PSYCHIATRIC HOSPITAL INPATIENT COORDINATOR - 05072026-77495
6 days ago
Nashville
Job Information Opening Date/Time05/07/2026 12:00AM Central Time Closing Date/Time05/20/2026 11:59PM Central Time Salary (Monthly)$4,057.00 - $6,099.00 Salary (Annually)$48,684.00 - $73,188.00 Job TypeFull-Time City, State LocationNashville, TN DepartmentMental Health and Substance Abuse Services LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF MENTAL HEALTH & SUBSTANCE ABUSE SERVICES, DAVIDSON COUNTY This position is located at Middle Tennessee Mental Health Institute This is an on-site position. This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position. Qualifications Education and Experience: Graduation from an accredited college or university with a bachelor's degree in a social or behavioral science or other related or acceptable field and experience equivalent to two years of full-time responsible mental health or intellectual disabilities program work. Substitution of Experience for Education: Qualifying full-time mental health or intellectual disabilities program work experience may substitute for the required education on a year-for-year basis, to a maximum of four years. Substitution of Education for Experience: Graduate course work in social or behavioral science or other related acceptable field may substitute for the required experience on a month for month basis to a maximum of one year (e.g., 24 semester hours in the above listed fields may substitute for one year of the required experience). Substitution of License for Experience: ,Possession of a current practical nurse license may substitute for one year of the required experience. Must be currently licensed as a practical nurse with the State of Tennessee or hold privilege to practice in the State of Tennessee under the Nurse Licensure Compact (NLC). Necessary Special Qualifications: For positions designated for the role of forensic services coordinator at a mental health facility, qualified candidates may be required to possess at least a master's degree in a human service area with licensure/certification appropriate to that discipline. Examination Method: Education and Experience, 100%, for Preferred Service positions. Overview Summary: Under direction, is responsible for professional inpatient coordination work at a State psychiatric hospital and supervisory duties of considerable difficulty; and performs related work as required. Distinguishing Features: An employee in this class coordinates inpatient programs at a State psychiatric hospital and may supervise professional and sub-professional staff as assigned. Incumbents in this class may serve as coordinator for treatment teams, treatment programs, patient admissions, quality management, forensic services or other inpatient programs, depending upon position assignment. Responsibilities Developing Objectives and Strategies: • Communicates with admitting physicians and other staff to provide or exchange information (e.g., provide referral information, obtain permission for transport of individual, provide key findings during the intake process, exchange information relevant to evaluation or treatment) as necessary to coordinate the patient admission/intake process; forensic admission, evaluation and treatment process; or other inpatient services., • Conducts periodic performance development meetings with assigned subordinates to communicate and develop job plans and provide performance feedback and developmental guidance., • Reviews referral information, assessments, progress notes, group notes, or other relevant documentation to gather information needed to present a patients background and needs to treatment team., • Talks with staff of community health agencies or hospitals to gather and exchange information relevant to referral and admission to a State psychiatric hospital (e.g., demographics, legal issues, insurance status, presenting problem, previous in-patient or out-patient history, medical issues, alcohol or drug abuse issues)., • Enters admission and referral related information into hospital information system as necessary to initiate the admission process, provide confirmation information back to the referring agency, and document each episode (i.e., each pre-admission episode, pre-discharge episode and/or admission)., • Prepares and maintain records of court-ordered forensic referrals to ensure the admission and evaluation process occurs within the required time-frame., • Writes narrative reports to document quality review findings and plans of corrective action for performance improvement., • Conducts interviews of job candidates to gather information needed to make promotional or hiring decisions., • Provides technical guidance regarding forensic services to hospital staff and outside agencies (e.g., courts, law enforcement, attorneys)., • Observes staff in the performance of patient care activities to assess quality of care and safety of patients., • Coordinates the daily scheduling for patient treatment groups to ensure that patients are assigned to appropriate groups, group sizes are appropriate, and that schedules are available to both staff and patients., • Creates and maintains a schedule for the development and review of treatment plans according to institute requirements., • Schedules forensic evaluations of patients for competency assessment, mental condition at time of crime, committability, and risk appraisal., • In the absence of direct supervisor, assumes responsibility for operations to maintain essential functioning., • Monitors the work of assigned clerical and technician staff to check for accuracy and adherence to standards., • Monitors admission activities and records (e.g., number of admissions from various counties, age and gender of individuals, type of admissions) to collect information necessary for process improvement., • Monitors group leaders and other staff involved in group treatment to ensure that the appropriate groups are being provided as