Senior administrative assistant jobs in United Kingdom

Looking to take your first step in education? We are looking for a dedicated and detail-orientated individual to join Harris Academy Battersea as Administrative Assistant on a fixed-term contract to August 2027. Working under the instruction and guidance of senior staff to provide general administrative support to the school, you will either have experience in an administrative role or looking to take your first step in an administrative support role within an educational environment. The actual salary for this role will be £26,136-£26,509 (38 weeks per year, 37.5 hours per week).

Department: Academic/Oxford Brookes University partnership (OBU) \n Location: London, Birmingham, Manchester, Leeds \n Salary: £35,000 (London) / £32,000 (outside London) \n Type of Contract: Full-Time, Permanent (40 hours per week) \n Our Vision: Changing lives through education. \n The role: The Assistant Lecturer programme is a 12 month programme under the supervision of an experienced member of staff and you will be responsible for performing a range of tutoring, lecturing, administration, professional duties, and other activities to deliver a high-quality educational experience to our students. \n As an Assistant Lecturer you are responsible for engaging students in the learning processes to ensure student outcomes are maximised and for contributing to the development of a range of subjects across the curriculum. \n Please note this role is not eligible for visa sponsorship. \n What you'll be doing: \n\n • Deliver classes and assess student work, ensuring that all learning outcomes are met. \n, • Provide academic support and guidance to students as necessary \n, • Assist Module Leaders and other senior staff in the planning of lectures, tutorials, practical’s and other classes. \n, • Develop, update, and improve course materials as appropriate and necessary. \n, • Keep up to date with best practice in teaching and learning, and ensure that your teaching reflects best practice and embeds technologies that enhance the learning experience. \n, • Attend meetings as required, and develop productive working relationships within the various teams that you will be engaged with. \n, • Undertake a reflective programme of staff development which includes teaching observations, directed study and workshop participation. \n, • Participate in the GBS performance management programme, meeting a range of clearly defined objectives for student outcomes, student satisfaction, retention and attendance. \n, • Undertake administrative duties as determined by your line manager \n, • Take on other responsibilities as may reasonably be required to support the work of GBS \n\n About You: \n\n • You will hold at least Master’s degree in your academic field, or be able to demonstrate an equivalent level of professional achievement. \n, • Previous experience of working in the health industry as a health practitioner \n, • Evidence of supervising student work and providing support and feedback \n, • Evidence of teaching in your field. \n, • Demonstrate professional conduct in all interactions with staff and students. \n, • Extensive knowledge of relevant subject matter. \n, • Attention to detail and accurate reporting. \n, • Ability to maintain thorough and organised student records. \n, • Ability to work under pressure, plan and prioritise own workload to meet tight deadlines. \n, • Highly motivated and able to work with minimum supervision. \n, • Excellent communication skills. \n, • Ability to work with diverse groups of people. \n\n Desirable: \n\n • Previous lecturing experience within UK Higher Education \n, • Previous training experience to large groups about health related subjects \n\n What we offer: \n\n • 25 days annual leave, plus 8 public holiday\n, • 1-day extra leave per year of service, up to a maximum of 5 days\n, • Workplace pension scheme\n, • Tuition reimbursement for career development courses\n, • Flexible Benefits: Cycle to Work, Workplace Nursery, Tech scheme and much more\n, • Perks@Work discounts platform, wellbeing centre and much more\n, • Reward and recognition programme\n, • £500 award employee referral scheme\n, • Discretionary annual performance bonus\n\n “GBS has greatly supported my professional development by offering me a chance to teach diverse, non-traditional students and by sponsoring my FHEA application, which has been invaluable in consolidating my teaching practices.” \n — John Traichaisit, Consultant Lecturer \n GBS is committed to equality, diversity and inclusion and providing a workplace free from discrimination or harassment. We welcome applications from all backgrounds and communities. We take our core values seriously and work hard to create an environment where everyone feels welcomed. \n

Working pattern: Monday to Friday 8-5pm (40 hour contract) \n Are you a proactive, detail-oriented professional with a passion for property management? We’re looking for a Property Assistant to become a key player in our dynamic and supportive team. You’ll help manage a diverse portfolio of up to 300 residential properties, ensuring smooth operations and top-tier service for our tenants. \n \n Benefits: \n · Perkbox – 24/7 discounts, wellbeing support, online GP access & more \n · Company Pension Scheme \n · Group Life Assurance (up to 3x salary, subject to service) \n · Staff Discount on all products \n · Cycle to Work Scheme \n · Employee Assistance Programme \n · Long Service Awards \n · 23 days annual leave + bank holidays + your birthday off \n \n Key responsibilities: \n · Supporting all aspects of managing the company’s residential and commercial property portfolio. \n · Keeping property records accurate and up-to-date using our management software. \n · Maintain records of maintenance requests and history for each property. \n · Answering telephones, handle tenant queries and redirect calls as necessary. \n · Communicate with residential and office tenants, agents and housing associations. \n · Coordinate with third-party contractors to schedule inspections. \n · Management of the maintenance email inbox and maintain continuous communication with the property team. \n · Handle general administrative tasks, including key distribution to agents, tenants, and contractors. \n · Scan, index, and organise documentation to support daily property team operations. \n · Report directly to the Assistant Property Manager and other relevant senior team members. \n · Obtain quotations and pricing for appliances, materials, furnishings and related items. \n · Conduct meter readings and handle utility change notifications for move-ins and move-outs. \n · Attend property visits and inspections as required. \n · Perform various ad hoc tasks that arise within the property department. \n \n What You’ll Bring: \n · Strong organisational and communication skills. \n · A proactive attitude and ability to multitask in a fast-paced environment. \n · Experience in property management or a similar administrative role is a plus. \n

Personal Assistant / Practice Manager \n Future Operations Manager Opportunity \n Location: Moorgate, London \n Salary: £45,000 – £60,000 depending on experience \n Hours: Monday to Friday (40 hours per week) \n About the Practice \n My client is a growing and ambitious wealth management business operating within a large Principal Partner Practice of St. James’s Place, based in Moorgate, London. \n They are seeking an experienced and highly capable Personal Assistant / Practice Manager to work closely with the Practice Principal, initially providing high-level PA and operational support before taking increasing responsibility for the day-to-day running of the practice. Previous experience within wealth management, ideally SJP or an IFA environment, is essential. \n This is an exciting opportunity for someone looking beyond a traditional administrative or support role and wanting to build a long-term career in practice operations. \n The role is designed to develop into an Operations Manager position, with the successful candidate ultimately taking full responsibility for the day-to-day operational management of the practice and the growing team within it. \n The Role \n Working directly with the Practice Principal, you will become a central point of coordination across the business, ensuring client work, new business, administration, provider relationships and internal processes are managed efficiently and to a consistently high standard. \n Key Responsibilities \n\n • Managing the Practice Principal’s diary, inbox and day-to-day priorities.\n, • Acting as a key point of contact for clients and dealing with queries professionally and efficiently.\n, • Liaising with SJP, product providers and other third parties to progress outstanding matters.\n, • Chasing new money and ensuring cases progress through to completion.\n, • Overseeing operational workflow, including Letters of Authority, new business, replacement business and case tracking.\n, • Maintaining accurate and disciplined records within Salesforce and iBusiness.\n, • Monitoring outstanding actions and proactively chasing colleagues and providers.\n, • Reviewing and checking client documentation before it is issued.\n, • Team management responsibilities as the business grows.\n, • Supporting client meeting preparation and ensuring follow-up actions are completed.\n, • Managing and improving processes and procedures as the practice grows.\n, • Supporting the Practice Principal with projects and business initiatives from inception through to completion.\n\n Future Progression \n The role has been specifically designed with the future growth of the practice in mind. As your knowledge and experience develop, you will take increasing responsibility for workflow, systems, processes, team coordination and operational management, with the long-term objective of becoming the Operations Manager and taking ownership of the day-to-day running of the practice. \n This is an opportunity to become a key member of the team and play a significant role in shaping the future development of the business. \n About You \n We are looking for an ambitious and proactive individual with a genuine interest in building a career in financial services operations. \n Ideally, you will have experience as a Senior Administrator, PSS, Practice Manager, Office Manager, Operations Lead or similar within SJP, an IFA, financial planning practice or wider wealth management environment. \n You will have: \n\n • Previous experience within wealth management or financial services, ideally SJP or an IFA.\n, • Experience working within a highly regulated environment.\n, • Excellent organisational, administration and project management skills.\n, • Scrupulous attention to detail and accuracy.\n, • A proactive, resilient and persistent approach.\n, • A strong “completer-finisher” mentality and the ability to take ownership.\n, • Excellent written and verbal communication skills.\n, • The ability to manage multiple priorities and deadlines.\n, • Strong computer literacy, including Word, Excel, Outlook and PowerPoint.\n, • Experience with Salesforce and iBusiness would be advantageous.\n, • A professional, approachable and positive personality.\n, • The discretion required to operate in a confidential environment.\n, • Comfortable leading a team and being the go-to person for support within the business.\n, • Whilst industry related financial services qualifications are advantageous, they are not essential for this role.\n, • Most importantly, the ambition to develop a long-term career in practice operations rather than becoming a financial adviser.\n\n Additional Information & Benefits \n\n • £45,000 – £60,000, depending on skills and experience.\n, • 25 days annual leave plus bank holidays\n, • Auto-enrolment pension scheme\n, • Clear career progression from Personal Assistant / Practice Manager to Operations Manager.\n, • Increasing responsibility, autonomy and influence within a growing business.\n, • Exposure to the commercial and operational side of a successful wealth management practice.\n, • Central London location in the Moorgate area.\n, • The opportunity to help shape and develop the systems, processes and culture of the practice.\n\n To apply for this opportunity, please apply online.

\n Job Title: Legal Talent Assistant \n Location: City of London \n Role: 6-month contract (possible extensions) \n Working Arrangement: Hybrid (4 days in office) \n Salary: Competitive \n \n The firm \n Our client is a leading international law firm with a strong reputation for excellence, innovation, and collaboration. With offices across key global markets, the firm advises a diverse client base and is recognised for its people-focused culture, commitment to professional development, and inclusive working environment. \n \n The role \n In your new role as a Legal Talent Assistant, you will support the Legal Talent team across both lateral and graduate recruitment activities. Working closely with senior members of the team, you will play a key role in ensuring recruitment, onboarding, events, and talent administration processes are delivered efficiently and to a high standard. Your key responsibilities will include, but are not limited to: \n\n • Coordinating interviews and managing communication with candidates, agencies, hiring managers and other stakeholders.\n, • Maintaining recruitment records, databases and applicant tracking systems, ensuring accuracy and compliance at all times.\n, • Preparing recruitment documentation, including offer letters, onboarding materials and other employment-related correspondence.\n, • Supporting onboarding and induction activities, ensuring a seamless experience for new joiners.\n, • Assisting with trainee and lawyer review processes, performance tracking and associated administration.\n, • Supporting recruitment events, law fairs, work experience programmes and wider Legal Talent initiatives.\n\n What do you need? \n In order to be successful in this role you will need: \n\n • Previous administrative experience within HR, Legal Talent, Graduate Recruitment or a similar people-focused function.\n, • Experience gained within a law firm would be highly advantageous.\n, • Strong organisational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.\n, • Excellent written and verbal communication skills, with confidence interacting with stakeholders at all levels.\n, • Strong attention to detail with exceptional data entry, proofreading and record management skills.\n, • Proficiency in Microsoft Office applications, particularly Word, Excel, Outlook and virtual meeting platforms.\n\n \n What do you get in return? \n In return, you will receive a competitive salary with excellent benefits and the opportunity to work at a growing prestigious law firm. \n \n \n Application Process: For further information and to apply, please submit your resume. Due to the high volume of applications, we are unable to respond to all inquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted. \n We look forward to receiving your application! \n \n \n Ryder Reid Legal is a recruitment specialist, for almost thirty years we've been connecting legal talent with many of the leading law firms in London and internationally. Follow our LinkedIn page for our latest vacancies. \n

Birchrose Associates is proud to be representing a leading international law firm based in Liverpool Street, City of London, which is seeking a Team Leader / Executive Assistant to join its team. \n \n The Firm \n Our client is a leading international law firm with an excellent reputation and an ambitious strategy for continued growth. The firm offers a supportive working environment, with a strong focus on its people, client service and continued development. \n The Opportunity \n This is a dual role, combining team leadership responsibilities with hands-on Executive Assistant support to Partners and senior stakeholders within the Real Estate & Projects team. The successful candidate will be proactive, highly organised and confident working in a fast-paced environment. Duties will include: \n\n • Manage and support a team of Executive Assistants and Administrative Assistants, creating a positive and supportive team environment\n, • Manage performance reviews, provide feedback, identify training needs and support the development of team members\n, • Oversee workloads and fee earner/EA allocations, ensuring the team is appropriately resourced and adequate cover is maintained\n, • Manage team rotas, holidays, sickness and other absences, working closely with Partners and HR where required\n, • Act as a key point of contact for Business Services teams and assist with recruitment, onboarding, inductions and leaver processes\n, • Support the implementation and use of new technology and systems across the team\n, • Provide Executive Assistant support to Partners and fee earners as required\n, • Support projects and change initiatives, including testing new processes and providing feedback to senior management\n\n This Team Leader / Executive Assistant position is a full-time, permanent role, working Monday - Friday 9.30am - 5.30pm \n Requirements \n\n • Previous Legal PA/EA experience within a law firm is essential\n, • Proven line management and performance management experience is required\n, • Excellent organisational, time management and prioritisation skills\n, • Strong communication, influencing and negotiation skills\n\n Vacancy Highlights \n\n • Hybrid working\n, • Competitive salary and benefits package\n, • Private medical and dental care for you and your family\n, • Flexible benefits including gym discounts and retail vouchers\n, • Tech, cycle and electric car schemes\n\n To be considered for this Team Leader / Executive Assistant opportunity, please contact Birchrose Associates for a confidential discussion. \n Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. \n We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. \n PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Float Team Assistant - within a leading, international investment bank £22-£26 per hour - 5 Days in Office 9am - 6pm Near Holborn Ongoing temporary \n My client, a highly regarded global investment bank, is seeking an experienced, proactive, and enthusiastic Float Team Assistant / EA to join their fast-paced and high-performing team. \n This is an excellent opportunity for a polished and driven assistant who thrives in a demanding corporate environment and can confidently manage a substantial workload while maintaining exceptional attention to detail and accuracy. \n The role will involve providing seamless support across a range of seniority levels, including Partners, Managing Directors, Vice Presidents, and Analysts. Due to the pace and complexity of the position, candidates must be able to hit the ground running and demonstrate extensive experience managing busy teams, complex diaries, and international travel arrangements. \n Please note, this position requires a minimum of 5 years’ experience supporting large teams, with at least 2 years gained within financial services. \n This is a fully office-based role, Monday to Friday, 9:00am – 6:00pm. \n WHAT YOU’LL DO: \n\n • Managing a high volume of incoming and outgoing calls, including screening, directing, and taking accurate messages\n, • Coordinating meetings and conference calls while maintaining up-to-date banker contact lists\n, • Complex diary and calendar management for multiple senior stakeholders\n, • Organising extensive travel arrangements, including multi-leg international travel, visas, accommodation, transport, cash advances, and detailed itineraries\n, • Preparing and submitting travel and entertainment expenses accurately and in line with company policy\n, • Building strong working relationships and communicating professionally with colleagues at all levels\n, • Providing general administrative support, including filing, archiving, copying, and document management\n, • Supporting a collaborative, team-focused environment by assisting colleagues and sharing responsibilities within the wider assistant group\n, • Assisting with ad hoc projects and additional tasks as required\n\n WHO YOU ARE: \n\n • Minimum 5 years’ experience as a Team Assistant supporting busy teams within a fast-paced corporate environment is essential\n, • Candidates with solely 1:1 or 1:2 support experience will not be considered\n, • At least 2 years’ experience within Banking or Financial Services is highly advantageous\n, • Strong organisational skills with the ability to manage multiple priorities and work efficiently under pressure\n, • Excellent communication skills and a highly professional approach\n, • Proactive, adaptable, and solutions-focused with a strong sense of ownership\n, • A genuine passion for providing exceptional support and making a positive impact on the team\n, • Someone who naturally thinks ahead, anticipates needs, and consistently goes above and beyond\n\n If you are a motivated and experienced Team Assistant looking to join a dynamic investment banking environment where no two days are the same, we would love to hear from you. Apply now to be considered. \n REF: DL209763 \n Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world. \n

