payable and receivable, job costing, and project P&L tracking., • Ensure all subcontractor documentation (COI, W9, CSLB verification, sub-agreements) is complete before work begins., • Track permits, insurance, and business licenses, keeping everything current., • Build and maintain invoice tracking spreadsheets for PMs and owners., • Manage the owner’s daily schedule, emails, and priorities., • Coordinate meetings, take notes, and ensure action items are completed., • Handle confidential administrative and occasional personal tasks., • You’ve spent at least 5 years managing operations or accounting in construction, design-build, or trades-based companies., • You know QuickBooks Online like the back of your hand., • You’re fluent in Excel/Google Sheets, and familiar with ConstructionOnline, Pipedrive, or similar tools., • You’re organized, calm under pressure, and love keeping things running smoothly., • You care deeply about accuracy, communication, and professionalism., • You want to grow with a company that’s scaling quickly and values your initiative.Why Evoscapes?, • Be part of a creative, high-performance team building one of San Diego’s premier outdoor living brands., • Work directly with ownership and have a voice in how the business grows., • Enjoy autonomy, respect, and visibility, your work matters every day., • Competitive salary + performance bonuses + long-term growth opportunities. Schedule: Full-time, Monday–Friday Compensation: Competitive salary + performance-based bonuses

💼 Travel Opportunity – Patient Care Coordinator (RN) 📍 South San Francisco, CA 🏥 S. San Francisco Hospital 🕒 Shift: 3:00 PM – 11:30 PM (Evenings) 💰 Bill Rate: up to $65/hr 📄 Contract: 8-hour shifts, 40 hrs/week (approx. 13 weeks) We’re seeking an experienced Registered Nurse with strong care coordination and discharge planning skills to join the Utilization Review/Discharge Planning team in South San Francisco. Requirements: ✅ Active CA RN License ✅ BLS Certification ✅ Experience in Care Coordination, Discharge Planning, or Utilization Review preferred Highlights: ✨ Support patient transitions and multidisciplinary care ✨ Collaborate with case managers and clinical teams ✨ Work at one of Northern California’s leading hospitals If you’re an RN looking for your next travel assignment in the Bay Area — this role offers a great mix of clinical coordination and patient advocacy.

KARRASS is the global leader in negotiation training, with 55+ years of experience and more than 1.5 million professionals trained worldwide. We're looking for a Bilingual Administrative Assistant to support our team and deliver exceptional client service. If you're organized, bilingual, and looking for a role where your coordination and communication skills can make a real impact, this could be the perfect opportunity. 🔹 What You’ll Do: • Manage client communications, schedule follow-ups, and track interactions, • Maintain and update CRM systems (Dynamics / Salesforce experience is a plus), • Prepare reports, documents, and administrative materials, • Ensure a smooth and professional experience for our clients ✅ What You'll Bring • Bilingual in English and Spanish – Required, • Strong organizational, communication, and multitasking skills, • Proficiency in Microsoft Office (Outlook, Excel, Word), • CRM experience and a Bachelor’s degree are preferred 💬 Why Join Us At KARRASS, you’ll be part of a company with a powerful legacy and a clear mission: empowering professionals through world class negotiation training. This role offers the opportunity to contribute to a high performing team while building valuable career experience. Hourly pay range of $20-$30 based on experience. 👉 Apply now and help us continue making an impact. #Hiring #AdministrativeAssistant #BilingualJobs #AdminSupport #CRM #KARRASS #LosAngelesJobs

