Trabajos senior administrative assistant en Reino Unido

An established and highly respected design engineering consultancy is seeking a talented Graphics & Communications Assistant to join its dynamic team. This is an exciting opportunity for a creative and detail-oriented professional to play a key role in supporting communications, marketing, and bid activities within a fast-paced, design-led environment. You’ll work closely with senior stakeholders and technical teams, contributing to high-quality visual and written outputs that support business development and brand presence. This role is ideal for someone who thrives on variety, enjoys both creative and administrative tasks, and takes pride in delivering polished, professional work. Key Responsibilities • Support the ongoing maintenance and development of the company website, • Manage and update the client database, ensuring accuracy and consistency, • Organise and maintain the internal library of images and written content, • Assist in the preparation of bid and proposal documents, ensuring high standards of presentation and accuracy, • Provide diary and administrative support to senior team members, • Manage and update social media channels, helping to enhance brand visibility and engagement Skills & Experience • Minimum of 2 years’ experience in a graphics, communications, or marketing support role, • Advanced proficiency in Adobe InDesign and Photoshop (essential), • Strong organisational skills with the ability to manage multiple priorities effectively, • Exceptional attention to detail, particularly in document formatting and visual presentation, • Strong communication skills and a collaborative approach to working with multidisciplinary teams This position would suit a proactive and technically skilled individual who enjoys contributing to both creative and operational aspects of a growing business. In return, you’ll be part of a supportive team environment where your work has a direct impact on the company’s success and profile.

Title: Lifestyle Executive Assistant Location: Mayfair, London Reporting Line: Chief of Staff Overview We are seeking a highly organised and discreet Lifestyle Executive Assistant to join a dedicated Lifestyle Team within a Family Office, supporting the Founder of a hedge fund across both personal and business interests. Working closely with the Chief of Staff and wider support team, the successful candidate will help ensure the smooth running of the Founder’s day-to-day commitments. This is a fast-paced and varied role requiring excellent organisational skills, attention to detail, and the ability to manage competing priorities with professionalism and discretion. Key Responsibilities Diary & Schedule Management • Manage the Founder’s complex personal and business diary, ensuring priorities are aligned., • Schedule meetings, calls, and engagements across professional and personal commitments., • Proactively identify and resolve diary conflicts, adapting to last-minute changes where required. Travel & Logistics • Coordinate domestic and international travel, including itineraries, accommodation, and transport., • Ensure seamless planning of travel across both business and personal schedules. Lifestyle & Personal Support • Provide lifestyle management and personal administrative support to the Founder., • Coordinate personal appointments, family commitments, and social engagements., • Liaise with household staff, service providers, and external advisors. Business Coordination • Support scheduling of business meetings and engagements., • Prepare briefing materials and documentation when required., • Act as a point of coordination between the Founder and internal or external stakeholders. Lifestyle Team & Family Office Support • Work collaboratively as part of the Lifestyle Team supporting the Founder., • Provide support to the Chief of Staff with coordination and ad hoc projects., • Assist the wider Family Office with administrative and organisational tasks when required., • Support the Chief of Staff with coordination and administration relating to property projects, including liaising with advisors, contractors, and service providers. General Responsibilities • Maintain absolute confidentiality and discretion at all times., • Manage changing priorities calmly and efficiently., • Anticipate needs and proactively solve problems. Key Requirements • Graduate calibre or equivalent experience., • Proven experience as an Executive Assistant, Personal Assistant, or Lifestyle Assistant., • Exceptional organisational and time management skills with strong attention to detail., • Ability to work effectively in a fast-paced, demanding environment., • High levels of discretion, professionalism, and integrity., • Strong written and verbal communication skills., • Confidence working with senior stakeholders and managing complex schedules., • Flexible and adaptable approach to working hours when required., • Proactive, solutions-focused, and resilient.

Executive Assistant - Global Design Studio Central London £50,000 per annum Full-time, Office-based (Monday to Friday) We are working exclusively with a globally recognised design studio to find a professional and proactive Executive Assistant to support one of their Directors. Based in beautifully designed Central London offices, this is a fantastic opportunity for an organised and resourceful individual who thrives in a fast-paced creative environment. The Role: As Executive Assistant, you will work closely with one of the Directors, providing high-level administrative support and acting as a key point of contact across internal teams and external stakeholders. This is a varied and fast-moving role requiring discretion, initiative, and excellent communication skills. Key Responsibilities: • Provide full administrative and organisational support to the Director, • Manage a busy and ever-changing diary, coordinating meetings, travel, and events, • Act as gatekeeper and primary point of contact for the Director – both internally and externally, • Prepare meeting materials, agendas, and follow-up documentation, • Assist with project tracking, timelines, and key deliverables across multiple workstreams, • Support on presentation formatting, internal communications, and report preparation, • Liaise with clients, senior leadership, and internal teams to ensure the smooth running of the Director’s schedule and commitments, • Maintain confidentiality at all times and ensure a high level of professionalism in all communications Key Requirements: • Proven experience in an Executive Assistant or similar support role, ideally within the creative or design industries, • Confident, adaptable, and highly organised with the ability to manage multiple priorities, • Excellent written and verbal communication skills, • Strong attention to detail and a proactive, solutions-focused approach, • Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel); experience with Mac systems and design software (e.g., Adobe) is a plus, • Comfortable working full-time in a creative, office-based environment What’s on Offer: • Join a globally respected design studio with a collaborative and inspiring culture, • Work alongside a dynamic leadership team in a beautifully designed central London office, • £35,000 salary, • Exposure to high-profile projects and the inner workings of a world-class creative practice

Company Background BrandDelta is a high growth insights and AI business, empowering companies globally to deepen the way their Brands learn, to be their best. Our Solutions are built to enable our clients to understand how consumers perceive their brands more deeply, faster and in a more actionable manner. We already help agencies and brands to optimise mulitple £bn of marketing investment, helping Brands Grow across 3 continents. BrandDelta has ambitious plans to continue its high growth trajectory, with London and Porto at the centre for our team plans. Our Founders have a history building globally awarded AI businesses (e.g. achieving a #1 Gartner rating for AI-led insight in 2020 and 2021) and invest heavily back into the Team & the Business. Job Description We are seeking a professional and experienced Executive Assistant to support senior stakeholders in a fast-paced international business environment. This role goes beyond traditional EA support to include fast paced client and project work. We seek someone who is confident in senior-level interactions, coordinating with clients, and supporting project and commercial activities. Based in London, you will act as a trusted partner to leadership, ensuring efficient coordination across meetings, client engagements, and business operations. Key Responsibilities 1. Executive & Stakeholder Support • Provide high-level EA & administrative and operational support to senior leadership and key stakeholders., • Manage complex calendars, support international travel arrangements, and strategic scheduling priorities., • Support preparation of meeting materials, agendas, and follow-up actions for executive meetings. 1. Client & Commercial Coordination • Support senior stakeholders in client meetings, and relationship management activities., • Coordinate communications with clients and external partners in a professional and timely manner., • Assist in preparing commercial presentations, business proposals, and executive documentation. 1. Meeting & Project Management • Coordinate high-level internal and external meetings across multiple time zones., • Track action items, priorities, and deliverables to ensure smooth follow-through., • Support strategic projects and business initiatives by ensuring effective coordination between stakeholders. 1. Operational & Administrative Excellence • Oversee executive-level administrative processes with a high degree of accuracy and confidentiality., • Manage expenses, invoices, reporting, and operational documentation for senior leadership., • Ensure seamless coordination between leadership, clients, and internal teams. 1. Communication & Relationship Management • Act as a key point of contact between executives, clients, and business partners., • Handle sensitive and confidential information with professionalism and discretion., • Build strong working relationships across internal and external stakeholders. Required Skills Essential Experience • Ideally 5+ years of experience in Executive Administration, Executive Assistant, or senior administrative project roles., • Experience supporting senior leadership or C-level stakeholders in an international environment., • Strong exposure to client-facing interactions, stakeholder management, and business coordination., • Experience managing complex schedules, travel logistics, and executive operations. Professional Skills • Excellent communication and interpersonal skills., • Strong organisational and coordination abilities with exceptional attention to detail., • Confidence interacting with senior stakeholders and external clients., • Ability to manage sensitive situations with professionalism and discretion., • Strong negotiation, prioritisation, and problem-solving capabilities., • Ability to thrive in fast-paced, high-responsibility environments. Nice to Have • Previous experience in consulting, tech, or international corporate environments., • Experience supporting commercial discussions or client negotiations., • Fluency in English., • Experience working across international markets and multicultural teams. What we offer: • Career Acceleration - Fast growth with many opportunities both in the AI-led software and business domains, with board-level clients., • Benefits Policy, • Flexible Work Hours - Adjust your schedule to your needs, • Hardware and software for remote setup, • Weekly & Monthly All-Hands, • Autonomy and Ownership Culture, • Continuous feedback culture, • Innovation Mindset Benefits: • We will pay you competitive salary commensurate with what you're worth, as a high performer. We are fully committed to closing the gender pay gap, promoting diversity and inclusivity, and paying people what they deserve to be paid., • Enjoy the benefits of a flexible work schedule as part of a global team., • Experience ongoing training and growth opportunities. We will support you with your career endeavours. We are committed to internal progression and offering our team members the best opportunities for growth. We want to invest in you the same way you are going to invest in us!

Senior Assistant Company Secretary SSQ is partnering with a leading insurance company to recruit a Senior Company Secretary Assistant. This is an opportunity for a Company Secretary Assistant with 3-6 years of experience to join a busy Secretarial team, supporting the governance framework of an international insurance group. This position will manage end-to-end committee support and be involved in the organisations sustainability protocol globally. Suited to someone with a variety of experience and a genuine interest in ESG. Role and Responsibilities • Support the planning and delivery of Board and Committee meetings, including preparing agendas, collating papers, managing calendars and maintaining action logs., • Work with the Company Secretary on all sustainability projects across the business, • Assist with statutory and regulatory filings, • Maintain accurate company records, registers, and KYC documentation., • Attend board and committee meetings alongside the Company Secretary or Assistant Company Secretaries, • Support internal governance processes, policy alignment, and onboarding of new agency partners., • Assist with wider legal and corporate governance projects as required. Candidate Requirements • 3-6 years’ experience in a company secretarial position., • Fully/Part qualified Company secretary via the Corporate Governance Institute, • Experience within financial services is preferred but not mandatory, • Experience working on KYC compliance, Companies House, Diligent Entities, Entity governance, AGMs and Annual reports, • Highly organised with strong administrative skills and meticulous attention to detail., • Clear, confident communicator, both written and verbal, with the ability to engage with stakeholders at all levels. For more information, or how to apply, please contact me at Macey.Noble@ssq.com or on 07506222628

Executive Assistant to Senior Leadership | Arts & Entertainment Industry Up to £45,000 DOE + Benefits Remote and Hybrid flexibility Full-time | 12-Month FTC (with potential to extend) We are excited to be partnering with a company within the arts and entertainment industry looking for an experienced Executive Assistant to support senior leadership. An excellent opportunity for a highly organised and proactive EA to work closely with senior executives in a fast-paced, creative environment. The successful candidate will play a key role in ensuring the smooth running of day-to-day operations while acting as a trusted support partner to leadership. The Role • Provide high-level administrative support to senior leadership, including complex diary management, travel coordination, and meeting scheduling, • Anticipate priorities and proactively resolve issues before they arise, • Prepare executives for meetings, events, and key business activities, • Manage sensitive and confidential information with absolute discretion, • Act as a key point of contact for internal and external stakeholders, • Daily management and prioritisation of inboxes and correspondence, • Flag urgent matters, draft responses where appropriate, and ensure timely follow-up on action points, • Maintain organised systems for communications and document management, • Coordinate with teams across the business to ensure deadlines and deliverables are met, • Monitor communication workflows and identify opportunities for improved efficiency, • Support wider business administration as required The Ideal Candidate • Minimum 5 years’ experience supporting senior executives in a similar role (ideally arts, entertainment, media, events, or other fast-paced commercial environments), • Exceptional organisational and time management skills, • Strong written and verbal communication abilities, • High level of professionalism, emotional intelligence, and discretion, • Proactive approach with strong problem-solving capabilities, • Ability to work independently and manage competing priorities under pressure, • Advanced proficiency in Microsoft Office Suite and collaboration tools such as Teams, Slack, Zoom, or similar platforms What’s on Offer • Salary up to £45,000 depending on experience, • Flexible remote or hybrid working arrangements, • Attractive benefits package, • Opportunity to work within a collaborative, creative, and fast-moving industry You must have the right to work in the UK to apply for this opportunity. Due to the high level of interest, if you have not heard from us within two weeks, please assume your application has been unsuccessful for this role. However, we will retain your details and keep you in mind for future opportunities.

