Administrative officer jobs in United Kingdom

Job Overview We are seeking a highly organised and detail-oriented Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, supporting staff, and maintaining efficient office systems. This position requires proficiency in data entry, strong computer skills, and excellent phone etiquette. Duties Perform data entry tasks accurately and efficiently to maintain up-to-date records. Utilise Google Suite to create, edit, and manage documents and spreadsheets. Answer phone calls professionally, providing excellent customer service and support. Assist with clerical duties including filing, photocopying, and scanning documents. Maintain an organised office environment by managing supplies and equipment. Support financial processes by using QuickBooks for invoicing and record-keeping. Collaborate with team members to ensure effective communication and workflow. Computerise office processes to improve efficiency and reduce manual tasks. Qualifications Proven experience in an administrative or office role is preferred. Strong organisational skills with the ability to prioritise tasks effectively. Proficient in data entry with a high level of accuracy. Familiarity with Google Suite applications (Docs, Sheets, Drive). Excellent phone etiquette and interpersonal skills for effective communication. Basic knowledge of QuickBooks is advantageous but not essential. Ability to work independently as well as part of a team in a fast-paced environment. Job Type: Full-time Pay: £39,000 per year Schedule: Monday to Friday Language: English (preferred) Visa Sponsorship Available.

Looking for someone to do half a days work or maybe 2 at the moment helping with mainly simple tasks in the office

Location: London, UK Company: Stanley Ley About Stanley Ley: Stanley Ley is a renowned provider of high-quality legal wear and accessories, serving professionals in the legal field. We pride ourselves on our commitment to excellence and exceptional customer service. Job Summary: We are seeking a detail-oriented and organized Administrative Assistant to support the daily operations of Stanley Ley. The ideal candidate will handle administrative tasks, assist with customer service, and ensure smooth functioning across the business. Key Responsibilities: Administrative Tasks: • Manage and organize company documents, files, and records. • Handle correspondence, emails, and phone calls professionally and efficiently. • Schedule appointments, meetings, and maintain calendars for senior staff. • Process invoices, payments, and basic bookkeeping tasks. • Order and maintain office supplies. Customer Service Support: • Assist customers with inquiries, both in-person and via phone/email. • Ensure a professional and welcoming environment for clients visiting the store. • Handle customer complaints or escalate them to the appropriate department. Operational Support: • Coordinate with suppliers to track orders and deliveries. • Assist in preparing reports, presentations, and spreadsheets. • Support the management team with ad-hoc tasks and projects as needed. • Ensure compliance with company policies and procedures. Requirements: • Experience: Previous experience in an administrative or assistant role preferred. • Skills: • Excellent written and verbal communication skills. • Proficiency in Microsoft Office Suite (Word, Excel, Outlook). • Strong organizational and multitasking abilities. • Attention to detail and accuracy. • Ability to handle sensitive information with confidentiality. • Personal Attributes: • Professional demeanor and a positive attitude. • Ability to work independently and as part of a team. • Customer-focused mindset. What We Offer: • Competitive salary. • A supportive and collaborative work environment. • Opportunities for professional development and growth. • Discounts on company products. How to Apply: Please send your CV and a cover letter detailing your suitability for the role.

Monitoring office supplies and reordering them as needed Operating and overseeing the maintenance of office equipment, such as printers and photocopiers Typing letters, reports and other business documents Updating and maintaining records, both on paper and digitally Arranging meetings on behalf of the staff, including booking meeting spaces and organising refreshments Taking and distributing meeting minutes Making travel and accommodation arrangements for staff Responding to questions and requests for information Generating memos, emails and reports where appropriate

Key Responsibilities: Assist patients with scheduling appointments. Manage the appointment diary to ensure adequate time is allocated between appointments for patient care and preparation. Handle phone calls, emails, and patient enquiries promptly and professionally. Receive, sort, and distribute incoming correspondence, ensuring timely delivery and follow-up. Maintain accurate records of the patient's contact details and update information as required. Process payments, issue invoices, and manage insurance claims efficiently. Order and manage office supplies to ensure smooth daily operations. Ensure the reception area is clean and organised.

