Buscar empleo: 83 ofertas de trabajo de document manager en Greenford (marzo 2026)

Bilingual Italian-English Assistant Manager

Are you a fluent Italian speaker with strong English skills, exceptional organisation, and ambition to grow fast in a rewarding education sector role? Join a boutique, high-standards education travel company that's been successfully connecting Italian schools and students with inspiring UK study programmes for years. We partner with fantastic freelance English teachers across key locations (Edinburgh, Cambridge, Oxford, and more) to deliver memorable, high-quality group experiences, without the company ever needing to escort groups ourselves. Everything happens from our efficient office hub. Now we're gearing up for exciting expansion (starting with Spain!), and the founder is personally looking for a talented, proactive right-hand person to train intensively and hand over increasing responsibility. This isn't just an admin job - it's your fast-track to real business ownership, decision-making involvement, and leadership in a niche, meaningful industry. What You'll Do (Hands-On & Varied - No Two Days the Same) • Craft tailored client quotations using our custom Excel tools and Word templates, turning school needs into compelling, accurate proposals, • Guide Italian schools through the full trip-planning journey: prompt, professional, warm communication from first enquiry to happy post trip feedback, • Handle Italian public procurement & compliance expertly (MEPA/Acquisti in Rete PA, ANAC), preparing, uploading, and tracking documents flawlessly to meet strict deadlines, • Orchestrate incoming student groups end-to-end: check-ins, attendance tracking, academic resources, personalised lanyards/certificates, Google Forms setup, travel cards, welcome sessions, and on-site coordination support, • Quality-check freelance teachers: verify certifications, DBS, right-to-work docs before any programme launches, • Keep everything running smoothly behind the scenes: update operational databases/files/reports, manage shared inbox, schedule Zooms, and support the founder on ad-hoc priorities, • Occasionally travel within the UK (expenses paid) to build stronger relationships with our teacher network or onboard new talent Who We're Looking For Must-Have Essentials • Native or C1/C2-level fluency in Italian, • Confident professional English (B2–C1 minimum, excellent written/spoken), • Superb organisational skills + razor-sharp attention to detail, • Real comfort with numbers, Excel (formulas, data updates, annual tool reviews), • Thrive under pressure, juggle multiple priorities without losing cool, • Proactive, initiative-driven mindset + genuine eagerness to learn and take ownership, • Humble, collaborative, positive team player who values high standards Nice-to-Haves (Big Advantages) • Any Spanish skills (B1 minimum)? Huge bonus as we prepare for Spain launch!, • Prior exposure to operations, programme coordination, education/tourism/travel, admin, or client-facing roles (even internships/volunteering count), • Recent graduates very welcome: potential and attitude trump years of experience Why join us • Direct, one-to-one mentorship from an experienced founder who will teach you the full business inside-out, • Accelerated growth: clear path to greater autonomy, higher responsibility, and future title/salary progression as we scale, • Genuine involvement in strategic decisions and international expansion, • Hybrid flexibility with a supportive, close-knit environment, no corporate bureaucracy, • Work in a purpose-driven niche: helping young Italians gain life-changing UK experiences while building a sustainable, growing business Right to work Candidates must already have the right to work in the UK, as we are unable to provide visa sponsorship for this position.