Executive Assistant – Board Level West End £65,000-70,000 + bonus and benefits Hybrid working – 3 days in the office with flexibility at busy times. An international investments firm is seeking a highly organised and proactive Executive Assistant to support the senior stakeholders in the secretariat team and IR team. This role will involve managing complex calendars, coordinating Board and Committee meetings, supporting investor relations activities and roadshows, arranging travel, preparing presentations and meeting materials, and acting as a key liaison between senior stakeholders, shareholders, and Non-Executive Directors. The successful candidate will have previous solid experience supporting senior executives within a fast-paced corporate environment, strong organisational and communication skills, and the ability to handle confidential information with discretion. Experience with Board administration and investor relations support is advantageous. The ideal candidate will have worked for a listed company and a good understanding of a PLC. Key Responsibilities • Provide day-to-day administrative and operational support to the Secretariat and Investor Relations teams., • Manage complex calendars, meetings, appointments, and international travel arrangements., • Act as a liaison between internal teams, shareholders, investors, Board members, and external stakeholders., • Maintain and update investor relations databases, contact records, and meeting notes., • Coordinate Board and Committee meetings, including agenda preparation, collation of papers, and timely distribution of materials., • Manage the upload and organisation of Board documentation through Boardvantage., • Support Board meetings, shareholder meetings, and related governance activities., • Coordinate investor roadshows and assist with logistics and scheduling., • Work closely with Executive Assistants and wider support teams on Board and investor-related arrangements., • Serve as a key point of contact for Non-Executive Directors, including travel coordination and expense management This is an excellent opportunity to join a professional and dynamic international business with exposure to senior leadership and governance activities. Occasional international travel will be required for Board meetings. Salary is dependent on experience. Due to the level of interest we expect, if you have not been contacted within 48 hours of your application, please assume that you have not been successful.

We are delighted to be recruiting on behalf of our client, an award-winning and internationally recognised Architecture and Design studio, for a talented and highly capable Studio Manager to join their London team. This is a key position at the heart of a dynamic and creative practice, offering the opportunity to play a central role in shaping the day-to-day experience and smooth operation of a respected studio environment. Working closely with the Director and senior team, you will become a trusted right hand, ensuring the studio runs seamlessly while contributing to a positive, professional and inspiring workplace culture. This opportunity offers full training and support during your progression within the role. This is an exciting opportunity for someone who thrives in creative environments and enjoys taking ownership, improving systems, and becoming an integral part of a collaborative team. Key Responsibilities • Overseeing the smooth day-to-day running of the studio and ensuring an efficient and welcoming environment, • Acting as the first point of contact for the practice, representing the studio in a professional and engaging manner, • Providing high-level administrative and organisational support to the Director and wider team, • Managing diaries, scheduling meetings, and coordinating internal and external communications, • Overseeing document control, maintaining accurate project records and supporting submission processes, • Supporting finance administration, including invoice coordination and liaison with external accountants, • Managing suppliers, contractors, and service providers to ensure the studio operates efficiently, • Supporting HR and team administration, including onboarding and general staff support, • Assisting with preparation of presentations, reports, and studio information, • Identifying opportunities to improve studio processes, organisation, and overall efficiency Skills and Experience • Previous experience as a studio assistant / administrator role, ideally within architecture, design, or a creative environment, • A proactive, confident, and highly organised approach, • Excellent communication skills, both written and verbal, • A natural problem solver who takes initiative and ownership, • Ability to multitask and manage priorities within a fast-paced environment, • Strong attention to detail and excellent organisational ability, • Proficiency in Microsoft Office (Word, Excel, Outlook), • Experience with document control systems is advantageous, • A genuine interest in architecture, design, or the creative industries is highly desirable

We are seeking a highly organized and detail-oriented Executive Assistant to manage immigration-related administrative matters and provide support to senior management in our London office. Responsibilities: Immigration & Sponsorship Management • Prepare and coordinate Sponsor Licence application and supporting documentation, • Manage work visa sponsorship applications, renewals, and related immigration administrative matters, • Draft, review and maintain legal / business documents, contracts, policies, and internal compliance materials, • Liaise with external legal counsel, immigration advisers, and regulatory authorities where required Executive Administrative Support • Provide administrative support to senior management including scheduling, meeting coordination, and ad hoc executive support as required, • Handle confidential correspondence, travel arrangements, and visa-related documentation Requirements: • Bachelor’s degree in Business Administration, Law or a related discipline, • Proven experience in immigration support / global mobility, Executive Assistant, sponsor licence, or corporate compliance role, • Hands-on experience supporting Sponsor Licence applications and ongoing compliance management is highly desirable, • Ability to handle confidential and sensitive information professionally, • Proactive team player with ability to work independently, • Good command of written and spoken Chinese (Cantonese or Mandarin) and English preferred, • Proficiency in Microsoft Office and collaboration tools Travel: • Occasionally travel may be required

About the Role Our client offers more than a globally recognised luxury brand experience; they invite clients to become part of a heritage-driven retail environment defined by craftsmanship, innovation, and exceptional service. They are seeking individuals who share a passion for luxury fashion, client experience, and team leadership. We are currently recruiting for an organised and driven Department Manager to support the Menswear RTW department within a leading luxury retail environment in London. The successful candidate will support the Department Manager in the efficient day-to-day running of the department, ensuring commercial and operational targets are achieved, clients receive an exceptional level of service, and the team remains motivated and high performing. This is a full-time position requiring flexibility to work Monday to Sunday on a rotating shift pattern, 40 hours per week. Key Responsibilities Client Experience & Sales Leadership • Lead by example, mentoring and training the team to elevate sales performance and client service standards., • Support the Department Manager with the implementation of local client development strategies., • Build strong internal relationships to support cross-selling opportunities across multiple product categories., • Develop long-term client loyalty through relationship building with top-tier and high-value clients., • Monitor and drive sales performance within the department., • Resolve customer concerns efficiently and professionally. Team Management & Operations • Support the Department Manager in delivering departmental commercial objectives while ensuring compliance with company policies and procedures., • Develop strong relationships with Head Office stakeholders to provide feedback on clientele, product performance, and market trends., • Support stock ordering and inventory management where required., • Lead, organise, and delegate daily operational tasks across the team., • Assist with recruitment, onboarding, performance management, motivation, and development of team members., • Contribute to minimising stock loss and controlling operational expenses. Retail Standards & Brand Representation • Support the team in maintaining exceptional housekeeping, VM, and presentation standards throughout the department., • Maintain knowledge of selling systems, cash handling, payment, and exchange procedures., • Ensure all retail standards are consistently upheld., • Support all security and loss prevention measures to protect company assets., • Ensure the department operates in line with company administrative systems and procedures., • Carry out any additional duties as required by senior management or Head Office., • Represent the brand professionally at client events and external activations where required. Candidate Profile • Previous experience at Assistant Manager or Department Manager level within luxury fashion or premium retail., • Strong knowledge of men’s ready-to-wear, footwear, and accessories., • Excellent communication and relationship-building skills., • Proven ability to lead and develop high-performing teams., • Strong coaching and people development capabilities., • Demonstrated success in client acquisition and long-term relationship management., • Strong understanding of luxury fashion, trends, and the contemporary menswear market., • Passion for luxury retail and delivering exceptional client experiences., • Fluency in a second language is advantageous.

Are you someone who gets things done and thrives in a fast-moving environment? We’re looking for a highly organised, sharp-thinking Personal Assistant to support the CTO and co-founder of a fast-growing EdTech company. This is a unique opportunity to work closely with company leadership, helping them stay focused on the work that matters most. If you enjoy organising complexity, making smart decisions about priorities, and enabling others to perform at their best, this could be the role for you. The Company Our client is a young and fast-growing EdTech company transforming how schools operate through technology. Their platform replaces fragmented school systems with a single unified platform for teachers, parents, and students – one login, one place to manage school life. They currently serve over 225 schools in the UK and internationally, and the business is growing quickly as demand for simpler, more effective school technology increases. The team is small, ambitious, and collaborative, united by a shared mission to bring world-class technology into the education sector and restore joy to learning. The Role They are looking for a capable PA to support the CTO/co-founder with a strong focus on communication, prioritisation and protecting time. This role is less about managing large volumes of administrative work and more about ensuring the CTO’s time and attention are focused on the right things. You’ll act as a trusted partner who helps filter information, maintain focus, and keep important work moving across the company. Your role is to enable the CTO to consistently focus on the work that matters most. Key Responsibilities include: Priority Management • Managing the sequence and timing of what information reaches the CTO, particularly inbound emails, • Triaging incoming requests – deciding what needs input, what can wait, and what can be handled independently, • Helping the CTO focus on the most important next task, not simply the most urgent one, • Managing peak email periods, such as after marketing campaigns, where volume can reach several hundred emails Calendar & Time Protection • Maintaining protected blocks of deep focus time in the CTO’s calendar, • Preventing unnecessary fragmentation of the day, • Managing scheduling efficiently while minimising back-and-forth, • Keeping commitments visible and ensuring follow-through Communication & Coordination • Drafting and sending correspondence on the CTO’s behalf with the right tone and judgement, • Coordinating across customers, partners, internal teams and stakeholders, • Organising occasional travel arrangements, such as conferences, • Ensuring important threads are followed through and completed, • Working closely with the technical team, including the Principal Engineer and CPO, to maintain smooth information flow General Support • Taking ownership of tasks that free up the CTO’s time and attention, • Anticipating potential friction before it becomes a problem, • Maintaining awareness of key priorities so the CTO can focus on deep technical work Why This Role Is Different This isn’t a traditional PA role. You’ll be: • Trusted with genuine responsibility, not just administration, • Working closely with company leadership and product teams, • Learning quickly inside a fast-growing technology company, • Developing valuable operational and judgement skills What You’ll Learn in This Role Working closely with a CTO and co-founder gives you a unique view into how a fast-growing technology company operates. In this role, you’ll develop skills in: • Operational judgement – deciding what matters and what doesn’t in a fast-moving environment, • Executive communication – drafting clear, thoughtful communication across customers, partners and internal teams, • Startup operations – seeing how product, engineering and leadership decisions are made, • Time and priority management at a senior level, • Working directly with technical and product teams This Role Is Ideal For Someone Who • Wants close exposure to how a fast-growing startup operates, • Enjoys organising complexity and helping others perform at their best, • Has strong judgement and communication skills, even if they don’t have years of PA experience, • Is early in their career and excited to learn quickly in a high-trust environment, • Takes pride in being the person who keeps important things moving You might currently be working as a: • Personal Assistant or Executive Assistant, • Operations or project coordinator, • Customer success or support professional, • Teacher or graduate looking to move into the tech/startup world What matters most is your judgement, organisation, and ability to protect someone’s focus, not your exact job title. To Be Successful, You’ll Have • Strong written English – clear, confident and concise, • Excellent judgement about what matters and when, • The instinct to take action and move things forward, • Calmness and resilience when things become busy or ambiguous, • A partnership mindset when supporting senior leaders You’ll Excel If You Are • Organised and structured without being rigid, • Comfortable working alongside technical teams, • A self-starter who enjoys removing obstacles for others, • Calm and steady under pressure, • Energised by a fast-moving startup environment This Role Probably Isn’t Right For You If • You don’t enjoy helping manage someone else’s time and priorities, • You need heavy structure or constant direction, • You are uncomfortable with ambiguity or shifting priorities, • You prefer reactive work rather than proactive judgement The Package • £30-35k salary, • A stake in the success of the company through share options, • 6 monthly pay reviews, • Work in a fast-growing company with plenty of room for progression, • 34 days holiday, including bank holidays., • Work from a modern, well-resourced office in trendy Sky Gardens, Nine Elms, • Weekly lunches ordered in, • Vibrant team with weekly post-work pool, darts, and drinks, • Team retreats, • Training budget to help you learn and develop your career, • Opportunity to work in an ambitious, high-performing team – if you're someone who is impatient for progress, then this is the place you'll thrive., • Regular Mario Kart competition! Apply If you’re excited by working in a fast-moving startup and want to join a team of smart, ambitious colleagues, we’d love to hear from you.