Senior Wealth Management Administrator / Practice Manager \n Future Operations Manager Opportunity \n Location: Moorgate, London \n Salary: £40,000 – £60,000 depending on experience \n Hours: Monday to Friday (40 hours per week) \n About the Practice \n My client is a growing and ambitious wealth management business operating within a large Principal Partner Practice of St. James’s Place, based in Moorgate, London. \n They are seeking an experienced and highly capable Personal Assistant / Practice Manager to work closely with the Practice Principal, initially providing high-level PA and operational support before taking increasing responsibility for the day-to-day running of the practice. Previous experience within wealth management, ideally SJP or an IFA environment, is essential. \n This is an exciting opportunity for someone looking beyond a traditional administrative or support role and wanting to build a long-term career in practice operations. \n The role is designed to develop into an Operations Manager position, with the successful candidate ultimately taking full responsibility for the day-to-day operational management of the practice and the growing team within it. \n Please note previous experience within a Wealth Management practice in a similar role is essential. Part of fully qualified level 4 diploma in financial planning DipPFS highly desirable but not essential. \n The Role \n Working directly with the Practice Principal, you will become a central point of coordination across the business, ensuring client work, new business, administration, provider relationships and internal processes are managed efficiently and to a consistently high standard. \n Key Responsibilities \n\n • Managing the Practice Principal’s diary, inbox and day-to-day priorities.\n, • Acting as a key point of contact for clients and dealing with queries professionally and efficiently.\n, • Liaising with SJP, product providers and other third parties to progress outstanding matters.\n, • Chasing new money and ensuring cases progress through to completion.\n, • Overseeing operational workflow, including Letters of Authority, new business, replacement business and case tracking.\n, • Maintaining accurate and disciplined records within Salesforce and iBusiness.\n, • Monitoring outstanding actions and proactively chasing colleagues and providers.\n, • Reviewing and checking client documentation before it is issued.\n, • Team management responsibilities as the business grows.\n, • Supporting client meeting preparation and ensuring follow-up actions are completed.\n, • Managing and improving processes and procedures as the practice grows.\n, • Supporting the Practice Principal with projects and business initiatives from inception through to completion.\n\n Future Progression \n The role has been specifically designed with the future growth of the practice in mind. As your knowledge and experience develop, you will take increasing responsibility for workflow, systems, processes, team coordination and operational management, with the long-term objective of becoming the Operations Manager and taking ownership of the day-to-day running of the practice. \n This is an opportunity to become a key member of the team and play a significant role in shaping the future development of the business. \n About You \n We are looking for an ambitious and proactive individual with a genuine interest in building a career in financial services operations. \n Ideally, you will have experience as a Senior Administrator, PSS, Practice Manager, Office Manager, Operations Lead or similar within SJP, an IFA, financial planning practice or wider wealth management environment. \n You will have: \n\n • Previous experience within wealth management or financial services, ideally SJP or an IFA.\n, • Part of fully Level 4 Diploma qualified in financial planning - desirable (not essential).\n, • Experience working within a highly regulated environment.\n, • Excellent organisational, administration and project management skills.\n, • Scrupulous attention to detail and accuracy.\n, • A proactive, resilient and persistent approach.\n, • A strong “completer-finisher” mentality and the ability to take ownership.\n, • Excellent written and verbal communication skills.\n, • The ability to manage multiple priorities and deadlines.\n, • Strong computer literacy, including Word, Excel, Outlook and PowerPoint.\n, • Experience with Salesforce and iBusiness would be advantageous.\n, • A professional, approachable and positive personality.\n, • The discretion required to operate in a confidential environment.\n, • Comfortable leading a team and being the go-to person for support within the business.\n, • Whilst industry related financial services qualifications are advantageous, they are not essential for this role.\n, • Most importantly, the ambition to develop a long-term career in practice operations rather than becoming a financial adviser.\n\n Additional Information & Benefits \n\n • £40,000 – £60,000, depending on skills and experience.\n, • 25 days annual leave plus bank holidays\n, • Auto-enrolment pension scheme\n, • Clear career progression from Personal Assistant / Practice Manager to Operations Manager.\n, • Increasing responsibility, autonomy and influence within a growing business.\n, • Exposure to the commercial and operational side of a successful wealth management practice.\n, • Central London location in the Moorgate area.\n, • The opportunity to help shape and develop the systems, processes and culture of the practice.\n\n To apply for this opportunity, please apply online.

Our client is looking to appoint a Finance Assistant to join their friendly and collaborative team at their offices on the outskirts of Richmond, North Yorkshire. \n This is a 12-month maternity cover contract, ideally starting in November to allow for a thorough handover before the current Finance Assistant begins maternity leave in December. \n The finance and administration function is a close-knit team, with plenty of interaction and collaboration with senior management and Directors across the wider business. \n Responsibilities: \n Working as part of a supportive finance and administration team, you will work closely with the Financial Controller, senior leadership team, and Directors, taking responsibility for a varied range of day-to-day finance and administrative duties, including: \n\n • Preparing and processing invoices and customer statements\n, • Completing bank reconciliations\n, • Tracking invoices and monitoring due and outstanding payments\n, • Maintaining fee and quotation trackers\n, • Updating and maintaining Excel spreadsheets for forecasting purposes using Excel formulas and functions\n, • Processing and monitoring business expenses\n, • Supporting the administration of company phone contracts\n, • Maintaining accurate financial and administrative records\n, • Providing general finance and administrative support across the business\n, • Working collaboratively with the Financial Controller, senior leadership team, and Directors\n\n Requirements/Experience: \n\n • Be working toward, or have achieved, AAT Level 2/3, or have equivalent practical experience\n, • Have previous experience in a Finance Assistant, Accounts Assistant, or similar role\n, • Have working knowledge of Sage 50 – Xero experience would be beneficial but not essential\n, • Be confident using Excel, including formulas, PivotTables, and lookups\n, • Have strong attention to detail and good organizational skills\n, • Be comfortable working as part of a small, collaborative team\n, • Have a friendly, approachable, and professional manner\n\n For more information, please speak to Nicola at Si Recruitment. \n \n

Bookkeeper (6-Month Temp contact / Maternity Cover) \n Location: Central London (Hybrid - 3 days office, 2 days home working) Salary: £18.00 - £23.00 per hour Contract: 6-Month Temporary Contract (Maternity Cover) Start Date: ASAP \n We are working with a highly successful and fast-paced international organisation that is looking for an experienced Bookkeeper to join their finance team on a 6-month maternity cover contract. \n This is an excellent opportunity for a finance professional who enjoys a varied bookkeeping position involving reconciliations, payments, ledger maintenance and supporting a busy finance function. The successful candidate will work closely with senior finance stakeholders and play a key role in maintaining accurate financial records and ensuring smooth day-to-day financial operations. \n Key Responsibilities \n\n • Perform daily, weekly and monthly bank reconciliations across multiple accounts.\n, • Process and maintain bank charges, fees and interest payments.\n, • Administer supplier invoices and ensure appropriate approvals are obtained.\n, • Process payments and maintain accurate financial records within the finance system.\n, • Upload and maintain financial journals.\n, • Support the general ledger through journal postings and adjustments.\n, • Manage intercompany invoicing processes.\n, • Assist with monthly foreign exchange revaluations.\n, • Maintain electronic and physical financial records.\n, • Process and administer company expense claims.\n, • Provide ad hoc finance and administrative support to the wider team.\n\n What We're Looking For \n\n • Previous experience in a Bookkeeper, Finance Assistant or Accounts Assistant role.\n, • Strong bank reconciliation experience.\n, • Confident processing invoices, payments and journals.\n, • High level of accuracy and attention to detail.\n, • Strong Excel skills.\n, • Ability to manage a busy workload and work to deadlines.\n, • Experience using ERP/accounting systems such as NetSuite would be advantageous.\n, • Available to start immediately or at short notice.\n\n What's on Offer \n\n • Competitive hourly rate of £18 - £23 per hour.\n, • Hybrid working with 2 days working from home.\n, • Opportunity to gain experience within a well-established international business.\n, • Supportive finance team environment.\n, • Immediate start available.\n\n If you're an experienced Bookkeeper available at short notice and looking for your next contract opportunity, we'd love to hear from you. \n

Temporary Finance Assistant - 6 Months - must be available immediately \n Upon application for this role you will receive a text message/email link to engage with our AI agent, please complete this to enhance your application. \n Location: Watford \n Hourly rate: £13.50 - £17.00 per hour \n Working hours: Monday - Friday 9am-5.30pm \n Our client is seeking a motivated and detail-oriented Business and Finance Assistant to support their finance team. \n Responsibilities: \n\n • Assist in preparing financial reports and conducting variance analysis to track organisational performance.\n, • Support budgeting and forecasting activities by effectively gathering and organising relevant data.\n, • Help maintain accurate financial records, including processing invoices and performing reconciliations.\n, • Conduct routine checks to ensure data accuracy and completeness, ensuring the integrity of financial information.\n, • Support the preparation of management information and reports to aid decision-making processes.\n, • Assist with updating financial systems, including Xero, while maintaining and organising financial trackers.\n, • Aid in the intercompany recharge process, collaborating with teams to ensure smooth operations.\n, • Work closely with colleagues to understand key financial processes and outputs, fostering a collaborative environment.\n, • Provide administrative support to the Business and Finance Manager as required, ensuring efficient workflow.\n, • Escalate any discrepancies or issues to senior team members promptly for resolution.\n, • Help improve reporting processes and financial controls as the primary source of information.\n\n What you need: \n\n • Must have recent experience using XERO\n, • Worked within a finance-based role\n, • Must have strong Excel skills\n, • Proactive with excellent attention to detail\n\n Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. \n We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention. \n Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. \n Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. \n By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Next Chapter Talent is delighted to partner with a respected property and estates services organisation in the search for an Estates Assistant. This is an excellent opportunity for a proactive, organised individual to support the operational delivery of property services and contribute to efficient, well-managed estates. \n You will be joining a collaborative team where accuracy, responsiveness, and excellent communication are highly valued. This role offers exposure to a broad range of property support functions and is ideal for someone who enjoys structured work, diverse duties, and helping deliver great customer experiences. \n \n The Role \n As an Estates Assistant, you will provide administrative and operational support across estate activities, ensuring that key tasks are followed through efficiently and stakeholders are kept informed. You will help maintain service quality, smooth workflow, and positive communication across multiple workstreams. \n \n Key Responsibilities \n Administrative Support \n\n • Maintain and manage tracker sheets and logs for tasks, works, and follow-ups\n, • Monitor and organise a busy central inbox, ensuring timely responses and accurate allocation of queries\n, • Update records to ensure data integrity and accessibility\n\n Customer & Resident Engagement \n\n • Handle resident queries and requests professionally via phone and email\n, • Communicate with internal teams to provide updates, clarify tasks, and escalate issues when required\n, • Keep residents informed of progress on repairs, works, or general enquiries\n, • Escalate complex or sensitive issues to senior team members as appropriate\n\n Communication & Coordination \n\n • Liaise with contractors, internal teams, and service providers to coordinate activities\n, • Assist with scheduling and follow-up for works and appointments\n, • Draft and distribute routine communications and notices\n\n General Support \n\n • Assist the estates team with ad-hoc tasks as required\n, • Support continuous improvement of administrative processes\n, • Assist with record keeping, filing, and documentation control\n\n \n About You \n We are looking for candidates who demonstrate: \n\n • Strong organisational and time management skills\n, • Excellent written and verbal communication, including phone correspondence with residents and internal teams\n, • Proficiency in Microsoft Office (especially Excel and Outlook)\n, • The ability to manage competing priorities and tight timelines\n, • A professional approach to customer service and stakeholder interaction\n, • Comfort working with multiple systems and high volumes of email correspondence\n\n Some industry experience in property, estates, or facilities support is required, but even if limited, a positive attitude, strong attention to detail, and a willingness to learn are key. \n \n What’s On Offer \n\n • A supportive, team-oriented working environment\n, • Opportunities to grow your skills and deepen your operational knowledge\n, • Exposure to a broad range of estate support activities\n, • A company structure built to facilitate your future career growth\n\n Please note: This overview is designed to give a clear sense of the role, though it isn’t an exhaustive list of every responsibility or requirement. \n \n To learn more about this opportunity, please reach out to Zara Benson at Next Chapter Talent. \n \n Next Chapter Talent is a boutique, founder-led property recruitment consultancy who specialise in placing exceptional talent across the UK. If you’re considering a new challenge or are recruiting for your team, please get in touch.

School Finance Assistant (SAGE Intacct Experience Essential) \n London E14 | Monday–Friday, 08:00–16:00 | Weekly Rolling Contract \n Are you an organised and proactive Finance Assistant with experience using SAGE Intaact and a passion for keeping financial processes running smoothly? We are seeking a dedicated professional to join a busy and supportive school finance team in East London (E14) on a weekly rolling contract. \n Working closely with the Finance Manager, Trust Financial Controller, and Senior Leadership Team, you will play a vital role in supporting the day-to-day financial operations of the school. This is an excellent opportunity to contribute to a collaborative environment where your attention to detail and finance expertise will make a real difference. \n\n • Raising requisitions and converting them into Purchase Orders using Sage Intaact, following approval procedures\n, • Processing invoices for monthly BACS payments\n, • Managing the shared finance inbox and responding to staff and supplier queries\n, • Setting up and maintaining supplier records on the system\n, • Placing orders and ensuring accurate financial records\n, • Supporting the wider finance team with ad-hoc finance and administrative duties\n\n Weekly rolling contract offering flexibility and consistency \n Supportive and collaborative team environment \n Opportunity to work alongside experienced finance professionals \n Make a meaningful impact within a school community \n We're looking for: \n\n • Previous Finance Assistant or similar finance administration experience\n, • Working knowledge of SAGE Intaact\n, • Strong organisational and communication skills\n, • Ability to manage workloads effectively and work accurately under pressure\n, • Experience within education would be advantageous but is not essential\n\n Apply today and become an integral part of a dedicated finance team supporting the delivery of outstanding services to the school community. \n Important: Applicants must be willing to complete the registration process and hold (or be willing to obtain) an Enhanced DBS registered with the Update Service. \n Apply now to be considered. \n \n

