Office manager jobs in New York, NY - Page 3Create job alerts

Bronx Community Senior Center is looking to hire a Full Time Case Worker to work 35 hours per week. Prior experience working in Senior Citizen Community centers. RESPONSIBILITIES/DUTIES/FUNCTIONS/TASKS · Ensure member records, registration, intake, and permission forms are accurate and current. · Provide information on entitlements or make referrals to individuals trained to deal with entitlements. · Conduct in-office interviews with clients for assessment/reassessment and follow-up. · Be knowledgeable and familiar with entitlements, programs, and procedures. · Maintain accurate and current member files i.e., registration, intake, waiver, and permission forms. · Maintain written records of contacts with clients. · Responsible for establishing and maintaining the Telephone Reassurance service. · Train Telephone Reassurance Volunteers. · Coordinate and supervise telephone reassurance schedules. · Responsible for the collection and compilation of all supporting documentation for Case Assistance and Telephone Reassurance. · Responsible for maintaining STARS client data profiles current and accurate. · Conduct membership registrations. · Perform other duties as needed. MINIMUM EDUCATION/EXPERIENCE REQUIRED: Bachelor's degree (e.g., B.A., B.S.W.) and/or equivalent experience. BENEFITS · 40l K · Dental Insurance · Health insurance · Life insurance · Paid time off · Vision insurance · Aflac (optional) Experience: Case Management: 1 year OTHER REQUIREMENTS: May be required to become First Aid/CPR certified. Language: English (Required) Spanish (Preferred) Schedule: 7-hour shift - Monday to Friday

We are seeking a highly-motivated, professional, and reliable individual to fulfill a Paralegal position in the Workers’ Compensation Department of an established Glendale, Queens Office. Central daily responsibilities include: Heavy volume client communication; periodic file reviews; hearing preparation; follow-up on carrier payments; evaluation of case status; follow-up on medical requests with doctor’s offices; coordinating medical care and determining status of client treatment; filing of fee applications; contact with claim’s adjusters; drafting of correspondence to all appropriate parties; and explanation of detailed legal issues to clients. The ability to handle heavy call volume with outstanding customer service skills is imperative in maintaining this position. The ability to set priorities and successfully manage any changes in priority is required. The ideal candidate for this position enjoys strong client contact and communication. You must enjoy working on the phone, as that is critical your success and enjoyment at this firm. The ideal candidate must possess the following attributes: •Knowledge of Workers’ Compensation law; •Ability to communicate clearly and effectively with a variety of individuals; •Strong customer service skills and excellent telephone manner; •Supreme organizational skills; •Ability to work independently and maintain accuracy in a fast-paced work environment; •Ability to multi-task and appropriately manage time and responsibilities; •Ability to maintain and coordinate numerous records and files; •Professionalism; •Ability to communicate effectively with in-office executives; and •Dependability Prior experience as a Workers’ Compensation paralegal is a MUST. Fluency in Spanish is preferred. We are willing to hire the right individual immediately. Pay is competitive and commensurate with experience.

NY Tails is looking for a reliable Dog Walker We are an Established Dog Walking Company with a 13+ year History Located on Upper East side, covering East 55th-98th St. We are looking for passionate individuals to provide Reliable/Safe/Caring Dog Walking experience for our clients. ** SEND RESUME ** We will only reply to applicants with a resume! Requirements: At least 1 year of proven experience as a professional dog walker (Preferred) Must be available Monday-Friday 10am-4:30pm (Please don't apply if you aren't available during those hours and days consistently) Must be able to commit to at least 6 months Genuinely Love dogs, all breeds and sizes. Exercise good judgment and use safe handling techniques at all times Must be reliable, honest & caring. Strive to be a team player. Must be able to work under all weather conditions. Working cell phone required. We use specific Dog Walking Software and update clients digitally with texts & photos. Time Management. We have specific walking time frames & duration. Able to carry leashes, keys, waste bags, water, etc. A backpack is suggested. Can communicate health concerns, issues, incidents with office staff and owners. Ensures the safety of our Dogs at all times. Use safety gear, be attentive, read and follow instructions, avoid potential problem situations. Available consistently Monday - Friday for mid-day hours. Legally allowed to work in the U.S. Walking schedule - Monday - Friday 10am-4:30pm. **exact schedule may vary slightly based on route but walkers must have 5 day a week availability. We offer competitive compensation, based on services completed, which averages $17.50-25.00/h. Ability to earn more if you have open availability and are willing to take on more walks. This is a long-term position, not seasonal, and all our walkers receive training prior to walking on their own.