We are seeking a highly organized and detail-oriented Executive Assistant to manage immigration-related administrative matters and provide support to senior management in our London office. Responsibilities: Immigration & Sponsorship Management • Prepare and coordinate Sponsor Licence application and supporting documentation, • Manage work visa sponsorship applications, renewals, and related immigration administrative matters, • Draft, review and maintain legal / business documents, contracts, policies, and internal compliance materials, • Liaise with external legal counsel, immigration advisers, and regulatory authorities where required Executive Administrative Support • Provide administrative support to senior management including scheduling, meeting coordination, and ad hoc executive support as required, • Handle confidential correspondence, travel arrangements, and visa-related documentation Requirements: • Bachelor’s degree in Business Administration, Law or a related discipline, • Proven experience in immigration support / global mobility, Executive Assistant, sponsor licence, or corporate compliance role, • Hands-on experience supporting Sponsor Licence applications and ongoing compliance management is highly desirable, • Ability to handle confidential and sensitive information professionally, • Proactive team player with ability to work independently, • Good command of written and spoken Chinese (Cantonese or Mandarin) and English preferred, • Proficiency in Microsoft Office and collaboration tools Travel: • Occasionally travel may be required

Office Manager & Executive Assistant - 12 month FTC Reporting to: Operations Director Location: Office-based (Monday–Thursday) About the Role We are seeking a highly organised and proactive Office Manager & Executive Assistant to ensure the smooth running of our office while providing high-level support to senior leadership. This is a varied and hands-on role combining office management, executive support, and event coordination in a fast-paced environment. Key Responsibilities Office Management • Oversee the day-to-day management of the office in partnership with the building management team, • Proactively identify and report maintenance and upkeep issues, attending monthly building reviews, • Maintain a clean, organised, and professional working environment, including desks and communal areas, • Manage office supplies and stock levels, ensuring the office is fully equipped at all times, • Support office moves and internal reconfigurations, including furniture and workspace changes, • Order company gifts, stationery, and general office supplies, • Own Health & Safety processes, including Fire Marshal duties, First Aid provision, and emergency procedures, • Manage incoming and outgoing post, including courier arrangements, • Maintain an accurate and up-to-date asset register Events Management • Lead the planning and delivery of internal and external events, including client roundtables, performance updates, and networking events, • Manage end-to-end event logistics, including venues, suppliers, catering, and AV requirements, • Act as the central point of contact for stakeholders, collaborating with Sales, Finance, and Marketing teams, • Support the preparation of presentations, communications, and event materials, • Oversee on-the-day delivery to ensure a high-quality and seamless experience Executive Assistant Support • Manage complex diaries and schedules for the Founder, CEO, and Board members across multiple time zones, • Prioritise meetings and resolve scheduling conflicts efficiently, • Coordinate internal and external meetings, including agendas, materials, and room bookings, • Arrange domestic and international travel, including flights, accommodation, and visas, • Prepare meeting packs, board papers, and reports as required, • Manage expense submissions and receipt tracking, • Monitor deadlines and ensure follow-ups on key actions Skills & Experience • Exceptional organisational and time management skills, with the ability to manage multiple priorities, • Strong communication and stakeholder management skills across all levels, • High attention to detail with a proactive, solution-focused approach, • Ability to work independently and remain calm under pressure, • Experience coordinating diaries, logistics, events, and administrative processes to a high standard, • Professional, adaptable, and team-oriented mindset, • Strong Microsoft Office skills (Outlook, PowerPoint, Excel, Teams), • Previous experience in office management, executive support, events, or operations roles preferred, • Ability to handle confidential information with discretion and professionalism Working Hours: • Monday–Thursday: 09:00 – 17:30, • Friday: 09:00 – 16:00, • Some flexibility required to support events

Executive Assistant London | £50,000–£65,000 | 4 days in office | Temp-to-perm opportunity Working hours: 7:30am–5:00pm We are supporting a highly regarded global investment firm with the hire of an Executive Assistant to support Portfolio Managers and Research teams within a collaborative and fast-moving environment. This is an excellent opportunity for an EA who enjoys becoming a trusted member of the team, building strong relationships and providing seamless support within a high-performing investment environment. The successful candidate will be highly organised, proactive and confident managing multiple priorities whilst operating with professionalism, discretion and strong attention to detail. Responsibilities will include: • Complex diary management and meeting coordination across multiple stakeholders and time zones, • Extensive international and domestic travel arrangements, • Expense management and administrative support, • Supporting Portfolio Managers and Research Analysts with day-to-day coordination, • Managing meeting logistics, scheduling and conference room bookings, • Acting as a key point of contact internally and externally, • Assisting with wider team projects and operational support as required, • Identifying ways to improve processes and support the smooth running of the team They are looking for someone who: • Has previous Executive Assistant experience within investment, financial services or another fast-paced corporate environment, • Is highly organised with excellent attention to detail, • Is proactive, adaptable and confident working independently, • Has strong communication and stakeholder management skills, • Enjoys working closely with senior professionals and becoming embedded within a team, • Is proficient across Microsoft Office, including Outlook, Excel and Word What’s on offer: • Temp-to-perm opportunity within a highly regarded global investment firm, • Collaborative and professional team environment, • Strong exposure across investment and research teams, • Long-term opportunity with potential for growth and progression, • Competitive salary, bonus and benefits package, if converted to permanent

Administrative Assistant | US Law Firm | Growth Role! Working hours: Monday-Friday, 09:00-17:30 Hybrid working: Office-based role Location: City of London Salary: £35k-£40k Are you a highly organised and proactive individual looking to join a leading US law firm? This is an exciting opportunity to join a prestigious firm as an Administrative Assistant, with structured training and development and an opportunity to grow your legal career! This role offers excellent exposure across administrative, secretarial and client-facing functions, making it the perfect foundation for a long-term career in the legal sector. In this role, you’ll play a key part in supporting lawyers and firm staff, ensuring the smooth running of busy teams. Your ability to stay organised, manage competing priorities, and deliver high-quality work will be essential. Key responsibilities include: • Assisting with overflow PA work - managing diaries, scheduling meetings, and coordinating travel, preparing documents, • Supporting reception and client services, including event coordination, • Maintaining accurate filing systems and records, • Assisting with billing, expenses, and time entry, • Assisting senior staff with general administration, • Communicating effectively with clients and stakeholders What we’re looking for: • Minimum 6 months of administration experience in a legal or professional services environment, • Positive attitude with a proactive mindset, • Strong organisational skills, • Excellent communication and teamwork skills, • A willingness to learn and develop within a legal environment, • Strong IT skills, including Microsoft Office Why join this firm? You’ll be joining a globally recognised law firm known for its collaborative culture and commitment to developing early-career talent. With structured training, hands-on experience, and clear progression opportunities, this role provides an excellent stepping stone for a long-term legal career. If you’re looking to build your career in a professional, fast-paced environment, we’d love to hear from you. Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply. Ryder Reid Legal is a recruitment specialist. For over thirty years we've been connecting legal talent with many of the leading law firms in London and internationally. Follow our LinkedIn page for the latest vacancies. https://uk.linkedin.com/company/ryder-reid-legal

A highly regarded medium sized law firm is seeking an experienced Legal PA to provide high-level administrative, legal and business support across a friendly Corporate department. This role is permanent, full-time, with hybrid working available for 2 days. You will supporting Senior Associates and Partners in a supportive team. Key Responsibilities PA & Secretarial Support • Deliver proactive PA and secretarial support to allocated stakeholders, ensuring all legal administration tasks are completed accurately and efficiently., • Manage legal administrative processes including file opening, billing support and file closing procedures., • Format legal documentation in line with firm branding and document standards., • Provide guidance and mentoring support to junior secretarial staff where required., • Assist with monitoring workflow quality and supporting performance improvements across the team., • Deliver a consistently high level of client service and act as a professional point of contact for external parties., • Liaise effectively with internal stakeholders to ensure requests and priorities are managed appropriately., • Prioritise workloads across multiple requests while communicating progress clearly to stakeholders., • Identify issues proactively and support effective problem resolution. Executive Assistant Duties • Manage diaries, Outlook calendars and scheduling for senior team members., • Coordinate internal and external meetings, including room bookings, refreshments and IT requirements., • Support the setup and coordination of larger meetings and departmental events., • Arrange UK and international travel, including itineraries and logistics., • Take and distribute meeting minutes when required., • Manage calls, voicemail, inboxes and out-of-office communications on behalf of stakeholders., • Coordinate conference calls and virtual meetings., • Distribute documentation electronically and in hard copy as required. Filing & Administrative Management • Maintain electronic and hard-copy filing systems in accordance with firm procedures., • Support and guide junior secretarial staff in maintaining accurate filing standards., • Coordinate large printing and copying requests with Office Services teams and oversee delivery timelines., • Provide reception and wider departmental PA cover during periods of absence or peak workload where needed. Business Process & Operational Support • Ensure departmental compliance with internal processes and operational procedures., • Support the management and reduction of aged WIP and debt in collaboration with department leadership and finance teams., • Assist with invoice drafting and financial administration tasks., • Help improve departmental financial performance against agreed targets., • Support the team with IT queries and coordinate with internal and external technical support providers., • Communicate system changes, training updates and process improvements to relevant stakeholders., • Assist fee earners with preparation of court bundles, client bibles and other client-related documentation where capacity allows. Candidate Profile • Previous experience within a Legal PA, Executive Assistant or senior secretarial role in a law firm, ideally within a Corporate or Litigation group, • Strong organisational and prioritisation skills within a fast-paced environment., • Excellent communication and stakeholder management abilities., • Confident managing multiple deadlines and competing priorities., • Competent across Microsoft Office and legal systems/platforms. For more information, please apply directly or contact Jess at AJ Chambers.

Who We Are Harrison Clarke Group is a leading Search & Venture recruitment firm, partnering with high-growth startups and innovative enterprises to build world-class teams across Cloud, Data, and AI. As we continue to scale, we are looking for exceptional individuals to support our leadership team and drive operational excellence across the business. The Role We are seeking a commercially aware and highly organised Personal Assistant to provide essential day-to-day support to the CEO and wider leadership team. This is a hands-on, high-impact role at the centre of a fast-moving business, ensuring both leadership and office operations run smoothly and efficiently. You will play a critical role in managing priorities, maintaining structure, and enabling the leadership team to operate at pace. Key Responsibilities • Manage and maintain the CEO’s calendar, scheduling meetings, resolving conflicts, and ensuring smooth day-to-day operations, • Oversee inbox management, prioritising communications and responding where appropriate, • Coordinate internal and external meetings, ensuring all logistics are handled seamlessly, • Arrange travel and accommodation efficiently and accurately, • Track tasks, deadlines, and follow-ups, ensuring nothing is missed and priorities stay on track, • Prepare, format, and proofread documents, presentations, and correspondence, • Support expenses processing and general administrative requirements, • Assist with day-to-day office operations, including supplies and general organisation, • Coordinate events and internal activities as required, • Anticipate challenges such as scheduling conflicts or logistical issues and proactively resolve them About You • 2–3 years’ experience as an Personal Assistant or administrative role, ideally in a fast-paced or high-growth environment, • Highly organised with strong attention to detail and the ability to manage multiple priorities, • Proactive and resourceful, with a natural ability to anticipate needs and solve problems, • Professional, personable, and confident interacting with stakeholders across all levels of the business, • Experience supporting senior executives such as CEOs, CFOs, or leadership teams, • Comfortable handling confidential and commercially sensitive information with discretion, • Experience coordinating events and managing logistics, • Proficient in tools such as Google Workspace (Gmail, Calendar, Docs) and Slack Apply Now If you’re interested, click Apply Now and our Talent Acquisition team will be in touch to arrange a call. In the meantime, learn more about us: https://www.harrisonclarke.com/ https://www.youtube.com/@InsideTheSiliconMind

Senior Office & Operations Administrator (Polish & English Speaking) Location: Office-based – near Stockley Park, Hayes (West London) Hours: Full-time Company: McRam Environmental We’re looking for a reliable, highly organised Senior Office & Operations Administrator who is fluent in Polish and English to support the day-to-day running of our operations office. This is a hands-on role at the centre of the business, covering phones, scheduling, payroll support, and general administration in a fast-paced operational environment. The right person will be calm under pressure, process-driven, and dependable. Key Responsibilities Managing inbound calls and office communications (English & Polish) Scheduling jobs and coordinating drivers, trades, and daily operations Supporting payroll processing and basic finance administration Handling confidential admin tasks and maintaining accurate records Acting as a senior point of contact in the office Supporting junior staff during busy periods Ensuring consistent office cover and smooth daily operations Escalating issues appropriately to management Essential Requirements Fluent Polish and English (spoken and written) Proven experience in office administration or operations support Comfortable handling payroll and sensitive information Strong organisational and communication skills Reliable attendance and availability Ability to work calmly in a phone-heavy, fast-moving environment Desirable Experience in logistics, construction, waste, maintenance, or similar sectors Familiarity with job booking systems and operational workflows Progression Opportunity For the right person, there is potential for long-term progression and increased responsibility, including involvement at a senior level within the business. Progression is performance- and reliability-based and developed over time. Why Join Us This role suits someone who values structure, responsibility, and being trusted with core operations. You’ll work closely with management in a growing business where professionalism and consistency genuinely matter. How to Apply Please send your CV to contact@mcram.co.uk