Practice Manager (WEALTH MANAGEMENT EXPERIENCE ESSENTIAL) \n Location: Moorgate, London \n Salary: £40,000 – £55,000 depending on experience \n Hours: Monday to Friday (40 hours per week) \n About the Practice \n My client is a growing and ambitious wealth management business operating within a large Principal Partner Practice of St. James’s Place, based in Moorgate, London. \n They are seeking an experienced and highly capable Personal Assistant / Practice Manager to work closely with the Practice Principal, initially providing high-level PA and operational support before taking increasing responsibility for the day-to-day running of the practice. Previous experience within wealth management, ideally SJP or an IFA environment, is essential. \n This is an exciting opportunity for someone looking beyond a traditional administrative or support role and wanting to build a long-term career in practice operations. \n The role is designed to develop into an Operations Manager position, with the successful candidate ultimately taking full responsibility for the day-to-day operational management of the practice and the growing team within it. \n The Role \n Working directly with the Practice Principal, you will become a central point of coordination across the business, ensuring client work, new business, administration, provider relationships and internal processes are managed efficiently and to a consistently high standard. \n Key Responsibilities \n\n • Managing the Practice Principal’s diary, inbox and day-to-day priorities.\n, • Acting as a key point of contact for clients and dealing with queries professionally and efficiently.\n, • Liaising with SJP, product providers and other third parties to progress outstanding matters.\n, • Chasing new money and ensuring cases progress through to completion.\n, • Overseeing operational workflow, including Letters of Authority, new business, replacement business and case tracking.\n, • Maintaining accurate and disciplined records within Salesforce and iBusiness.\n, • Monitoring outstanding actions and proactively chasing colleagues and providers.\n, • Reviewing and checking client documentation before it is issued.\n, • Team management responsibilities as the business grows.\n, • Supporting client meeting preparation and ensuring follow-up actions are completed.\n, • Managing and improving processes and procedures as the practice grows.\n, • Supporting the Practice Principal with projects and business initiatives from inception through to completion.\n\n Future Progression \n The role has been specifically designed with the future growth of the practice in mind. As your knowledge and experience develop, you will take increasing responsibility for workflow, systems, processes, team coordination and operational management, with the long-term objective of becoming the Operations Manager and taking ownership of the day-to-day running of the practice. \n This is an opportunity to become a key member of the team and play a significant role in shaping the future development of the business. \n About You \n We are looking for an ambitious and proactive individual with a genuine interest in building a career in financial services operations. \n It is essential that you have a background working within the wealth management industry. Ideally, you will have experience as a Senior Administrator, Senior PSS, Practice Manager, Office Manager, Operations Lead or similar within SJP, an IFA, financial planning practice or wider wealth management environment. \n You will have: \n\n • Previous experience within wealth management or financial services, ideally SJP or an IFA.\n, • Experience working within a highly regulated environment.\n, • Excellent organisational, administration and project management skills.\n, • Scrupulous attention to detail and accuracy.\n, • A proactive, resilient and persistent approach.\n, • A strong “completer-finisher” mentality and the ability to take ownership.\n, • Excellent written and verbal communication skills.\n, • The ability to manage multiple priorities and deadlines.\n, • Strong computer literacy, including Word, Excel, Outlook and PowerPoint.\n, • Experience with Salesforce and iBusiness would be advantageous.\n, • A professional, approachable and positive personality.\n, • The discretion required to operate in a confidential environment.\n, • Comfortable leading a team and being the go-to person for support within the business.\n, • Whilst industry related financial services qualifications are advantageous, they are not essential for this role.\n, • Most importantly, the ambition to develop a long-term career in practice operations rather than becoming a financial adviser.\n\n Additional Information & Benefits \n\n • £40,000 – £55,000, depending on skills and experience.\n, • 25 days annual leave plus bank holidays\n, • Auto-enrolment pension scheme\n, • Clear career progression from Personal Assistant / Practice Manager to Operations Manager.\n, • Increasing responsibility, autonomy and influence within a growing business.\n, • Exposure to the commercial and operational side of a successful wealth management practice.\n, • Central London location in the Moorgate area.\n, • The opportunity to help shape and develop the systems, processes and culture of the practice.\n\n To apply for this opportunity, please apply online.

This role is responsible for managing day-to-day transactional finance processes, including accounts payable, accounts receivable, and general ledger activities. You'll support the smooth running of the finance function by ensuring accurate processing, reconciliations, and timely financial administration across the business. \n Client Details \n Our client is a leading international events and exhibitions business, headquartered in Germany with a well-established presence in London. The organisation delivers a diverse portfolio of trade shows, conferences, and industry events across a range of sectors, connecting businesses and professionals on a global scale. With a collaborative and fast-paced culture, the company is focused on innovation, operational excellence, and delivering exceptional experiences for exhibitors and attendees alike. \n \n Description \n The key responsibilities of this Senior Finance Assistant role will be: \n\n • Processing high volumes of purchase invoices accurately and efficiently\n, • Managing supplier queries and assisting with invoice reconciliations\n, • Supporting payment runs and maintaining supplier records\n, • Raising sales invoices and allocating incoming payments\n, • Assisting with credit control activities where required\n, • Reconciling bank accounts and finance transactions\n, • Maintaining accurate financial records and supporting month-end processes\n, • Providing general administrative support to the finance team\n\n \n Profile \n The successful Senior Finance Assistant should have: \n\n • Strong knowledge of accountancy principles and practices.\n, • Proficiency in financial software and tools.\n, • Attention to detail and excellent organisational skills.\n, • Ability to handle multiple tasks in a busy environment.\n, • Effective communication skills for liaising with team members and stakeholders.\n, • Experience in VAT returns and financial reporting within the Media & Agency industry.\n\n \n Job Offer \n The successful Senior Finance Assistant will receive: \n\n • Hourly rate between £18.00 and £24.00, dependent on the level of experience.\n, • Central London location\n, • Hybrid working and flexible hours\n, • Temporary position offering valuable experience in the Media & Agency sector.\n\n

Team Assistant – Global Banking Leading Investment Bank based near St Paul’s, Farringdon and Chancery Lane \n 5 days in the office Hourly rate £26.00p/h 9am - 6.00pm – 8am – 5:00pm \n Near St Pauls, Farringdon and Chancery Lane \n A global financial company is seeking an Assistant within Global Banking & Markets. As an Assistant within the division, they will be responsible for providing extensive administrative support to 3-4 Managing Directors for the Engineering Division. This is a demanding role that requires a highly proactive, motivated and organised individual who can multitask, prioritise effectively and demonstrate good time management, with excellent written and verbal communication skills. \n What You’ll Do \n\n • Comprehensive and proactive diary management and scheduling of meetings - room bookings, documentation, media services for audio visual/video conference facilities\n, • Preparation of detailed travel schedules and itineraries\n, • Assistance with visa applications/requirements\n, • Timely administration of expenses (using Concur)\n, • Telephone cover - screening of calls and interaction with senior management\n, • Log MDs weekly time on in-house system (using Artemis)\n, • Entering MDs whereabouts and vacation details (using Excel and/or MyVacationCalendar)\n, • Vacation/Sickness cover - supporting Engineering MDs when other assistants are on leave\n, • Supporting visiting MDs – assisting with diary management, arranging offices, transportation, access to buildings and team events if required\n, • Assist with Engineering CoS initiatives and ad-hoc projects as required\n, • Coordination of town/village halls, team events and/or socials - booking rooms across global campus, setting up registration details, sign up links, dial-in numbers, Zoom IDs, arranging refreshments, lunches and dinners\n, • Assist with IT issues and ad-hoc queries\n, • Documentation management and support (PoAs, digital signatures)\n, • High level admin support for the Engineering Division - providing guidance with travel, visas and expenses, conference services, time entry and other day-to-day on floor queries\n, • Space management – allocation and tracking of desks/neighbourhoods/lockers through GS Space Hardware orders (headphones for new joiners, Occupational Health equipment etc.)\n\n Who You Are: \n\n • Extensive knowledge of MS Office, including Outlook, Word, PowerPoint and Excel\n, • Ability to be proactive, take initiative, prioritise and multitask\n, • Strong time management and prioritisation skills\n, • Secretarial background preferably within the financial services/consultancy industry\n, • Excellent attention to detail\n, • Excellent teamwork skills\n, • High level of written and excellent verbal communication skills\n, • Ability to handle sensitive and confidential information\n, • Strong organisational and interpersonal skills\n, • Professional, self-motivated and flexible\n\n Tiger Recruitment is B Corp Certified, which means that we've been verified as meeting B Lab's high standards for social and environmental impact. \n DL209301 \n Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world. \n

An established and highly regarded UK wealth management firm is entering a significant period of growth following multiple completed acquisitions, with further expansion planned. As part of this continued investment in their financial planning capability, the business is now seeking an experienced Senior Wealth Planning Assistant to support Wealth Planners and Paraplanners in delivering high-quality client outcomes. \n This is an excellent opportunity for a capable and detail-oriented Wealth Planning Assistant to join a growing, well-resourced business with a first-class reputation, strong systems, and genuine long-term career prospects. \n The Role \n The Senior Wealth Planning Assistant will provide comprehensive administrative and client support to Wealth Planners, acting as a key point of contact for internal teams, product providers, and clients. The role requires a strong understanding of the end-to-end wealth planning process and the ability to work efficiently within a regulated environment. \n Key responsibilities include: \n Planner & Administrative Support \n\n • Providing high-level administrative support to Wealth Planners\n, • Supporting case submissions to paraplanning and liaising with central services\n, • Producing accurate client documentation and service agreements\n, • Handling finance-related administration including billing, WIP, commissions, and invoices\n, • Maintaining accurate client records on Xplan and associated systems\n, • Ensuring all work meets internal processes and compliance standards\n\n Client Support \n\n • Acting as a first point of contact for clients, dealing with general queries and escalating complex matters where appropriate\n, • Preparing and submitting CDD and onboarding documentation in line with AML procedures\n, • Arranging client meetings, valuations, meeting packs, and diary management\n, • Attending client meetings where required and completing post-meeting actions and minutes\n, • Preparing application forms in line with suitability reports and ensuring timely processing\n, • Handling client correspondence, post, and letters of authority\n, • Meeting and greeting clients at office locations when required\n\n Team Support & Development \n\n • Supporting and mentoring junior Wealth Planning Assistants\n, • Assisting with training and quality checking of work\n, • Sharing knowledge and best practice across the team\n, • Contributing to continuous improvement and efficiency initiatives\n, • Supporting the wider team during peaks in workload\n\n Skills & Experience Required \n\n • Proven experience in a Wealth Planning Assistant or similar role\n, • Strong understanding of the end-to-end wealth planning process\n, • Good knowledge of financial planning products\n, • Experience with Xplan / Intelliflo highly desirable\n, • Voyant experience desirable\n, • Strong attention to detail and accuracy\n, • Excellent organisation, planning, and prioritisation skills\n, • Strong client service and communication skills\n, • Good numerical ability\n, • Proficient in Microsoft Word and Excel\n, • Good understanding of regulatory and compliance requirements within wealth management\n\n What’s on Offer \n\n • Competitive salary of £40,000–£45,000 (approx.)\n, • Discretionary bonus\n, • Comprehensive benefits package (including pension and healthcare)\n, • Hybrid working model with flexibility after probation\n, • Exposure to high-quality advisers and complex client cases\n, • Strong opportunity for the role to become permanent\n, • Long-term career development within a growing wealth management business\n\n If you’re an experienced Financial Planning Administrator seeking a new opportunity with one of the UK’s leading wealth managers, please do apply and we can mange the process on your behalf.

This Senior Accounts Assistant role in Orpington offers hands-on experience in the Media & Agency industry. You'll play a key part in keeping the accounting processes running smoothly and supporting the finance team with day-to-day operations. \n Client Details \n A company in the Media & Agency industry based in Orpington. \n Description \n\n • Process invoices and ensure accurate record-keeping.\n, • Assist with bank reconciliations and cash flow monitoring.\n, • Support the preparation of financial reports and statements.\n, • Maintain and update accounting systems with accurate data.\n, • Handle queries related to accounts payable and receivable.\n, • Collaborate with team members to meet reporting deadlines.\n, • Provide administrative support to the accountancy team as needed.\n\n Profile \n A successful Senior Accounts Assistant will have experience in Mergers, Acquisitions, and System Implementation \n Job Offer \n\n • An hourly rate of £ dependent on the level of experience.\n, • Temporary position offering flexibility.\n, • Opportunity to work within the Media & Agency industry in Orpington.\n\n If you're interested in this Senior Accounts Assistant role, apply now. \n People are at the heart of Michael Page. We are committed to creating an inclusive environment. As an inclusive recruiter we welcome applications from people of all backgrounds, identities and experiences. If you require any adjustments or accommodations during the recruitment process, we'll work with you to ensure you can perform at your best.

\n Executive Team Assistant (EA/TA) Location: Hybrid/Office Based 3 Days per week in Southwark, London Contract: 3-6 months Umbrella/PAYE \n Are you a highly organized and proactive Executive Team Assistant looking for your next opportunity? We are seeking an experienced professional to provide vital administrative support to senior leaders, helping to ensure the smooth running of a fast-paced and dynamic business area. \n This is an excellent opportunity for someone who thrives on managing multiple priorities, enjoys building strong stakeholder relationships, and takes pride in delivering exceptional support. Key Responsibilities \n\n • Coordinate and manage complex travel arrangements and expenses for senior stakeholders.\n, • Organise and oversee logistics for meetings, visitors, conferences, events, and catering requirements in line with company policies.\n, • Process invoices, raise purchase orders, and manage expense administration.\n, • Support the onboarding of new team members, ensuring a smooth and positive start.\n, • Act as a buddy for new starters, assisting with systems, processes, and team integration.\n, • Take meeting minutes and track actions where required.\n, • Collaborate with Executive Assistants and other Team Assistants to ensure effective diary coordination and alignment of activities.\n, • Provide day-to-day administrative support to multiple senior leaders within the business.\n\n Skills & Experience \n\n • Proven experience in a Team Assistant, Personal Assistant, Executive Assistant, or Administrative Support role.\n, • Ability to build strong relationships across all levels of an organization.\n, • Ability to work effectively in a fast-paced environment, managing competing priorities and solving problems proactively.\n, • High levels of discretion and confidentiality when dealing with sensitive information and senior stakeholders.\n, • Organizational and administrative skills with exceptional attention to detail.\n, • Advanced Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.\n, • Demonstrated ability to meet tight deadlines while maintaining a high standard of accuracy.\n\n Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.

Junior Team Assistant \n 📍 London \n 💰 £28,000 - £30,000 \n \n Currently recruiting for a Junior Team Assistant on behalf of a highly regarded professional services organisation based in London. \n \n This is an excellent opportunity for a bright, organised and ambitious individual looking to build a long-term career in administration and business support. You'll join a collaborative and supportive team, working closely with senior colleagues and gaining valuable exposure across the business. \n \n The Role \n As a Junior Team Assistant, you'll play a key role in ensuring the smooth day-to-day running of the office and supporting a range of administrative and coordination activities. \n \n Key Responsibilities \n\n • Managing diaries, scheduling meetings and coordinating calendars\n, • Preparing, formatting and proofreading presentations, reports and business documents\n, • Organising meetings, preparing materials and tracking follow-up actions\n, • Monitoring inboxes and ensuring correspondence is handled efficiently\n, • Coordinating travel arrangements, lunches and team events\n, • Processing expenses and maintaining accurate records\n, • Managing filing systems and business documentation\n, • Building positive relationships with colleagues, clients and external contacts\n, • Providing general administrative support to senior team members\n, • Assisting with ad hoc projects and business support tasks as required\n\n \n About You \n We're keen to speak with candidates who have: \n\n • Previous administration, office support, customer service or coordination experience\n, • Excellent written and verbal communication skills\n, • Strong organisational skills and attention to detail\n, • A proactive approach and willingness to learn\n, • Confidence using Microsoft Office, including Outlook, Word, Excel and PowerPoint\n, • The ability to manage multiple priorities in a busy environment\n, • A professional and positive attitude\n, • Strong interpersonal skills and a collaborative mindset\n\n \n What's on Offer? \n ✅ £28,000 - £30,000 salary \n ✅ Excellent training and development opportunities \n ✅ Exposure to senior stakeholders and business leaders \n ✅ Genuine career progression opportunities \n ✅ Supportive and collaborative working environment \n \n If you're looking for the next step in your administrative career and would like to join a fast-paced, professional environment with excellent development prospects, I'd love to hear from you. \n Apply now or contact me directly for a confidential conversation.