The Development Assistant will join a dedicated and energetic Development and Communications team to provide support on all areas of foundation relations, individual donor cultivation, events, office administration, and social media. Responsibilities Gift Entry: · Responsible for constituent and gift entry, acknowledgement, scanning, processing, and reconciliation. · Assist in the creation of donor lists and gift queries, and ongoing database cleanup. Donor Communication, Engagement, and Research: · Ensure timely, personalized, and accurate donor mailings, conducting follow-up calls as needed to ensure invitations and other mailed materials have been received. · Provide support for special events and meetings, including ordering and setting up refreshments and PR materials, and coordinating photography. · Solicit raffle/auction items for fundraising events; distribute donations such as holiday toys upon request. Office Administration: · Filing, mailing, printing, copying, scanning, distributing, and shredding documents as necessary. · Maintain departmental calendar and revise as needed. · Other duties as assigned. Qualifications · College degree and 1-3 years of relevant experience. · Commitment to and enthusiasm for org's mission. · Excellent written and oral communication skills. · Proficiency in Microsoft Office suite including Office 365. Proficiency in Constant Contact, Raiser’s Edge and social media preferred. · Excellent organizational aptitude and attention to detail. · Experience and comfort interacting with high-profile individuals. · Self-directed; able to manage competing priorities and workflow, and to nimbly handle multiple tasks and deadlines. · A team player with a collaborative and cooperative attitude. · Works well under pressure, always maintaining a polished and professional presentation. · Reliable and punctual; Ability to work occasional evenings and weekends as required.

Job Highlights Qualifications - Strong writing and editing skills - Highly detail-oriented with time management skills - Ability to work with cross-functional teams - Experience in bid writing, proposal development, or similar roles - Understanding of procurement processes and bid management - Excellent communication and interpersonal skills - Proficiency in Microsoft Office and document editing software - Experience in the construction or contracting industry - Experience in construction bid writing - Ability to work closely with project managers - Experience in low voltage and CCTV construction - Requirements: At least 1 year of successful sales experience Benefits - Competitive salary - Hybrid work environment (50% remote) - The position will be based in Queens, NY, with 50% flexibility for remote work Responsibilities They are seeking a Bid Writer to prepare detailed, professional bids that meet the specific requirements of each project. The ideal candidate is detail-oriented, organized, has extensive experience in construction bid writing, and can work closely with project managers. Company Profile: As a Bid Writer, you will be responsible for preparing detailed, professional bids that meet the specific requirements of each project. Your duties will include analyzing project drawings, reviewing client requirements, and ensuring all proposals align with the company's portfolio and standards. You will need to write accurate, competitive bids that showcase our expertise and help win new contracts. The Bid Writer will be responsible for preparing and submitting compelling proposals, bids, and tenders to secure new business opportunities. They will work with internal teams to gather information, articulate the organization's value proposition, and ensure proposals meet requirements. - Analyze project drawings and review client requirements - Prepare detailed, professional bids that meet specific project requirements - Ensure all proposals align with the company's portfolio and standards - Write accurate, competitive bids that showcase expertise and help win new contracts - Prepare and submit compelling proposals, bids, and tenders - Work with internal teams to gather information and articulate value propositions - Ensure proposals meet requirements - Write bids, cost estimates, and read construction plans - Proficient in writing responses to RFQs - Occasional site visits to discuss change orders Job Description Avantiteam.inc is excited to partner with our client, a low voltage installation company specializing in video surveillance, vehicle monitoring, audio systems, building intercoms, access control, and other construction projects, located in Queens, NY (hybrid, 50% remote)! They are seeking a Bid Writer to prepare detailed, professional bids that meet the specific requirements of each project. The ideal candidate is detail-oriented, organized, has extensive experience in construction bid writing, and can work closely with project managers. Company Profile: As a Bid Writer, you will be responsible for preparing detailed, professional bids that meet the specific requirements of each project. Your duties will include analyzing project drawings, reviewing client requirements, and ensuring all proposals align with the company's portfolio and standards. You will need to write accurate, competitive bids that showcase our expertise and help win new contracts. Experience in construction bid writing is preferred, and the ability to work closely with project managers is essential. Job Description: This is a contract remote role for a Bid Writer. The Bid Writer will be responsible for preparing and submitting attractive proposals, bids, and tenders to secure new business opportunities. They will work with internal teams to gather information, articulate the organization's value proposition, and ensure proposals meet requirements.