We are seeking a proactive, highly organised, and professional Executive Assistant to provide first-class secretarial and administrative support to a small group of partners within the Commercial Real Estate team of a High end West End Law Firm. This role requires someone who thrives in a fast-paced, high-pressure environment and can adapt to different working styles while delivering exceptional support. The successful candidate will play a key role in ensuring partners operate efficiently by managing complex administrative tasks, coordinating business activities, and maintaining strong client relationships. You will work closely with partners, clients, and internal teams to support the delivery of high-quality service standards across the department. Reporting to the Secretarial Team Leader, this position requires flexibility, strong judgement, and the ability to manage competing priorities effectively. Some flexibility around working hours will be expected. Key Responsibilities • Act as a professional and client-focused ambassador for partners, both internally and externally., • Proactively manage complex diaries, meetings, appointments, and associated logistics to ensure schedules run smoothly., • Anticipate and resolve diary conflicts and prioritise urgent matters appropriately., • Manage partner inboxes where required, including drafting responses, escalating urgent matters, and coordinating follow-up actions., • Support financial and compliance processes, including billing coordination, matter management, and chasing outstanding payments., • Coordinate WIP and billing meetings, ensuring deadlines are met in collaboration with the wider department and finance teams., • Take ownership of administrative tasks and deliver work accurately within deadlines., • Build strong working relationships with partners and establish effective working practices., • Arrange regular planning meetings with partners to review priorities, schedules, and client commitments., • Identify and implement operational improvements and best practices to enhance efficiency., • Attend meetings, prepare minutes, and follow up on agreed actions where required., • Work closely with Marketing & Business Development teams to coordinate events, seminars, conferences, and client activities., • Organise end-to-end travel arrangements, including itineraries, accommodation, visas, and currency requirements., • Develop a strong understanding of the team’s clients, priorities, and business objectives., • Act as a positive role model within the team and contribute to continuous improvement initiatives., • Build and maintain effective relationships with internal and external stakeholders. Candidate Profile • Previous experience in an Executive Assistant, PA, or senior administrative support role, ideally within a professional services or legal environment., • Strong organisational and time-management skills with the ability to manage multiple priorities., • Excellent communication and interpersonal skills., • High attention to detail and strong problem-solving abilities., • Commercial awareness and confidence handling confidential and financial information., • Proactive, adaptable, and capable of working independently., • Strong IT skills and confidence using Microsoft Office and business systems., • Ability to remain calm and professional under pressure. The role will offer excellent benefits and hybrid working. For further information please contact Ella Britton

A boutique international law firm in the Cayman Islands is seeking an experienced and highly organised Corporate Legal Secretary to support its busy corporate and transactional practice. This is an excellent opportunity for a proactive professional who thrives in a fast-paced legal environment and enjoys working closely with senior lawyers on sophisticated cross-border transactions. This role offers the chance to join a dynamic international firm advising a global client base across corporate, finance, investment funds, and regulatory matters. Alongside exposure to high-quality cross-border transactions, the successful candidate will enjoy the lifestyle benefits of living in the Cayman Islands — including year-round sunshine, world-renowned beaches, and a vibrant international community. Key Responsibilities • Prepare, amend, and format corporate legal documentation and transactional materials, • Assist with corporate transactions, closings, and related administrative processes, • Draft correspondence, engagement letters, board resolutions, and legal documents, • Manage calendars, coordinate meetings, and arrange appointments and travel, • Prepare presentations, reports, and transaction structure charts using Microsoft PowerPoint, • Produce spreadsheets, financial schedules, and data reports using Excel, • Maintain document management systems and filing processes, • Liaise professionally with clients, regulatory authorities, service providers, and internal teams, • Support business development initiatives, client pitches, and fee proposals, • Provide high-level executive and administrative support to senior lawyers and partners Requirements • Five plus years of experience as a Corporate Legal Secretary or Legal Assistant within a corporate or transactional legal environment, • Strong understanding of corporate legal documentation and offshore transactional processes, • Advanced proficiency in Microsoft Office Suite, particularly Word, Excel, Outlook, and PowerPoint, • Excellent organisational skills with strong attention to detail and accuracy, • Ability to prioritise workloads and manage multiple deadlines effectively, • Professional communication skills and a client-service-oriented approach, • High level of discretion and confidentiality, • Experience within an offshore law firm, financial services, or corporate environment is advantageous Package • Competitive salary package of US$75,000 – US$85,000, • Relocation package provided in addition to salary, • Opportunity to live and work in one of the world’s leading offshore financial centres, • Excellent quality of life with sun all year round and stunning Caribbean beaches

Who We Are: Heidrick & Struggles is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions. Heidrick & Struggles pioneered the profession of executive search more than 70 years ago. Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time.® Additional information on the firm can be found at _. The Role: The Executive Assistant (EA) plays a vital role in the success of our Executive Search business. EAs provide project and business administration support to an Executive Search team(s) in all aspects of the search process including: document preparation and management, scheduling and planning of candidate and client interviews/meetings, accounts receivable and accounts payable, expense reporting, correspondence and file organization. An integral part of an EA’s role is problem-solving within the search execution and administrative process. Job Responsibilities: • Formatting, editing, proofreading, preparing and transmitting client deliverables, • Maintaining complex consultant calendars., • In partnership with our travel vendor, preparing travel itineraries for consultants, clients or candidates as part of the executive search process., • Supporting the executive search team with account and client relationship management, including reconciling consultant expenses, client invoices/receivables and other financial reports, as well as consistently representing the team in a professional manner in any communications with the client team., • Creating and maintaining an efficient organizational system for all search processes., • Maintaining client and candidate relationships and building rapport through regular communication via phone and email., • Verifying degrees of candidates, as well as processing background checks and utilizing internal tools when requested., • Maintaining the accuracy, quality and integrity of all search information in the Heidrick & Struggles database, including proper coding of engagements, in collaboration with search teammates., • Maintaining and developing job-related skills by attending Company learning programs and keeping up-to-date with job/industry-related reading/etc., • Maintaining client, candidate and companywide confidentiality, • Contributing to the team and office by providing back-up assistance to other EAs and Project Administrators as needed., • Assisting with database research and coding of records in collaboration with Associate practices resources. Required Qualifications: • Educated to GCSE level (or equivalent)., • 5+ years of administration experience in roles that required project coordination, • Demonstrated professional business acumen and ethics (honesty, integrity, confidentiality, discretion) in the workplace, • Proficient working experience in all Microsoft Office products, • Demonstrated ability to communicate confidentially, professionally and with good judgment and discretion across all areas of the business as well as external clients and candidates, both written and verbally. This includes sharing complex and sensitive information., • Proven ability to manage complex, concurrent projects, activities and resources, including setting priorities and establishing/reviewing progress against goals, • Available to work Monday – Friday during normal business hours, flexible to work overtime when needed Preferred Qualifications: • Experience working in a professional service/ Executive Search organization, • Hands-on experience working within a proprietary database environment, • Demonstrated experience and interest in building and maintaining positive relationships with internal stakeholders and external customers, • Proven ability to maintain composure in a exciting and at times, rapidly changing environment

We are seeking a highly organised and proactive Team Assistant to provide comprehensive support to a team of finance professionals, at this global organisation. This is an excellent opportunity for an individual with strong coordination, diary management, and document production experience to thrive in a dynamic, professional environment. Working in a stunning office environment, within a fast moving, growing, international business, hybrid - 4 days a week, with unmatchable benefits and amenities. The successful candidate will be responsible for producing high-quality documents, presentations, and reports, ensuring accuracy, consistency, and adherence to brand standards. You will manage complex and frequently changing diaries for senior stakeholders, coordinating meetings, calls, and appointments across multiple time zones while prioritising effectively. You will arrange internal and external meetings, including scheduling, booking meeting rooms, and preparing materials, as well as coordinating client meetings and team events both in person and virtually. Additional responsibilities include organising travel itineraries, processing expenses, and acting as a key point of contact for both internal colleagues and external clients, alongside providing general administrative support as required. The ideal candidate will have proven experience in a Team Assistant role, ideally within financial services or another fast-paced corporate environment. Strong document production skills are essential, with advanced proficiency in Microsoft Office, particularly Word, PowerPoint, Outlook, and Excel. You will bring a proactive and solutions-focused approach, with strong communication and interpersonal skills, and the confidence to build relationships across all levels of the organisation. A professional, discreet, and flexible attitude is key, alongside a collaborative mindset and willingness to support the wider team.

About Guild Capital Guild Capital is an early-stage venture capital firm. We typically back founders in the US, UK, and India as their first institutional investor. Having delivered industry-leading returns over the last decade, we strive to become the trusted partner of our portfolio companies by actively supporting them in developing high-growth strategies, architecting high-performance teams, and raising capital for future growth. The Executive Assistant role and responsibilities We are seeking an exceptional Executive Assistant who will be an integral part of Guild Capital’s global administrative support team, providing essential support to Guild’s Chairman and contributing to the firm's internal operations. The Executive Assistant will handle a wide variety of administrative and logistical tasks for the Chairman and other executives, including but not limited to: • Calendar Management: Manage complex, ever-changing calendars for multiple partners. Coordinate internal and external meetings, investor sessions, board meetings, and travel arrangements., • Travel Coordination: Arrange comprehensive domestic and international travel itineraries including flights, accommodations, ground transportation, and detailed agendas., • Meeting Preparation: Prepare materials for meetings, coordinate logistics, and ensure partners have all necessary information and resources., • Communication Management: Filter and prioritize emails, calls, and correspondence. Draft responses on behalf of partners when appropriate., • Investor Relations Support: Assist with LP communications, coordinate investor meetings, and help prepare materials for fundraising activities., • Event Planning: Organize firm events, partner dinners, portfolio company gatherings, and annual LP meetings., • Documentation: Maintain organized digital and physical filing systems for important documents, contracts, and correspondence., • Expense Management: Process expense reports, maintain receipts, and ensure timely reimbursements., • Special Projects: Support various strategic initiatives and ad-hoc projects as needed. Requirements • Bachelor’s Degree required, • 3+ years of demonstrated experience supporting senior executives or family offices in finance, real estate, or similar corporate sectors, with a proven ability to operate in fast-paced environments., • Exceptional organizational, interpersonal, and communication skills, • Professional, polished, and highly responsive (emails, calls, and texts addressed promptly), • Self-starter with a “can-do” mindset and solution-oriented approach, • Calm, resourceful, and able to solve problems independently under pressure, • Adaptable to shifting priorities and willing to work outside standard business hours (including evenings and weekends), • Solid knowledge of Google Workspace and Microsoft applications, • Ability to handle sensitive information with discretion, • Ability to travel domestically and internationally as needed

We are looking for a proactive and highly organised Executive Assistant to provide day-to-day support to a senior team. This is a varied role that requires excellent organisational skills, discretion, and the ability to prioritise effectively in a fast-paced environment. Key Responsibilities • Diary & Scheduling Management – Organise and manage complex calendars, prioritise meetings, and ensure efficient use of time., • Meeting Coordination – Arrange and prepare for meetings, including agendas, minutes, presentations, and follow-ups., • Correspondence Handling – Draft, proofread, and manage emails, letters, and other communications on behalf of the executive., • Document & Report Preparation – Prepare presentations, briefing documents, and reports to a high standard., • Point of Contact – Act as a liaison between the executive and internal teams, clients, and external stakeholders., • Event & Project Support – Assist with planning and coordination of events, business projects, and ad-hoc initiatives., • Office & Administrative Support – Maintain accurate filing systems, expense management, and other administrative duties., • Confidential Support – Handle sensitive information with the utmost discretion and professionalism., • Personal Assistance – Provide occasional lifestyle support, such as managing appointments, reservations, and personal errands. What We’re Looking For • Proven experience as a PA, EA, or senior administrator, • Excellent time management and multitasking abilities, • Strong written and verbal communication skills, • High level of discretion and professionalism, • Confident with MS Office and/or Google Workspace This is a great opportunity for someone who thrives on keeping things organised, enjoys supporting senior stakeholders, and can adapt quickly to changing priorities.

Job Title: Team PA Location: Central London – 4 days office Job Type: Full Time Our client is a team of property advisors focused on the office, living, industrial, and portfolio investment markets. We’re looking for a proactive and detail-oriented Team Personal Assistant to support senior managers and equity partners across the business. This is a varied, fast-paced role that combines high-level PA and administrative support with front-of-house, compliance, and office management responsibilities. You’ll work closely with a team of experienced PAs, supporting the wider business across Asset Management Key Responsibilities Diary & Travel Coordination • Manage complex diaries and coordinate meetings, conference calls, and travel arrangements., • Provide full administrative support to senior stakeholders and equity partners. Meeting & Event Support • Cover the Office & Living Team PA role on Fridays., • Format and circulate the fortnightly team meeting presentation., • Organise internal and external meetings, agendas, catering, and socials. Correspondence & Documentation • Draft and format emails, reports, and presentations., • Assist in researching living property transactions (e.g., Rightmove data)., • Maintain accurate filing systems and ensure documents are professionally presented. Office Administration • Manage meeting rooms, greet guests, and provide refreshments., • Handle incoming and outgoing post, couriers, subscriptions, and office supplies., • Process expenses and raise invoice paperwork as required., • Take ownership of around five key office subscriptions. Compliance Support • Help maintain accurate records to meet regulatory requirements. Facilities Support • Liaise with contractors and suppliers to maintain a high standard office environment., • Oversee building access, lighting, cleanliness, and day-to-day workplace standards. Health & Safety • Support fire safety and first aid compliance including inductions, logs, and maintenance checks. Projects & Ad Hoc Support • Lead or assist on small projects, workplace initiatives, and internal communications., • Update the company website’s media wall and assist with marketing materials. What We’re Looking For Essential: • Proven experience in a PA, Team Assistant, or business support role., • Excellent organisational skills and ability to manage multiple priorities., • High attention to detail and accuracy in all tasks., • Confident communicator with a proactive, flexible, and positive attitude., • Strong Microsoft Office skills, particularly PowerPoint., • Comfortable working in a busy, team-oriented environment. Desirable: • Experience within property, real estate, or professional services., • Knowledge of facilities, compliance, or front-of-house operations. The Person • Professional, approachable, and a genuine team player., • Enjoys a varied role and can switch between tasks with ease., • Calm under pressure, with a sense of humour and a “can-do” attitude.