Who We Are: \n Heidrick & Struggles is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions. Heidrick & Struggles pioneered the profession of executive search more than 70 years ago. Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time.® \n \n Additional information on the firm can be found at www.heidrick.com. \n \n The Role: \n The Executive Assistant (EA) plays a vital role in the success of our Executive Search business. EAs provide project and business administration support to an Executive Search team(s) in all aspects of the search process including: document preparation and management, scheduling and planning of candidate and client interviews/meetings, accounts receivable and accounts payable, expense reporting, correspondence and file organization. An integral part of an EA’s role is problem-solving within the search execution and administrative process. \n \n Job Responsibilities: \n\n • Formatting, editing, proofreading, preparing and transmitting client deliverables\n, • Maintaining complex consultant calendars.\n, • In partnership with our travel vendor, preparing travel itineraries for consultants, clients or candidates as part of the executive search process.\n, • Supporting the executive search team with account and client relationship management, including reconciling consultant expenses, client invoices/receivables and other financial reports, as well as consistently representing the team in a professional manner in any communications with the client team.\n, • Creating and maintaining an efficient organizational system for all search processes.\n, • Maintaining client and candidate relationships and building rapport through regular communication via phone and email.\n, • Verifying degrees of candidates, as well as processing background checks and utilizing internal tools when requested.\n, • Maintaining the accuracy, quality and integrity of all search information in the Heidrick & Struggles database, including proper coding of engagements, in collaboration with search teammates.\n, • Maintaining and developing job-related skills by attending Company learning programs and keeping up-to-date with job/industry-related reading/etc.\n, • Maintaining client, candidate and companywide confidentiality\n, • Contributing to the team and office by providing back-up assistance to other EAs and Project Administrators as needed.\n, • Assisting with database research and coding of records in collaboration with Associate practices resources.\n\n \n Required Qualifications: \n\n • Educated to GCSE level (or equivalent).\n, • 5+ years of administration experience in roles that required project coordination\n, • Demonstrated professional business acumen and ethics (honesty, integrity, confidentiality, discretion) in the workplace\n, • Proficient working experience in all Microsoft Office products\n, • Demonstrated ability to communicate confidentially, professionally and with good judgment and discretion across all areas of the business as well as external clients and candidates, both written and verbally. This includes sharing complex and sensitive information.\n, • Proven ability to manage complex, concurrent projects, activities and resources, including setting priorities and establishing/reviewing progress against goals\n, • Available to work Monday – Friday during normal business hours, flexible to work overtime when needed\n\n \n Preferred Qualifications: \n\n • Experience working in a professional service/ Executive Search organization\n, • Hands-on experience working within a proprietary database environment\n, • Demonstrated experience and interest in building and maintaining positive relationships with internal stakeholders and external customers\n, • Proven ability to maintain composure in a exciting and at times, rapidly changing environment\n

AJ Chambers are working with a full-service international law firm with an excellent reputation across a range of specialist practice areas. The firm advises a diverse client base, including investment managers, financial institutions, private and public companies, and entrepreneurial businesses, on complex UK and international matters. \n The firm is committed to delivering exceptional client service while creating a supportive, inclusive and collaborative environment where its people can develop and thrive. \n \n The Role \n They are looking for an experienced Executive Assistant to provide high-level, client-focused support to Partners and senior fee-earners. \n This is a varied and proactive role for someone who enjoys taking ownership, anticipating requirements and acting as a trusted partner to senior stakeholders. You will manage your own workload while working closely with wider support teams to ensure the smooth and efficient running of the practice. \n The successful candidate will be highly organised, commercially aware and confident managing competing priorities in a fast-paced professional services environment. \n \n Key Responsibilities \n\n • Provide proactive, high-quality administrative and client support to Partners and fee-earners.\n, • Manage complex diaries, anticipating scheduling conflicts, travel requirements, meeting arrangements and changes to priorities.\n, • Coordinate domestic and international travel, including detailed itineraries, accommodation, agendas, meeting papers and relevant background information.\n, • Act as a key point of contact between Partners, clients and internal and external stakeholders.\n, • Build strong working relationships with clients and assist with routine client queries and relationship management.\n, • Manage calls, messages and correspondence, ensuring matters are dealt with promptly and appropriately.\n, • Review documents returned by document production and speech recognition teams, checking accuracy, formatting and presentation.\n, • Support business development and marketing activity, including client meetings, events, pitches, directory submissions and social media activity.\n, • Maintain accurate CRM records, ensuring new contacts, prospects and business development activity are recorded appropriately.\n, • Maintain up-to-date knowledge of client protocols and relevant firm procedures.\n, • Manage electronic and hard-copy files, including opening and closing matters, monitoring key dates and ensuring filing and compliance requirements are maintained.\n, • Draft correspondence and communications on behalf of Partners where appropriate.\n, • Assist with financial administration, including billing, expenses, credit control and payment-related matters.\n, • Support and coordinate projects, ensuring deadlines are met and activity remains aligned with business priorities.\n, • Identify opportunities to improve processes, streamline workflows and increase efficiency.\n, • Work collaboratively with wider support teams, providing cover and assistance when required.\n\n \n The ideal candidate will have: \n\n • Previous experience in a similar Executive Assistant, Legal PA or senior support role within a law firm or professional services environment.\n, • Excellent diary and time-management skills, with the ability to anticipate requirements and manage changing priorities.\n, • Strong client service skills and confidence dealing with senior stakeholders and external contacts.\n, • Excellent written and verbal communication skills.\n, • Exceptional attention to detail and accuracy.\n, • The ability to work independently, use initiative and make sensible decisions on behalf of senior stakeholders.\n, • A proactive and solutions-focused approach, with a genuine desire to improve processes and ways of working.\n, • Strong organisational skills and the ability to manage multiple deadlines simultaneously.\n, • A collaborative approach and willingness to support colleagues and contribute to a wider team.\n, • The ability to handle sensitive and confidential information with complete discretion.\n, • Strong IT skills, including advanced Microsoft Office knowledge and confidence using document and case management systems.\n, • The ability to learn and adapt to new technology and systems.\n\n \n Why Join? \n This is an excellent opportunity to join a prestigious professional services environment where Executive Assistants are trusted to play a key role in supporting senior stakeholders and delivering an outstanding client experience. \n You will have the opportunity to work alongside experienced professionals, take ownership of varied responsibilities and contribute to the continued success and efficiency of a busy practice. \n \n The role will offer hybrid working, excellent benefits and a salary c£50k

Executive Assistant to Chairman & 2 Senior Leaders \n Mayfair | Stunning Offices | Career-Defining Opportunity \n £45,000 - £50,000 DOE \n \n If you are an ambitious, polished and proactive EA early in your career, this is the role that will elevate you. If you have 2-5 years' experience, apply now. \n \n We are partnering with a highly respected, discreet and fast-evolving investment firm based in the heart of Mayfair to find an exceptional Executive Assistant to support a Chairman and two senior leaders. This is a rare opportunity to step into a visible, trusted role where you will gain exposure at the highest level of a dynamic and intellectually stimulating environment. \n \n From day one, you will be immersed in a collaborative, high-performing culture, working from beautifully refurbished offices complete with a roof terrace – the perfect setting for both focused work and a vibrant social scene. \n \n The Role \n This is far more than a traditional EA position. You will become a true right-hand support, instrumental in ensuring the smooth running of three highly engaged and fast-moving executives. \n \n You will: \n • Seamlessly manage complex and ever-changing diaries, balancing business and personal commitments with precision \n • Act as a gatekeeper and trusted liaison, building strong relationships with internal teams, clients and external stakeholders \n • Coordinate meetings end-to-end, from scheduling and logistics through to preparing high-quality materials and tracking actions \n • Prepare polished presentations, documents and communications to an exceptional standard \n • Oversee inbox management, ensuring priorities are identified and handled efficiently \n • Arrange travel, events and itineraries with meticulous attention to detail \n • Manage expenses and administrative processes with accuracy and professionalism \n • Support with personal administration where required, always operating with the utmost discretion \n \n About You \n This role is ideal for a graduate-calibre EA with 2–5 years’ experience in a corporate environment, ideally within financial or professional services. \n \n You will bring: \n • A naturally organised, detail-driven approach with the ability to juggle multiple priorities \n • Exceptional communication skills, both written and verbal \n • Confidence working with senior stakeholders and high-profile individuals \n • Strong Microsoft Office skills and a high standard of presentation \n • A calm, solutions-focused mindset with the ability to anticipate needs \n • Absolute discretion, professionalism and sound judgement \n • A positive, upbeat attitude and genuine enthusiasm for being part of a team \n \n The Culture \n This is a business that truly invests in its people. Alongside a high-performance, intellectually engaging environment, you will enjoy: \n • A genuinely social and inclusive culture \n • Regular team events and a lively office atmosphere \n • A strong commitment to charitable giving and volunteering \n • A beautiful Mayfair office designed to inspire, including a roof terrace for downtime and social moments \n \n This is an exceptional opportunity for someone looking to accelerate their EA career, gain exposure to senior leadership and be part of a business where culture, collaboration and excellence go hand in hand. \n \n If you are ready to step up into a role where you will be trusted, valued and developed – apply now

💫 Opportunity | Executive Assistant \n 📏 Organisation | Non Profit \n 📍 Location | London \n 💻 Hybrid Role | Flexible mix of in-office and remote working \n 💰 Offer | £36,000 - £39,000 \n \n A well-established organisation is seeking a highly organised Executive Assistant for a permanent opportunity. You will provide vital support to senior leaders, ensuring efficient administrative and project coordination. \n \n This is a varied role where you’ll provide high-level support to several senior office holders, acting as a trusted point of contact and ensuring their diaries, meetings, correspondence and travel are managed seamlessly. \n \n 🔹 Your Responsibilities: \n ✔ Manage executive diaries, correspondence, and inboxes \n ✔ Coordinate meetings, including preparing agendas. \n ✔ Organise events, travel arrangements, and hospitality \n ✔ Produce high-quality reports, presentations, and documents \n ✔ Build and maintain relationships with key stakeholders \n ✔ Support projects, ensuring timely delivery of tasks \n \n 🔹 What They’re Looking For: \n ✔ Proven experience in agenda creation and meeting scheduling \n ✔ Exceptional organisational and time management skills \n ✔ Strong written and verbal communication abilities \n ✔ Proficiency in Microsoft Office (Word, PowerPoint, Excel) \n ✔ Discretion and professionalism in handling sensitive information \n \n \n Experience within governance, membership organisations, charities, public sector or similarly complex environments would be advantageous. \n

We are looking for a proactive and highly organised Personal Assistant to provide day-to-day support to a senior team. This is a varied role that requires excellent organisational skills, discretion, and the ability to prioritise effectively in a fast-paced environment. \n \n Key Responsibilities \n\n • Diary & Scheduling Management – Organise and manage complex calendars, prioritise meetings, and ensure efficient use of time.\n, • Meeting Coordination – Arrange and prepare for meetings, including agendas, minutes, presentations, and follow-ups.\n, • Correspondence Handling – Draft, proofread, and manage emails, letters, and other communications on behalf of the executive.\n, • Document & Report Preparation – Prepare presentations, briefing documents, and reports to a high standard.\n, • Point of Contact – Act as a liaison between the executive and internal teams, clients, and external stakeholders.\n, • Event & Project Support – Assist with planning and coordination of events, business projects, and ad-hoc initiatives.\n, • Office & Administrative Support – Maintain accurate filing systems, expense management, and other administrative duties.\n, • Confidential Support – Handle sensitive information with the utmost discretion and professionalism.\n, • Personal Assistance – Provide occasional lifestyle support, such as managing appointments, reservations, and personal errands.\n\n \n What We’re Looking For \n\n • Proven experience as a PA, EA, or senior administrator\n, • Excellent time management and multitasking abilities\n, • Strong written and verbal communication skills\n, • High level of discretion and professionalism\n, • Confident with MS Office and/or Google Workspace\n\n \n This is a great opportunity for someone who thrives on keeping things organised, enjoys supporting senior stakeholders, and can adapt quickly to changing priorities.

Job Title: Legal Talent Assistant \n Location: City of London \n Role: 6-month contract (possible extensions) \n Working Arrangement: Hybrid (4 days in office) \n Salary: Competitive \n \n The firm \n Our client is a leading international law firm with a strong reputation for excellence, innovation, and collaboration. With offices across key global markets, the firm advises a diverse client base and is recognised for its people-focused culture, commitment to professional development, and inclusive working environment. \n \n The role \n In your new role as a Legal Talent Assistant, you will support the Legal Talent team across both lateral and graduate recruitment activities. Working closely with senior members of the team, you will play a key role in ensuring recruitment, onboarding, events, and talent administration processes are delivered efficiently and to a high standard. Your key responsibilities will include, but are not limited to: \n\n • Coordinating interviews and managing communication with candidates, agencies, hiring managers and other stakeholders.\n, • Maintaining recruitment records, databases and applicant tracking systems, ensuring accuracy and compliance at all times.\n, • Preparing recruitment documentation, including offer letters, onboarding materials and other employment-related correspondence.\n, • Supporting onboarding and induction activities, ensuring a seamless experience for new joiners.\n, • Assisting with trainee and lawyer review processes, performance tracking and associated administration.\n, • Supporting recruitment events, law fairs, work experience programmes and wider Legal Talent initiatives.\n\n \n What do you need? \n In order to be successful in this role you will need: \n\n • Previous administrative experience within HR, Legal Talent, Graduate Recruitment or a similar people-focused function.\n, • Experience gained within a law firm would be highly advantageous.\n, • Strong organisational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.\n, • Excellent written and verbal communication skills, with confidence interacting with stakeholders at all levels.\n, • Strong attention to detail with exceptional data entry, proofreading and record management skills.\n, • Proficiency in Microsoft Office applications, particularly Word, Excel, Outlook and virtual meeting platforms.\n\n \n What do you get in return? \n In return, you will receive a competitive salary with excellent benefits and the opportunity to work at a growing prestigious law firm. \n \n \n Application Process: For further information and to apply, please submit your resume. Due to the high volume of applications, we are unable to respond to all inquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted. \n We look forward to receiving your application! \n \n \n Ryder Reid Legal is a recruitment specialist, for almost thirty years we've been connecting legal talent with many of the leading law firms in London and internationally. Follow our LinkedIn page for our latest vacancies. https://uk.linkedin.com/company/ryder-reid-legal

ROLE: Office Experience Manager & Executive Assistant \n \n REPORTING TO: Chief Executive Officer \n \n Role Overview: \n \n SEEN Group is an award-winning integrated marketing agency creating culture-shaping work for some of the world's most recognised beauty, lifestyle and consumer brands. Bringing together influencer marketing, PR, social commerce, talent and communications, we help brands earn attention where culture is created. \n \n We are an ambitious, fast-growing business with teams across the UK, EU, and US. As we continue to scale, we're investing in our people, our technology and the experience we create for both our employees and our clients. \n \n The Office Experience Manager & Executive Assistant role sits at the heart of the business, bringing together office operations, hospitality, executive support and operational excellence to create an exceptional experience for our people, clients and visitors. You'll become a trusted partner to our leadership team and an ambassador for the SEEN Group experience, shaping how our people, clients and partners experience our business every day. \n You'll be highly organised, naturally service-oriented and excited by using AI and technology to improve efficiency, eliminate low-value administration and continuously elevate the way we work. \n \n Roles & Responsibilities: \n \n Office Experience and Operations \n \n\n • Own the day-to-day running of our London office, ensuring it is welcoming, professional and exceptionally organised.\n, • Deliver a premium workplace experience for employees, clients and visitors alike.\n, • Create an environment that reflects the SEEN Group brand and enables our people to do their best work.\n, • Build strong relationships with building management, suppliers and workplace partners.\n, • Ensure meeting rooms, collaboration spaces and communal areas are always presentation-ready and support the teams in facilitating this.\n, • Manage office supplies, workplace services and facilities.\n, • Coordinate office Health & Safety activities.\n\n \n Client & Visitor Experience \n Every interaction with SEEN should feel thoughtful, seamless and memorable. \n \n\n • Create tailored client experiences that reflect the importance of every meeting.\n, • Coordinate hospitality, catering and meeting environments.\n, • Partner with internal teams to deliver exceptional client experiences from arrival through to departure.\n, • Continuously identify opportunities to enhance how clients and visitors experience SEEN Group\n, • Ensure every visitor leaves with an experience that reflects the professionalism, creativity and culture of SEEN Group.\n\n \n Executive Support \n \n You'll be the person the CEO relies on to keep everything moving, and you'll do it because you care about the outcome, not because it's on a list. This role suits someone who takes real satisfaction in making someone else's working life run better. \n \n\n • Provide proactive support to the CEO, anticipating what's needed and removing friction before it reaches her.\n, • Manage the diary with judgement, not just availability. Understand what actually matters in a given week, protect the time that needs protecting, and flag where the schedule isn't workable.\n, • Coordinate UK and international travel with genuine thought for how the trip will feel to do, not just whether the bookings connect.\n, • Handle work and personal arrangements with the same standard of care, understanding that family and personal commitments are not lower priority than business ones.\n, • Notice when the pressure is on and adjust without being asked. Reschedule, absorb, buy time.\n, • Prepare presentations, reports and meeting materials to a standard that needs no rework.\n, • Coordinate leadership and business events and off-sites.\n, • Support confidential business projects with complete discretion.\n, • Be reliably calm, willing and unflappable when plans change late, which they will.\n, • Leverage AI and modern productivity tools to keep the administrative load low and the quality high.\n\n \n We're looking for someone who embraces AI and emerging technology, using modern tools to automate routine administration, improve workflows and create more time for work that genuinely adds value. \n \n You'll thrive in this role if you are: \n\n • Exceptionally organised with outstanding attention to detail.\n, • Naturally proactive and solutions-focused.\n, • Genuinely invested in the people you support, and motivated by seeing them do well rather than by recognition for your own part in it.\n, • Willing, in the truest sense. Nothing is beneath you and nothing is someone else's job.\n, • Emotionally intelligent enough to read a room, a tone or a bad week, and respond to it.\n, • Highly accountable and comfortable taking ownership.\n, • Professional, discreet and trusted with confidential information.\n, • Calm under pressure and able to prioritise competing priorities.\n, • Comfortable working with senior stakeholders.\n, • Passionate about creating exceptional workplace and client experiences.\n, • Confident using Microsoft 365, AI tools (such as Copilot or Claude) and presentation software to improve productivity and quality.\n, • Adaptable and energised by a fast-paced environment.\n\n \n SEEN Group Values: Creativity | Positivity | Inclusivity | Excellence \n