Are you a dynamic and organized professional looking to make a significant impact on a growing organization? We're seeking a talented Administrative Assistant to join our team and play a pivotal role in ensuring the smooth and efficient operation of our Business. KEY DUTIES AND RESPONSIBILITIES: The prospective applicant needs to demonstrate the following: · Mainly responsible to do administrative work in making office run smooth on day to day basis. · Planning work schedules, assigning task and delegates responsibilities. · Stores information by filling in forms, writing notes and filing records. · Types reports, memos, notes, minutes and other documents. · Receives and distributes incoming and outgoing correspondence. · Dealing with correspondence, complaints and queries. · Preparing letters, presentations and reports to Director. · Implementing and maintaining procedures/office administrative systems. · Checks figures, prepares invoices and records details of financial transactions made. Skills, experience, and qualification required for the role. · Proven experience as an Administrative Assistant or similar role. · Excellent organizational and multitasking abilities. · Strong communication and interpersonal skills. · Proficient in Microsoft Office Suite. · Ability to handle confidential information with discretion. · Problem-solving mindset and attention to detail. · Experience in the similar role for 3 years is desirable. If you are a skilled Administrative Assistant looking for a dynamic and exciting working environment, and ready to accept new challenge; then we want to hear from you! To apply, please submit your resume outlining your experience and qualifications. Hour: 37.5 Hours per/week

Job Description: We are looking for a detail-oriented and organized Office Administrator to manage our daily operations and ensure smooth workflow. Key Responsibilities: Daily Tasks: Manage company finances, including cash payments. Maintain accurate sales and commission records. Send invoices to customers via email and WhatsApp. Print and organize invoices for next-day deliveries. Record daily sales data and maintain separate sales decks for team members. Check daily orders, organize by areas/postcodes, and coordinate with the logistics team. Monitor and follow up on pending invoices with the sales team. Weekly Tasks: Reconcile cash payments. Generate bi-weekly sales and commission sheets. Plan delivery routes in coordination with the logistics team. Track stock and raw material purchases. Follow up with clients on outstanding payments. Administrative Responsibilities: File and organize office paperwork, including transport, fines, supplier bills, and fleet records. Maintain full fleet records, including road tax, MOT, and insurance details. Manage insurance details for public liability and fleet policies. Qualifications: Strong organizational and multitasking skills. Proficiency in Microsoft Office and data entry. Excellent communication skills for client follow-ups. Experience in logistics or stock management is a plus. Why Us? Be part of a growing company with a collaborative team culture and opportunities for professional development. Apply Now!

KEY DUTIES AND RESPONSIBILITIES: The prospective applicant needs to demonstrate the following: · Mainly responsible to do administrative work in making office run smooth on day to day basis. · Planning work schedules, assigning task and delegates responsibilities. · Stores information by filling in forms, writing notes and filing records. · Types reports, memos, notes and other documents. · Receives and distributes incoming and outgoing correspondence. · Dealing with correspondence, complaints and queries. · Preparing letters, presentations and reports to Director. · Implementing and maintaining procedures/office administrative systems. · Checks figures, prepares invoices and records details of financial transactions made. Skills, experience, and qualification required for the role. · Proven experience as an Administrative Assistant or similar role. · Excellent organizational and multitasking abilities. · Strong communication and interpersonal skills. · Proficient in Microsoft Office Suite. · Ability to handle confidential information with discretion. · Problem-solving mindset and attention to detail. · Experience in the similar role for 3 years is desirable. If you are a skilled Administrative Assistant looking for a dynamic and exciting working environment, and ready to accept new challenge; then we want to hear from you! To apply, please submit your resume outlining your experience and qualifications. Hour: 37.5 Hours per/week

Oita Soho is a vibrant and busy restaurant located in the heart of Chinatown. We pride ourselves on delivering exceptional dining experiences to our customers, and we are looking for a dedicated and skilled Assistant Restaurant Manager to assist the Restaurant Manager in the daily operations of our restaurant. The successful candidate will play a crucial role in ensuring the smooth running of the shop floor, managing administrative tasks, and maintaining high standards of customer service. Key Responsibilities: - Assist the Restaurant Manager in overseeing daily operations and ensuring a seamless customer experience. - Perform administrative tasks including HR duties, bookkeeping, payroll processing, and managing take-away platforms. - Handle hiring processes, including interviewing and onboarding new staff members. - Maintain accurate records and manage restaurant numbers and financial data. - Support in inventory management and ordering supplies. - Ensure compliance with health and safety regulations. - Address customer inquiries and resolve issues promptly. - Lead and motivate the team to deliver exceptional service. Requirements: - Minimum of 2 years of experience in a similar role within the hospitality industry. - At least 1 reference from a previous employer. - Proficiency in MS Office, including Microsoft Word and Excel. - Strong organizational and multitasking skills. - Excellent communication and leadership abilities. - Ability to work flexible hours, including evenings and weekends. - A proactive approach to problem-solving and a keen eye for detail. What We Offer: - Competitive salary based on experience. - Opportunities for career advancement within the company. - A supportive and friendly working environment. - Employee discounts on meals. - Ongoing training and development opportunities.

