Payroll Benefits Specialist
2 days ago
Tampa
Join Today's Dental Network – A Growing Multi-Specialty Dental Support Organization Today's Dental Network is Florida’s first multi-specialty dental support organization dedicated to empowering dental specialists through operational excellence and strategic business support. Headquartered in Florida, TDN provides comprehensive shared services including Human Resources, Finance, IT, Compliance, Legal, Recruiting, and Practice Growth support across a growing network of specialty dental practices. As a fast-growing organization in a dynamic healthcare environment, TDN is committed to building scalable infrastructure, supporting organizational growth, and fostering a collaborative and people-focused culture. We value innovation, accountability, operational excellence, and strong leadership partnerships that enable our practices to deliver exceptional patient care. At Today’s Dental Network, employees play a meaningful role in supporting organizational growth, operational excellence, and continuous improvement. PURPOSE OF THE JOB: The Payroll & Benefits Specialist is responsible for supporting accurate and timely payroll processing, benefits administration, leave coordination support, and employee payroll/benefits operations across Today’s Dental Network. This role partners closely with HR Operations, Finance, leadership, brokers, carriers, and employees to support payroll accuracy, benefits administration, compliance processes, and operational efficiency within a growing multi-site organization. The ideal candidate is detail-oriented, organized, collaborative, and comfortable operating within a fast-paced and hands-on environment while supporting both payroll and employee benefits operations. RESPONSIBILITIES: Payroll Administration • Process and support accurate and timely payroll administration for employees across multiple locations and entities, • Review payroll data for accuracy including employee status changes, deductions, benefit elections, garnishments, PTO balances, and payroll adjustments, • Partner with HR Operations regarding employee data management, onboarding/offboarding updates, payroll workflows, and payroll-related system updates, • Assist with payroll audits, reconciliations, payroll reporting, and payroll compliance activities, • Support payroll tax compliance activities including quarterly and year-end payroll processing, reporting, reconciliations, and related filings, • Coordinate and support 401 (k) administration activities including payroll deductions, contribution reporting, file transmissions, vendor coordination, and employee support, • Support employment and wage verification requests in accordance with company procedures and compliance requirements, • Support employee inquiries related to payroll, pay statements, deductions, direct deposits, and payroll processing, • Maintain payroll records and documentation in accordance with company policies and compliance requirements Benefits Administration & Leave Support • Support benefits administration processes including employee enrollments, qualifying life events, benefits deductions, and carrier coordination, • Assist employees with benefit-related questions and provide support regarding enrollment processes and benefit resources, • Partner with brokers, carriers, and vendors to support benefits administration and operational issue resolution, • Support open enrollment coordination activities including employee communications, system updates, and enrollment processing, • Support leave administration coordination including FMLA, ADA, leave tracking, compliance documentation, and employee leave communications in partnership with HR Operations and HR leadership, • Assist with benefits audits, reporting, and operational support activities related to employee benefits programs, • Support ACA administration and reporting activities including eligibility tracking, employee measurement monitoring, reporting coordination, and related compliance support HR Operations & Collaboration • Collaborate closely with HR Operations to support employee lifecycle processes, compliance activities, and operational workflows, • Support payroll and benefits-related reporting, audits, and data accuracy initiatives, • Maintain confidentiality of employee payroll, benefits, and personnel information, • Demonstrate a hands-on and collaborative approach to supporting payroll, benefits, and HR operational initiatives within a growing organization MINIMUM REQUIREMENTS: • High school diploma required; Associate’s or Bachelor’s degree preferred, • 5+ years of payroll, benefits, HR administration, or related operational experience, • Experience processing payroll and supporting payroll administration activities, • Experience supporting payroll tax filings, quarterly/year-end payroll processing, and 401(k) administration activities, • Experience supporting benefits administration and employee benefits processes, • Familiarity with payroll systems, HRIS platforms, and Microsoft Office applications, • Strong attention to detail, organizational skills, and problem-solving abilities, • Ability to manage sensitive and confidential information with professionalism and discretion, • Strong communication and customer service skills, • Experience supporting multi-site operations preferred NICE TO HAVES: • UKG Ready experience, • Experience within healthcare, dental, or multi-site service organizations, • Experience supporting leave administration processes including FMLA and ADA coordination, • Benefits administration and carrier/vendor coordination experience, • Experience supporting payroll audits, reconciliations, and reporting, • Experience working within fast-paced or high-growth organizations, • Experience supporting HR operational processes and employee lifecycle administration BENEFITS: • Flexible working arrangement, • Medical Insurance with optional Health Savings Account with Employer Seed., • Dental Insurance, • Vision Insurance, • Life Insurance, • 401(k) with portion of Co Match., • Paid Holidays, • Accident Insurance, • Critical Illness Insurance, • Hospital Indemnity Insurance, • Pet Insurance, • LegaLease, • Identity Theft, • Employee Assistance Program (EAP)