Are you an established Personal or Executive Assistant seeking a new varied challenge supporting company Directors? \n \n The client: Family Office \n This client is a London based family office with interests spanning property, art and investments. \n \n The role: Executive Assistant \n This role will directly partner company Directors. Candidates will be assured with excellent organisational and planning skills, strong attention to detail, with a track record of owning projects and acting with discretion while supporting business and personal/family office activities. \n \n They want proven experience extracting best value, managing multiple different tasks at the same time and the confidence to negotiate with suppliers/source new ones. \n \n Key Responsibilities include: \n Executive Support \n\n • Manage a complex and ever-changing diary, ensuring priorities are aligned with business objectives.\n, • Screen and manage emails, correspondence and telephone calls, responding on the Director's behalf where appropriate.\n, • Prepare reports, presentations and confidential documentation to a high standard.\n\n Family Office & Personal Support \n\n • Assist with the day-to-day management of the Director's personal and family affairs with complete discretion.\n, • Coordinate personal appointments, travel arrangements and diary commitments for family members where required.\n, • Liaise with household staff, property managers, contractors and external service providers.\n, • Assist with the administration of residential properties, maintenance schedules and supplier relationships.\n, • Maintain confidential records and ensure important documentation is securely organised.\n, • Liaise with accountants, solicitors, wealth managers and other trusted advisers when required.\n, • Handle ad hoc personal projects and sensitive matters with professionalism and discretion.\n\n Property Company Support \n\n • Provide administrative and operational support in the day-to-day management of the property company and its portfolio.\n, • Coordinate property acquisitions, disposals and refinancing processes, liaising with solicitors, surveyors, lenders and agents.\n\n Business Operations \n\n • Coordinate UK and international travel, accommodation and itineraries.\n, • Support project delivery across the business, coordinating activities between colleagues.\n, • Assist with office management and operational administration where required.\n\n \n Skills & Experience: \n We're looking for someone who has: \n\n • Previous experience as an Executive Assistant, Senior EA, Executive PA or Private PA supporting a Director or business owner.\n, • Experience in an owner led business would be preferred.\n, • Experience supporting both business and personal/family office activities would be highly advantageous.\n, • Experience extracting best value, making savings, with confidence to negotiate with suppliers/source new ones.\n, • Exceptional organisational and planning skills. The ability to manage multiple priorities while remaining calm under pressure.\n, • A proactive, resourceful approach with excellent judgement and problem-solving skills.\n, • Excellent written and verbal communication skills.\n, • Strong Microsoft Office skills (Outlook, Word, Excel and PowerPoint).\n, • Absolute discretion when handling confidential information.\n\n \n Salary and core benefits: \n\n • Suggested salary of £40-50k depending on experience\n, • 25 days holiday\n, • Pension\n\n \n If you would like to find out more, please submit your CV for consideration. \n \n If this role is not quite right for you, but you think a friend would be interested, why not refer their details? We offer £150 in Amazon vouchers when we place a new referral in a new role. \n \n Premier Resourcing UK Ltd is a specialist Marketing, PR & Communications Recruitment Consultancy. We encourage equality, diversity, and inclusion in our workplace. We strive to make sure the Marketing and PR industry reflects the diverse and vibrant world around us. Our mission is to recruit diversity from minority groups, regardless of race, gender, ethnic origin, disability, or sexual orientation. We are committed to educate and promote inclusion & diversity across all sectors we recruit in.

Job Title: Executive Assistant & Office Manager \n Location: Central London \n Job Type: Full Time – 5 Days in office - £45,000 – £50,000 \n \n Our client is a well-established private real estate investment, asset management and development business with a strong presence across the UK. The business has extensive experience across Central London, retail and leisure, and strategic land, with a track record of delivering high-quality real estate projects and creating long-term value for investors and communities. \n \n We are now recruiting for an experienced Executive Assistant & Office Manager to provide high-level administrative and operational support across the business, working closely with senior Partners including the Founding Partner and Managing Partner. \n This is a varied and hands-on position combining executive support, office management, front-of-house, systems, events, compliance and general business support. The successful candidate will be highly organised, discreet and proactive, with excellent communication and interpersonal skills. You will play an important role in ensuring the office runs smoothly, while providing a polished and professional experience for clients, visitors and colleagues. \n \n The role would suit someone who enjoys being the central point of contact within a professional environment, is comfortable managing competing priorities and takes genuine ownership of their responsibilities. \n \n Key Responsibilities \n \n Executive & Administrative Support \n \n\n • Provide high-level support to senior Partners, including diary and travel management.\n, • Prepare presentations, reports, correspondence and business documents.\n, • Track actions from Partner meetings and manage confidential information.\n, • Support expense claims and corporate credit card reconciliations.\n\n \n Client Relations & Events \n \n\n • Act as a key point of contact for clients and visitors.\n, • Manage front-of-house and ensure a professional, welcoming office environment.\n, • Organise client entertainment, staff events and corporate functions.\n, • Support corporate marketing and communications activity.\n\n \n Systems & Business Support \n \n\n • Manage the CRM system and provide internal training and support.\n, • Act as the first point of contact for office and basic IT queries.\n, • Liaise with external IT providers and manage mobile phone requirements.\n\n \n People, Compliance & Health & Safety \n \n\n • Manage new starter onboarding and leaver processes.\n, • Coordinate compliance training and support KYC/AML checks.\n, • Maintain oversight of Health & Safety requirements, including training, risk assessments and PAT testing.\n\n \n Office Management \n \n\n • Oversee the day-to-day running of the office and manage supplies.\n, • Liaise with cleaning contractors and building management.\n, • Work closely with the wider support team and provide cover when required.\n\n \n Key Requirements \n \n\n • Previous experience in an Executive Assistant, Personal Assistant, Office Manager or similar senior support role, within real estate.\n, • Excellent organisational and administrative skills, with the ability to manage multiple priorities and deadlines.\n, • Strong diary management and travel coordination experience.\n, • Excellent written and verbal communication skills.\n, • High level of discretion and experience handling confidential information.\n, • Confident dealing with senior stakeholders, clients and external contacts.\n, • Professional, polished and personable approach, with strong front-of-house and interpersonal skills.\n, • Highly proactive, self-motivated and able to work independently without constant supervision.\n, • Comfortable taking ownership of office management and operational responsibilities.\n, • Strong attention to detail and a practical, hands-on approach.\n, • Confident using Microsoft Office and business systems; experience with CRM systems would be advantageous.\n, • Comfortable dealing with basic IT and office technology issues.\n, • Flexible and adaptable, with a genuine can-do attitude and the ability to remain calm under pressure.\n, • Experience supporting compliance, onboarding, Health & Safety or KYC/AML processes would be advantageous.\n\n

We are seeking a full-time Administrative Assistant to join and support our team in London. As an Administrative Assistant, you will be ensuring the smooth operation of the business and managing general administrative activities. \n \n Responsibilities will include operational tasks and some financial report preparation, as well as organising travel, meetings, and internal company events. The ideal candidate possesses excellent verbal and written communication skills and is capable of organising their work using tools such as Microsoft Excel. If you are an outgoing, adaptable individual we would love to meet you. Prior experience as a secretary or executive assistant, or similar, would be an advantage. \n \n Responsibilities: \n Answer and route phone calls \n Organise and schedule meetings and appointments \n Order office supplies \n Manage the break room area \n Welcome visitors, candidates and clients \n Submit and reconcile expense reports, credit card statements and generate invoices \n Perform administrative tasks such as filing, scanning, copying, binding, record-keeping, etc. \n Organise travel for senior executives (booking flights, hotels, etc.) \n Coordinate office procedures \n Develop and update administrative systems to improve efficiency \n Track employee annual leave requests and candidate timesheets \n Organise internal company events to foster team spirit (Christmas party, sports events, etc.) \n \n Required skills: \n Excellent time management skills and the ability to multitask and prioritise work \n Excellent written and verbal communication skills \n Strong organisational and planning skills \n Analytical mindset \n Proficiency in Microsoft Office \n Attention to detail \n Exceptional interpersonal skills \n Willingness to learn \n Problem-solving skills \n University degree preferred but not required

Office Manager | Design Practice \n \n Central London | Full-time | Office-based \n \n We are working with a globally recognised design practice to recruit an experienced, highly organised and proactive Office Manager to join their Central London team. \n \n This is a varied and hands-on role for someone who thrives in a creative, fast-paced environment and understands the pace, standards and discretion required to support senior leadership within an international design business. \n \n The Role \n \n The Office Manager will play a central role in keeping the London studio running smoothly, while providing high-level support to the Managing Director and working closely with the HR team. \n You will also work directly with the CEO for several days each week, providing trusted administrative and organisational support and helping to ensure priorities are managed effectively. \n The role will suit someone who is confident working across office management, executive support, travel, marketing and research, with a genuine understanding or appreciation of the design industry. \n \n Key Responsibilities \n \n\n • Day-to-day management and smooth running of the Central London office\n, • Supporting the Managing Director with diary management, administration and general executive support\n, • Working closely with the CEO several days each week\n, • Managing complex domestic and international travel arrangements\n, • Organising flights, accommodation, itineraries and detailed travel schedules\n, • Managing visa requirements and international travel documentation\n, • Working closely with the HR team on people-related administration and office matters including annual leave\n, • Supporting the production of marketing presentations, packs and company materials\n, • Using Adobe Creative Suite confidently for basic document and presentation preparation\n, • Conducting market research and gathering information to support business development and marketing activity\n, • Assisting with meetings, events and office initiatives\n, • Coordinating with internal teams and external suppliers\n, • Maintaining a polished, professional and welcoming open-plan studio environment\n, • Handling sensitive and confidential information with complete discretion\n\n \n About You \n \n We are looking for someone with proven experience within a design, architecture, interiors, creative or similarly design-led environment. Industry experience is essential for this position. \n You will ideally have: \n \n\n • Strong Office Management and/or Executive Assistant experience\n, • Previous experience supporting senior leadership, ideally a CEO or MD\n, • Excellent international travel booking experience\n, • Strong knowledge of visas and international travel requirements\n, • Confidence using Adobe Creative Suite, particularly for presentations and marketing materials\n, • Experience creating or supporting the production of marketing packs\n, • Strong research and analytical skills, with an ability to conduct market research independently\n, • Exceptional organisation and attention to detail\n, • Excellent written and verbal communication skills\n, • A calm, proactive and solutions-focused approach\n, • The confidence and maturity to work with senior stakeholders\n, • A genuine interest in design and the creative industries\n\n \n The Environment \n \n You will be joining a global design practice with an international outlook and a collaborative, creative culture. The London studio is an open-plan, Central London office, and this is a full-time, office-based position. \n \n This is an excellent opportunity for an experienced Office Manager who wants a broad, influential role combining office management, executive support, travel, marketing and research within a highly regarded global design environment. \n \n If you are an experienced Office Manager with genuine design-sector experience and enjoy being at the heart of a busy, creative business, we would love to hear from you.

EXECUTIVE ASSISTANT - 12 MONTH FTC \n INTERNATIONAL LAW FIRM @ LIVERPOOL STREET \n UP TO £55,000 \n HYBRID \n \n A leading law firm is looking for an experienced Executive Assistant to join its Project Finance team, providing support to a small allocation including the Head of Department. This is a varied role offering genuine exposure to a wide range of interesting projects, making it well suited to someone who enjoys variety and wants to get involved beyond standard diary and admin support. \n \n WHAT YOU'LL BE DOING \n \n • Providing EA support to the Head of Department and a small allocation within the Project Finance team \n • Extensive diary management, meeting coordination and travel arrangements \n • Getting involved in a broad range of projects and initiatives across the department \n • Liaising with clients and internal stakeholders on behalf of the team \n • Preparing correspondence, presentations and documentation \n • Managing expenses, billing support and other ad hoc administrative tasks \n • Acting as a key point of contact and helping to keep the team running smoothly \n \n WHAT THEY'RE LOOKING FOR \n \n • Previous EA experience, ideally gained within a law firm or other professional services environment \n • Confident, proactive approach with the ability to manage a varied workload \n • Strong organisational skills and excellent attention to detail \n • Comfortable supporting senior stakeholders and building strong working relationships \n • Discreet, adaptable and happy to get involved in projects beyond core EA duties \n \n Interested or know someone who might be? Drop me a DM - all conversations are completely confidential. \n \n #ExecutiveAssistant #EAJobs #LegalJobs #LondonLaw #ProjectFinance #NowHiring #CMLawRecruitment

We are seeking a proactive, highly organised, and professional Executive Assistant to provide first-class secretarial and administrative support to a small group of partners within the Commercial Real Estate team of a High end West End Law Firm. This role requires someone who thrives in a fast-paced, high-pressure environment and can adapt to different working styles while delivering exceptional support. \n \n The successful candidate will play a key role in ensuring partners operate efficiently by managing complex administrative tasks, coordinating business activities, and maintaining strong client relationships. You will work closely with partners, clients, and internal teams to support the delivery of high-quality service standards across the department. \n \n Reporting to the Secretarial Team Leader, this position requires flexibility, strong judgement, and the ability to manage competing priorities effectively. Some flexibility around working hours will be expected. \n \n Key Responsibilities \n\n • Act as a professional and client-focused ambassador for partners, both internally and externally.\n, • Proactively manage complex diaries, meetings, appointments, and associated logistics to ensure schedules run smoothly.\n, • Anticipate and resolve diary conflicts and prioritise urgent matters appropriately.\n, • Manage partner inboxes where required, including drafting responses, escalating urgent matters, and coordinating follow-up actions.\n, • Support financial and compliance processes, including billing coordination, matter management, and chasing outstanding payments.\n, • Coordinate WIP and billing meetings, ensuring deadlines are met in collaboration with the wider department and finance teams.\n, • Take ownership of administrative tasks and deliver work accurately within deadlines.\n, • Build strong working relationships with partners and establish effective working practices.\n, • Arrange regular planning meetings with partners to review priorities, schedules, and client commitments.\n, • Identify and implement operational improvements and best practices to enhance efficiency.\n, • Attend meetings, prepare minutes, and follow up on agreed actions where required.\n, • Work closely with Marketing & Business Development teams to coordinate events, seminars, conferences, and client activities.\n, • Organise end-to-end travel arrangements, including itineraries, accommodation, visas, and currency requirements.\n, • Develop a strong understanding of the team’s clients, priorities, and business objectives.\n, • Act as a positive role model within the team and contribute to continuous improvement initiatives.\n, • Build and maintain effective relationships with internal and external stakeholders.\n\n \n Candidate Profile \n\n • Previous experience in an Executive Assistant, PA, or senior administrative support role, ideally within a professional services or legal environment.\n, • Strong organisational and time-management skills with the ability to manage multiple priorities.\n, • Excellent communication and interpersonal skills.\n, • High attention to detail and strong problem-solving abilities.\n, • Commercial awareness and confidence handling confidential and financial information.\n, • Proactive, adaptable, and capable of working independently.\n, • Strong IT skills and confidence using Microsoft Office and business systems.\n, • Ability to remain calm and professional under pressure.\n\n \n The role will offer excellent benefits and hybrid working. \n \n For further information please contact Ella Britton \n