scheduled., • Facilitates the treatment team process involving the development and review of the initial and master treatment plans according to institute policies and procedures., • Reviews all forensic progress notes, discharge summaries and forensic summaries for consistency, completeness, and compliance with departmental policies and procedures., • Audits medical records and related documentation for quality of care and compliance with hospital standards., • Talks with patients and/or conservators individually or in groups to educate them with regard to their treatment plan process or to provide therapeutic interventions., • Checks patient medical records to be sure all required information has been documented by staff., • Checks documents received for pre-admission evaluation to verify that required forms have been completed correctly and that all essential information has been provided., • Utilizes various computer software (e.g., Microsoft Word, Excel, PowerPoint) to create text documents, graphs, charts, and tables as necessary to present information in reports., • Participates in state training and various job-related continuing education programs to enhance knowledge and job performance., • Identifies appropriate staff to participate on a team responsible for conducting mock audits in preparation for third-party surveys., • Monitors supplies and equipment and orders items as necessary for treatment groups to function effectively and efficiently. Competencies (KSA's) Competencies: • Problem Solving, • Decision Quality, • Organizing, • Action Oriented, • Informing, • Ethics and Values, • Integrity and Trust, • Process Management, • Conflict Management, • Intermediate knowledge of human behavior and performance; individual differences in ability, personality and interests; learning and motivation; and the assessment and treatment of behavioral and affective disorders, • Intermediate knowledge of applicable laws, rules, and policies relative to emergency in-patient mental health commitments, conservatorships, and/or court-ordered forensic evaluations, • Intermediate knowledge of principles and processes for providing customer and personal service, including needs assessment, meeting quality standards for services, and evaluation of customer satisfaction, • Intermediate knowledge of principles, methods, and procedures for diagnosis, treatment, and rehabilitation of physical and mental dysfunctions, • Basic knowledge of computer software, including applications and programming, • Intermediate reading comprehension skills (i.e., skilled at understanding written sentences and paragraphs in work related documents), • Intermediate writing skills (i.e., skilled in communicating effectively in writing as appropriate for the needs of the audience), • Complex problem solving skills (i.e., skilled in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions), • Intermediate speaking skills (i.e., skilled at talking to others to convey information effectively), • Critical thinking skills (i.e., skilled in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems), • Intermediate negotiation skills (i.e., skilled at bringing others together and trying to reconcile differences), • Intermediate monitoring skills (i.e., skilled at monitoring/Assessing performance of oneself, other individuals, or organizations to make improvements or take corrective action), • Learning strategies skills (i.e., skilled at selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things), • Intermediate judgment and decision making skills (i.e., skilled at considering the relative costs and benefits of potential actions to choose the most appropriate one), • Intermediate skills in the Management of Personnel Resources (i.e., skilled at motivating, developing, and directing people as they work, identifying the best people for the job), • Intermediate time management skills (i.e., skilled at managing one's own time and the time of others), • Intermediate service orientation skills (i.e., skilled at actively looking for ways to help people), • Intermediate systems evaluation skills (i.e., skilled at identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system), • Active listening skills (i.e., skilled at giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times), • Intermediate coordination skills (i.e., skilled at adjusting actions in relation to others' actions), • Intermediate social perceptiveness skills (i.e., skilled at being aware of others' reactions and understanding why they react as they do), • Intermediate skills in the management of material resources (i.e., skilled in obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work), • Ability to communicate information and ideas in speaking so others will understand, • Ability to communicate information and ideas in writing so others will understand, • Deductive reasoning (i.e., ability to apply general rules to specific problems to produce answers that make sense), • Ability to listen to and understand information and ideas presented through spoken words and sentences, • Ability to read and understand information and ideas presented in writing, • Ability to communicate information and ideas in writing so others will understand, • Problem sensitivity (i.e., ability to tell when something is wrong or is likely to go wrong), • Ability to quickly and accurately compare similarities and differences among sets of letters, numbers, objects, pictures, or patterns, • Ability to add, subtract, multiply, or divide quickly and correctly, • Ability to remember information such as words, numbers, pictures, and procedures, • Ability to concentrate on a task over a period of time without being distracted Tools & Equipment • Computer, • Telephone, • Fax Machine, • Printer/Scanner/Copier TN Driver Standards State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications: • A valid driver's license **Agencies may allow an exception based on other factors.
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