Administrative Assistant For Real Estate Office
19 days ago
Warwick
Job Description Real Estate Administrative Assistant / Brokerage Operations Coordinator We are seeking a highly organized, proactive, and polished Real Estate Administrative Assistant to work directly with the Broker/Owner and support the daily operations of a growing brokerage. This role is ideal for someone who thrives in a fast-paced, client-facing environment and enjoys wearing multiple hats—from administrative excellence to hands-on real estate support. This position is both behind-the-scenes and front-facing. You will serve as a key point of contact for clients, vendors, and agents, while also supporting brokerage operations, transaction flow, and business development efforts. This is a unique opportunity to work closely with the Broker/Owner of a growing brokerage, gain exposure to all sides of the business, and play a meaningful role in client experience, marketing presence, and operational success. For the right person, this position offers growth, responsibility, and the chance to become an integral part of a high-performing real estate team. Compensation: $50,000 Responsibilities: • Track important dates and time limits for transactions and notify relevant stakeholders as needed, • Continue to build skills and knowledge in the real estate industry by attending educational events, • Plan travel arrangements, open houses, final walkthroughs, and other necessary engagements, • Help organize community outreach events to improve our standing in the local area, • Work directly with the Broker/Owner to manage daily priorities, schedules, and brokerage needs, • Serve as a professional and welcoming point of contact for clients, attorneys, agents, and vendors, • Act as the “face of the brokerage” in communications, appointments, and client interactions, • Coordinate with the Transaction Coordinator to ensure smooth contract-to-close processes, • Schedule and attend inspections, showings, walkthroughs, and appraisal appointments as needed, • Assist with listing preparation, showing coordination, and client follow-up, • Follow up on incoming leads and route them appropriately, • Assist in identifying potential off-market properties for buyers, • Support client outreach, database management, and relationship follow-up, • Conduct property showings as needed (license required or in process), • Host and support open houses, broker previews, and client events, • Coordinate with the bookkeeper regarding invoices, commissions, and expense tracking, • Assist with basic reporting, documentation, and internal record keeping, • Assist with posting and scheduling social media content for listings, closings, open houses, and brokerage updates, • Capture basic photo and video content during showings, open houses, and events (as needed), • Help ensure listings and brokerage messaging are consistently represented across platforms, • Coordinate with the Broker/Owner on timing and execution of marketing initiativesQualifications:, • Real estate license (active or willing to obtain) preferred, • Prior real estate, administrative, or client-service experience strongly preferred, • Strong communication skills (written and verbal), • Familiarity with social media platforms and basic content posting, • Comfortable with CRM systems, email, scheduling tools, and basic reporting, • Reliable transportation and flexibility for appointments, showings, and eventsAbout Company Greenwich Bay Brokers is a boutique real estate brokerage based in Rhode Island, known for its high-touch, concierge-level approach and deep local market expertise. The brokerage is owner-led and intentionally structured to prioritize quality over volume, personalized service over automation, and thoughtful strategy over one-size-fits-all solutions. We represent buyers and sellers across Rhode Island, with a focus on residential, luxury, and unique properties. Our work is relationship-driven, detail-oriented, and grounded in professionalism, discretion, and trust. At Greenwich Bay Brokers, every client interaction matters. We value clear communication, polished presentation, and a collaborative environment where each team member plays a meaningful role in delivering an exceptional client experience.