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Please find the job description for Team Leader 1. Leadership & Service Management • Provide day-to-day operational leadership of the supported living service., • Ensure the service promotes independence, dignity, choice, and inclusion., • Develop and maintain a positive, person-centred culture., • Supervise, mentor, and support team leaders and support workers., • Lead team meetings and ensure effective communication across staff. 2. Regulatory & Legal Compliance • Ensure compliance with relevant legislation and regulatory bodies (e.g., Care Quality Commission (CQC) in England)., • Maintain standards in line with:, • Health and Social Care Act, • Mental Capacity Act (MCA), • Safeguarding legislation, • Deprivation of Liberty Safeguards (DoLS), where applicable, • Prepare for inspections and ensure documentation is audit-ready., • Implement policies and procedures in line with national standards. 3. Safeguarding & Risk Management • Act as Safeguarding Lead (or ensure safeguarding leadership is in place)., • Investigate and report safeguarding concerns appropriately., • Conduct and review risk assessments., • Ensure safe medication management practices., • Monitor incidents, accidents, and complaints. 4. Person-Centred Care & Support • Ensure care and support plans are:, • Person-centred, • Up-to-date, • Outcome-focused, • Promote service users’ independence and life skills., • Liaise with families, social workers, and healthcare professionals., • Support service users in accessing community services, employment, and education. 5. Staff Management & Development • Recruit, induct, and retain suitable staff., • Conduct supervision sessions and annual appraisals., • Manage rotas and staffing levels., • Address performance issues and disciplinary matters., • Ensure staff complete mandatory training (e.g., safeguarding, medication, moving & handling). 6. Financial & Administrative Responsibilities • Manage the service budget., • Monitor expenditure and staffing costs., • Oversee petty cash and service user finances (where applicable)., • Maintain accurate records and reports., • Ensure effective rota planning within budget constraints. 7. Health & Safety • Ensure compliance with health and safety legislation., • Conduct fire safety checks and emergency planning., • Oversee property maintenance and repairs., • Ensure infection control standards are met. 8. Quality Assurance & Continuous Improvement • Conduct internal audits., • Monitor KPIs and service performance., • Gather feedback from service users and families., • Develop action plans following audits or inspections., • Promote continuous service improvement. 9. Partnership & External Liaison • Work with:, • Local authorities, • Commissioners, • Healthcare professionals, • Advocacy services, • Attend multi-disciplinary meetings., • Represent the service professionally in external forums. Key Skills Required • Leadership and team management, • Knowledge of care legislation and compliance, • Strong communication skills, • Budget management, • Problem-solving and decision-making, • Safeguarding expertise

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Vivid Community Care

Domiciliary Experienced Care Coordinator

Job Description: Job Description: Job Title: Experienced Domiciliary Care Coordinator Company: Vivid Community Care Location: London Borough of Hammersmith & Fulham Salary: £25,000 – £30,000 per annum (dependent on experience) Job Type: Full-time, Permanent Preferably a driver with access to their own car No COS Job Description Vivid Community Care is seeking a proactive and organised Experienced Domiciliary Care Coordinator to join our growing team in the London Borough of Hammersmith & Fulham. You will play a key role in ensuring the smooth day-to-day running of our care services by scheduling visits, supporting care staff, and maintaining excellent communication with clients and their families. Key Responsibilities: Organise and coordinate care staff rotas and daily schedules Ensure timely delivery of care in line with client care plans Communicate with care staff, clients, families, and health professionals Support the supervision of care workers Maintain accurate documentation and records What We’re Looking For: Previous experience working in a similar domiciliary care coordinator setting Confident in using care management and scheduling software, with strong knowledge of care planning, scheduling systems, and CQC requirements Excellent communication and time-management skills Ability to multitask and work under pressure in a fast-paced environment NVQ Level 3 in Health and Social Care (or working towards) Strong team player with a positive and flexible approach. Committed to providing person-centred, high-quality care Additional Requirements: Must undergo an enhanced DBS (Disclosure and Barring Service) check Must provide three years of references Must successfully complete a competency-based interview What We Offer: Competitive salary: £25,000 – £30,000 depending on experience Holiday pay Supportive and friendly team environment Ongoing training and professional development Career progression opportunities If you're a highly organised individual with a passion for care and coordination, we’d love to hear from you. Apply today and join Vivid Community Care in making a meaningful impact every day. Job Types: Full-time, Permanent Work Location: In person Job Type: Full-time

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TraceFood Platform

Administrative Assistant

hace 4 días

Jornada completa

London

We have received a large number of applications. To help us process them efficiently, we will be reviewing verified CVs first. Credify UK offers this service, other options are also available online free and paid. Administrative Assistant — Remote | UK Based We are looking for organised and reliable candidates to join our team as Remote Administrative Assistants. You will support day-to-day operations and help keep the business running smoothly. Responsibilities • Manage emails, calendars, and scheduling, • Prepare documents, reports, and correspondence, • Maintain accurate records and filing systems, • Liaise with clients, suppliers, and internal teams, • Handle data entry and database management, • Support senior staff with administrative tasks, • Assist with invoicing and basic bookkeeping where required, • Requirements, • Right to work in the UK, • Strong organisational and time management skills, • Proficient in Microsoft 365 — Word, Excel, Outlook, • Excellent written and verbal communication, • Reliable, detail-oriented, and able to work independently, • Preferred, • Experience in an administrative role, • Pay, • Salary commensurate with experience, discussed at interview, • Why Join Us, • Fully remote, • Flexible working hours, • Supportive team environment, • Immediate start available, • Apply Submit your CV via Job Today.

