Administrative Assistant - Bookkeeping
hace 19 días
Dallas
Job DescriptionBenefits: • Dental insurance, • Paid time off Position Overview RDE Capital Group, LLC, a leading commercial real estate brokerage based in Dallas, is seeking a motivated, detail oriented Administrative Assistant - Bookkeeping to join our dynamic team. This role provides administrative and bookkeeping support while maintaining strong communication with investors, owners, and internal leadership. Key Responsibilities • Bookkeeping, Accounting, and Financial Support, • Perform daily bookkeeping tasks, including tracking transactions, reconciling records, and supporting basic accounting functions., • Accurately enter financial data into AppFolio software., • Maintain organized invoice, receipt, and payment files., • Match invoices received by email to corresponding work orders or contracts, with VA support as needed., • Receive, verify, and accurately enter payments into the Property Management System., • Manage accounting-related email and financial communications., • Investor and Owner Reporting, • Prepare, review, and submit Investor and Owner Monthly Reports for approval, ensuring accuracy, completeness, and timely submission., • Distribute approved Investor and Owner Monthly Reports., • Follow up to confirm receipt and address basic inquiries., • Utilities and Payment Management, • Track, process, and pay utility bills on time., • Turn utilities on or off for properties as required., • Records Management and Confidentiality, • Organize, maintain, and update digital files and databases., • Adhere strictly to confidentiality and data protection standards., • Owner, Contractor, and Operations Support, • Serve as a point of contact for owners and contractors as needed., • Complete tasks assigned by the Accountant, Operations Manager, Office Manager, or President., • Administrative, Office, and Communication Support, • Manage incoming phone calls and emails in alignment with Operations Manager guidelines., • Handle incoming and outgoing mail and deliveries., • Greet visitors and maintain a tidy reception area., • Keep meeting rooms and kitchen areas clean and stocked., • Assist the Office Manager with office supplies and related administrative needs., • Assist with training in areas where skilled.Qualifications Required, • High school diploma required; associate degree or coursework in bookkeeping preferred., • Bilingual proficiency in English and Spanish, written and verbal, required., • Minimum of 1 to 3 years of administrative assistance experience with bookkeeping., • Experience with property management software such as AppFolio or similar systems., • Proficient in Microsoft Office and general computer applications., • Strong data entry skills with a high level of attention to detail and accuracy., • Working knowledge of standard office equipment., • Strong written and verbal communication skills., • Highly organized with strong time management skills., • Ability to adapt to changing priorities and shifting demands., • Curious and proactive in identifying and resolving missing or incorrect transactions., • Able to work quickly while remaining decisive and accurate., • Schedule: Monday to Friday, 9:00 AM to 6:00 PM. Preferred • Being bilingual (English/Spanish) is a strong plus., • Familiarity with Texas Property Code repair timelines and habitability rules.