Payroll Specialist
24 days ago
Mesa
Job DescriptionSalary: Payroll Specialist Location: Mesa, Arizona Department: Finance Reports To: Controller Employment Type: FullTime, NonExempt About the Role Were seeking a detailoriented Payroll Specialist to own endtoend payroll operations for our midsize engineering firm. You will manage Deltek Vantagepoint time collection and process payroll through ADP (e.g., ADP Workforce Now) with a relentless focus on accuracy, compliance, and an excellent employee experience. The ideal candidate understands the nuances of projectbased professional services (billable labor, prevailing wage where applicable, certified payrolls), multistate payroll and fringe benefits reporting. Additionally, the individual will assist with the monthly billing process to communicate with project managers, create and send invoices to clients. Key Responsibilities • Process biweekly payroll using ADP for 250 - 280 employees (majority of 2 states, but total of 16 states); validate earnings, taxes, deductions, and net pay., • Reconcile payroll previews to final registers; resolve variances prior to submission., • Process offcycle checks, retro pay, bonuses, grossups, and terminations (final pay timing by state)., • Manage garnishments, levies, and child support orders; coordinate with ADP as needed., • Administer Deltek Vantagepoint timesheets: calendar setup, pay periods, accrual rules, timesheet validation, correction workflows, and manager approvals., • Monitor timesheet compliance, resolve missing/late entries, and enforce company policy and contract requirements (e.g. prevailing wage and certified payroll)., • Communicate with project managers to address labor coding and cost allocations., • Maintain compliance with federal, state, and local wage and hour laws (overtime, meal/rest, final pay, pay statements)., • Support payroll tax filings (in partnership with ADP), including registrations for new states/jurisdictions., • Prepare recurring payroll reports (labor distribution, tax summaries, headcount, 401(k) census, PTO liability)., • Assist with yearend (W2/W2C), audits (external, 401(k), workers comp), and internal controls documentation., • Reconcile benefit deductions (medical, dental, vision, FSA/HSA, life, LTD/STD) and retirement plan contributions; resolve discrepancies with brokers/TPAs., • Coordinate with Accounting on GL interfaces, payroll journal entries, and payroll account reconciliations., • Support HR onboarding/offboarding (I9/EVerify routing, tax forms, direct deposit, pay profiles)., • Maintain SOPs/playbooks; drive automation and accuracy improvements across Deltek and ADP., • Provide timely, professional support to employees and managers; maintain strict confidentiality. Qualifications • 25+ years of handson payroll experience in a professional services/AEC or multientity environment., • Proficiency with ADP (e.g., Workforce Now) and Deltek Vantagepoint (Time) preferred., • Working knowledge of multistate payroll, wage & hour rules, and pre/posttax deductions., • Strong Excel skills., • High attention to detail, deadline driven, and customerservice mindset. Core Competencies • Accuracy & Compliance, • Analytical Problem Solving, • Confidentiality & Integrity, • Communication & Stakeholder Management, • Process Documentation & Continuous Improvement, • Time Management in DeadlineDriven Cycles Tools & Systems • Payroll: ADP Workforce Now (or ADP system used), ADP Reporting, • Timekeeping: Deltek Vantagepoint (Time & Expense, workflows), • Productivity: Microsoft Excel, Teams, SharePoint, Outlook, • Accounting/GL: Deltek reports and journal interface experience (nice to have) Compensation & Benefits • Bonus eligibility: Yes, • Benefits: Medical, dental, vision, 401(k) with match, paid time off, holidays, parental leave, professional development. EPS Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We offer a competitive salary and bonus program, a wide range of benefits including 401(k) with employer match, advancement potential, and the opportunity to become an integral part of a highly respected firm.