Administration Assistant
13 hours ago
Blackpool
Post: Quality and Risk Admin Support Pay: £12.60 per hour Hours: 37 hours per week Accountable to: Head of Quality and Risk Base: Newfield House, Vicarage Lane, Blackpool, FY4 4EW Closing date: 28 th December 2025 Overview of Role: Were on the lookout for a proactive admin support to join our Quality and Risk team to support operational delivery and compliance. This is a role that will be responsible for providing onboarding focussed administration support across FCMS, safeguarding the integrity of our processes by validating details such as: Identity, right-to-work and registration checks (plus more), maintaining precise records across all systems; ensuring a smooth, professional and compliant experience for our clinicians as required. Additional administrative duties will extend to support other functions managed by the Quality and Risk Department. Youll play a key part in embedding our culture within a dynamic and fast paced environment. Day to Day Duties to include, but not exhausted : Handle enquiries by email, post or in person and signpost as needed Scheduling meetings, producing agendas, minutes of meetings Creating and maintaining documents and databases (including SharePoint, Excel and other systems) Undertake clinician compliance checks daily Maintain company fleet tracker, ensuring vehicle compliance Provide ad-hoc reception cover, creating a warm and professional first impression. Quality and Risk general administrative support Undertake any other ad-hoc general duties as required. Manual handling duties on occasion will be required Driving fleet vehicles on occasion will be required (Full UK drivers license required subject to insurance requirements) This list of duties is not exhaustive, and subject to regular review. Ready to Make a Difference? If youre excited by the opportunity apply now! Our key expectations are: Self-awareness Living authentically Adaptability- Being ready to adjust depending on the situation Openness What you see is what you get Positivity with a real sense of being able to strive for the impossible Generosity of spirit- Everyday should be an opportunity to act with kindness Ability to have fun Taking the role seriously, whilst being yourself Our Why: To nurture an environment of inspiration, innovation and disruption so this people in our world receive exceptional healthcare for this generation, and the next. Values: Our organisational culture is very important to us, so it is vital that the successful candidate lives and breathes complimentary values and behaviours. Our behaviours should be in line with our values which form part of our Company DNA: Fun: People rarely succeed unless they are having fun. Happiness is healthy! Awesome: We arent here to be average, were here to be awesome! Humble: Were here to make a difference to the lives of others, NOT to see how important we can become Brave: We challenge the norm. We have the courage to get the difficult jobs done Oompf: We have natural oompf! Its infectious! Go-getting: We are intuitive to changing needs and respond quickly which we do with energy, ideas, and positivity Come and be a part of our amazing team! We offer NHS Pension Cycle to Work Scheme Career Development Opportunities Attendance Bonus Staff Benefit Scheme Free Tea & Coffee Eye Care Contributions Disability Confident Employer -As users of the disability confident scheme,we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy DBS - This post is subject to the Rehabilitation of Offenders Act (Exemption Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. This will require three forms of valid ID to be produced and verified. The onboarding process is also subject to an Occupational Health check, suitable professional references and eligibility to work in the UK (with the requirement to provide relevant documentation as evidence) Person Specification Skills, Knowledge & Competencies - Essential Information Governance understanding and awareness. Effective communication skills, both verbal and written Sound working knowledge of Microsoft packages including, Word, Excel, and email. Good literacy and numeracy skills. Excellent organisational skills. Ability to manage and prioritise own workload. Ability to work under pressure and remain calm and focused. Desirable Administration qualifications Experience - Essential Demonstrated ability to meet deadlines, schedules, set goals/objectives Demonstrated ability to operate in an environment of fast paced change. Problem solving Proficient and experienced in the use of a PC and computer skills; including the use of email, word processing and spreadsheets . Excellent digital skills, confidence and experience in using various software packages competently Demonstrated high level of interpersonal and communication skills including excellent written and verbal communication skills. to be able to use a computer and the main software packages competently Competent in Microsoft Office and confident in creating reports, newsletters, and presentations. Desirable Working within a healthcare environment Administrative, telephone or reception experience. Information Governance and Data Security understanding and awareness. Qualifications Desirable GCSEs at grades 9-4 (A* - C), or equivalent Personal Qualities Desirable administration skills the ability to organise your time and workload to be thorough and conscientious in your work Strong organisational skills and a keen eye for detail A proactive and can-do attitude, with the ability to manage multiple priorities. Confidentiality and discretion Ability to manage own workload. Ability to work well with others and teamwork excellent verbal communication skills Time-management Adaptability Flexibility Friendly! Qualification or experience of minute taking The organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staffto share this commitment. You will be expected to fulfil your mandatory safeguarding training at the level applicable to this role. We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible. TPBN1_UKTJ