Chief of Staff - CRE
5 days ago
Miami
Confidential | Miami-Based | Full-Time We are seeking a uniquely skilled Chief of Staff to serve as the operational right hand and professional gatekeeper to a high-profile real estate principal. This role requires a true generalist with the breadth, intelligence, and adaptability to operate across multiple disciplines at a high standard. The ideal candidate is a 7/10 or better in all core areas below — someone who can move seamlessly between financials, construction, design, transactions, leasing, brand presence, and luxury-level execution. This is not a traditional corporate CoS; it is a high-touch, owner-facing role that blends commercial real estate acumen with strategic oversight, operational coordination, and impeccable judgment. KEY RESPONSIBILITIES 1. Financial Oversight & CAM Reconciliations • Review property financials, operating budgets, NOI performance, and expense allocations., • Support CAM reconciliations, tenant chargebacks, and financial reporting., • Liaise with accountants, PMs, and internal finance teams to ensure accuracy and alignment. 2. Commercial Real Estate Transactions • Assist with acquisitions, dispositions, and P&S processes., • Coordinate due diligence, estoppels, financial underwriting inputs, and closing workflows., • Prepare deal materials, organize documentation, and maintain transaction pipelines. 3. Construction & Tenant Buildouts • Oversee tenant improvements, punch lists, timelines, GC/architect coordination, and quality control., • Attend construction walk-throughs and escalate issues proactively., • Review budgets, proposals, and schedules to ensure alignment with ownership vision. 4. Leasing Support • Work with brokers on LOIs, lease drafts, renewals, and tenant negotiations., • Maintain a clear understanding of market activity and tenancy strategy., • Handle tenant communications and track key leasing milestones. 5. Social Media, Marketing & PR Support • Coordinate content capture and brand messaging for the principal., • Support personal PR moments, digital presence, and community-facing initiatives., • Ensure consistent, well-curated external representation aligned with the brand. 6. Architecture & Plans • Review drawings, plans, and design packages with an eye for accuracy and practicality., • Facilitate communication between ownership, architects, designers, and contractors., • Catch issues early and ensure decisions reflect the principal’s standards and intent. 7. Luxury Experience & Client Interaction • Maintain a refined, white-glove level of presentation and communication., • Interface with high-net-worth individuals, investors, and partners professionally., • Support VIP walkthroughs, property tours, events, and high-touch client interactions. ADDITIONAL CORE FUNCTIONS • Serve as professional gatekeeper, controlling access, communication, and priorities., • Shadow the principal as needed to maintain alignment and move initiatives forward., • Anticipate needs, resolve conflicts, and ensure the principal’s time is maximized., • Coordinate across internal teams, vendors, consultants, and external stakeholders., • 5-7+ years in a hybrid role spanning real estate operations, development, asset management, project management, or executive support., • Demonstrated ability to operate independently, make decisions, and drive outcomes., • Exceptional communication, discretion, and emotional intelligence., • Strong aesthetic sensibility and comfort working in luxury environments., • Thrives in a fast-paced, entrepreneurial, founder-led setting., • Able to juggle many projects simultaneously without dropping details., • Comfortable wearing multiple hats — from financial analysis to field walks to PR touchpoints. WHAT MAKES THIS ROLE UNIQUE This position is designed for someone who can think like an operator, act like a strategic partner, and execute like a project manager — all while maintaining polish, confidentiality, and the flexibility required when supporting a principal directly. It is the ideal seat for someone who wants heavy exposure across: CRE transactions, construction, leasing, branding, architecture, luxury operations, and executive decision flow.