Executive Assistant
3 days ago
Jackson
Job DescriptionSalary: $50,000-$55,000 Position Title: Executive Assistant to the Executive Director Reports To: Executive Director, Arekia Bennett-Scott Location: Jackson, MS About Mississippi Votes: Mississippi Votes (MS Votes) is a youth-centered, nonpartisan nonprofit organization dedicated to building civic power through advocacy, education, and organizing. We envision a Mississippi where all voices are heard and respected, empowering young people and communities to advocate for the policies and leadership they deserve. Position Overview: The Executive Assistant (EA) to the Executive Director (ED), Arekia Bennett-Scott, will provide comprehensive administrative and support, ensuring the ED's time and focus are devoted to top-priority work. The EA is instrumental in keeping the Executive Office organized, responsive, and forward-thinking. This role requires a proactive, detail-oriented, and solutions-driven professional who thrives in a dynamic, mission-focused environment and embodies a commitment to MS Votes' values of equity, inclusion, and empowerment. Key Responsibilities: Executive Support • Manage and optimize the EDs daily to-do lists, itineraries, and calendars to prioritize critical tasks and engagements., • Schedule and prepare for meetings, including developing agendas, preparing packets, recording accurate minutes, and following up on action items., • Manage the EDs travel schedule, including booking travel, adjusting calendars, tracking expenditures, and traveling with the ED as needed., • Coordinate internal workflows, task management, and communications to ensure the ED is fully prepared for all engagements., • Organize and manage board meetings and retreats, including catering, agenda preparation, and the distribution of materials., • Work with the Communications Team to elevate the EDs social media presence, drafting posts, monitoring news, and staying updated on best practices., • Build and maintain strong relationships with internal and external stakeholders, meeting people where they are and inspiring collective action., • Read, research, and route communication, correspondence, and documents to prioritize the EDs time effectively., • Project Management: Proven ability to manage multiple projects, anticipate challenges, and make sound decisions under pressure., • Equity Lens: Experience organizing colleagues or movements with a racial justice and equity framework., • Communication: Exceptional writing, verbal, analytical, and problem-solving skills with the ability to draft professional correspondence., • Technical Proficiency: Advanced skills in Google Workspace, Microsoft Office Suite, project management software (e.g., Asana), and scheduling tools. Experience with Apple devices and social media platforms is preferred., • Detail-Oriented: Highly organized with the ability to prioritize tasks, meet deadlines, and handle multiple assignments., • Interpersonal Skills: Ability to build trust and collaborate with a diverse range of stakeholders, maintaining emotional maturity and tact., • Resilience & Resourcefulness: Creative problem-solver with a strong sense of initiative and ability to find solutions to challenges., • Operational Experience: Knowledge or experience in operations, event planning, or nonprofit project management is a plus., • Demonstrated ability to anticipate needs and act independently to fulfill them., • Strong alignment with MS Votes mission to empower communities and advance social justice., • Compensation: $50,000-$55,00 annually, • Position is based in Jackson, MS, • Evenings and weekend hours may be necessary, • Travel Required, • The EA is expected to travel in most instances that the ED travels Executive Director How to Apply: Submit your resume and cover letter to via the form on the Join the Team page of our website: . Mississippi Votes is an equal opportunity/affirmative action employer. All qualified persons are encouraged to apply regardless of race, color, creed, ethnicity, national origin, ancestry, age, height, weight, sex, gender identity, sexual orientation, disability, marital or domestic partner status, or religious affiliation. Young people, People of Color, Women, and LGBTQ+ folx are strongly encouraged to apply.