Job Title: Merchandising Admin Assistant \n Reporting to: Senior Merchandiser \n Location: Head Office, White City Place, West London \n Contract Type: Full time, 37.5 hours per week \n \n About Us: \n ME+EM London is one of the UK’s fastest-growing modern luxury fashion labels. As well as a successful global digital business, we have stores in London and Edinburgh, concessions in Harrods and Selfridges, and recently opened US stores \n \n At ME+EM we are an entrepreneurial, creative, and passionate group of people. We work hard, are enthusiastic to learn and are not afraid to take risks. Everyone contributes to our success at all levels, and that precisely what makes being a member of the team so rewarding. \n \n Our office and stores are always busy and fast paced, but we work just as hard to make sure it’s fun, with social activities and biannual parties. We pride ourselves on being approachable, supportive, and welcoming and ensure that everyone’s hard work is rewarded. It takes all these things to build a strong, successful business and our door is always open to new talent ready to contribute to our growth and evolution. \n \n About the Role: \n We are seeking a highly organised Merchandising Admin Assistant to play a vital role in our fast-paced environment. You will support the team with various administrative tasks, and the ideal candidate will have a proactive mindset, using their initiative to enhance the merchandising function through best practices and improved efficiencies \n \n Main Duties & Responsibilities: \n • Provide correct administration of all stock movements (orders, recalls, transfers, intake, returns) \n • Produce weekly reports, reviewing sales and stock position to identify any opportunities to maximise sales and stock turnover. \n • Run trade reports on a rota, understanding trade terminology and report contents. \n • Awareness of trade in the wider business \n • Liaise with our Warehouse and Forwarders to monitor the delivery process, to get replenishment and newness into stores as quickly as possible \n • Liaise with our Suppliers and Warehouse to monitor the delivery process, highlighting delivery issues to the Buyers and Merchandisers. \n • Work with eComm to ensure product launches are timely and accurate. \n • Support the team by effectively managing the markdown administration. \n • Support Merchandisers with ad hoc analysis. \n • Understand importance of accuracy, attention to detail and keeping on top of all admin/emails. \n • Work with the team to ensure all department deadlines are being met. \n \n Skills & Experience: \n\n • Excellent numerical and excel skills.\n, • Strong administration & analytical skills.\n, • Confident and articulate communicator, able to build strong effective relationships.\n, • Someone who uses initiative with a hands-on approach and the ability to prioritise.\n, • Ability to multi task in our fast paced environment.\n, • Proven time management skills.\n, • Interest in working within fashion retail.\n, • Retail experience is desirable.\n\n \n Employee Benefits: \n\n • 33 days annual leave for full time employees (25 days holiday + 8 bank holidays)\n, • A day off to celebrate your birthday.\n, • Pension Scheme\n, • Group Life Insurance\n, • Employee Assistance Programme (EAP)\n, • Length of Service Award\n, • Refer a Friend Scheme\n, • Staff uniform for retail employees\n, • Generous Staff and Friends and Family Discount\n, • Annual Volunteer Day\n, • Cycle to Work Scheme\n, • Tech Scheme\n, • Eye Care Vouchers\n, • Real Living Wage Employer\n, • Employee led committees\n, • Social events and biannual parties\n, • Enhanced maternity and paternity package after 2 years of service.\n\n \n ME+EM is an equal opportunities employer committed to fostering and preserving a culture of diversity, equality, and inclusion in our workforce. As an equal opportunities’ employer, we do not discriminate against applicants based on race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We believe that diversity enriches our workforce and strengthens our organisation. Therefore, we encourage minorities, LGBTQ+ candidates, and individuals with disabilities to apply for opportunities within our company. \n \n Please note, due to the large number of applications we receive, we can only reply to those that are successful to the next stage.

If you need support in completing the application or if you require a different format of this document, please get in touch with at UKI.recruitment@tcs.com or call TCS London Office number 02031552100 with the subject line: “Application Support Request”. \n \n Role: Personal Assistant/Executive Assistant \n Job Type: Permanent \n Location: London - UK \n Number of hours: 40 hours per week – full time \n \n \n Ready to utilize your experience and expertise in Personal Assistance or Executive Assistance? \n \n We have an exciting role for you – Executive Assistant! \n \n Careers at TCS: It means more \n \n TCS is a purpose-led transformation company, built on belief. We do not just help businesses to transform through technology. We support them in making a meaningful difference to the people and communities they serve - our clients include some of the biggest brands in the UK and worldwide. For you, it means more to make an impact that matters, through challenging projects which demand ambitious innovation and thought leadership. \n \n\n • Build strong relationships with a diverse range of stakeholders.\n, • Gain access to endless learning opportunities.\n, • Work closely with the range of teams within the business to bring products to life.\n\n \n The Role \n \n As a Executive Assistant, you will be expected to provide administrative, organizational, and operational support to subunit head and Global Client Director, ensuring seamless day-to-day functioning. You should manage diary schedules, communications, travel, meetings, documentation, and priorities with professionalism and strict confidentiality. This role requires proactive planning and the ability to handle sensitive information and shifting demands. \n \n Key responsibilities: \n \n\n • Executive and Calendar Management.\n, • Meeting and events coordination.\n, • Travel and Expenses, and General planning and monitoring.\n, • Handling of contract documents and signatures process.\n, • Excellent organisational, planning and interpersonal skills.\n, • Comfortable building relationships with stakeholders at all levels, both within and out with the organization.\n, • Ability to adapt to fast-moving deadlines and prioritise requests from multiple sources.\n, • Professional demeanour, excellent interpersonal and communication skills, both written and verbal.\n, • Confident user of Office 365 programs and quick learner of new systems.\n, • Comfortable working autonomously and proactively within remit of the role, as well as part of a team, both remotely and in person with minimal supervision.\n, • Ability to work to tight timescales and budget limits.\n\n \n Your Profile \n \n Essential skills/knowledge/experience: \n \n\n • Strong background in event coordination and on‑site support.\n, • Skilled in organizing meetings, agendas, and scheduling logistics.\n, • Experienced in managing complex travel plans and itineraries.\n, • Competent in financial administration, including invoice and expense processing.\n, • Trusted to handle confidential and sensitive information with discretion.\n, • Proficient in data collation, analysis, and reporting.\n, • Effective in overseeing office operations and maintaining smooth day‑to‑day workflows.\n\n \n \n Desirable skills/knowledge/experience: \n \n\n • Previous work experience as a Personal Assistant or Executive Assistant for senior management.\n\n \n \n Rewards & Benefits \n \n TCS is consistently voted a Top Employer in the UK and globally. Our competitive salary packages feature pension, health care, life assurance, laptop, phone, access to extensive training resources and discounts within the larger Tata network. \n \n Diversity, Inclusion and Wellbeing \n \n Tata Consultancy Services UK&I is committed to meeting the accessibility needs of all individuals in accordance with the UK Equality Act 2010 and the UK Human Rights Act 1998. \n We believe in building and sustaining a culture of equity and belonging where everyone can thrive. Our diversity and inclusion motto is ‘Inclusion without Exception’. Our continued commitment to Culture and Diversity is reflected across our workforce implemented through equitable workplace policies and processes. \n \n You’ll find a welcoming culture and many internal volunteering and social networks to join (these are optional). Our diversity, inclusion and social activities include 12 employee networks such as gender diversity, LGBTQIA+ & Allies, mental health, disability & neurodiversity inclusion and many more, as well as health & wellness initiatives and sports events and we sponsor the London Marathon. \n \n We welcome and embrace diversity in race, nationality, ethnicity, disability, neurodiversity, gender identity, age, physical ability, gender reassignment, sexual orientation. We are a disability inclusive employer and encourage disabled people to apply for this role. \n \n If you are an applicant who needs any adjustments to the application process or interview, please contact us at UKI.recruitment@tcs.com with the subject line: “Adjustment Request” or call TCS London Office 02031552100 to request an adjustment. We welcome requests prior to you completing the application and at any stage of the recruitment process. \n \n Next Steps \n \n Due to a high volume of applications, we will be unable to contact each applicant individually on the status of their application. If you have not received a direct response within 30 days, then it should be deemed unsuccessful on this occasion. \n \n Join us and do more of what matters. Apply online now.

Executive Assistant to the Chief Executive Officer \n Location: Canary Wharf, London (Office Based) \n Company: Sanius Health \n \n About Sanius Health \n Sanius Health is a leading real world evidence and patient generated data platform operating across healthcare and life sciences, with a particular focus on rare diseases, oncology and advanced therapies. The platform integrates hospital pathways, genomic insights and longitudinal disease management into a predictive infrastructure that supports clinical decision making, regulatory evidence generation, clinical trial recruitment and reimbursement pathways. \n \n As the business continues to scale across the United Kingdom and international markets, the Executive Assistant will play a critical role in supporting the Chief Executive Officer and Executive Leadership Team, ensuring priorities are executed effectively, communication is managed professionally and strategic initiatives are delivered with pace and precision. \n \n The Opportunity \n We are seeking an exceptional Executive Assistant to support the Chief Executive Officer during a period of significant growth and organisational expansion. This is not a traditional administrative role. The successful candidate will operate at the centre of the organisation, acting as a trusted partner to the CEO while supporting executive decision making, operational execution, strategic planning, business development and stakeholder management. \n \n The role requires an individual with exceptional organisational capability, outstanding written communication skills, strong commercial awareness and the ability to manage multiple priorities within a fast paced and demanding environment. The successful candidate will regularly engage with senior executives, healthcare leaders, investors, pharmaceutical partners, researchers and external stakeholders, requiring the highest levels of professionalism, discretion and judgement. \n \n \n Key Responsibilities \n \n Executive Support \n • Provide direct support to the Chief Executive Officer across all areas of responsibility. \n • Manage complex executive schedules, meetings, travel arrangements and stakeholder engagements. \n • Ensure the CEO is appropriately briefed and prepared for meetings, presentations, conferences and strategic discussions. \n • Act as a trusted point of coordination between the CEO and internal or external stakeholders. \n • Manage confidential information with absolute discretion and professionalism. \n • Anticipate issues, identify priorities and proactively resolve challenges before escalation is required. \n • Coordinate strategic priorities across the Executive Leadership Team. \n • Track organisational objectives, key initiatives and critical business activities. \n • Monitor progress against agreed actions and ensure accountability across stakeholders. \n • Support execution of strategic projects and business initiatives. \n • Assist with planning and coordination of leadership meetings, workshops and organisational reviews. \n • Drive follow up activity and ensure delivery against agreed commitments and deadlines. \n \n Business Development and Growth \n • Support the Chief Executive Officer in identifying, developing and pursuing new commercial opportunities. \n • Coordinate business development activities across healthcare, life sciences, pharmaceutical and technology sectors. \n • Support the preparation of commercial proposals, partnership presentations, tender responses and client materials. \n • Track prospective opportunities, commercial discussions and growth initiatives across the organisation. \n • Support preparation for investor, client and partnership meetings. \n • Conduct research on prospective clients, markets, competitors and strategic opportunities. \n • Support the development of materials used for commercial negotiations and partnership discussions. \n • Assist with mobilisation and coordination of newly secured opportunities and strategic partnerships. \n • Work closely with leadership teams to ensure commercial opportunities are progressed effectively. \n • Support achievement of annual business development, partnership and growth objectives. \n \n Board, Investor and Executive Office Support \n • Prepare board papers, executive reports, briefing materials and supporting documentation. \n • Coordinate board meetings, leadership meetings and governance activities. \n • Support preparation of investor presentations, shareholder communications and strategic updates. \n • Ensure board and executive materials are produced to a consistently high standard. \n • Support governance, reporting and executive office activities across the organisation. \n \n Executive Communications \n • Draft high quality correspondence, presentations, reports and briefing papers on behalf of the CEO. \n • Produce clear, concise and professional written outputs for internal and external audiences. \n • Support preparation of speeches, presentations, proposals and stakeholder communications. \n • Review and refine documents to ensure accuracy, consistency and professionalism. \n \n Reporting and Analysis \n • Conduct research and analysis to support executive decision making. \n • Develop reports, presentations and management information for leadership review. \n • Support operational, commercial and strategic reporting activities. \n • Track business performance metrics, growth initiatives and organisational priorities. \n \n Stakeholder Management \n • Build effective relationships with senior stakeholders across healthcare, life sciences, academia, government and industry. \n • Coordinate communication across internal teams and external partners. \n • Ensure timely follow up and completion of actions arising from meetings and discussions. \n • Represent the CEO professionally when engaging with stakeholders where appropriate. \n \n Operational Excellence \n • Identify opportunities to improve organisational effectiveness and executive productivity. \n • Support continuous improvement of processes, reporting and operational coordination. \n • Ensure high standards of organisation, accuracy and execution across all responsibilities. \n • Act as a problem solver and trusted support resource across the executive team. \n • Contribute to organisational efficiency, growth and scalability. \n \n What We Are Looking For \n • Master's degree with Distinction in STEM, Mathematics, Economics, English, Business or a related discipline. \n • Degree and postgraduate qualifications from a leading university with a strong academic record. Qualifications from Russell Group or Top 100 global universities are desirable. \n • Minimum 5 years' experience supporting Chief Executives, Founders, Board Directors, C Suite Executives or Senior Leadership Teams. \n • Exceptional written communication skills with the ability to draft executive level correspondence, reports, proposals and presentations. \n • Outstanding verbal communication and stakeholder management capability. \n • Strong analytical, research and critical thinking skills. \n • Advanced proficiency in Microsoft Office, including PowerPoint, Excel, Word and Outlook. \n • Demonstrated ability to develop executive presentations, board papers and investor materials. \n • Exceptional organisational skills with the ability to manage multiple competing priorities. \n • Strong commercial awareness and business acumen. \n • Experience supporting business development, client engagement, partnership development or commercial initiatives preferred. \n • Ability to identify opportunities, coordinate stakeholders and support commercial growth activities. \n • High levels of professionalism, discretion and judgement. \n • Proven ability to operate effectively within fast paced, high growth environments. \n • Strong attention to detail and commitment to quality. \n • Experience supporting investor backed, healthcare, consulting, technology or life sciences organisations preferred. \n \n Success Measures \n • Effective management of executive priorities and organisational activities. \n • Timely delivery of board papers, executive reports and leadership materials. \n • High quality written outputs and stakeholder communications. \n • Improved executive productivity and operational efficiency. \n • Successful coordination of strategic initiatives and leadership priorities. \n • Contribution to business development, partnership and growth activities. \n • Successful coordination and support of commercial opportunities and strategic initiatives. \n • Effective preparation of commercial proposals, presentations and partnership materials. \n • Contribution to the development of new client relationships and strategic partnerships. \n • Support of organisational growth objectives and revenue generation activities. \n • Positive feedback from executive leadership and key stakeholders. \n • Accuracy, professionalism and attention to detail across all outputs. \n \n Working Environment \n\n • This is a full time office based role located in Canary Wharf, London.\n, • The successful candidate will work directly with the Chief Executive Officer and Executive Leadership Team in a fast paced, ambitious and high performance environment. The role requires regular interaction with senior stakeholders across healthcare, life sciences, government, academia and industry.\n, • Due to the nature of the position, a high degree of flexibility, responsiveness and professionalism is required. The successful candidate will be expected to take ownership of responsibilities, operate with minimal supervision and consistently deliver work of an exceptional standard.\n\n \n Why Join Sanius Health \n This is an opportunity to work directly alongside senior leaders shaping the future of healthcare, artificial intelligence and life sciences. You will gain exposure to strategic decision making, business growth, investor engagement, healthcare transformation and international partnerships while working at the centre of a rapidly growing organisation. \n \n Reports To: Chief Executive Officer \n Key Stakeholders: Executive Leadership Team, Board Members, Investors, Pharmaceutical Partners, Healthcare Leaders, Research Partners, Strategic Clients and Commercial Partners. \n Closing Date: Applications will be reviewed on a rolling basis.

