Patent Administrator
6 days ago
Guildford
Owen Reed is looking for a Patent Administrator for a top intellectual property firm in Guildford. The Role As a Patent Administrator, you will provide comprehensive patent administration and formalities support, managing deadlines, correspondence and systems with precision. This Patent Administrator position carries a high level of autonomy once training is complete and plays a key role in ensuring compliance and client satisfaction. Key Responsibilities • Preparing and managing patent correspondence, including standard and ad hoc communications, • Drafting and amending letters, emails, specifications and documents, • Managing electronic files using the document management system, • Handling patent formalities on filing, grant and validation, • Monitoring, diarising and clearing deadlines using Inprotech (IPT), • Preparing patent applications and updating records systems accurately, • Managing EPO mailbox actions and reporting publications to clients, • Coordinating EP validations, translations and renewals, • Liaising with foreign agents, renewals and accounts teams, • Preparing invoices, credit notes and managing WIP in line with client requirements, • Supporting fee earners with diary management, meetings and travel when required, • Maintaining CRM records and providing cover for other Patent Administrators Systems Used • Inprotech (IPT), • Microsoft Word, Excel, Outlook, PowerPoint, Visio, • CRM and document management systems About You • Proven experience as a Patent Administrator (3–4 years+ IP experience), • CIPA qualification completed, • Highly organised with exceptional attention to detail, • Confident managing deadlines and complex workloads, • Strong communication and client-handling skills, • Proactive, methodical and able to work under pressure, • IT confident with sound judgement and initiative Desirable: • Inprotech experience, • Legal or partnership experience, • Educated to A-level or equivalent Working Pattern • 35 hours per week, • Monday to Friday, 9:00am – 5:00pm, • Hybrid working available, • Guildford-based role