Receptionist/Administrative Support Temporary - Pasadena, CA $18/hr-$22/hr (DOE) Key Responsibilities: Greet and assist visitors, clients, and staff in a professional and welcoming manner. Answer, screen, and direct phone calls in both English and Spanish. Maintain a tidy and organized reception area. Respond to inquiries and provide information to clients and visitors in both languages. Address customer concerns or route them to the appropriate department for resolution. Schedule and confirm appointments, meetings, or conferences. Maintain calendars for office staff and ensure accurate scheduling. Manage incoming and outgoing mail, packages, and deliveries. Assist with data entry, filing, and maintaining office records. Prepare correspondence, memos, and other documents in English and Spanish as needed. Translate documents, emails, and verbal communications between English and Spanish. Act as a liaison between Spanish-speaking clients and office staff to facilitate communication. Monitor and order office supplies to ensure availability. Assist with maintaining office equipment and reporting maintenance needs. Qualifications: High school diploma or equivalent; associate's degree preferred. Fluent in both English and Spanish (spoken and written). Excellent communication and interpersonal skills. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office equipment. Previous receptionist or administrative experience preferred. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Join our Los Angeles, CA team! Behavioral Health Clinician – LCSW/LMFT Salary: $104,445 – $118,170 annually (Full-Time) Requirements to apply • Master’s degree in Social Work, Counseling, or a related field, • Current California LCSW or LMFT license, • 2–3 years’ experience in chemical dependency and co-occurring disorders, • Familiarity with trauma-informed care and harm reduction models, • Bilingual (English/Spanish) strongly preferred Make a real difference in one of the most high-need communities in the country. Full-time, mission-driven behavioral health role providing compassionate, client-centered care in a collaborative and trauma-informed environment. Job Overview We’re seeking a dedicated Behavioral Health Clinician (LCSW or LMFT) to join our expanding mental health and substance use programs in Los Angeles. This full-time, on-site role involves providing therapeutic services to individuals experiencing homelessness and co-occurring mental health and substance use disorders. The ideal candidate is collaborative, trauma-informed, and passionate about harm reduction. You’ll work with a multidisciplinary team to deliver therapy, crisis intervention, and care coordination in a fast-paced, supportive setting. Benefits • Competitive salary based on experience, • $7,500 retention bonus after one year of successful performance, • Comprehensive medical, dental, and vision coverage (30+ hrs/week), • 13 paid holidays + vacation and sick time, • 401(k) Safe Harbor Profit Sharing Plan Other Perks • Eligibility for NHSC Loan Repayment Program (up to $50,000), • Mileage reimbursement, • Life insurance, short- and long-term disability, • Continuing education and professional development support Where? Located in the heart of Los Angeles, our service area offers a vibrant and diverse urban environment with access to world-class cultural experiences, coastal escapes, and a year-round warm climate. Though the work focuses on Skid Row and surrounding neighborhoods, you'll be part of a broader effort to improve equity and health outcomes across the city. Who are we? We are a mission-driven health and wellness organization providing integrated care to underserved communities in Los Angeles. Our team is built on the values of compassion, collaboration, and commitment to social justice. We believe in meeting people where they are—physically, emotionally, and clinically—to create real opportunities for healing and recovery.

Position Overview: Ultimate Staffing is actively seeking a dedicated and professional Receptionist to join their client's team in California. This role is pivotal in creating a welcoming atmosphere for clients and visitors while supporting the administrative team with various tasks. Responsibilities: • Greet and welcome visitors in a courteous and professional manner., • Answer, screen, and forward incoming phone calls promptly and accurately., • Maintain the reception area, ensuring it is tidy and presentable at all times., • Assist with scheduling appointments and managing calendars for office staff., • Receive and sort daily mail and deliveries., • Provide basic and accurate information in-person and via phone/email., • Support other administrative tasks as needed. Requirements: • Proven work experience as a Receptionist, Front Office Representative or similar role., • Professional attitude and appearance., • Strong customer service and communication skills., • Proficiency in Microsoft Office Suite., • Multitasking and time-management skills, with the ability to prioritize tasks., • High school degree; additional certification in Office Management is a plus. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

