Project Manager, Special Projects & Fair Operations
3 days ago
Paris
As Project Manager, you are responsible for leading the planning, coordination, and execution of complex exhibition and event-related projects within the Art Basel ecosystem. The role focuses on driving delivery across internal teams and suppliers, ensuring projects are executed on time, within budget, and to the highest quality standards, while aligning closely with overall fair operations and on-site realities. This position plays a key role in supporting special projects and operational initiatives during a period of transition, with the opportunity to contribute more broadly to future fair production, operations, or gallery management functions. We are looking for a strong, proactive, team player to join our team in the Art Basel Center for a 9-month fixed-term contract. Your responsibilities: Project Leadership & Delivery • Leads end-to-end delivery of complex or high-visibility projects, from concept to on-site execution and wrap-up, • Acts as the central coordination point across internal teams and external suppliers, • Drives planning across timelines, budgets, resources, and key milestones Cross-Functional Coordination • Collaborates with design, technical, logistics, and supply teams to ensure feasibility and alignment, • Aligns project needs with overall fair timelines and constraints, • Ensures clear communication across all stakeholders Execution & On-Site Delivery • Acts as on-site coordination point, supporting operations and escalating issues as needed, • Oversees build-up, coordination, and handover of projects or zones, • Ensures delivery meets design, technical, and quality standards, • Manages risks and adapts to changes in a fast-paced environment Budget & Performance Management • Tracks budgets, identifies risks, and supports post-project financial reconciliation, • Maintains accurate documentation in internal systems Continuous Improvement & Sustainability • Supports process improvements and cross-team collaboration, • Promotes sustainable materials and efficient resource use Operations • Supports tracking of milestones, risks, and dependencies across projects, • Assists with on-site operations during build-up and live phases, • Coordinates with central teams at AB and Others (venue, safety, security as needed), • Ensures alignment with site-wide operations and protocols, • Contributes to wrap-up, reporting, and process improvements Your Profile : • 5–7+ years of experience in project management, • Strong understanding of budget and project management, • Ability to manage budgets, timelines, and technical scopes simultaneously, • Strong communication, problem-solving, and organizational skills, • Understanding of B2B tendering and contracting processes, • Technical understanding of trade fair construction, temporary structures is a plus, • Advanced Microsoft Office skills (Excel, Outlook, Teams) and adaptability to digital project management platforms, • Proficiency in opening/viewing AutoCAD for layouts and technical drawings, • Experience with Revit or SketchUp is a plus, • Proficiency in French and English, • Willingness to travel internationally (up to 3 fairs/year), • Willingness to work occasional weekends during key periods
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