HAIL Partners is working with a Global Investment firm who are seeking an experienced Executive Assistant to join their London team. The role provides administrative and organisational support to senior executives and their team. \n \n Responsibilities: \n\n • Maintain calendars and handle scheduling of all meetings and appointments\n, • Arrange travel needs and create complete travel itineraries for all trips\n, • Organise and coordinate both onsite and offsite meetings and other event planning\n, • Perform other duties as assigned\n\n \n Role Requirements: \n\n • Minimum 5 years' experience within a fast-paced financial services environment\n, • Excellent English, grammar, and written/oral communication skills\n, • Proven record of successful problem solving\n, • Superior organisational skills, record-keeping, and strong attention to detail\n, • Excellent interpersonal skills, positive attitude and high energy level\n, • Flexibility with work schedule and ability to adapt in a fast-paced environment\n, • Proficiency in Microsoft Windows, Excel, PowerPoint and related software\n\n \n This is a 3-6 month temporary role with the potential to go permanent. Highly competitive day rate.

Role Overview\n We are seeking a discreet, highly organised and dependable Personal Assistant (PA) to provide comprehensive business and personal support to the CEO. The successful candidate will ensure that the CEO’s schedule, travel, communications and day-to-day priorities are managed efficiently and professionally. \n Key Responsibilities\n\n • Manage the CEO’s calendar, meetings, travel, business engagements and key reminders; proactively identify conflicts and propose practical solutions.\n, • Arrange domestic and international travel, including flights, accommodation, visas, ground transport, itineraries and last-minute changes.\n, • Coordinate meeting preparation, minutes, action tracking and internal/external communication to ensure timely follow-through.\n, • Draft, manage and organise Chinese and English emails, documents and materials; provide basic translation support when required.\n, • Support personal and family arrangements, including appointments, supplier liaison, residence and vehicle coordination, concierge services and ad hoc requests.\n, • Handle confidential business and personal information with absolute discretion; maintain orderly records, contact lists and sensitive communications.\n, • Liaise professionally with external service providers, partners and internal teams; represent the CEO appropriately when required.\n, • Assist with expense records, reimbursements, payment documentation and other day-to-day administrative support.\n, • Undertake urgent or ad hoc tasks assigned by the CEO and reprioritise work flexibly as business needs change.\n\n Requirements\n\n • Previous experience as a Personal Assistant, Executive Assistant, Administrative Assistant, Family Office Assistant or in a high-end client service role is preferred. Experience directly supporting a CEO, founder or senior executive is highly desirable.\n, • Fluent Mandarin is essential, with the ability to handle verbal and written communication in Chinese.\n, • Fluent spoken and written English is essential, with the ability to independently manage English emails, telephone calls, meetings and external communication.\n, • Hold a valid driving licence, be legally permitted to drive in the UK and be a confident, competent driver. The role may require support with local travel, pick-ups or vehicle-related arrangements.\n, • Excellent organisation, time-management and multi-tasking skills, with the ability to remain structured in a fast-moving environment where priorities may change frequently.\n, • Strong attention to detail, reliability and follow-through, with the initiative to progress tasks independently and report updates promptly.\n, • Mature professional judgement and a high level of discretion when handling sensitive information and personal matters.\n, • Proficient in Microsoft Office, Google Workspace, calendar-management tools and common communication platforms.\n, • Able to work in London and accommodate flexible working hours, ad hoc arrangements and occasional travel when required.\nWorking Style\n\n, • Calm, trustworthy and service-minded, while maintaining appropriate professional boundaries.\n, • Able to assess issues quickly, solve problems proactively and escalate appropriately when necessary.\n, • Comfortable switching between Chinese and English working environments and collaborating effectively with people from diverse backgrounds.\n\n

About Downing \n \n Downing is dedicated to delivering investments that matter - for our economy, our health, our society, our local communities and our environment. For over 35 years, our highly experienced team and our entrepreneurial spirit has driven us to seek out long-term and unique opportunities that solve challenges faced by investors, companies and society. As a certified B Corp, we take our responsibilities, to our investors, our stakeholders and society, seriously. We invest for return while always considering our impact on the world. \n \n About the team \n \n The team is made up of 6 people who support, in some way, the entire business. We are very involved in everything that is going on business wide, from events to updates there is always something to be involved in. \n \n Role and responsibilities \n \n Downing is looking to hire a Team Assistant to support the sales senior leadership team and marketing team, in particular the Events Manager with the day-to-day admin around planning events across the business. There will also be some adhoc support for others in the business. The ideal candidate will have innate organisation ability and can bring resilience, complete flexibility and a proactive mindset. This role will involve working closely with the business support team, sales team and marketing team and is a critical role within the company. \n \n Your responsibilities will include: \n\n • Ad hoc diary management and administrative support to multiple members of the sales team including PowerPoint deck creation, reporting and research\n, • Arranging travel and accommodation\n, • Assisting with the organisation of team meetings, events and socials\n, • Facilitating communication, manning and monitoring the phone system as well as providing excellent customer service on all requests and projects\n, • DDQ request support\n, • Working with the wider team in the planning, preparation, and delivery of key objectives\n, • Working closely with the Events Manager on 150+ events across the Downing calendar\n, • Assisting in the set-up of events, including and some out of hours and out- of- office event work\n, • Managing courier bookings, coordinating branded merchandise, exhibition stand materials and print collateral with suppliers\n, • Manging event admin and post-event data in line with team processes, including compiling and tracking attendance data and event feedback\n, • Assisting with webinar platform set-up\n, • Ad hoc reception cover\n, • General office administration: printing, binding, postage and scanning documents where required\n, • Any other duties associated with the above.\n\n \n Key skills and experience \n \n The ideal candidate will have the following: \n\n • A strong team player with excellent organisational skills\n, • Experience and good working knowledge of Microsoft packages (Outlook, Word, Excel, Teams, PowerPoint)\n, • Ideally 2+ years of experience in a similar role within a fast-paced environment with some experience organising team events\n, • Proactive and calm under pressure\n, • The ability to multitask and prioritise workloads\n, • The ability to handle multiple deadlines/assignments with minimal supervision\n, • Strong, positive internal and external relationship management skills, enabling you to engage at all levels\n, • Superb written and verbal communication skills, drafting clear messaging, presentations and communications\n, • A strong work ethic, with a sense of urgency, owning projects and areas of responsibility and seeing them through to completion/delivery with consistently good outcomes\n, • Strong attention to detail\n, • Due to the confidential nature of the work involved, the successful candidate will also be able to demonstrate absolute discretion at all times\n, • Experience in using HubSpot and BrightTalk preferred but not essential\n\n \n Personal Profile \n \n\n • Passionate about what you do - you are always happy to roll up your sleeves.\n, • Team player - have fun! We do our best to cultivate an open, honest, hard-working but fun culture at Downing.\n, • Customer oriented - you are approachable, friendly and professional whilst working diligently. Nothing is too much trouble.\n, • Assertive and focus on execution – you make things happen.\n, • Eloquent – you can explain complex things in simple, relevant terms, and in good English.\n\n \n Further information \n \n All candidates must be eligible to work in the UK or have a working visa. \n \n We endeavour to reply to all individual applicants and will provide feedback for any candidates that reach the interview stage. \n \n Please note, we are committed to sourcing candidates directly and as such we do not accept speculative CVs from agencies. \n

Job Title: Production & Buying Admin Support \n Department: Production & Buying \n Reporting to: Senior Production Manager & Buyer \n Contract type: Contract for 3 months (end of Nov), 40 hours per week \n Location: The Fold’s Head office in Bermondsey. Hybrid working- 4 days per week in the office (Monday- Thursday, work from home Fridays) \n \n \n About the Fold: \n \n The Fold London is an award-winning British luxury womenswear brand built on a singular, powerful idea: that the women who run boardrooms, lead teams and shape the world deserve clothes as ambitious as they are. Founded with a clear mission to dress professional women with intention, The Fold has built a loyal global community of customers who value craft, quality, and considered design over fast fashion. \n \n With a multi-channel presence - led by ecommerce and supported by our two London stores in Chelsea and the City – The Fold has built a loyal and growing customer base across the UK, US and internationally. \n \n As we enter the next stage of growth, we are investing heavily in our international expansion, commercial capability, systems, customer insight and operational infrastructure. This role is a key part of that journey. \n \n You can explore our world at www.thefoldlondon.com and find us on Instagram, LinkedIn, and Facebook as @thefoldlondon. \n \n Role Overview: \n \n We are looking for a highly organised and detail-oriented Production & Buying Admin Support to join the team on a 3-month temporary contract. \n \n This is a hands-on operational role supporting the Production and Buying function across NetSuite administration, post and logistics coordination, and shoot sample preparation. The role requires excellent attention to detail, strong communication skills with suppliers, and confidence managing high-volume administrative processes across multiple factories and suppliers. \n \n Key Responsibilities: \n \n NetSuite Administration \n\n • Create and send PO PDFs across the following suppliers\n, • Process PO amends for Suppliers\n, • Complete product uploads for the whole department\n, • Act as master data checker for the whole department, reconciling the range plan against NetSuite and reporting discrepancies\n, • Manage barcodes and stickers for all suppliers\n\n \n Post & Logistics \n\n • Handle all incoming and outgoing post for Head Office, as well as on behalf of factories\n, • Update and maintain the fit list priority list\n, • Manage DHL enquiries and follow-ups for shipments held in customs\n\n \n Shoot Sample Preparation \n\n • Chase suppliers for outstanding samples\n, • Order samples from store/warehouse, or request samples back from suppliers, ahead of shoots\n\n \n Key Working Relationships \n\n • Works closely with the wider Production and Buying team, including Production Assistant who retains responsibility for CMT dockets and PO creation/amends\n, • Liaises directly with suppliers and factories on order and sample queries\n, • Coordinates with logistics providers (DHL) on customs and shipment issues\n\n \n About You: \n Essential \n\n • Previous administrative experience within a production, buying, or merchandising environment\n, • Working knowledge of NetSuite (or a comparable ERP/PLM system)\n, • Strong Excel skills and comfort working with data reconciliation/reporting\n, • Highly organised, with excellent attention to detail and ability to manage a high volume of tasks accurately\n, • Confident, professional communicator, comfortable liaising directly with suppliers and internal stakeholders\n, • Able to work independently and prioritise across competing deadlines\n\n \n Desirable \n\n • Experience working with overseas suppliers/factories\n, • Familiarity with shoot/sample process within a fashion or retail business\n, • Experience handling customs/logistics queries\n\n \n Why The Fold \n \n\n • A brand with a clear point of view and a fiercely loyal customer base — you will be selling something you can believe in\n, • Opportunity to play a highly visible role in a growing premium fashion brand\n, • Direct exposure to the leadership team and key strategic initiatives\n, • Broad and genuinely commercial remit with real influence on business performance\n, • Opportunity to help shape the next stage of international and operational growth\n, • Entrepreneurial environment with high levels of ownership and autonomy\n, • Collaborative culture with ambitious plans for the future\n, • Recent investment from a new owner. The brand is at a new chapter of growth across both existing and new channels, and operates internationally.\n\n \n Diversity and Inclusion \n \n We promote a diverse and inclusive workplace which harnesses the benefits of the diversity of our team and strives to represent the communities in which we live and work. Our vision is to establish an environment that attracts individuals from a wide range of backgrounds and talents, empowering them to contribute their best and authentic selves. We welcome and encourage applications from those who share our commitment to fostering this inclusive and authentic work culture.

Team Assistant - Top Investment Bank London | £50,000 - £55,000 per annum \n Are you a proactive, highly organised professional with a flair for multitasking and a passion for excellec? We’re partnering with a prestigious, global Investment Bank seeking a talented and experienced professional for their wealth management division, to join their fast-paced environment and support senior leaders— Partner to Analyst level. \n \n The Role \n In this pivotal role, you’ll be the backbone of a high-energy team, ensuring smooth daily operations and top-notch communication. Key responsibilities include: \n High-Volume Communication: Skilfully managing a heavy flow of phone calls—placing, screening, routing, and taking detailed messages. \n Meeting & Calendar Coordination: Organizing meetings and conference calls while efficiently managing multiple, busy calendars. \n Travel & Expense Management: Coordinating complex travel arrangements (flights, multi-leg journeys, visa applications, car transfers, and hotel reservations) and processing expense reports with accuracy and timeliness. \n General Administrative Excellence: Providing comprehensive support through tasks like copying, archiving, filing, and ad hoc projects that keep the team running like a well-oiled machine. Core \n \n What we’re Looking For \n \n Experience: A minimum of 3 years as a Team Assistant, ideally with 2+ years in the banking or financial services sector, supporting high-calibre, busy teams \n \n Skills: Outstanding communication (in person, on the phone, and via email), impeccable attention to detail, strong technical proficiency (MS Outlook, Word, Excel, PowerPoint), and the ability to thrive under pressure while juggling multiple tasks. \n \n What’s on Offer \n Join a vibrant, resultsdriven environment where every day is an opportunity to make an impact. Enjoy a role that combines administrative mastery with the excitement of supporting top-tier financial professionals, all within a dedicated office setting (Core Hours: 9:00am - 6:00pm, Monday to Friday). \n \n Ready to Elevate Your Career? \n If you’re excited by the prospect of contributing to a fast-moving, industry-leading team and have a track record of delivering excellence under pressure, we’d love to hear from you. Apply now to take the next step in your career with a firm renowned for its confidentiality and industry prestige. \n