Job : Office & Administration Coordinator Location : Central London Type : Full time / Permanent / Hybrid (3 / 4 days on site ) Salary : Max £ 35,000 pa Sector : Media / Tech We’re partnering with a leading global brand in the media space to find a highly organised Office & Administrative Assistant to join their busy London team. This is a dynamic, hands-on position sitting at the heart of the business and is perfect for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in creating a seamless and professional workplace. You’ll play a key role in ensuring the smooth day-to-day running of the office while providing high-quality administrative support to senior stakeholders and leadership teams. • Oversee the day-to-day management of a busy London office, • Act as the first point of contact for visitors and incoming calls, • Coordinate office logistics including suppliers, facilities, meeting rooms, and catering, • Liaise with building management, security, and external vendors, • Support leadership with meeting coordination, expenses, and administrative tasks, • Organise internal meetings, events, and company-wide initiatives, • Arrange Board-level meetings, including venues and logistics, • Provide ad hoc EA support, including diary and travel coordination, • Take ownership of office Health & Safety processes and compliance, • Proven experience in office coordination and administrative support, • Highly organised, proactive, and able to juggle multiple priorities, • Professional, personable, and confident dealing with senior stakeholders, • Strong attention to detail with a high level of discretion, • Confident using Microsoft Office 365 (Word, Excel, PowerPoint), • Experience with tools such as DocuSign, Adobe, or Canva is a bonus, • A collaborative team player who takes pride in delivering a great environment Apply today !

Executive Assistant to Group CEO & Chairman Hybrid - 3/4 days in office each week (1/2 days remotely ) London | Full-time Location East London Salary : up to £ 60,000 pa depending We’re supporting a senior executive in the search for an Executive Assistant to work at the heart of a fast‑paced, high‑performance organisation. This is a pivotal role supporting the Group CEO and Chairman across a wide-ranging business portfolio, requiring confidence, discretion, and the ability to operate seamlessly at senior level. This role will require working in the office up to 4 days a week but will need flexibility on this depending on the CEO's movements, this role will also require travel UK & International. Key responsibilities include: • End-to-end diary, inbox and travel management, • Acting as a key gatekeeper and first point of contact, • Preparing briefings, reports, presentations and correspondence, • Coordinating meetings, events and board activity, • Managing expenses, invoices and administrative processes, • Supporting VIP and senior stakeholder engagement, • Ensuring the CEO/Chairman is fully prepared ahead of all meetings About you: • Proven experience as a senior-level Executive Assistant, • Highly organised, proactive and detail-focused, • Confident managing complex diaries and multiple priorities, • Strong communication skills and professional presence, • Advanced Microsoft Office skills, • Comfortable working at pace and handling confidential matters Apply today !

Executive Assistant - 9-Month FTC Our client, a fast-growing investment management firm focused on growth markets and impact investing, is seeking a full-time Executive Assistant to support two founders and a small senior leadership team. This is an immediate-start role. This is a hands-on, high-impact role within a fast-paced and entrepreneurial environment, offering exposure to strategic decision-making, portfolio companies and the wider investment ecosystem. Key responsibilities: • Providing dedicated support to two founders, • Managing complex and ever-changing diaries across multiple time zones, • Supporting the wider senior leadership team on an ad-hoc basis, • Coordinating international travel, meetings and logistics, • Providing some personal / lifestyle support, • Acting as a key point of contact for internal and external stakeholders, • Preparing presentations, reports and key documents, • Supporting with financial administration Key requirements: • Minimum 5 years’ experience in a PA / EA role, • Proven experience supporting senior executives or founders, • Highly organised, proactive and confident communicator, • Proficient in Microsoft Office suite, • Experience in managing multiple priorities, administrative coordination, and logistics, • Well-organised, detail-oriented, ability to multi-task with great follow-up skills, • Strong written and verbal communication skills This is a 9-month fixed-term contract, with the potential to extend by a further 3 months. London | Hybrid £40,000 – £45,000 DOE If this role is of interest, please apply directly or email jessica.gray@vpalondon.co.uk

About Us: Intellect Design Arena Ltd is a global leader in enterprise-grade financial technology solutions, providing cloud-native, composable and intelligent platforms to progressive financial institutions worldwide. With decades of domain expertise, the company delivers a full spectrum of digital banking and insurance products that drive transformation, growth, operational efficiency and competitive advantage for clients across retail banking, transaction banking, risk, treasury & capital markets, wealth and insurance sectors. Intellect’s flagship architecture — built on design thinking and first principles — includes eMACH.ai, Purple Fabric and iTurmeric, enabling rapid modular adoption and intelligent workflows. The company operates in 50+ countries with 300+ clients globally and has a strong presence in the UK financial services market. Job Description: Executive Assistant to Business Head – Sales Location: This is a London-based role. 5 Days Onsite Role Summary We are seeking a high-caliber, proactive Executive Assistant to support our Business Head of Sales. This is a pivotal role that goes beyond traditional administrative support; you will act as the 'right hand' and strategic gatekeeper, ensuring the Business Head’s time is optimized and the sales leadership team operates at peak efficiency The ideal candidate is a master of multitasking, a discreet professional, and a cultural champion who can drive employee engagement within the London Office. Key Responsibilities Executive Support & Communication • Primary Point of Contact: Act as the lead liaison between the Business Head, the CEO, leadership, employees, clients, and external partners., • Information Flow: Manage and filter the flow of information from the Business Head’s desk, ensuring all internal and external correspondence is handled with speed and accuracy., • Communication Design: Format and draft professional memos, emails, high-impact presentations, and comprehensive reports., • Gatekeeping: Screen and direct phone calls and distribute incoming correspondence to the appropriate stakeholders. Logistics & Administrative Excellence • Calendar Management: Proactively manage complex calendars, resolving scheduling conflicts and setting up internal/external meetings., • Travel Coordination: Arrange end-to-end domestic and international travel, including flights, visas, and accommodation., • Financial Tracking: Track daily expenses and prepare accurate weekly, monthly, and quarterly expense reports., • Office Management: Oversee the performance of clerical staff and maintain office supply inventory to ensure a seamless working environment., • Meeting Governance: Attend key meetings to take detailed minutes and track action items to completion. Engagement & Culture • Monthly Huddles: Organize and coordinate monthly huddles to ensure alignment on business updates., • Employee Engagement: Design and execute engagement activities to foster a high-performance, positive team culture., • Executive Hospitality: Coordinate business lunches, executive tea/coffee sessions, and networking events for senior leadership and clients. Requirements & Skills • Experience: Proven track record as an Executive Assistant for CEO or Director-level leadership (or similar senior PA role)., • Technical Proficiency: Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook)., • Organization: Outstanding organizational and time-management skills with the ability to prioritize under pressure., • Tech-Savvy: Familiarity with modern office gadgets and applications (e.g., e-calendars, video conferencing, and digital filing systems)., • Communication: Exceptional verbal and written communication skills with a refined professional tone., • Integrity: Absolute discretion and a deep understanding of handling confidential business information., • Education: High School degree; a PA diploma or professional certification is considered a strong advantage.

A North of England family office — with interests across manufacturing, real estate and private equity — is hiring an Executive Assistant to the CEO and CFO. This is a hands-on, full-spectrum role sitting at the heart of the group. You'll keep the operational engine running smoothly across diaries, properties, projects and group administration. It's a role for someone who likes variety, takes ownership, and gets things done without being chased. WHAT YOU'LL DO • Manage the diaries, travel and logistics for the CEO and CFO., • Coordinate a property portfolio of commercial assets — liaising with agents, contractors, tenants and solicitors., • Project manage ongoing refurbishments, acquisitions and property works., • Support the CFO across expenses, board packs and investor documentation., • Own the logistics of board and shareholder meetings., • Run office management and act as the group's first point of contact on operational and administrative matters. WHO YOU ARE • Highly organised, with a track record in a fast-paced or complex environment., • Confident managing up and comfortable dealing with senior stakeholders., • Discreet and dependable, with a genuine understanding of what confidentiality means in a family business., • A grounded and excellent communicator across every medium and level., • Experience in property, construction or project coordination is a real plus. You don't need a defined brief to spot what needs doing. You move toward uncertainty rather than away from it. You take pride in the quality of your work even when no one's watching. WHAT'S ON OFFER We're a growing group. For the right person, this role has genuine scope to develop into something broader over time — this is not a static job. Full-time. Yorkshire-based. Office-based. Starting salary £40,000 - £55,000, and part of a generous benefits package.

Legal EA at Magic Circle Law Firm Prestigious Magic Circle law firm is seeking to hire a new proactive Legal EA to primarily support a long-established Senior Partner. • Very Generous Salary, • Competitive Employee Benefits, • Hybrid Working, 3 days in the office, • Exciting client facing dynamic role Legal EA at Magic Circle Law Firm responsibilities include: • Provide extensive and complex diary and travel management across multiple time zones., • Complex, high-volume billing support, • Inbox management, Diary management, Matter support, • True EA-level experience, • Adaptable and flexible — able to support multiple stakeholders if required, • Ability to work with high autonomy and manage competing demands independently, • Comfortable in a very busy, client-facing environment with high expectations Legal EA at Magic Circle Law Firm experience includes: • Senior level Legal PA / Legal EA experience gained from a recognised law firm., • Provide core EA competencies and billing familiarity, • Ability to thrive in fast-paced environments, managing multiple priorities with professionalism and discretion., • A high level of discretion in handling confidential information., • Experience supporting very senior executives, in an Executive Assistant role., • Strong administrative and secretarial skills, with the ability to manage complex schedules and meetings., • A high level of proficiency with the MS Office suite.

We are looking for a proactive Executive/Business Development Assistant to join our growing firm. We are looking for someone who is pro-active, with a passion for organisation who wants to help the directors’ with the smooth and efficient running of the firm. We welcome applications from those wishing to return from a career break and are willing to consider appropriate flexibility and adjusted working arrangements for the right candidate. Key Responsibilities: Administrative Assistance • Schedule and coordinate meetings, conferences, and events for business development activities., • Prepare, edit, and format documents, reports, and presentations as needed., • Organize and maintain filing systems, ensuring easy access to important business development materials., • Provide general administrative support to senior partners and the business development team Business Development Support • Maintain and manage the business development CRM system, ensuring accurate and up-to-date client and prospect information., • Assist in identifying and tracking potential new business opportunities, leads, and client development efforts., • Research prospective clients, industries, and competitors to inform strategic business development activities., • Help coordinate outreach to clients, prospects, and referral sources, including preparing emails, letters, and presentations., • Updating firm social media channels and website in coordination with fee earners Event Coordination: • Assist with the planning and logistics of events, seminars, and conferences., • Support internal and external networking events, ensuring smooth execution and follow-up communications. Key Requirements: Experience • Previous experience as an Administration Assistant, Personal Assistant, Junior Clerk or in a business development support role, ideally within a law firm, professional services, or corporate environment is preferred., • Experience using CRM systems or managing client databases is preferred. Skills & Attributes • Ability to work independently and manage competing priorities effectively., • Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and knowledge of CRM systems., • Discretion and confidentiality, particularly when handling sensitive client and business information., • Strong written and verbal communication., • Strong organizational skills with a high level of attention to detail. Please email a cover letter and your CV to talent@slateford.law.

We’re looking for an exceptional Executive Assistant to become a true strategic partner to our Chief Operating Officer. This is not a traditional EA role. You’ll sit at the heart of the business, helping drive priorities, coordinate high-impact initiatives, and keep executive operations running seamlessly in a fast-paced, dynamic environment. Working closely with senior leadership, you’ll be trusted to anticipate needs, manage competing priorities with confidence, and act as a key connector across teams and stakeholders. Key responsibilities include: • Managing the COO’s diary, inbox, travel, and competing priorities, • Supporting Executive Committee, Board, and leadership meetings, • Preparing presentations, briefings, and business communications, • Tracking actions and driving follow-through across teams, • Building strong relationships with internal and external stakeholders, • Identifying opportunities to improve processes and efficiency, • Handling confidential information with professionalism and discretion I’m looking for someone who: • Has previous experience in a fast-paced corporate administrative/EA role, • Is highly organised, adaptable, and calm under pressure, • Communicates confidently both verbally and in writing, • Has strong stakeholder management and problem-solving skills, • Is proficient in Microsoft Office, particularly PowerPoint, • Has an interest in AI and using technology to improve ways of working Experience within legal, insurance, or financial services environments would be advantageous.