Bookkeeping

Citadines South Kensington London is seeking a confident Receptionist to become part of our Front Office Team. Our properties operate 24/7; therefore, the department works on an early (7am-3.30pm) or late (3pm-11.30pm) shift basis. Night shifts are also available and required on occasion. You will report to the Front Office Manager, supporting towards providing our guests with memorable experiences of the city. A Receptionist will be responsible for: Offering a warm welcome and departure experience to our guests, managing expectations by constantly seeking opportunities to personalise their needs, travel purposes, plans, etc Taking initiative in accommodating the customers’ needs in a resourceful manner Being pro-active in the learning and development of administrative tasks, procedures, processes and standards and ensure correct practice Ensuring that all shift tasks are carried out according to the required standard and take responsibility in providing full handovers to all relevant parties/shifts. To be successful in the role of Receptionist, we require: Excellent guest engagement skills Ability to bring the guest experience to life throughout the hotel Willingness to learn and work with IT systems quickly Ability to communicate and organise yourself in line with different guest expectations A good command of English is essential, a second language is advantageous This is your opportunity to be part of our team as a Receptionist. We focus on your professional and personal development, and we offer: Genuine career opportunities within our business Valuable on the job training, along with access to our digital online learning platform and numerous other learning and development opportunities A travel allowance for every day you work to contribute to your commuting cost A PERKBOX subscription with benefits, retail discounts and savings available from your first day Employee Assistance Programme Refer a Friend bonus Employee Recognition Awards Ceremony and company team parties Once you pass your probation, a special staff rate when staying in our European properties Staff incentives when you and your team perform (If relocating) 30 days of relocation accommodation within one of our properties, whilst you find permanent lodging About Us Citadines is a brand of The Ascott Limited. At The Ascott Limited, we embrace diversity, equity, and inclusion, welcoming applicants of all backgrounds to create a supportive and thriving workplace where everyone can contribute their unique perspectives. A trusted hospitality company, Ascott’s presence extends across Asia Pacific, Central Asia, Europe, the Middle East, Africa, and the USA. Its diversified accommodation offerings span serviced residences, coliving properties, hotels and independent senior living apartments. Ascott's award-winning hospitality brands include Ascott, Citadines, lyf, Oakwood, Somerset, The Crest Collection, The Unlimited Collection, Fox, Harris, POP!, Preference, Quest, Vertu and Yello. Through Ascott Star Rewards (ASR), Ascott’s loyalty programme, members enjoy exclusive privileges and offers at participating properties. Trading as: Citadines by The Ascott Limited Required skills: Time Management, Customer Focused, Customer Service, Multitasking, Organisation Skills, Attention to Detail, Team Work, Communication Skills, Problem Solving £24600.00 per annum Department: Reception About you Language required: English. The company At The Ascott Limited, we believe that our guests can be anywhere in the world, and still feel right at home. With a suite of accommodation options that spans serviced apartments & hotels, coliving properties, as well as independent senior living apartments, our guests can count on us for that sense of comfort and familiarity, be it for a short stopover or a new space to call their home. A trusted hospitality company, Ascott’s presence extends across Asia Pacific, Central Asia, Europe, the Middle East, Africa, and the USA. Its diversified accommodation offerings span serviced residences, coliving properties, hotels and independent senior living apartments. Ascott's award-winning hospitality brands include Ascott, Citadines, lyf, Oakwood, Somerset, The Crest Collection, The Unlimited Collection, Fox, Harris, POP!, Preference, Quest, Vertu and Yello. Through Ascott Star Rewards (ASR), Ascott’s loyalty programme, members enjoy exclusive privileges and offers at participating properties. This year, Ascott marks 40 years in hospitality service. Growing from strength to strength, powering up through new alliances and transforming challenges into triumphs, Ascott is trailblazing tomorrow and charting a new future of growth. Hear from Ascott’s past and present leaders as they share about their experiences in this tribute video, having witnessed Ascott’s growth to become truly Unlimited.