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Elite Exec Support

Personal Assistant Internship

hace 17 días

Jornada parcial

Wembley Park, Wembley

We are looking for a reliable and organised Personal Assistant Intern to help with general day-to-day tasks and administrative support. This role is suitable for someone who wants to gain experience in organisation, administration, and assisting with daily operations. Tasks will vary and may include scheduling, research, organisation, and other simple support duties. The position is remote and flexible, making it ideal for students or individuals looking to gain practical experience. Responsibilities: Assisting with daily administrative tasks Conducting basic online research Organising documents and information Helping manage emails and communications Supporting general organisational tasks as needed Requirements: Good organisational skills Reliable and able to complete tasks on time Basic computer skills (Google Docs / Microsoft Office) Good communication skills Ability to work independently Job Details: Location: Remote Type: Internship Hours: Flexible (a few hours per week) Compensation: Unpaid internship How to Apply: Please send your CV and a short message about yourself and why you are interested in the role. This internship offers a valuable opportunity to develop essential administrative skills while contributing positively to our organisation. We welcome enthusiastic applicants eager to learn and grow within a dynamic team environment.

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InnotatzIT Limited

IT Quality Assurance (QA) & Testing Professional

Job Overview We are seeking a highly skilled and detail-oriented IT Quality Assurance & Testing Professional to join our growing technology team in London. The ideal candidate will be responsible for ensuring the quality, performance, security, and reliability of software applications through structured testing processes and continuous quality improvements. This is a 100% office-based role, and only candidates currently residing inside London and able to work from the office will be considered. Key Responsibilities • Design, develop, and execute test plans, test cases, and test scenarios based on business and technical requirements, • Perform manual and automated testing for web, mobile, and backend applications, • Conduct functional, regression, integration, system, smoke, UAT, and performance testing, • Identify, document, and track defects using defect management tools (e.g., Jira, Azure DevOps), • Work closely with developers, product managers, and business stakeholders to ensure quality deliverables, • Validate data accuracy, API responses, and backend logic, • Participate in Agile/Scrum ceremonies including sprint planning, stand-ups, reviews, and retrospectives, • Ensure compliance with QA standards, best practices, and security guidelines, • Support release activities and post-production validation, • Proven experience as a QA Engineer / Software Tester / IT Quality Analyst, • Strong understanding of SDLC, STLC, Agile, and Waterfall methodologies, • Hands-on experience with manual testing techniques, • Experience with test automation tools (Selenium, Cypress, Playwright, or similar), • Knowledge of API testing tools such as Postman or SoapUI, • Familiarity with SQL and database validation, • Experience using test management and bug tracking tools (Jira, TestRail, Azure DevOps), • Strong analytical, problem-solving, and documentation skills, • Experience with CI/CD pipelines, • Performance testing experience (JMeter, LoadRunner), • Knowledge of security testing basics, • ISTQB or equivalent QA certification, • Experience testing cloud-based applications (AWS / Azure) Eligibility Criteria (Mandatory) • Must be currently based inside London, • Must be able to work from office (no remote or hybrid option), • Must have the right to work in the UK

Disotto Foods, a reputable food distribution company based in London, is actively seeking a diligent and dependable Multi Drop Driver to enhance our logistics team. In this role, you will be instrumental in the timely and secure delivery of a variety of food products to our valued customers throughout the London area. This position requires careful route planning, efficient execution of multiple deliveries, and maintaining the integrity of products from dispatch to delivery, all while upholding our commitment to excellent customer service. Key Responsibilities: • Operate a delivery vehicle safely and responsibly, adhering to all traffic laws and company guidelines., • Plan and optimize multi-drop delivery routes for maximum efficiency across London., • Accurately load, unload, and secure food products, ensuring they are transported in optimal conditions., • Complete all necessary delivery documentation with precision., • Conduct routine vehicle inspections and maintain vehicle cleanliness., • Interact professionally and courteously with customers, ensuring a positive delivery experience. Candidate Requirements: • Possess a valid UK driving license with a clean record., • Demonstrated experience in multi-drop delivery, ideally within the food service or distribution industry., • Strong geographical knowledge of London's road networks., • Capable of performing physical tasks, including lifting and carrying packages., • Exceptional organizational and time management abilities., • A dedicated work ethic, coupled with strong reliability and punctuality., • Effective communication skills. Join Disotto Foods and play a key role in ensuring our quality food products reach their destinations efficiently and professionally.