AJ Chambers are working with a Silver Circle Law Firm in the City of London who are looking for an experienced and highly organised Executive Assistant to provide proactive, high-quality support to Tax Partners within a leading professional services environment. \n \n This is a varied and high-profile role, suited to someone who enjoys working closely with senior stakeholders, managing competing priorities and taking ownership of their workload. You will act as a trusted partner to the Tax Partners, ensuring their time is managed effectively and that they have the administrative, client and business support they need to focus on their clients and wider responsibilities. \n \n You will work closely with colleagues across the wider business, including Practice Support, Finance, Business Development and Document Production, to ensure a seamless and professional service. \n \n Key Responsibilities \n \n Executive & Diary Management \n\n • Provide comprehensive day-to-day support to Tax Partners.\n, • Proactively manage complex diaries, ensuring priorities, deadlines and commitments are effectively coordinated.\n, • Act as a key point of contact for internal and external stakeholders.\n, • Anticipate diary clashes and competing priorities, resolving issues before they arise.\n, • Arrange meetings, conference calls, meeting rooms and associated requirements.\n, • Coordinate travel and accommodation, preparing detailed itineraries where required.\n, • Prepare meeting agendas, papers, presentations and briefing materials.\n\n \n Client & Relationship Management \n\n • Build strong working relationships with clients, contacts and internal stakeholders.\n, • Manage client communications professionally and efficiently.\n, • Respond to routine client queries and ensure messages and actions are followed up promptly.\n, • Maintain a strong understanding of key clients and contacts to support effective relationship management.\n, • Handle confidential and sensitive information with discretion at all times.\n\n \n Business Development & Marketing \n\n • Work with the Business Development and Marketing teams to support client and business development activity.\n, • Coordinate client meetings, events and hospitality.\n, • Assist with pitches, tenders and presentations.\n, • Support directory submissions and other marketing initiatives.\n, • Assist Partners with LinkedIn and other professional communications.\n, • Maintain accurate and up-to-date client and contact information within the firm's CRM system.\n, • Ensure relevant business development activity and opportunities are recorded appropriately.\n\n \n File & Matter Management \n\n • Assist with opening and closing client files and matters.\n, • Maintain accurate electronic and hard-copy filing systems.\n, • Monitor key dates and deadlines.\n, • Ensure documentation and records are maintained in line with firm procedures.\n, • Support compliance processes and ensure relevant information is kept up to date.\n\n \n Financial & Administrative Support \n\n • Assist with billing, expenses and other financial administration.\n, • Support credit control activities and follow up on outstanding matters where appropriate.\n, • Assist with client and event billing.\n, • Process expenses and support payment and transfer requests.\n, • Liaise with Finance and other internal teams to resolve queries efficiently.\n, • Draft correspondence and communications on behalf of Partners where appropriate.\n\n \n General & Team Support \n\n • Work collaboratively with other Executive Assistants, PAs and support teams to provide a consistent and high-quality service.\n, • Provide cover for colleagues during periods of absence.\n, • Identify opportunities to improve processes and introduce more efficient ways of working.\n, • Take ownership of projects and administrative initiatives as required.\n, • Support the Partners with ad hoc requests and changing priorities.\n, • Keep up to date with firm-wide systems, procedures and technology.\n\n \n What We’re Looking For \n We are looking for someone who is: \n\n • Experienced as an Executive Assistant, Legal PA or similar senior support role within a professional services environment.\n, • Ideally experienced in supporting Partners, senior executives or other senior stakeholders.\n, • Highly organised, proactive and able to manage multiple priorities.\n, • Confident working with senior stakeholders and external clients.\n, • An excellent communicator, both verbally and in writing.\n, • Comfortable taking ownership and making decisions where appropriate.\n, • Able to anticipate requirements rather than simply respond to requests.\n, • Calm and professional when working under pressure.\n, • Highly accurate with excellent attention to detail.\n, • Discreet and trusted when handling confidential and commercially sensitive information.\n, • A collaborative team player who is willing to support colleagues and contribute to a positive team environment.\n, • Technically confident, with strong Microsoft Office skills and the ability to learn new systems quickly.\n, • Flexible and adaptable, with a positive approach to change.\n\n \n This is a great opportunity to work within a busy team offering hybrid working with excellent benefits package. \n \n For further information please contact Jess at AJ Chambers.

Senior Wealth Planning Assistant | Wealth Planning \n £ Competitive Package \n London \n \n A fantastic opportunity for an experienced wealth planning administrator to join a collaborative Wealth Planning team and play a key role in delivering exceptional client service. \n We're looking for a Senior Wealth Planning Assistant to provide comprehensive administrative support to Wealth Planners, ensuring smooth client onboarding, meeting coordination, and first-class client outcomes. \n What you'll do \n\n • Support Wealth Planners with client administration, meeting preparation, and post-meeting actions\n, • Handle new business processing, CDD, and accurate application paperwork\n, • Act as first point of contact for client queries and coordinate with central services\n, • Maintain accurate client records on XPlan and associated systems\n, • Assist with training junior team members and contribute to process improvements\n\n What we're looking for \n\n • Strong experience in wealth planning administration or similar client-facing financial services role\n, • Good knowledge of financial planning products and processes\n, • Excellent organisational skills with strong attention to detail\n, • Proficient in MS Word/Excel; XPlan and Voyant experience desirable\n, • Outstanding communication and interpersonal skills\n, • Proactive team player with excellent client service focus\n\n What's on offer \n\n • Key role within a professional, client-focused wealth management team\n, • Opportunity to mentor junior staff and drive process improvements\n, • Clear progression opportunities within wealth planning\n, • Supportive environment with ongoing professional development\n\n Perfect for an ambitious wealth planning professional ready to take the next step. \n DM me if you'd like to discuss this opportunity or know someone who would be a great fit.

EA/ PA \n Sector Charity \n Location Central London (Hybrid Working) \n Salary £38,000 per annum plus benefit \n Working Pattern: Full-time, Permanent (35 hour week) \n \n Are you an experienced Executive Assistant/ Personal Assistant who thrives in a fast-paced environment and enjoys supporting senior leaders? This is an excellent opportunity to join a collaborative and purpose-driven organisation where you will play a key role in ensuring senior leadership operates effectively and efficiently. \n \n We are looking for a highly organised and proactive professional who can manage complex schedules, coordinate meetings and events, and build strong relationships with a wide range of stakeholders. You will be comfortable handling sensitive information, adapting to changing priorities, and taking ownership of your work. \n \n About the Role \n As Executive Assistant, you will provide high-level support to senior leaders, acting as a trusted point of contact and ensuring their day-to-day activities run smoothly. \n \n You will manage complex diaries, coordinate meetings and travel, prepare documentation, organise events, and handle correspondence with professionalism and discretion. The role involves working with senior stakeholders across a complex organisational structure, requiring strong judgement, excellent communication skills, and the ability to quickly understand business priorities. \n \n Alongside supporting senior leaders, you will contribute to the wider administrative and operational activities of the team, helping to deliver an outstanding internal service. \n \n Key Responsibilities \n \n Executive Support \n\n • Serve as the first point of contact for allocated senior leaders.\n, • Proactively manage busy and complex diaries, ensuring schedules are effectively coordinated.\n, • Arrange meetings, appointments, travel, accommodation, and related logistics.\n, • Review and prioritise incoming emails, correspondence, and telephone enquiries.\n, • Draft, prepare, and coordinate documents, briefings, presentations, and schedules.\n, • Support senior leaders in managing competing demands and priorities.\n, • Organise and coordinate meetings and events, including venue booking, catering, and logistics.\n, • Attend meetings when required and provide administrative support, including note-taking and follow-up actions.\n, • Maintain confidentiality and professionalism when handling sensitive information.\n\n \n Team and Operational Support \n\n • Provide wider administrative support across the department.\n, • Assist with the organisation of internal and external meetings, both online and in person.\n, • Process invoices and expenses against agreed budgets.\n, • Ensure compliance with data protection requirements and organisational policies.\n, • Collaborate with colleagues to provide cover and support when required.\n, • Undertake additional responsibilities appropriate to the role.\n\n \n Essential Skills and Experience \n\n • Proven experience supporting senior leaders as an Executive Assistant or Personal Assistant.\n, • Strong diary management experience, balancing multiple priorities and deadlines.\n, • Experience organising meetings, events, travel, and logistics.\n, • Excellent organisational and time management skills.\n, • Strong communication and interpersonal abilities.\n, • Experience handling confidential and sensitive information.\n, • Ability to work independently, use initiative, and exercise sound judgement.\n, • Comfortable working under pressure and adapting to changing priorities.\n, • Experience processing invoices and working with budget information.\n, • Advanced Microsoft Office and Microsoft 365 skills, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and OneDrive.\n, • Ability to build strong professional relationships with a diverse range of stakeholders.\n, • Experience working within a complex organisation, membership body, charity, public sector\n, • Experience supporting leaders within governance-focused environments.\n\n \n \n Benefits \n\n • Hybrid working with a typical pattern of three days in the office and two days working remotely.\n, • Flexible working arrangements through a flexi-time scheme.\n, • 25 days annual leave, increasing with service.\n, • Bank holidays plus additional days over the Christmas and New Year period.\n, • Pension scheme.\n, • Season ticket loan after successful completion of probation.\n, • Ongoing training and development opportunities.\n\n \n If you are an organised, adaptable, and relationship-focused Executive Assistant looking for your next challenge, we would love to hear from you.

Company Description Mello World is a growing, London-based organization focused on delivering modern, people-centered solutions to clients and partners. The company values collaboration, clear communication, and operational excellence in every aspect of its work. Team members are encouraged to take ownership of their responsibilities and contribute ideas that improve processes and outcomes. Mello World offers a supportive environment where administrative professionals can play a key role in enabling leadership effectiveness. The organization is committed to fostering a professional, inclusive workplace where diverse perspectives are respected.\n Role Description The Executive Assistant role at Mello World is a full-time, on-site position based in London. This role supports senior leaders by managing calendars, coordinating meetings, arranging travel, and preparing agendas and meeting materials. Day-to-day responsibilities include handling correspondence, drafting and reviewing documents, tracking action items, and maintaining organized filing and record-keeping systems. The Executive Assistant will process and reconcile expense reports, help coordinate internal and external events, and serve as a key point of contact between executives and internal teams or external stakeholders. The role requires maintaining confidentiality, prioritizing multiple tasks, and ensuring that executives are fully prepared and informed for their daily activities.\n Qualifications \n\n • Strong Executive Administrative Assistance and Executive Support skills, including calendar management, travel coordination, and meeting preparation.\n, • Proficiency in Administrative Assistance tasks such as document handling, records management, and office organization.\n, • Ability to prepare, track, and reconcile Expense Reports with attention to detail and accuracy.\n, • Excellent Communication skills, both written and verbal, to interact professionally with stakeholders at all levels.\n, • Prior experience in an executive assistant or senior administrative role, ideally supporting multiple leaders.\n, • Comfort with productivity tools (e.g., Microsoft Office, Google Workspace) and scheduling platforms.\n, • Strong organizational, time management, and problem-solving abilities, with a focus on confidentiality and discretion.\n, • Relevant education or training in business administration, office management, or a related field is beneficial.\n

Team Secretary – Building Consultancy \n \n London Bridge | Hybrid working \n \n An established and growing consultancy is looking for a capable and highly organised Team Secretary to provide administrative and secretarial support to its busy professional team. \n This is a varied role suited to someone who takes pride in keeping things organised, communicates confidently and can manage several priorities at once. The position is based in London Bridge, with the flexibility to work remotely for part of the week. \n \n Key responsibilities \n\n • Providing secretarial and administrative support to the wider team\n, • Managing diaries, meetings and appointments\n, • Preparing and formatting reports, presentations and correspondence\n, • Proofreading documents and ensuring a consistently professional standard\n, • Organising travel and accommodation when required\n, • Maintaining accurate records, filing systems and databases\n, • Assisting with client communications and general enquiries\n, • Supporting projects and helping the team meet important deadlines\n, • Providing occasional administrative support to senior management\n, • Assisting with general office administration\n\n \n About you \n\n • Proven secretarial, team assistant or administrative experience\n, • Ideally degree educated or able to demonstrate an equivalent level of ability\n, • Excellent written and spoken English\n, • Strong organisational skills and attention to detail\n, • Confident using Microsoft Office, particularly Word, Outlook, Excel and PowerPoint\n, • Professional, dependable and comfortable handling confidential information\n, • Able to work independently and use initiative\n, • Comfortable supporting several colleagues and managing competing priorities\n, • Experience within property, construction or professional services would be helpful, although it is not essential\n\n \n This is an excellent opportunity to join a friendly and professional building consultancy offering a varied role, genuine responsibility and flexible hybrid working. \n Please apply with your CV for further information.

Personal Assistant – 6-Month Fixed-Term Contract \n \n We are currently recruiting for an experienced Personal Assistant to join an established Executive PA Support team within the insurance and financial services sector. \n This is an excellent opportunity for a proactive and highly organised PA to provide senior-level administrative and secretarial support in a fast-paced environment. This is supporting within the Chief Risk Officer's direct reports and their associated teams so experience supporting CRO would be beneficial. \n \n The Role \n You will provide high-quality support to senior stakeholders and their wider teams, ensuring the smooth and efficient running of day-to-day activities. \n Key responsibilities will include: \n\n • Managing complex diaries and coordinating multiple meetings\n, • Arranging extensive domestic and international travel, including flights, hotels and detailed itineraries\n, • Coordinating committee papers and ensuring deadlines are met\n, • Preparing meeting documentation and ensuring information is distributed to relevant stakeholders\n, • Managing internal and external calls and enquiries\n, • Processing and recording expenses accurately and promptly\n, • Maintaining holiday, sickness and absence records\n, • Organising meetings, venues, catering and other logistical requirements\n, • Providing cover for other PAs and EAs across the wider team\n, • Handling sensitive and confidential information with professionalism and discretion\n, • Proactively identifying issues and using initiative to implement effective solutions\n\n \n You will be confident working in a busy, professional environment and supporting senior stakeholders. \n You will ideally have: \n\n • Previous experience working as a Personal Assistant or Executive Assistant\n, • Experience within insurance, financial services or a similar professional services environment\n, • Strong Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint\n, • Experience managing multiple diaries and competing priorities\n, • Excellent written and verbal communication skills\n, • Exceptional organisational skills and attention to detail\n, • A proactive, can-do approach with strong problem-solving skills\n, • The ability to manage confidential and sensitive information appropriately\n\n \n If you are an experienced PA looking for a new opportunity on a 6-month fixed-term contract, we would love to hear from you. PLEASE only applying if you have the relevant experience.

A Japanese international shipping and LNG carrier company is currently recruiting a Japanese speaking Administration Assistant to join their London office. \n In this role, you will be responsible for delivering vital administrative and clerical support to the executive office, and ensuring the department operates efficiently. This role encompasses handling daily office tasks, maintaining accurate records, organising meetings, and providing assistance with various administrative responsibilities as needed. \n The ideal candidate would be organised, proactive, with strong Excel abilities and communication skills. Experience in a corporate environment supporting senior staff will be key. \n \n TYPE: Full-time, Permanent \n WORKING HOURS: 9:00-17:00 from Monday to Friday \n SALARY: Negotiable \n LOCATION: City of London \n \n Administrative Assistant Main Responsibilities: \n \n\n • Provide comprehensive administrative support to internal divisions.\n, • Arrange travel, accommodations, and process expense claims for staff as required\n, • Coordinate travel logistics for overseas visitors\n, • Manage administration for staff training sessions, conferences, and bookings\n, • Assist in organising meetings by scheduling, preparing agendas, and recording minutes when needed\n, • Support Executive office members (Head of secretariat, PA and another administrator) in maintaining the group diaries\n, • Provide administrative assistance to Senior managements\n, • Organise internal and external meetings, as well as team-building events, ensuring all necessary arrangements are in place\n, • Maintain accurate records and manage databases as needed\n, • Undertake any other administrative tasks as directed by Division management\n, • Assist in coordinating and arranging external office events\n, • Raise POs and arrange invoice payments\n, • Create new suppliers and change bank details in the system\n, • Create service fee invoices quarterly basis\n, • Entering details of company card claim in Focal Point\n, • Maintain divisions records and manage databases as needed\n, • Manage business card ordering as an administrator\n, • Book meeting rooms, restaurants, and venues for events\n, • Arrange couriers and sorting post\n, • Renew subscriptions annually\n, • Undertake any other administrative tasks as directed by Division management\n\n \n Administrative Assistant Ideal Candidate: \n \n\n • Business level Japanese (N2+)\n, • Able to work in a multicultural global business interacting with colleagues and stakeholders of different cultural backgrounds\n, • Ideally a background in Travel, Executive Assistant, Personal Assistant, or personnel support roles\n, • Excellent inter-personal skills.\n, • Commitment to the assignment with Reliability and Flexibility\n, • 1 year Office Administration in a corporate environment\n, • Good English written and verbal communication skills\n, • Open, honest approach and a good team player\n, • GCSEs/A-Levels or equivalent qualification required; further education or administrative certification is an advantage\n, • High level of written and spoken English\n\n \n All applicants for the Administrative Assistant must have the right to work in the country as the Company is not able to offer visa support. \n *We regret that we cannot accept applications from Working holiday visa, Graduate or Student visa holders. \n \n If your application is successful, you will be contacted within two business days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.