I am looking for a PA/Administrator with experience in UK Local authority housing solutions and homelessness in a social care sector. Key Responsibilities ; Administrative Support: •Manage emails, draft letters, handle documentation. •Calendar & Task Management: Schedule meetings, set reminders, and keep Trello tasks updated. •Client & Referral Follow-Ups: Track housing benefit applications, chase responses, and liaise with councils. •Staff Coordination: Assist with team scheduling, send updates, and manage support worker visits. General Office Tasks: Organize files, update records, and handle incoming inquiries. Requirements ✅ Experience in admin or PA support (preferably in housing, social care, or property management). ✅ Strong organizational skills – Ability to track multiple tasks and ensure deadlines are met. ✅ Excellent communication – Professional email and phone etiquette. ✅ Familiarity with Trello, Google Drive, and Microsoft Office. ✅ Ability to work independently and proactively handle tasks with minimal supervision. Preferred but Not Essential Knowledge of Housing Benefit applications and local authority processes. • Experience working in supported accommodation or social care. UK-based candidates preferred due to familiarity with housing policies.

About the job We are seeking a confident and experienced Reception Supervisor to become part of our Front Office Team at Quest Apartments Hotels, Liverpool. Our properties operate 24/7; therefore, the department works on an early (7am-3.30pm) or late (3pm-11.30pm) shift basis. Night shifts are also available and required on occasion. As our Reception Supervisor, you will: Be responsible for the day-to-day supervision of the Front Office Team, from customer service to administration Ensure that the team offers a warm welcome and departure experience to our guests, managing expectations by constantly seeking opportunities to personalise their needs, travel purposes, plans, etc Take initiative in accommodating the customers’ needs in a resourceful manner Undertake and oversee Front Office administrative tasks in accordance with Company standards, procedures and legal obligations Ensure that all shift tasks are carried out according to the required standard and take responsibility in providing full handovers to all relevant parties/shifts. Here at Quest Apartments Hotels, we promote an Enterprising and Winning Mindset. Previous experience in a similar role is desirable; however, we are looking for candidates who have the right attitude to learn, good problem-solving skills and the ability to apply these to the job role. This is your opportunity to be part of our team as a Reception Supervisor. We focus on your professional and personal development, and we offer: Genuine career opportunities within our business Valuable on the job training, along with access to our digital online learning platform and numerous other learning and development opportunities A PERKBOX subscription with benefits, retail discounts and savings available from your first day Employee Assistance Programme Health Insurance Refer a Friend bonus Once you pass your probation, a special staff rate when staying in our European properties (If relocating) 30 days of relocation accommodation within one of our properties, whilst you find permanent lodging About Us The Ascott Limited (Ascott) is a Singapore company that has grown to be one of the leading international lodging owner-operators. Ascott's portfolio spans over 220 cities across more than 40 countries in Asia Pacific, Central Asia, Europe, the Middle East, Africa and the USA. Ascott has about 94,000 operating units and more than 64,000 units under development, making a total of about 159,000 units in over 900 properties. As part of The Ascott Limited, Quest Apartments Hotels offers contemporary and sleek studios and apartments with modern comforts, business connectivity and additional services that can be customised to our guests’ lifestyle and needs, with prime locations worldwide. Required skills: Time Management, Decision Making, Customer Service, Leadership, Multitasking, Organisation Skills, Attention to Detail, Customer Focus, Communication Skills, Problem Solving £12.10 per hour Department: Reception About you Language required: English. The company At The Ascott Limited, we believe that our guests can be anywhere in the world, and still feel right at home. With a suite of accommodation options that spans serviced apartments & hotels, coliving properties, as well as independent senior living apartments, our guests can count on us for that sense of comfort and familiarity, be it for a short stopover or a new space to call their home. A trusted hospitality company, Ascott’s presence extends across Asia Pacific, Central Asia, Europe, the Middle East, Africa, and the USA. Its diversified accommodation offerings span serviced residences, coliving properties, hotels and independent senior living apartments. Ascott's award-winning hospitality brands include Ascott, Citadines, lyf, Oakwood, Somerset, The Crest Collection, The Unlimited Collection, Fox, Harris, POP!, Preference, Quest, Vertu and Yello. Through Ascott Star Rewards (ASR), Ascott’s loyalty programme, members enjoy exclusive privileges and offers at participating properties. This year, Ascott marks 40 years in hospitality service. Growing from strength to strength, powering up through new alliances and transforming challenges into triumphs, Ascott is trailblazing tomorrow and charting a new future of growth. Hear from Ascott’s past and present leaders as they share about their experiences in this tribute video, having witnessed Ascott’s growth to become truly Unlimited.