Our client seeks a motivated Company Secretarial Assistant to join their Group Secretariat. In this dynamic role, you will report to the Deputy Company Secretary as well as supporting the Head of Compliance, Regulation & Commercial Contracts and the Chief Legal Officer to ensure the efficient operation of the department. This position offers a fantastic opportunity for professional growth in governance. Responsibilities include: Governance Support: • Assist Directors and senior management with corporate governance matters., • Ensure compliance with the UK Companies Act, UK Corporate Governance Code, Meeting Administration: • Prepare and circulate Board and Committee papers., • Attend meetings and drafting minutes regularly., • Manage the administrative tasks related to Board and Committees. Company Administration: • Support statutory compliance for companies by updating records in Diligent Entities and preparing statutory filings with the Registrar of Companies., • Maintain a timeline for key filings to ensure compliance., • Assist with executing company resolutions and maintaining the group structure chart. Additional Responsibilities: • Administer the Diligent Boards and Diligent Entities systems., • Support the Deputy Company Secretary and Chief Legal Officer on various projects, including annual reports. The successful candidate is likely to have the following skills and experience; • Experience supporting Company Secretarial functions within a business with a desire to build a governance career., • Highly proficient in drafting minutes and knowledge of UK corporate governance and company law., • Familiarity with Diligent Boards and Diligent Entities (or similar systems) is highly desirable., • Experience drafting company documentation, such as confirmation statements., • Strong relationship management skills and confidence when interacting with senior colleagues., • Ability to work independently, manage pressure, and meet tight deadlines., • Exceptional attention to detail and strong organisational skills., • A collaborative team player with excellent written communication skills. Qualifications: • Degree educated or equivalent is essential; a law degree is a plus, and study support is available if you are aiming to qualify as a company secretary.

Receptionist & Office Administrator Location: London – Onsite (with some flexibility for hybrid) Hours: Monday to Friday – 8:30am – 5:00pm Company Description Optio Group is a global specialist Managing General Agent (MGA) with a presence across the UK, USA, South America, Europe, Asia, and MENA. Known for our innovative and bespoke insurance solutions, we address both simple and complex risks with precision and agility. Supported by top-tier capacity providers and state-of-the-art data-driven models, we deliver exceptional results that cater to the evolving needs of brokers and clients. Our team of highly skilled underwriters and diverse specialists collaborates to foster long-term relationships built on trust, transparency, and consistency. At Optio, we are proud to blend underwriting excellence with a forward-thinking approach, making us one of the fastest-growing MGAs in the UK. Role Description We are looking for an organised and proactive Receptionist & Office Administrator to join our London office. This is more than a front-desk role; you will be the welcoming face of Optio while also supporting the wider team with a varied mix of administrative, events, and light executive-assistant duties. Working closely with the wider Secretarial Support team, you will play a central role in keeping the office running smoothly and making it a place people enjoy coming into. The role is hands-on, varied and fast-paced, with significant scope to take ownership of your remit and develop the position over time. As part of the role you will be expected to: • Welcome visitors, clients and candidates, ensuring they have a great first impression of the company, • Manage the main phone line, inbox and door, directing enquiries to the right person and handling messages professionally, • Book and manage meeting rooms, set up refreshments, and ensure spaces are tidy and ready for use, • Receive and distribute post, couriers and deliveries, and issue visitor passes in line with building security procedures, • Keep the office running smoothly: stock checks, stationery and kitchen supplies, and liaison with cleaners, contractors and building management, with the support of the Office Manager, • Act as the first point of contact for facilities issues, escalating where needed, • Maintain office documentation, filing systems and shared folders, • Support health and safety processes, including fire warden and first aid duties, • Plan and coordinate internal events with the team, including team lunches, socials, all-hands, off-sites and seasonal celebrations, • Process expenses and coordinate travel and accommodation bookings for the team, • Manage diaries, schedule meetings and arrange logistics for senior team members on an ad-hoc basis, • Prepare simple documents, agendas and meeting packs, • Support the onboarding of new starters, including desk setup, welcome packs and first-day logistics You will be joining a collaborative and supportive team, and there is considerable opportunity to broaden the role, take on additional responsibility and grow with the business. Qualifications • Previous experience in a receptionist, office administrator or similar front-of-house role, • Excellent written and verbal communication skills, • Strong organisational skills and an eye for detail; able to spot the things that need doing before being asked, • Comfortable juggling competing priorities and staying calm under pressure, • Discreet and trustworthy when handling confidential information

A fast-growing InsurTech business in the heart of the City is looking for a highly organised and proactive Personal Assistant to support two key members of the leadership team — the Chief Marketing Officer and Chief Product Officer. This is a fantastic opportunity to join an ambitious, collaborative company at an exciting stage of growth, where you’ll play a central role in keeping the business running smoothly and making a genuine impact across the organisation. Salary: Up to £55,000 + bonus Working pattern: Hybrid (3 days office / 2 days home) The Role Working closely with senior leadership, you’ll provide seamless day-to-day support in a fast-paced and varied position. This role would suit someone who thrives on being one step ahead, enjoys building relationships, and loves bringing structure and organisation to a busy environment. Key Responsibilities • Managing complex diaries and ever-changing schedules, • Coordinating meetings and booking meeting rooms, • Preparing and distributing meeting documentation and materials, • Organising UK and international travel, including detailed itineraries, • Processing expenses efficiently and accurately, • Researching and booking venues for lunches, dinners, and corporate events, • Supporting the planning and delivery of client and internal events, including catering and guest coordination, • Acting as a key point of contact for existing and prospective clients, • Assisting with the preparation of presentations and business materials, • Managing incoming post and courier arrangements, • Providing wider administrative support across the business as needed About You We’re keen to speak with experienced Personal Assistants who have supported senior stakeholders within insurance, financial services, or another regulated corporate environment. You’ll be someone who: • Is confident working in a fast-paced, high-performing environment, • Has exceptional organisational skills and attention to detail, • Builds strong relationships easily and communicates professionally, • Enjoys working as part of a close-knit and growing business, • Takes initiative and is always willing to go the extra mile In return, you’ll join a forward-thinking business with a supportive culture, strong growth plans, and the chance to truly add value and shape your role as the company continues to expand! Please apply today to be considered.

Resident Liaison Officer and Project Assistant Reports to: Senior Project Manager Office location: London Project locations: London and Southeast The Company: A S Ramsay Building Contractors Ltd are award winning building contractors based in London and the Southeast. Our primary point of company culture is to ensure our staff focus on having a ‘service first’ approach, being approachable, honest and clear with our clients. We strive to be at the very top of our industry in terms of quality control, development of staff, and customer service. Our work focus is: • Restoration: external mansion block repair schemes and internal common part refurbishment., • Cladding remediation: design and build contracts replacing combustible cladding to residential high-rise buildings., • Fire compartmentation: certified fire door installation, repair and maintenance, as well as compartmentation schemes and installation of fire detection and suppression systems. Job purpose: The Resident Liaison Officer and Project Assistant is the first port of contract for general queries and resident liaison. The administrative tasks within the department include all project administration maintaining legal compliance, client correspondence and project communication. You will monitor all contractual dates from Valuations, Practical Completion and defects liability periods. Main duties: • Answer the main work phone ensuring that our customer care and service is our priority., • Assist your Project Manager with managing and coordinating the Delivery Team, organising surveys and booking in access with building occupants., • Produce a weekly Quality Assurance Checklist for the Managing Director to review, highlighting any missing information or documents which should have been produced and saved into Sharepoint.Support our Deliver Team to ensure that any missing documents are produced., • Act as a Resident Liaison Officer for our sites building occupants, producing updates in line with the project plan, organising and attending, if required., • Set up all project files on Sharepoint at the beginning of a project and audit the files at Practical Completion ensuring that all required documents including significant emails are present and filed correctly., • Assist the Project Manager with the execution of the delivery process, working alongside your team and encouraging them to keep on top of their obligations., • Assist the Project Manager with collating the timesheets for submission to accounts., • Contribute to our marketing and promotion by taking high quality photographs and engaging content for our marketing team to use., • Dead filing project documents from our management software into SharePoint in line with GDPR requirements., • Assist with other project related tasks from time to time. Person Specification: • A minimum 2 years’ experience in a similar role., • Must be very strong with IT., • Must be proficient in using Microsoft programs, • Must have a sincere and honest approach., • Exceptional administration skills., • You must be an excellent communicator with focus on both your clients and colleagues to achieve clarity, openness and positivity., • You must be a positive and helpful individual who possess a ‘can do attitude’. You will create a positive environment within the company towards your work, your clients, and colleagues., • Be committed and driven to achieve above the expectations set., • Have a high attention to detail.

Senior Wealth Planning Assistant | Wealth Planning 12 Month FTC - £ Competitive Package London A fantastic opportunity for an experienced wealth planning administrator to join a collaborative Wealth Planning team and play a key role in delivering exceptional client service. We're looking for a Senior Wealth Planning Assistant to provide comprehensive administrative support to Wealth Planners, ensuring smooth client onboarding, meeting coordination, and first-class client outcomes. What you'll do • Support Wealth Planners with client administration, meeting preparation, and post-meeting actions, • Handle new business processing, CDD, and accurate application paperwork, • Act as first point of contact for client queries and coordinate with central services, • Maintain accurate client records on XPlan and associated systems, • Assist with training junior team members and contribute to process improvements What we're looking for • Strong experience in wealth planning administration or similar client-facing financial services role, • Good knowledge of financial planning products and processes, • Excellent organisational skills with strong attention to detail, • Proficient in MS Word/Excel; XPlan and Voyant experience desirable, • Outstanding communication and interpersonal skills, • Proactive team player with excellent client service focus What's on offer • Key role within a professional, client-focused wealth management team, • Opportunity to mentor junior staff and drive process improvements, • Clear progression opportunities within wealth planning, • Supportive environment with ongoing professional development Perfect for an ambitious wealth planning professional ready to take the next step. DM me if you'd like to discuss this opportunity or know someone who would be a great fit.

Office Administrator / Personal Assistant Westminster, London | 💼 Full-time | 🏢 Office-based (5 days) KMK Recruitment is delighted to be partnering with, a highly respected and long-established consultancy of engineers and architects. This is a unique opportunity to join a small, collaborative and highly professional team, supporting senior Partners while playing a central role in the smooth running of the practice. The Role This is a varied and hands-on position combining high-level PA support with office administration and operational coordination. Sitting at the heart of the business, you will act as a trusted support to senior professionals, ensuring efficiency, organisation, and exceptional attention to detail across all activities. Key responsibilities include: Executive / PA Support • Complex diary and inbox management for the Partner, • Coordinating meetings, site visits, and client engagements, • Drafting professional correspondence and liaising with solicitors, clients, and external stakeholders, • Managing expert witness instructions, tracking deadlines and maintaining accurate records Office & Administrative Support • Maintaining digital and physical filing systems to a high standard, • Managing incoming documents, checking for accuracy and completeness, • Preparing reports, formatting documents, and organising technical records, • Handling scanning, filing, and document management processes Office & Facilities • Preparing meeting rooms and organising hospitality, • Supporting the day-to-day running of the office environment, • Managing office supplies and ensuring a well-presented workspace Coordination & Projects • Organising meetings, preparing agendas, and taking minutes, • Supporting internal communications and follow-ups on actions, • Assisting with process improvements, systems, and workflow efficiency (where appropriate), • Providing support with events and occasional marketing initiatives About You • Previous experience in an administrative, PA or office support role, ideally within a professional services environment (legal, architecture, engineering, consultancy), • Highly organised with exceptional attention to detail and accuracy, • Confident drafting professional correspondence and communicating with senior stakeholders, • A proactive, "can-do" attitude with strong ownership of tasks, • Discreet and trustworthy, comfortable handling sensitive information, • Strong Microsoft Office skills (Word, Outlook, Excel, PowerPoint), • Interest in improving systems and processes (exposure to AI tools advantageous) What’s on Offer • Competitive salary (reviewed annually), • 25 days holiday + bank holidays, • Contribution towards private healthcare, • Exposure to a highly specialist and intellectually interesting area of work, • A close-knit, supportive team with real responsibility from day one, • Opportunity for development and further training The Environment This is a fully office-based role (5 days) in a professional yet friendly environment. The team values quality, integrity, accountability, and attention to detail, alongside a positive and collaborative culture. If you are looking for a role where you can take ownership, learn from senior professionals, and play a key role in a respected consultancy, we would love to hear from you. Apply now or contact KMK Recruitment for more information.