Description Job Title: Front Desk Receptionist Location: 31-68 Steinway st , INKSTINCTNYC Job Type: Full-time / Part-time , depending on availability and experience About Us: We are INKSTINCT NYC a professional tattoo studio, located in astoria queens, with many years of experience and a reputable team . Our goal is bringing to life incredible tattoos and a unique tattoo experience on our stylish tattoo studio with some of the most amazing and experience tattoo artists from NYC . Job Description: We are seeking a friendly and organized Front Desk Receptionist to join our INKSTINCT NYC team. The ideal candidate will be the first point of contact for visitors and clients, providing excellent customer service and support to ensure a positive experience. This role requires strong communication skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. Key Responsibilities: Greet and welcome visitors and clients in a professional and courteous manner. Answer and direct phone calls . Manage and schedule appointments. Social media (stories and post) Inventory (supplies only) Handle incoming and outgoing mail and deliveries. Maintain a clean and organized the tattoo studio area. Provide administrative support to other departments as needed. Requirements: Tattoo studio knowledge but not required Proven experience as a receptionist or in a similar role. Excellent communication and customer service skills. Proficient in and basic office equipment. Ability to multitask and prioritize tasks effectively. Professional appearance and demeanor.

Overview We are seeking an assistant office admin experienced in construction management to join our team. The ideal candidate will oversee the daily operations of our office, ensuring efficiency and effectiveness in all administrative tasks. Responsibilities - Coordinate office activities and operations to secure efficiency and compliance with company policies pay - Manage phone calls and correspondence (e-mail, letters, packages, etc.) - Create and update records and databases with personnel, financial, and other data - Track stocks of office supplies and place orders when necessary Qualifications In-depth understanding of construction processes, terminology, and project management workflows. Familiarity with construction documents such as blueprints, permits, bids, contracts, and compliance reports. Must be familiar with Passport, CIS, and City Records Proven experience managing daily office operations, including scheduling, filing, and supply management. Proficiency in using office software (MS Office Suite, Google Workspace) and construction management software (Procore, Buildertrend, etc.). Experience in managing budgets, processing invoices, purchase orders, and coordinating with accounts payable/receivable. Strong communication skills for interacting with contractors, clients, project managers, and stakeholders. Ability to coordinate and schedule meetings, site visits, and project timelines across multiple teams. Proven ability to manage multiple tasks and deadlines in a fast-paced construction environment. Experience supporting project managers in coordinating timelines, milestones, and deliverables. Strong knowledge of vendor compliance and insurance tracking.

Job Title: Front Desk Receptionist, Location: 31-68 Steinway st , **INKSTINCTNYC** Job Type: Full-time / Part-time , depending on availability and experience About Us: We are INKSTINCT NYC a professional tattoo studio, located in astoria queens, with many years of experience and a reputable team . Our goal is bringing to life incredible tattoos and a unique tattoo experience on our stylish tattoo studio with some of the most amazing and experience tattoo artists from NYC . Job Description: We are seeking a friendly and organized Front Desk Receptionist to join our INKSTINCT NYC team. The ideal candidate will be the first point of contact for visitors and clients, providing excellent customer service and support to ensure a positive experience. This role requires strong communication skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. Key Responsibilities: Greet and welcome visitors and clients in a professional and courteous manner. Answer and direct phone calls . Manage and schedule appointments. Social media (stories and post) Inventory (supplies only) Handle incoming and outgoing mail and deliveries. Maintain a clean and organized the tattoo studio area. Provide administrative support to other departments as needed. Requirements: Tattoo studio knowledge but not required Proven experience as a receptionist or in a similar role. Excellent communication and customer service skills. Proficient in and basic office equipment. Ability to multitask and prioritize tasks effectively. Professional appearance and demeanor. Opportunities for growth and development.