Job Title: Office Manager Company: Promised Consultants Limited Job Type: Full-Time About Us Promised Consultants Limited is a reputable UK-based consultancy. As an authorised HMRC Tax Agent and a proud member of the International Association of Bookkeepers (IAB), we provide expert financial and consultancy services to businesses and individuals while ensuring full compliance with Anti-Money Laundering (AML) regulations. Role Overview We are seeking a highly organised and proactive Office Manager to oversee daily operations, ensure smooth administrative functions, and support our team. This role is ideal for a detail-oriented professional with strong communication skills and the ability to multitask in a dynamic environment. What We Offer: Competitive salary and benefits package. A dynamic and supportive work environment. Career growth opportunities in a well-established consultancy. Ongoing professional development and training. Join us at Promised Consultants Limited and be part of a dedicated team committed to helping businesses succeed!

We are seeking a highly organized and proactive Office Manager to oversee daily operations and ensure efficient administrative support. The ideal candidate will supervise staff, manage resources, coordinate with vendors, and foster a productive, positive work environment. This role requires strong leadership, attention to detail, and excellent communication skills to drive office efficiency and support

Job Description: The Office Administrator will coordinate office activities and ensure compliance with company policies. This includes supervising administrative staff, dividing responsibilities to ensure optimal performance. You will also manage agendas, travel arrangements, and appointments for upper management, ensuring their schedules are well-organized and efficient. Handling phone calls, correspondence, emails, and packages is a key part of this role, requiring excellent communication and organizational skills. You will support budgeting and bookkeeping procedures, contributing to the financial health of the company. Creating and updating records and databases with personnel, financial, and other data is essential for maintaining accurate and accessible information.

Summary: The Business Support Officer will provide administrative and operational support to enhance the efficiency of business operations, assist teams with problem-solving, and ensure seamless communication between departments and clients. Key Tasks: • Coordinate and support daily business operations, ensuring timely completion of tasks. • Serve as a central point of contact for teams and clients, addressing inquiries and resolving issues. • Analyze operational data to identify process improvements and optimize workflows. • Prepare and maintain accurate records, reports, and documentation. • Travel to operational sites as needed to provide on-ground support and address challenges. Qualifications: • Relevant qualification with a minimum of 1 year of experience in an administrative or operational role. • Excellent verbal and written communication skills in English. • Strong organizational and problem-solving abilities. • Proficiency in Microsoft Office Suite and familiarity with business management tools. • A full and valid UK driving license (required for travel to operational sites). Salary Range: £31,960 - £39,000