I’m working with a leading insurance brokerage based in the City of London who are looking for a Team Assistant to join their friendly, high-performing team. This is a busy and varied role where no two days are the same. You’ll support three senior executives while working closely with a team of experienced Team Assistants to ensure everything runs smoothly behind the scenes. It’s a fantastic opportunity for someone who enjoys being at the heart of a team juggling priorities, staying organised, and making a real impact day-to-day. If you’re currently a receptionist with exposure to supporting Team Assistants, PAs, or EAs, and you’re looking to step into a dedicated Team Assistant role, this could be the perfect move for you. The Role • Supporting the Senior Business Assistant with the day-to-day running of the office, • Processing expense claims for senior directors, including scanning receipts and inputting data, • Coordinating diaries and scheduling meetings, • Organising lunch and dinner reservations when needed, • Arranging all aspects of travel, including flights, accommodation, visas/entry requirements and foreign currency, • Preparing clear, detailed travel itineraries, • Uploading, maintaining and archiving documents on internal systems, • Preparing trip reports and keeping travel records up to date, • Helping to organise client events in the UK and overseas, • Preparing materials and itineraries for client meetings, • Acting as a point of contact between the broking team and marketing, • Pitching in with ad hoc administrative support when required Please apply if you have experience in a team support role as a receptionist. This is based in the office 5 days per week with occasional work from home.

Personal Assistant / Office Administrator Victoria | Full-time | Office-based (5 days) KMK Recruitment is delighted to be partnering with, a highly respected and long-established consultancy of engineers and architects. This is a unique opportunity to join a small, collaborative and highly professional team, supporting senior Partners while playing a central role in the smooth running of the practice. The Role This is a varied and hands-on position combining high-level PA support with office administration and operational coordination. Sitting at the heart of the business, you will act as a trusted support to senior professionals, ensuring efficiency, organisation, and exceptional attention to detail across all activities. Key responsibilities include: Executive / PA Support • Complex diary and inbox management for the Partner, • Coordinating meetings, site visits, and client engagements, • Drafting professional correspondence and liaising with solicitors, clients, and external stakeholders, • Managing expert witness instructions, tracking deadlines and maintaining accurate records Office & Administrative Support • Maintaining digital and physical filing systems to a high standard, • Managing incoming documents, checking for accuracy and completeness, • Preparing reports, formatting documents, and organising technical records, • Handling scanning, filing, and document management processes Office & Facilities • Preparing meeting rooms and organising hospitality, • Supporting the day-to-day running of the office environment, • Managing office supplies and ensuring a well-presented workspace Coordination & Projects • Organising meetings, preparing agendas, and taking minutes, • Supporting internal communications and follow-ups on actions, • Assisting with process improvements, systems, and workflow efficiency (where appropriate), • Providing support with events and occasional marketing initiatives About You • Previous experience in an administrative, PA or office support role, ideally within a professional services environment (legal, architecture, engineering, consultancy), • Highly organised with exceptional attention to detail and accuracy, • Confident drafting professional correspondence and communicating with senior stakeholders, • A proactive, "can-do" attitude with strong ownership of tasks, • Discreet and trustworthy, comfortable handling sensitive information, • Strong Microsoft Office skills (Word, Outlook, Excel, PowerPoint), • Interest in improving systems and processes (exposure to AI tools advantageous) What’s on Offer • Competitive salary (reviewed annually), • 25 days holiday + bank holidays, • Contribution towards private healthcare, • Exposure to a highly specialist and intellectually interesting area of work, • A close-knit, supportive team with real responsibility from day one, • Opportunity for development and further training The Environment This is a fully office-based role (5 days) in a professional yet friendly environment. The team values quality, integrity, accountability, and attention to detail, alongside a positive and collaborative culture. If you are looking for a role where you can take ownership, learn from senior professionals, and play a key role in a respected consultancy, we would love to hear from you.

Executive Assistant | Leading Alternative Investment Firm | London We're hiring for a newly created EA / Coordinator role at one of the world's leading alternative investment firms, joining their high performing team in the City. This isn't a traditional heavy-diary EA role. It's a broad, varied coordination position supporting a team alongside a Senior EA. It's fast-paced and genuinely interesting day to day and the chance to work in a world-class environment. This role is based full time in the office What you'll be doing: • Scheduling and calendar support across the team, • New hire onboarding coordination and logistics, • Expense processing, • Offsite and event planning, • Day to day office and floor management, including seating logistics, • Ad hoc travel and last minute requests What we're looking for: • Experience in an EA, coordinator or administrative support role, • Adaptable and proactive - comfortable supporting a team across a wide remit, • Strong interpersonal skills and a collaborative mindset, • Highly organised with great attention to detail, • An interest in financial services is a plus They are offering one of the best benefits packages in the industry, as well as a highly competitive salary and bonus potential.

• Business: emap, • Base Location: East Croydon and/or Fleet Street - City of London, • Employment Type: Part-time, Permanent/Hybrid (20hrs), • Salary: £Competitive DOE + Benefits The job holder will support the Human Resources team in the daily administration of its activities. They will assist with employee recruitment, onboarding, maintenance of staff records and staff relations and assist in implementing HR processes and policies. The HR Assistant will also liaise with employees in assisting with HR related queries for effective communication and conflict resolution. Key Responsibilities: • Assisting Senior HR Advisors with recruitment processes, including obtaining employment references, carrying out background checks for relevant new starters, and preparing job offers and employment contracts, • Responding to internal and external HR enquiries and requests in a professional and timely manner, • Maintaining accurate electronic employee records and updating HR systems, • Supporting payroll administration and preparing documentation for new and existing employees, • Assisting with the administration of employee compensation and benefits, • Supporting L&D inductions and training workshops, • Coordinating onboarding process, • Assisting with the organisation of HR events, meetings, and employee communications, • Keeping up to date with HR best practice and contributing to improvements in workplace efficiency Skills and Experience: Essential Criteria • Demonstrable experience in an HR Assistant, HR Coordinator, or similar HR support role., • Experience providing administrative and operational support within an HR function, preferably in a fast-paced organisational environment., • Working knowledge of UK employment legislation and HR policies, procedures, and best practices., • Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint., • Strong organisational and planning skills, with the ability to prioritise workloads and manage multiple tasks effectively., • Ability to work collaboratively as part of a professional HR team and build positive working relationships with colleagues and stakeholders., • Excellent written and verbal communication skills, with strong attention to detail. Desirable Criteria • Knowledge of payroll processes and associated HR administration., • Experience using HR information systems (HRIS) and other HR-related software applications., • A qualification in Human Resources, Business Administration, or a related discipline, or evidence of working towards such a qualification. Core Competencies: • A good understanding of HR best practice and activities and their link to business requirements and needs, • Achieves and exceeds targets and consistently delivers exceptional results., • Works collaboratively with internal and external stakeholders Personal attributes: • Good planning, time management and organisational skills, • Effectively communicates and builds positive relationships at all levels, both internally and, • externally, • Demonstrates a daily focus and has an enthusiasm for HR work, • Has the ability to work well under pressure and to deadlines What we offer Learning & Development: At emap, we believe that employee learning and development are the key drivers of our success. To ensure continuous growth and meet the ever-changing demands of the workplace, we provide an environment that fosters continuous development for our employees. Our employees are encouraged to identify their areas of personal and professional development aligned with our strategic areas, including management development, health, safety & wellbeing, sales, events management, marketing strategy, editorial, and information technology. We have a structured framework designed to help equip our employees with the necessary knowledge, skills, and behaviours to excel in their job roles, contributing to achieving our organizational objectives. To support our employees’ career development, we have designed specialized programs, as well as other stand-alone role-specific and generic courses, under the emap academy. Benefits: emap is part of Metropolis Group. Together we are committed to providing a happy and healthy place to work, so we offer fantastic benefits and perks to our employees. • 25 days of annual leave, with the option to buy or sell additional days. Pro-rata for part-time employees., • One additional day of leave per year- Celebration Day, • Health plan, • Life assurance, • Private virtual GP access, • Seasonal flu jabs available at the office, • Continuous learning & development opportunities, • In-house Excellence Awards and other innovation projects, • Cycle-to-work scheme, • Discounted gym memberships, • Retail discount vouchers, • Rail season ticket loans, • Pension scheme, • One paid volunteer day per year, • Annual Summer & Winter Celebrations, • Work from home during August, • Income protection and more Privacy: Metropolis Group respects the privacy of every person for whom we have personal data. We comply with data protection legislation such as the Data Protection Act 1998 and the General Data Protection Regulation which regulates the processing of data and ensures that your data is processed fairly and lawfully, is kept secure and only that data necessary for any processing is kept. You can see our privacy policy at www.metropolis.co.uk/privacy. Diversity and Inclusion: We are an equal opportunity employer and value diversity and inclusion. All applicants will be considered for employment without attention to race, age, religion or belief, pregnancy and maternity, marriage and civil partnership, sex, sexual orientation, gender identity, national origin, or disability status. How to apply: Please submit your CV and covering letter. Due to the volume of applications, we receive, we are unable to give individual feedback at the application stage, however if you are successfully shortlisted you will be contacted within 10 working days of your application.

Personal Assistant | £42,000 + Bonus | Hybrid working: 4 days in the office, 1 day from home The Opportunity A leading privately owned UK property and urban regeneration business is seeking a highly organised, proactive Personal Assistant to join a well-established Business Support Group. This is a varied and pivotal role within a fast-paced, ambitious organisation delivering some of the UK's most exciting large-scale regeneration schemes across residential, workspace, retail, leisure and education. The Role You'll sit within a team of 10 PAs and EAs, supporting a busy portfolio of senior stakeholders across two key business areas. Primarily, you will provide comprehensive support to a Director-level leader and two members of their team within Asset Management - a fast-moving, high-demand brief where strong diary management and polished presentation skills are essential. You will also support a Development Director and one of thier team members, with a focus on diary management. This is not a role for someone who wants a quiet inbox. You'll need to be trusted, discreet, detail-orientated and comfortable operating with autonomy in a dynamic environment where priorities shift quickly. Key Responsibilities Diary & Meetings • Managing multiple complex, frequently changing diaries across internal and external meetings, • Anticipating and proactively resolving scheduling conflicts, • Coordinating meetings including rooms, catering, travel and agendas, • Attending meetings to take notes and track agreed actions, • Arranging site visits, preparing itineraries and organising travel and accommodation, • Researching and booking venues for lunches, dinners and events; occasional out-of-hours support required Communication & Stakeholder Management • Acting as a key point of contact for internal and external stakeholders, • Drafting, proofreading and preparing high-quality correspondence, presentations and documents, • Building strong professional relationships across the business support team Operational & Administrative Support • Processing invoices, purchase orders and monthly expense reports, • Maintaining CRM databases and project directories, • General admin including printing, binding and tracker management, • Collating information for board reports and chasing stakeholder inputs, • Providing cover for other PAs and reception as needed About You • Proven PA experience in a fast-paced environment; property or real estate sector experience is an advantage but not essential, • Strong diary management skills are a must - you'll be juggling multiple demanding calendars simultaneously, • Demonstrable experience producing and preparing presentations to a high standard, • Highly organised with the ability to prioritise under pressure and meet tight deadlines, • Proficient in Microsoft Office including Teams, SharePoint, OneDrive and Copilot, • Strong written and verbal communication skills with a professional, confident manner, • High degree of discretion and confidentiality, • Proactive, solutions-focused and calm under pressure, • Flexible team player with a hands-on, can-do attitude, • Comfortable building relationships at all levels and representing the business professionally Benefits • £42,000 salary with discretionary bonus of up to 10%, • 25 days holiday plus bank holidays, • Pension matched up to 6%, • Life assurance (4x salary) and Permanent Health Insurance, • Private Medical Insurance, Dental Cover and Health Care Cash Plan, • Gym subsidy and Employee Assistance Programme, • Flexible benefits platform covering finance, travel, lifestyle and technology, • Enhanced family-friendly policies and hybrid working (4 days office / 1 day from home), • 2 volunteering days per year and matched charitable donations up to £200, • Wellbeing framework, mental health first aiders and coaching programme This is a fantastic opportunity to join a high-calibre, collaborative support team within a business that genuinely invests in its people and the communities it builds.