We are seeking a dedicated Secretary to join our team. The Secretary will provide clerical and administrative support in a Boiler office setting, ensuring efficient operations and excellent customer service. Able to speak bilingual is a must. Duties - Schedule work team - Contact Building department as needed - Write proposals - Provide administrative support to - Contact workers, union, super, Landlord, Building manager office/ as needed Skills - Proficient in clerical and administrative tasks - Strong customer services - Comfortable working with computerized systems Job Type: Full-time Pay: $22.00 - $25.00 per hour Expected hours: 40 per week Schedule: 8 hour shift Monday to Friday Ability to Relocate: New York, NY 10003: Relocate before starting work (Required) Work Location: In person

Architectural Technician Position – Manhattan Office We are seeking an experienced Architectural Technician to collaborate with a leading interior designer on high-end residential and commercial projects in Manhattan. The ideal candidate will have a strong understanding of the New York City Department of Buildings (DOB), including experience with permit applications and code compliance. Key Responsibilities: - Assist in the development of conceptual designs into detailed plans and renderings. - Manage DOB submissions and navigate building code regulations. - Collaborate closely with the designer to ensure smooth project execution. - Work directly on prestigious Manhattan-based projects , ensuring top-tier quality and client satisfaction. Qualifications: - Experience with NYC DOB submissions and regulations. - Proficient in creating architectural plans and renderings. - Strong organizational skills and attention to detail. - Ability to work in a fast-paced, collaborative environment . This role offers the opportunity to work in a Manhattan office with a high-profile client base and contribute to unique, innovative projects. To apply, please submit your portfolio and resume to jesselandonstudio

Summary Support the CEO primarily and provide additional support to team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently. Maintain and refine internal processes that support high-ranking executives and coordinate internal and external resources to expedite workflows. Manage communication with customers and internal staff to smooth out daily operations and tasks Responsibilities Provide administrative and office support, such as typing, spreadsheet creation, email, and maintenance of filing system and contacts database Send Purchase Order and Settlement to suppliers in a timely manner Visit suppliers 2 – 3 days a week, including take supplier material pictures and report inventory Type up, record and send out invoices and various documentations Timely bookkeeping related to all facet of businesses Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site Performs detail research work and summarizes findings and proposal. Support property management dept and conduct related tasks including but not limited to lease management, vendors and tenants communications, etc Required skills & qualifications English & Chinese bilingual College degree. Experience in an administrative role reporting directly to management Able to drive up to 200 miles radius Excellent written and verbal communication skills Strong time-management skills, ability to organize/coordinate multiple concurrent projects Proficiency with office tools and an aptitude for learning new software and systems Preferred skills & qualifications Experience in developing internal processes and filing systems Quick Book or similar accounting software experience

Kings Bay Y / JCC Brooklyn The opportunity: Inspired by Jewish values and ideas, the Kings Bay YM-YWHA strives to build and strengthen communities, create meaningful relationships and lasting friendships, and foster deeper connections among individuals, families, and partner institutions in Brooklyn. From our flagship base in southern Brooklyn, where we operate a successful full-service Jewish community center, to our more recent inroads in Brownstone Brooklyn and North Brooklyn under the JCC Brooklyn umbrella, the Kings Bay Y has remained true to its 60-year-old mission. Position Summary: The Administrative Assistant oversees the day-to-day operations and long-term planning of the early childhood program. Responsibilities include staff management, family communication, and ensuring a high-quality learning environment. Key Responsibilities: Program Management: Ensure daily operations comply with licensing regulations and maintain a safe, nurturing environment. Provide occasional classroom coverage and after-care support. Staff Management: Supervise and mentor staff, coordinate scheduling, and organize training sessions. Parent Communication: Maintain strong family relationships, provide program updates, and organize parent events. Manage social media accounts. Enrollment & Recruitment: Collaborate on student enrollment, conduct tours, and maintain student records. Administrative: Oversee purchasing, manage records, and ensure regulatory compliance. Qualifications: Associate’s degree in Early Childhood Education or related field (Bachelor’s preferred) 3+ years of experience in early childhood education or management Strong leadership, organizational, and communication skills Familiarity with Jewish culture and traditions Proficiency in Microsoft Office, Google Suite, and management software Job Benefits: Health and vision coverage & dental coverage optional Pension Benefit plan, after one year, with agency contribution Life insurance, Optional 403/b plan & parental leave Generous Paid time off (PTO) Paid federal and additional holidays Employee program discounts Professional development opportunities- conferences and licenses Schedule: Full-time position: Monday to Friday, 8-hour shift Salary: $45,000 - $50,000

