Transactions Concierge - Contract to Close
hace 19 días
Miami
Job Description Job Summary: The Contract-to-Close Concierge is responsible for managing all administrative, logistical, and communication tasks from the moment a real estate contract is fully executed until the closing is complete. The goal is to ensure compliance, manage deadlines, coordinate with all stakeholders (buyers, sellers, lenders, title/escrow, inspectors, appraisers), and deliver a smooth, timely closing experience with high customer service. Key Responsibilities • Contract Setup & Review, • Review the fully executed purchase/sale contract to ensure all signatures, dates, initials, and terms are correctly completed., • Enter all important contract dates (inspection period, financing contingency, title review, due diligence, etc.) into internal systems., • Confirm earnest money deposit (if applicable) and follow up if missing., • Deadline Oversight & Compliance, • Track all critical deadlines (inspections, repairs, contingencies, financing, title, etc.)., • Monitor contract addenda and amendments; ensure they’re properly executed and distributed., • Ensure compliance with Florida real estate law and local regulations., • Title & Escrow Coordination, • Work with title or escrow companies to initiate title search., • Resolve title issues (liens, judgments, discrepancies) by coordinating with sellers, attorneys, or title companies., • Coordinate delivery of required title insurance and closing documents., • Finance / Lender Liaison, • Coordinate with the buyer’s lender to ensure financing steps are being completed (appraisal, underwriting, clear-to-close)., • Ensure that the Closing Disclosure and other lender required documentation is reviewed, accurate, and delivered timely., • Inspections, Repairs, and Walk-throughs, • Schedule home inspections, appraisals, and any required vendor work., • Follow up on inspection results; make sure repairs (if required) are completed., • Coordinate final walk-throughs with buyer/seller., • Communication & Customer Service, • Act as the primary point of contact for the buyer, seller, agents, lender, title company, and inspectors., • Provide regular updates on status, milestones, possible issues, and next steps., • Answer questions; troubleshoot any issues that arise., • Document Preparation & File Management, • Ensure all paperwork is collected, correctly filled out, signed, and returned., • Maintain organized transaction files (digital & physical, as needed)., • Prepare and review closing packages, settlement statements, deed documents, release of liens, etc., • Closing Coordination, • Verify the closing date, time, location., • Coordinate with all parties to ensure they have everything needed for closing., • Confirm funds to be wired or paid, escrow elements., • Make sure documents are ready at closing; confirm title transfer., • Post-Closing Tasks, • Follow up for recording of deed, title insurance issuance, and any final authorizations., • Ensure that disbursements and payoffs are handled properly., • Close out file: archive, final checks, lessons learned. Requirements Required Skills & Qualifications • Prior experience in real estate transaction coordination, escrow/title work, or related role., • Knowledge of real estate contracts, Florida real estate law & regulations., • Strong attention to detail, organizational skills., • Excellent communication skills (verbal and written)., • Ability to manage multiple transactions at once., • Proficiency with real estate forms, digital transaction management systems, CRMs., • Problem-solving mindset; ability to anticipate issues and proactively resolve., • Customer service orientation. Preferred Qualifications • Experience working with title companies, lenders, home inspectors, contractors. Benefits Job Type: · Full-time; the position will be performed in an office setting. Compensation and Benefits: · Competitive base salary plus bonuses. · Comprehensive benefits package, including medical, dental, vision. · Company 401(k) Plan MDLV, LLC dba ONE Sotheby's International Realty is an Equal Opportunity Employer; participates in E-Verify and conducts background checks.