Are you passionate about the equestrian world and ready to combine your expertise with office-based responsibilities? Do you have a keen interest in Sports Horses, do you know a little about breeding or are you a linear scoring wizard with an in depth knowledge of genetics? We are interested in hearing from you at either end of the spectrum! Have you got an interest or background in social media marketing? We are seeking a dedicated and knowledgeable Equestrian Specialist Office Administrator to join our dynamic team at Elite Stallions (UK) Ltd, the UK’s foremost agent and importer of sport horse semen. This position is ideal for someone who understands the equestrian industry, thrives in a professional office environment, is flexible, well presented, a great communicator and who is calm under pressure Position: Equestrian Specialist Office Co-ordinator Location: Devon. Job Type: Full-Time, summer and winter working hours differ, flexibility is required. Summer hours are longer, winter hours are very flexible and much shorter. March to September, the office opens at 6:30, this position is for a 7am start. Salary: Competitive, based on experience and knowledge in the sphere. The role is office based - the location is rural, a driving license will be necessary, there are no public transport links. Potential for service linked accommodations by arrangement. Note - Some weekend working may be required. Key Responsibilities: Act as the primary point of contact for client enquiries, incoming sales calls and support. Manage scheduling, bookings, and coordination for semen shipments. Maintain accurate records of courier shipments, orders, inventory. Provide administrative support to the team, including email correspondence, document preparation, and database management. Collaborate with marketing to create equestrian-specific content for newsletters, social media, and promotional materials. Liaise with suppliers and clients to ensure smooth operations. Liaise with publications, shows, industry specialists, European studs, competitors and vets. Stay informed about industry trends, products, and advancements to provide informed recommendations. The current position also combines with lab management and the inventory of the frozen semen stocks and shipping, What We're Looking For: Experience: Desirable - A strong background in the equestrian industry, either professionally or as an enthusiast but with a working knowledge of equestrian terminology and a a desire to learn more. Skills: Essential - Proficient in office software (e.g., Microsoft Office Suite, scheduling tools) with excellent organisational and communication skills. Ability to see things through. Knowledge: Desirable - Familiarity with equestrian (specifically breeding) terminology, and best practices is desirable. Team Player: Ability to work collaboratively while taking initiative on individual tasks. Flexibility, desire to travel in Europe. Detail-Oriented: Keen attention to detail, especially in administrative tasks and customer service. Technological ability and process driven thinking. Excellent organisational skills required. Why Join Us? Be part of a passionate, fun, equestrian-focused team. Work in a supportive, safe and personally connected environment. Enjoy opportunities to contribute to a growing company and associated companies, with a shared love for horses. Competitive salary and benefits package, including potential for professional development. A supportive work environment where your expertise is valued. Potential for a live in position Flexible hours with the potential for travel and exposure within the industry. Be part of a cutting edge team at the forefront of the industry. How to Apply: If you’re ready to bring your equestrian knowledge and office skills together, we’d love to hear from you! Please send your CV and a cover letter detailing your experience and passion for the equestrian industry in the first instance to: Please note, it is important to have an understanding of the equestrian breeding season, this job comes with very limited holiday in the key months of March to September and very permissive holiday slots in the off season months. You will be contacted if we wish to progress your application, you may be required to complete a pre-interview pack. Take the reins of your career—apply today! Things to consider before you make your application: The equine industry, whilst incredibly rewarding, is hard work and is not all about a 9-5, this is not that kind of job. You may be asked to: Assist with open days, travel overseas, work weekends, work extra hours, travel with your job within the UK, undertake other duties by agreement. The office can be very high octane in the high season, you will need to be able to work under pressure and after training, take responsibility. This is not a riding or yard position. There is no hands on care of equines in this position.

Job Title: Sales Administrator Job Summary: We are seeking a detail-oriented Sales Administrator to support our sales team and enhance our customer experience. The ideal candidate will be responsible for managing sales data, processing orders, coordinating with clients, and ensuring timely communication between departments. Key Responsibilities: - Assist in the preparation of sales reports and forecasts. - Process sales orders and manage order fulfillment. - Maintain customer records and update databases. - Coordinate communication between sales, marketing, and customer service teams. - Provide administrative support to the sales team as needed. Qualifications: - Proven experience in sales administration or a similar role. - Strong organizational and multitasking skills. - Proficiency in MS Office and CRM software. - Excellent communication skills.