Title: Truck Drivers Primary Purpose of the Position: Food Bank for New York City’s truck drivers are reliable and dependable and represent the Food Bank in a courteous and professional manner while out on the road and in all dealings and contact with member agencies and partners, suppliers, and donors. Our drivers are required to use tact and diplomacy in all situations dealing with our partners and other team members and leadership. Principal Duties and Responsibilities: • Deliver and pick up produce, frozen and dry food products to member agencies, suppliers, donors and other locations as assigned. • Assists in loading trailer with materials. • Unloads trailer by using forklift or hand truck. • Transports loads over required route to proper destinations. • Obtains shipping bills and necessary signatures. • Returns completed paperwork to the warehouse office. • Removes empty pallets from trailer truck and carries them to designated piling area. • Performs miscellaneous service duties such as checking oil, water, gasoline and air in tires on a daily basis. • Other work-related and warehouse duties as assigned by supervisor or manager • Reliable and regular attendance is expected. Qualifications: • Valid driver’s license –CLASS A OR B CDL • 18 years or older • Ability to pass a drug test • Ability to pass a background check

Outside Sales Representative (Service Sales) - Stanley Access Technologies, New York, NY. Base Salary $80,000 - $90,000 plus commission structure. Stanley Access Technologies is recognized as an industry leader in the manufacturing, installation, and servicing of automatic and revolving doors. Our growing product and service offerings have driven significant growth for our service business. Join our world class team of diligent problem solvers, innovators, fresh thinkers, and communicators who excite and inspire others. Outside Sales Representative To promote the continuation of our quality reputation and focused growth, we are currently hiring the best talent available for the position of Outside Sales Representative responsible for sales throughout the State and the surrounding area. Lead generation, qualification, and sales of service contracts to new and existing customers Maintain current technical product-related knowledge, general sales techniques, market trends, and daily sales activity Develop and implement plans, process, and strategies for improving customer service and increasing service revenue Perform other assignments in support of service sales as requested by Service Sales Regional Manager Work closely with the local branch operation team to ensure overall customer satisfaction Develop and build positive relationships with customers in an assigned geographic area promoting new account development Responsible for providing the business with increased service revenue, and service contract growth Travel (+/-5%) in an assigned geographic area may be required within NYC and Long Island for this role. Deliver and own forecast and specified annual sales target for service contracts, Master Service Agreements, and Time and Material Agreements Maintain active relationships with current SAT customer base What You Need to Succeed 5 years sales/account management experience High school diploma or GED Experience in the door hardware, manual door, or revolving door industry Proficient in M/S Office and other common workplace applications Valid Driver’s License with no restrictions Excellent interpersonal and organizational skills Previous success attaining and exceeding sales goals Strong problem-solving skills Ability to use competitive drive and determination to meet and exceed demanding sales targets Additional Preferred Skills & Qualifications Outside sales background Salesforce experience Microsoft Dynamics 365, SAP, or similar business software experience An actionable contact list of decision makers Why Work for Us? Allegion is a Great Place to Grow your Career if: You're seeking a rewarding opportunity that allows you to truly help others. With thousands of employees and customers around the world, there’s plenty of room to make an impact. As our values state, “this is your business, run with it”. You’re looking for a company that will invest in your professional development. As we grow, we want you to grow with us. You want a culture that promotes work-life balance. Our employees enjoy generous paid time off, because at Allegion we recognize that you have a full life outside of work! What You’ll Get from Us: Health, dental and vision insurance coverage, helping you “be safe, be healthy”. A commitment to your future with a 401K plan, offering a 6% company match and no vesting period Tuition Reimbursement Unlimited PTO Employee Discounts through Perks at Work Community involvement and opportunities to give back so you can “serve others, not yourself” Opportunities to leverage your unique strengths through CliftonStrengths testing and coaching Compensation: This range is provided by Allegion. Your actual pay will be based on your skills and experience. The expected Base Salary Range: $80,000-$90,000. The actual compensation will be determined based on experience and other factors permitted by law. Commission Eligible: Yes