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Birria Bby

Part-Time Cook / Kitchen Operator (Evenings – Ghost Kitchen)

hace 22 días

Jornada parcial

London

We are seeking a reliable and self sufficient Part-Time Cook / Kitchen Operator to join our growing delivery only food business. Based in a ghost kitchen, this is a hands on role ideal for someone confident working independently and managing all aspects of kitchen operations during evening service. The successful candidate will be responsible for preparing, cooking, packing, and maintaining a clean and safe kitchen environment. You’ll be working solo during shifts and closely supported by the owner during initial training. This opportunity is perfect for individuals with strong food safety knowledge who are looking for flexible weekend work and experience in an independent kitchen setting. Duties • Prepare and cook food orders (mainly tacos, specials, dips and sides) to established recipes, • Accurately assemble and pack delivery orders using third party delivery apps, • Maintain a clean, organised, and hygienic kitchen at all times, • Complete food safety and temperature logs during each shift, • Conduct light restocking, stock checks, and basic prep for next-day service, • Follow and uphold allergen management and documentation procedures, • Perform thorough kitchen clean down at the end of each shift Qualifications • Level 2 Food Safety & Hygiene Certificate (required), • Allergen Awareness Training (required), • Prior experience in a professional kitchen, food truck, or food prep environment, • Strong understanding of solo kitchen operations and food safety compliance, • Reliable, well-organised, and confident working independently, • Must live locally or have a short, reliable commute to NW2 7JR, • Legally eligible to work in the UK Working Hours • Part-time, weekend shifts, • Thursday, Friday, Saturday & Sunday: 5:00pm - 10:00pm, • Approx. 10 - 20 hours per week, • More hours may become available as the business grows Training • One paid training shift will be required prior to starting, • Training covers food prep, kitchen setup, health & safety logs, and order flow, • This shift will be paid at the standard hourly rate of £11.44/hour Pay & Contract • £12/hour (UK National Minimum Wage for age 21+), • Zero-hour contract – hours not guaranteed but regularly offered, • Contractor role – not an employee (you manage your own tax/holiday), • Paid monthly (end of each month) Start Date: Saturday, 7th March 2026 Application Process Please apply • A short message or CV outlining your food/kitchen experience, • Confirmation of your Food Safety Level 2 and Allergen Awareness certificates, • Your postcode or nearest station (for commute reference), • Your availability for training before 7th March

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Samars Solicitors

Legal Secretary/Administrative Assistant

Contract length: 12 months – Renewable Expected hours: 20 per week Work Location: In person Job Summary We are a small firm seeking a highly organised and detail-oriented Legal Secretary/Administrative Assistant. This role involves providing comprehensive administrative assistance, managing correspondence, and ensuring the smooth operation of daily legal activities. The ideal candidate will possess excellent communication skills, proficiency in Microsoft Office suite, digital form filling and the ability to handle multiple tasks efficiently. This paid position offers an excellent opportunity to develop your career within a professional legal environment. Responsibilities • Type legal documents with accuracy, including statements, representations, affidavits and correspondence using dictation and copy typing., • Manage and organise legal files, documents, and case materials in accordance with firm procedures, • Schedule appointments, meetings, and court dates; coordinate with clients and external agencies as needed, • Handle incoming calls, emails, and other correspondence promptly and professionally, • Utilise Microsoft Office programmes such as Word, Excel, and Outlook., • Maintain confidentiality of sensitive information at all times, • Assist with general administrative duties including filing, photocopying, and data entry. Qualifications • Proven administrative experience, preferably within a legal environment, • Strong typing skills with high accuracy and speed, • Excellent organisational skills with the ability to prioritise tasks effectively, • Proficient in Microsoft Office suite (Word, Excel, Outlook), • Good IT skills with the ability to adapt to new software applications quickly, • Effective communication skills both written and verbal, • Strong time management skills with the capacity to meet deadlines under pressure, • Ability to work independently as well as part of a team, • Organised approach with attention to detail in all aspects of work Benefits • Enjoy part-time flexibility – 3 days a week (20 hours), • Pension Scheme with employer contribution, • Practical experience and on the job training, • Office closed between Christmas and New Year, • Holidays – 14 days including Bank Holidays, • Free car parking available This position is ideal for a motivated individual seeking to advance their career in the legal field particularly in immigration, asylum and nationality law while contributing to a small professional team dedicated to excellence. Candidates in West London preferrable