What Makes This Role Exceptional This is far more than standard executive support—it’s strategic partnership at the highest level. As the Executive Assistant to the CEO of an ultra-exclusive family office in Irvine, CA, you are entrusted to understand the CEO’s vision, anticipate operational needs, and be the force multiplier ensuring seamless execution—both strategically and tactically. Key Responsibilities • Strategic & Tactical Execution: Lead high-impact initiatives while managing detail-rich tasks, ensuring every action aligns with the CEO’s overarching goals., • Proactive Anticipation: Identify and resolve potential issues before they arise, ensuring smooth operations and allowing the CEO to focus on only what they can do., • Dynamic Coordination & Filtering: Manage a complex calendar and communications flow with discretion, clarity, and precision., • Executive Travel Orchestration: Oversee every tier of travel logistics—from ultra-premium arrangements (private jets, real-time itinerary updates, private staff coordination) to streamlined business-class travel and monthly recurrence trips., • Event & Off-Site Leadership: Plan and coordinate high-level events, retreats, or personal gatherings—either solo or in partnership with event teams., • Project Overflow Management: Take ownership of the CEO’s overflow tasks—delivering both routine and strategic outcomes., • Personal & Household Logistics: Seamlessly shift between executive-level responsibilities and personal support—whether that’s preparing a briefing, arranging a meal, or booking a flight., • Operational Agility: Adapt effortlessly—executing both polished presentations and granular operational details as needs shift. Core Skills & Proficiencies Hard Skills • Advanced user of PowerPoint, Word, Outlook—comfortable supporting high-stakes presentations and communications, • Highly proficient in Excel for reports and data management, without needing complex macros, • Skilled with Zoom, Microsoft Teams, WebEx—confidently managing executive communications, town halls, and board sessions, • Tech fluent on both Mac and PC, with practical troubleshooting abilities, • Experienced with expense systems like Concur (or equivalents), • Familiar with collaboration platforms: SharePoint, OneDrive, etc., • Comfortable navigating CRM tools (e.g., Salesforce) or systems as needed, • Quick to master new technologies and internal systems, • Exceptional emotional intelligence—empathy, self-awareness, and interpersonal finesse—critical for executive dynamics, • Meticulous attention to detail—anticipating errors before they surface, • Masterful communication—you adapt your tone and format across mediums (text, email, phone, in-person) to influence without authority, • Strategic problem-solving—steady, creative, and proactive in navigating complex challenges, • Agile and resilient under pressure—fluidly pivoting as priorities shift, • Effective research and networking—you know who to ask or where to look to get things done, • Deep professional discretion—trusted with sensitive and confidential matters, • "Always on" mindset—resourceful, solution-obsessed, driven to deliver with creativity and grace, • Relationship builder with a strong internal and external network—knowing how to connect and grow influence from day one Ideal Candidate Profile • Bachelor’s degree or higher, • Minimum of 5 years supporting a C-Suite executive—CEO or President preferred—in high-trust, dynamic environments, • A Career Executive Assistant—this is your calling, not a launchpad for something else Why Elite Candidates Will Be Drawn to This Role • A rare, high-trust, and high-impact position supporting a CEO in a private, exclusive setting, • Exceptional compensation that aligns with the breadth and depth of strategic and operational expectations, • A uniquely varied role spanning vision alignment, executive coherency, and personal support—offering deep professional reward and influence

Overview Sanitation Specialists is a family-owned company that puts their employees first! Why Sanitation Specialists? "Because People Matter," because at our core, our people drive everything we do and how we do it. We have made sanitation our core business, making food safety our highest priority. Our purpose: Providing great careers for great people who are passionate about protecting the world's food supply. Hiring and retaining a competent team is essential in our line of work. In order to hire and retain the best, we offer competitive pay, excellent benefits, and a positive work culture. We are continually working to be an employer of choice. Job Description: The Office Administrator oversees daily office operations and ensures an organized, efficient, and professional environment. This role supports both staff and management through administrative coordination, communication handling, and process improvement. Key Responsibilities • Manage office supplies, inventory, and vendor relationships to ensure cost-effective procurement., • Coordinate schedules for meetings, appointments, and office events., • Handle incoming and outgoing communications, including phone calls, emails, and mail., • Distribute, scan, and file physical mail to the appropriate departments., • Coordinate package pickups and drop-offs for urgent mail items., • Maintain and troubleshoot office equipment (printers, phones, etc.)., • Assist with HR functions such as onboarding, employee records, and training coordination., • Support staff with administrative needs, including preparing reports, presentations, and correspondence., • Enforce office policies and procedures to maintain a professional and efficient workplace., • Manage visitor interactions, including greeting guests and maintaining access control., • Assist with employee onboarding and offboarding processes. Qualifications • High school diploma or equivalent required, Associate’s or Bachelor’s degree in Business Administration or related field preferred., • Minimum of 2 years’ experience in an administrative or office management role., • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software., • Strong organizational, multitasking, and time-management abilities., • Excellent verbal and written communication skills., • Ability to work independently and collaboratively in a team environment., • High attention to detail and strong problem-solving skills., • Familiarity with basic HR, accounting, or bookkeeping principles is a plus. Work Environment • Part-time position (Monday–Friday) in an office setting., • May require occasional overtime or flexibility for special projects or events. Think you’d be a great fit? Apply now — we’d love to learn more about you!

