Administrative Assistant – Full-Time, Direct Hire.
7 days ago
Austin
About the Role We are seeking an experienced Administrative Assistant with 5–7 years of professional administrative experience to provide high-level support to daily operations, leadership, and cross-functional teams. This role is ideal for someone who is detail-oriented, proactive, and comfortable managing a wide range of administrative and operational tasks in a fast-paced environment. Key Responsibilities: Administrative Support • Manage calendars, schedule meetings, coordinate appointments, and support daily workflow., • Prepare, edit, and distribute correspondence, reports, presentations, and internal communications., • Handle incoming calls, messages, mail, shipments, and visitor interactions in a professional manner., • Maintain organized filing systems and ensure timely document management. Operational & Office Support • Track office supplies, process orders, and ensure a well-organized workspace., • Support travel coordination, including booking flights, accommodations, agendas, and expense processing., • Assist with event coordination, meeting logistics, and general office operations. Project & Cross-Functional Support • Support leadership and department managers., • Help maintain deadlines, follow-up tasks, workflows, and priority tracking., • Coordinate with internal teams as needed., • Maintain confidentiality while handling sensitive information. Required Qualifications • 5–7 years of administrative experience in a corporate, professional, or high-volume environment., • Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)., • Excellent communication skills: written, verbal, and interpersonal., • Strong organizational skills with the ability to multitask and prioritize effectively., • High attention to detail and accuracy., • Ability to work independently, problem-solve proactively, and support team needs fluidly. Preferred Qualifications • Experience supporting leadership or multiple departments., • Experience coordinating travel, events, or project-based administrative duties., • Bachelor's degree preferred