Novatus Global is a Series B scale-up RegTech SaaS provider and boutique advisory firm, helping financial institutions manage their most complex regulatory requirements. We combine deep consulting expertise with cutting-edge SaaS solutions, enabling clients to strengthen compliance, enhance resilience, and drive sustainable growth. Our flagship SaaS platform, En:ACT (short for Ensuring Accurate, Complete and Timely reporting), is a market-leading solution for regulatory transaction reporting and reconciliation across global regimes. En:ACT automates reporting, reconciles data across systems, and maps errors directly to regulatory rules, helping firms remediate quickly, reduce risk, and meet regulatory obligations with confidence. Already trusted by more than 45 firms worldwide, the platform is scalable, proven, and designed for both business and technical users. Alongside our SaaS offering, our unique model delivers consulting services across Risk & Compliance (including Transaction Reporting and Operational Resilience), ESG, Strategy, Data, and Operations. We embed ourselves within client teams to deliver both insight and execution, taking ownership of outcomes and driving measurable impact. Since our launch in 2019, we have scaled rapidly, creating space for our people to grow with the business. Backed by North American private equity investment, and partnerships with the London Stock Exchange Group and Snowflake’s global data platform, we are shaping the future of regulatory compliance through innovation in both advisory and technology. Our growth plans do not stop here; we are on the lookout for top-tier talent to join us on our journey and enable our next phase of success. Office Manager & Executive Assistant Managing the smooth day-to-day running of the office, supporting core business operations, and providing proactive executive support to our two Co-Founders. Novatus HQ - 2 London Wall Pl, London Wall, Barbican, London EC2Y 5AU Office Based: 5 days a week in our central London offices. Reports to: Head of People & Culture Department: Operations Job Overview: Novatus Global are looking for a proactive EA & Office Manager to oversee the smooth running of our office and support day-to-day business operations. This role combines front-of-house responsibilities with broader operations, office management and EA tasks, making it an ideal opportunity for someone who enjoys variety, problem-solving, and ensuring everything runs seamlessly. Key Responsibilities Office Management • Oversee office supplies, equipment, and vendor relationships (coffee, water, food deliveries etc)., • Manage allocation, setup, and maintenance of IT equipment (laptops, monitors, etc) and liaise with IT providers for troubleshooting and upgrades., • Own the relationship with our outsourced IT vendor, managing the end-to-end laptop and equipment lifecycle—from ordering and provisioning to asset tracking and end-of-life returns/disposal, all in line with ISO 27001 compliance guidelines., • Own office facilities, liaising with the landlord and sourcing/managing contractors to resolve issues end-to-end., • Ensure a safe, efficient, and well-presented working environment., • Liaise with facilities providers (cleaners, maintenance, utilities)., • Manage office budgets and purchasing where required., • Oversee health & safety compliance (fire drills, first aid kits, risk assessments)., • Manage building access, security passes, and visitor protocols., • Coordinate space planning, desk allocations, and seating arrangements., • Plan and manage office events, socials, and team-building activities. Reception & Front of House • Act as the first point of contact for visitors, clients, and staff., • Manage incoming emails, and correspondence., • Maintain a professional and welcoming reception area., • Coordinate meeting room bookings and set-up., • Arrange catering and refreshments for meetings or events., • Manage incoming/outgoing post and courier services. Operations & Administration • Support contract management and basic legal/administrative tasks (e.g., document organisation, tracking renewals, maintaining compliance records)., • Assist with HR and onboarding processes (setting up new starters, coordinating inductions)., • Maintain company records, databases, and document control systems., • Provide administrative support to senior management where required., • Oversee policies and procedures to ensure operational compliance (ISO 27001, GDPR, data protection, confidentiality agreements etc)., • Manage insurance renewals, company registrations, and other statutory requirements. Executive Assistance: • Provide high-touch, proactive EA/PA support to our two Co-Founders and Co-CEOs, anticipating needs and ensuring priorities are executed smoothly., • Own diary management, including scheduling internal/external meetings, protecting focus time, and resolving conflicts with sound judgement., • Plan and coordinate domestic and international travel end-to-end (itineraries, accommodation, logistics, visa requirements where applicable), ensuring trips are efficient and cost-effective., • Support board, investor and senior stakeholder interactions, including meeting coordination, and maintaining a professional, confidential interface., • Maintain strict confidentiality, exercising excellent judgement when handling confidential business and personal information., • Provide ad hoc support for company priorities, events, and executive-led initiatives as needed. General • Identify opportunities to improve processes and implement efficiencies., • Act as a go-to person for internal teams to resolve day-to-day operational issues., • Coordinate with external suppliers, partners, and service providers., • Support business continuity planning and disaster recovery processes., • Assist with travel bookings, accommodation, and logistics for staff., • Organise internal communications (announcements, newsletters, updates). Perks & Benefits: • Private Medical Insurance (AXA) – includes mental health, dental, vision, and private GP access, • Life Insurance (4× salary) with Unum, • Unum’s Help@Hand: includes medical second opinions, physiotherapy, lifestyle coaching, savings and discounts, and cancer support services for you, your partner, and your child(ren), • Employee Assistance Program, • Enhanced parental leave (maternity & paternity), • Professional qualification sponsorship, • Accelerated career progression based on performance, not tenure, • Holiday entitlement increases with tenure, • Flexible hours with core collaboration time, • Paid volunteering leave, • Gym & fitness discounts, • Quarterly socials, and office snacks & drinks, • Interest-based working groups to collaborate and innovate Novatus Global’s Equal Opportunities Statement: Novatus is an Equal Opportunity Employer. All employment decisions are made based on business needs, role requirements, and individual qualifications, without regard to race, age, religion or belief, sex, sexual orientation, gender identity or expression, marital or civil partnership status, pregnancy or maternity, socioeconomic background, disability, or any other characteristic protected under the Equality Act 2010. We maintain a workplace culture that is inclusive, respectful, and supportive. Our recruitment and selection processes are designed to ensure fairness and consistency for all candidates Reasonable adjustments are available throughout the application and interview process, and candidates are encouraged to contact Human Resources to discuss any specific requirements. This commitment is embedded in all aspects of our employment practices, including recruitment, compensation, professional development, promotion, and workplace conduct

Title: Lifestyle Executive Assistant Location: Mayfair, London Reporting Line: Chief of Staff Overview We are seeking a highly organised and discreet Lifestyle Executive Assistant to join a dedicated Lifestyle Team within a Family Office, supporting the Founder of a hedge fund across both personal and business interests. Working closely with the Chief of Staff and wider support team, the successful candidate will help ensure the smooth running of the Founder’s day-to-day commitments. This is a fast-paced and varied role requiring excellent organisational skills, attention to detail, and the ability to manage competing priorities with professionalism and discretion. Key Responsibilities Diary & Schedule Management • Manage the Founder’s complex personal and business diary, ensuring priorities are aligned., • Schedule meetings, calls, and engagements across professional and personal commitments., • Proactively identify and resolve diary conflicts, adapting to last-minute changes where required. Travel & Logistics • Coordinate domestic and international travel, including itineraries, accommodation, and transport., • Ensure seamless planning of travel across both business and personal schedules. Lifestyle & Personal Support • Provide lifestyle management and personal administrative support to the Founder., • Coordinate personal appointments, family commitments, and social engagements., • Liaise with household staff, service providers, and external advisors. Business Coordination • Support scheduling of business meetings and engagements., • Prepare briefing materials and documentation when required., • Act as a point of coordination between the Founder and internal or external stakeholders. Lifestyle Team & Family Office Support • Work collaboratively as part of the Lifestyle Team supporting the Founder., • Provide support to the Chief of Staff with coordination and ad hoc projects., • Assist the wider Family Office with administrative and organisational tasks when required., • Support the Chief of Staff with coordination and administration relating to property projects, including liaising with advisors, contractors, and service providers. General Responsibilities • Maintain absolute confidentiality and discretion at all times., • Manage changing priorities calmly and efficiently., • Anticipate needs and proactively solve problems. Key Requirements • Graduate calibre or equivalent experience., • Proven experience as an Executive Assistant, Personal Assistant, or Lifestyle Assistant., • Exceptional organisational and time management skills with strong attention to detail., • Ability to work effectively in a fast-paced, demanding environment., • High levels of discretion, professionalism, and integrity., • Strong written and verbal communication skills., • Confidence working with senior stakeholders and managing complex schedules., • Flexible and adaptable approach to working hours when required., • Proactive, solutions-focused, and resilient.

Are you someone who gets things done and thrives in a fast-moving environment? We’re looking for a highly organised, sharp-thinking Personal Assistant to support the CTO and co-founder of a fast-growing EdTech company. This is a unique opportunity to work closely with company leadership, helping them stay focused on the work that matters most. If you enjoy organising complexity, making smart decisions about priorities, and enabling others to perform at their best, this could be the role for you. The Company Our client is a young and fast-growing EdTech company transforming how schools operate through technology. Their platform replaces fragmented school systems with a single unified platform for teachers, parents, and students – one login, one place to manage school life. They currently serve over 225 schools in the UK and internationally, and the business is growing quickly as demand for simpler, more effective school technology increases. The team is small, ambitious, and collaborative, united by a shared mission to bring world-class technology into the education sector and restore joy to learning. The Role They are looking for a capable PA to support the CTO/co-founder with a strong focus on communication, prioritisation and protecting time. This role is less about managing large volumes of administrative work and more about ensuring the CTO’s time and attention are focused on the right things. You’ll act as a trusted partner who helps filter information, maintain focus, and keep important work moving across the company. Your role is to enable the CTO to consistently focus on the work that matters most. Key Responsibilities include: Priority Management • Managing the sequence and timing of what information reaches the CTO, particularly inbound emails, • Triaging incoming requests – deciding what needs input, what can wait, and what can be handled independently, • Helping the CTO focus on the most important next task, not simply the most urgent one, • Managing peak email periods, such as after marketing campaigns, where volume can reach several hundred emails Calendar & Time Protection • Maintaining protected blocks of deep focus time in the CTO’s calendar, • Preventing unnecessary fragmentation of the day, • Managing scheduling efficiently while minimising back-and-forth, • Keeping commitments visible and ensuring follow-through Communication & Coordination • Drafting and sending correspondence on the CTO’s behalf with the right tone and judgement, • Coordinating across customers, partners, internal teams and stakeholders, • Organising occasional travel arrangements, such as conferences, • Ensuring important threads are followed through and completed, • Working closely with the technical team, including the Principal Engineer and CPO, to maintain smooth information flow General Support • Taking ownership of tasks that free up the CTO’s time and attention, • Anticipating potential friction before it becomes a problem, • Maintaining awareness of key priorities so the CTO can focus on deep technical work Why This Role Is Different This isn’t a traditional PA role. You’ll be: • Trusted with genuine responsibility, not just administration, • Working closely with company leadership and product teams, • Learning quickly inside a fast-growing technology company, • Developing valuable operational and judgement skills What You’ll Learn in This Role Working closely with a CTO and co-founder gives you a unique view into how a fast-growing technology company operates. In this role, you’ll develop skills in: • Operational judgement – deciding what matters and what doesn’t in a fast-moving environment, • Executive communication – drafting clear, thoughtful communication across customers, partners and internal teams, • Startup operations – seeing how product, engineering and leadership decisions are made, • Time and priority management at a senior level, • Working directly with technical and product teams This Role Is Ideal For Someone Who • Wants close exposure to how a fast-growing startup operates, • Enjoys organising complexity and helping others perform at their best, • Has strong judgement and communication skills, even if they don’t have years of PA experience, • Is early in their career and excited to learn quickly in a high-trust environment, • Takes pride in being the person who keeps important things moving You might currently be working as a: • Personal Assistant or Executive Assistant, • Operations or project coordinator, • Customer success or support professional, • Teacher or graduate looking to move into the tech/startup world What matters most is your judgement, organisation, and ability to protect someone’s focus, not your exact job title. To Be Successful, You’ll Have • Strong written English – clear, confident and concise, • Excellent judgement about what matters and when, • The instinct to take action and move things forward, • Calmness and resilience when things become busy or ambiguous, • A partnership mindset when supporting senior leaders You’ll Excel If You Are • Organised and structured without being rigid, • Comfortable working alongside technical teams, • A self-starter who enjoys removing obstacles for others, • Calm and steady under pressure, • Energised by a fast-moving startup environment This Role Probably Isn’t Right For You If • You don’t enjoy helping manage someone else’s time and priorities, • You need heavy structure or constant direction, • You are uncomfortable with ambiguity or shifting priorities, • You prefer reactive work rather than proactive judgement The Package • £30-35k salary, • A stake in the success of the company through share options, • 6 monthly pay reviews, • Work in a fast-growing company with plenty of room for progression, • 34 days holiday, including bank holidays., • Work from a modern, well-resourced office in trendy Sky Gardens, Nine Elms, • Weekly lunches ordered in, • Vibrant team with weekly post-work pool, darts, and drinks, • Team retreats, • Training budget to help you learn and develop your career, • Opportunity to work in an ambitious, high-performing team – if you're someone who is impatient for progress, then this is the place you'll thrive., • Regular Mario Kart competition! Apply If you’re excited by working in a fast-moving startup and want to join a team of smart, ambitious colleagues, we’d love to hear from you.

If you are looking for an exciting opportunity in London as an Executive Assistant to Director, we encourage you to apply today!. As an Executive Assistant to Director in the property industry, you will provide exceptional administrative and organisational support to a senior leader. Monitor and man