Come Join the Premier Infusion & Healthcare Family! At Premier we offer employees stability and opportunities for advancement. Our commitment to our core values of Compassion, Integrity, Respect and Excellence in People applies to our employees, our customers, and the communities we serve. This is a rewarding place to work! Premier Infusion and Healthcare Services is a preferred post-acute care partner for hospitals, physicians and families in Southern CA. Our rapidly growing home health and infusion services deliver high-quality, cost-effective care that empowers patients to manage their health at home. Customers choose Premier Infusion and Healthcare Services because we are united by a single, shared purpose: We are committed to bettering the quality of life for our patients. This is not only our stated mission but is what truly drives us each and every day. We believe that our greatest competitive advantage, our greatest asset are our employees, our Premier Family in and out of the office sets Premier apart. PREMIER BENEFITS - For FULL TIME Employees: ● Competitive Pay ● 401K Matching Plan - Up to 4% ● Quarterly Bonus Opportunities ● Medical, Dental & Vision Insurance ● Employer Paid Life Insurance ● Short Term / Long Term Disability Insurance ● Paid Vacation Time Off ● Paid Holidays ● Referral Incentives ● Employee Assistance Programs ● Employee Discounts ● Fun Company Events Description of Responsibilities The Administrative Assistant is responsible for providing clerical support in a one-on-one working relationship to the Manager of Operations. Reporting Relationship Manager of Operations Scope of Supervision None Responsibilities include the following: 1. Function as gatekeeper for all correspondence and communications (by mail, e-mail, phone, fax, etc.), 2. Organize and maintain Outlook accounts, 3. Research advertising vendors and obtain quotes, 4. Manage and maintain scheduling travel and conferences, making appointments, and making changes to appointments, catering and event planning., 5. Assist with Contracts, Credentialing and Compliance initiatives., 6. Complete and submit expense reports., 7. Provide clerical support to Management and other departments when approved by Supervisors, 8. Prepare reports, spreadsheets, collect and analyze information, prepare presentations, data analysis., 9. Create and post social media content. Minimum Qualifications: 1. Effective interpersonal, time management and organizational skills., 2. Strong communication skills, including effective speaking and writing., 3. Excellent computer skills, including word processing, and spreadsheets., 4. Must possess excellent oral and written communication skills, with the ability to express technical issues in “layman” terms., 5. Ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion., 6. 1+ years administrative support or executive assistance, 7. Must be professional and cooperative with a good aptitude for problem solving., 8. Prior experience in a pharmacy or home health company is of benefit., 9. Prior experience in a consumer related business is also of benefit. Education and/or Experience: 1. Must have a High School diploma or Graduation Equivalent Diploma (G.E.D.) or Higher., 2. Intermediate computer skills and advanced MS Office experience with proficiency in MS Word, Excel, Publisher and Outlook preferred. Perform filtering and sorting of data, V-lookup and other functions. Equal Employment Opportunity (EEO) It is the policy of Premier Infusion & Healthcare Services to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Premier Infusion & Healthcare Services will provide reasonable accommodations for qualified individuals with disabilities.