Office Manager
22 hours ago
Paddington
About the Role We are seeking an organised, proactive and experienced Office Manager to support the smooth running of a busy, high-end residential construction business. The Office Manager will be the operational backbone of the office, coordinating administration, supporting project teams, managing communications and ensuring internal processes run efficiently in a collaborative environment. The successful candidate will thrive in a dynamic setting, have excellent attention to detail and be comfortable working with construction professionals, clients, designers and subcontractors. Key Responsibilities • Oversee day-to-day office operations, ensuring a professional and well-organised working environment, • Act as first point of contact for office enquiries (phone, email, visitors) and manage communications, • Provide administrative support to directors and project teams (filing, correspondence, documentation), • Prepare and format reports, presentations, meeting minutes and project paperwork, • Coordinate diaries, schedule meetings and manage internal & external appointments, • Work closely with the finance team on invoicing, purchase orders and expense tracking, • Maintain and improve office systems, workflows and record keeping, • Support HR administration, including recruitment coordination, onboarding, staff records and training logs, • Order and manage office supplies, equipment and facilities needs, • Liaise with clients, consultants and suppliers when required to support project delivery, • Assist with events, company communications and internal announcements What We’re Looking For • Proven experience in an Office Manager or similar administrative leadership role, • Strong organisational and multitasking abilities, • Excellent written and verbal communication skills, • Proficiency with Microsoft Office (Word, Excel, Outlook) and familiarity with digital filing systems, • High attention to detail and ability to prioritise workload under pressure, • Professional, solutions-focused and team-oriented approach, • Experience in construction, property or professional services is a strong advantage Desirable • Previous experience in a construction or architectural environment, • Familiarity with project management software or CRM systems, • HR or finance administration exposure What’s on Offer • A central role supporting a high-quality residential construction operation with demanding, design-led projects across London and the Home Counties, • A collaborative, hands-on environment where your role has a direct impact on business efficiency and client satisfaction, • Competitive salary and personal development support, • A varied role with exposure to multiple facets of the business For further information apply with a CV