As a sales representative reach out (with9293569033txt) bproauto, you will be responsible for growing the sales, penetration, and loyalty of bproauto parts within dealerships and wholesale accounts in your assigned territory. Responsibilities include the following: Increase sales, loyalty, and utilization of bproauto parts to achieve revenue goals. Represent and develop the bproauto brand to new and existing wholesale customers to conquer sales from existing suppliers. Conduct sales visits alone or in conjunction with representatives from dealerships, distributors, etc. Generate new wholesale accounts by networking, cold calling, market research, etc. Routinely interact face-to-face with dealerships and existing wholesale customers to foster strong relationships, customer satisfaction, and purchase loyalty. Consult with all levels of dealership management to increase utilization of bproauto parts on customer and internal (used) vehicles. Coach and train dealership employees on bproauto. Coordinate with dealer parts managers to maintain appropriate inventory to facilitate retail, internal, and wholesale sales goals. Utilize Salesforce/ equivalent software to log all contacts and interactions. Provide feedback to bproauto corporate team regarding product, pricing and incentive opportunities to increase sales. Requirements: 90% daily travel with some overnight travel required depending on assigned market. College degree preferred, but not required. A minimum of 5 years of relevant experience is strongly preferred. Aftermarket or dealership account management. Brand and product representation / training. Ability to develop relationships with independent repair facilities Sales/Relationship Building Required Competencies: Proficient computer skills including Microsoft Office, Email and Web Strong organizational skills and attention to detail Effective project management skills Effective communication skills both written and verbal Sense of urgency Outstanding customer service skills Helm is proud to provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Responsibilities: Greeting and thanking guests in a sincere, friendly manner. Checking guests in on arrival and out on departure. Posting charges to appropriate guest accounts. Anticipating and addressing guests' needs, and resolving their problems and complaints. Assisting guests with disabilities. Operating switchboard and assisting with inquiries. Assisting the reservations manager with taking reservations. Collaborating and communicating with other internal departments to ensure guest satisfaction. Complying with company procedures and safety policies. Performing duties on a daily checklist. Verifying the patient’s health insurance benefits. Explaining insurance benefits to patients. Entering data using dental practice management software. Generating reports for all activities. Posting payments made by patients. Following up on non-paid insurance claims. Managing late payments and overdue accounts. Processing insurance payments and refunds. Uploading completed insurance verification forms. Monitoring weekly, monthly and quarterly reports to confirm payment from clients and insurance companies.

Fast growing neurological company is looking to fulfill front desk receptionist position in established office located in Forest Hills, New York. Front desk receptionist will assist the facility with checking clients in, answering phone calls, and other clerical work. Front Desk Receptionist Duties: Maintain patients' medical records Answering phones Perform patient call backs Checking patients In and Out Verify insurance eligibility Skills* Proven work experience as a Receptionist, Front Office Desk or similar role* Professional attitude and appearance* Solid written and verbal communication skills* Ability to be resourceful and proactive when issues arise* Excellent organizational skills* Multitasking and time-management skills, with the ability to prioritize tasks* Customer service attitude* High school degree; customer service and front desk experience are a plus Benefits and salary information available during the interview process. All benefits started after 1 year of employment Job Type: Full-time Pay: From $18.00 per hour Benefits: 401(k) matching Flexible schedule Paid time off Medical Specialty: Neurology Schedule: No weekends Ability to commute/relocate: Forest Hills, NY: Reliably commute or planning to relocate before starting work (Required) Work Location: In person