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GUJARATI BROTHERS LTD

Duties and Responsibilities: • Developing long-term goals and strategies for business growth and expansion., • Managing the daily administrative operations of the business., • Developing, implementing and managing new business and marketing strategies., • Managing new enquiries and confirming services with clients., • Maintaining digital record-keeping systems and company documentation., • Preparing management reports, including sales performance, stock levels and expenditure reports., • Tracking order timelines and deliverables for e-commerce, advertising campaigns, etc., • Monitoring order processing, returns management and stock updates across online platforms., • Compiling reports (Google Analytics, Facebook Ads, Amazon Seller Central) for review., • Maintaining organised digital filing systems (Google Drive, Dropbox, SharePoint)., • Liaising with suppliers, courier partners and service providers., • Ensuring compliance with company policies, data protection regulations and operational procedures., • Handling customer enquiries, complaints and feedback., • Liaising with service centres and notifying clients of receipt of mail on a daily basis., • Identifying process improvements to enhance operational efficiency. Experience / Skills / Qualifications: • Proven relevant experience., • Knowledge of online marketplace operations., • Strong organisational and reporting skills., • Ability to independently manage remote office systems., • Relevant Bachelor’s or Master’s degree.

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Vesture

Maintenance Assistant

Join our dynamic team at Vesture Limited, a leading property management firm dedicated to providing exceptional housing solutions to our community. With a strong commitment to quality, integrity, and innovation, we strive to create thriving and inclusive living environments for all residents. Key Responsibilities: • Perform general maintenance and repair work across a variety of trades, • Diagnose problems and implement effective repair solutions, • Prepare accurate job quotes for clients, • Ensure all work meets our internal quality control standards, • Maintain strong communication with clients and the head office, • Follow all health and safety procedures on site, • Accurately document work completed, time spent, and materials used, • Proven experience in at least two of the following:, • Carpentry, • General Building, • Plumbing, • Painting & Decorating, • Plastering, • Gardening / Grounds Maintenance, • Confidence in quoting and invoicing for small to mid-sized jobs, • Excellent attention to detail and pride in quality workmanship, • Strong organisational and time-management skills, • Excellent communication and customer service abilities, • Full UK driving licence, • Relevant trade certifications (preferred), • Own tools (preferred but not essential)

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alfa 1

Resource Administrator

hace 2 meses

Jornada completa

Cranford, Hounslow

We’re Expanding – Join Our Team as a Resource Administrator! Location: Hounslow West Hours: Monday–Friday, 08:00–16:00 Salary: Negotiable (depending on experience) Start Date: As soon as possible Alfa 1 is growing, and we’re hiring a Resource Administrator to strengthen our compliance and recruitment operations. Be part of a company that’s expanding its reach while maintaining the highest standards of vetting and candidate care. Key Responsibilities • Conduct 5-year background checks (employment, education, references, gaps), • Carry out candidate pre-screening interviews (phone & in-person), • Manage candidate documentation; ensure compliance with CAA and client requirements, • Support Right to Work validation, • Liaise with candidates to resolve missing/incorrect information, • Prepare compliance reports; maintain accurate records in our vetting system, • Assist hiring managers during interview & onboarding stages, • Act as the main point of contact for candidates, ensuring a professional and supportive journey What We’re Looking For • Excellent organisational skills & strong attention to detail, • Confident communication and interviewing skills, • Ability to work under pressure and meet compliance deadlines, • Experience in HR, recruitment, call centre's or vetting is beneficial (training provided)

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