Woodeaton Manor School is a Foundation Special School located four miles to the Northeast the city of Oxford. The school serves young people aged 7 to 18 with Social, Emotional and Mental Health Difficulties (SEMH) and where many also have a diagnosis of Autism Spectrum Disorder (ASD). Main purpose The school business manager (SBM) is responsible for managing the operation of the business functions of our school, including financial management, health and safety, human resources, compliance, and administration. They will advise on and implement the day-to-day support that enables the school to operate effectively and efficiently, and that allows other members of the leadership teams to focus on teaching and learning. Duties and Responsibilities Leadership · Be responsible for line-managing site and administration support staff, including carrying out long-term resource planning and managing the end-to-end recruitment process, appraisal, and professional development · Implement school-wide changes and allocate resources in line with school improvement plans, putting policies and procedures in place and communicating them to staff · Take all decisions in line with the vision and values of schools, and encourage others to do the same · Implement a marketing plan for schools, which utilises school websites, signage, the prospectus, and communications with current and prospective parents Financial management · Oversee the security and reconciliation of cash in hand and debtors on a day-to-day basis, ensuring money is banked, money owed is collected, and clear records are kept · Ensure value for money within procurement of goods and services in line with Trust policy · Manage school’s lettings offer · Ensure the effective and efficient operation of the administration department, delegating tasks to finance/office staff where appropriate Human resources · Maintain the staff absence data in the Trust HR system · Ensure that recruitment, appraisal, disciplinary and grievance policies are administered in accordance with employment law · Advise on HR issues within schools and liaise with the external HR provider Health and safety · With headteachers and premises teams, supervise the maintenance of the school site · Manage the school’s compliance with health and safety regulations, and put in place processes and procedures to ensure the safety of the school · Organise health and safety training for staff Compliance · Manage school’s compliance with statutory obligations, and advise others on the relevant legal, regulatory, and ethical requirements · Track all local school policies and ensure they are updated in accordance with the policy review schedule Administration · Keep records in accordance with the Trust’s record retention schedule and data protection law, ensuring information security and confidentiality at all times · Provide administrative support for headteachers and the governing body · Support the data protection officer with ensuring data protection compliance and helping the school community understand how to comply with data protection law Safeguarding · The school’s business manager will be required to safeguard and promote the welfare of children and young people and follow school policies and the staff code of conduct. This job description sets out the main duties of the post at the date it was drawn up. However, it is not intended to be an exhaustive or definitive list. Such duties may vary from time to time without changing the general character of the post or the level of responsibility entailed. Such variations are a common occurrence and cannot themselves justify a reconsideration of the grading of the post. You may be required to carry out other duties commensurate with your role. Woodeaton Manor School is committed to safeguarding and promoting the welfare of all children and young people according to child protection and safeguarding guidelines. We expect all staff and volunteers to share this commitment. Our recruitment and selection practices reflect this commitment, and the offer made to the successful candidate will be subject to and conditional upon n enhanced Disclosure and Barring Service check and other relevant employment checks outlined in Keeping Children Safe in Education 2024, including a minimum of two references, one of which should be from the applicant’s most recent employer. As part of our recruitment process, we will require you to fill in an overseas check and self-declaration prior to interview. *We reserve the right to close this advertisement earlier if we receive sufficient applications ahead of the closing date. Person specification criteria qualities Qualifications and training · A degree or other relevant qualification - ideally in accountancy, business management or a related discipline (Desirable) · A school business management qualification i.e., Level 4 diploma in school business management (Desirable) · Accountancy qualifications or health and safety training (Desirable) Experience · Successful management experience in a school, or in a relevant field outside education (desirable) · Line management experience · Contributing to staff development · Working with children or young people · Experience of human resources or data protection Skills and knowledge · Good financial management skills · Excellent attention to detail · Previous use of PSF(Iris), BPS (Orovia), Arbor (Desirable) · Effective communication and interpersonal skills · Ability to communicate a vision and inspire others · Ability to build effective working relationships with staff and other stakeholders · Understanding data protection and confidentiality Personal qualities · Commitment to promoting the ethos and values of the schools and getting the best outcomes for all pupils · Commitment to acting with integrity, honesty, loyalty, and fairness to safeguard the assets, financial probity, and reputation of the schools · Ability to work under pressure and prioritise effectively · Commitment to maintaining confidentiality at all times · Commitment to safeguarding and equality · Embraces change well · Deals with difficult situations effectively

We are seeking a friendly and efficient Salon Receptionist to join our vibrant team. The ideal candidate will be the first point of contact for our clients, providing exceptional customer service while managing the day-to-day administrative tasks of the salon. This role requires strong organisational skills, a professional phone etiquette, and proficiency in various computer applications to ensure smooth operations. Responsibilities Greet clients warmly upon arrival and assist with check-in procedures. Manage appointment scheduling and confirmations using salon management software. Handle incoming calls, providing information about services and answering client queries with professionalism. Perform data entry tasks accurately to maintain up-to-date client records. Process payments and manage transactions efficiently. Maintain a clean and organised reception area, ensuring it is welcoming for clients. Assist with clerical duties such as filing, typing, and general office support as needed. Collaborate with salon staff to ensure seamless service delivery and client satisfaction. Qualifications Proven experience in an administrative role, preferably within a salon or beauty environment. Strong organisational skills with the ability to multitask effectively in a fast-paced environment. Excellent phone etiquette and communication skills, both verbal and written. Attention to detail with a commitment to maintaining accurate records. Ability to work well independently as well as part of a team, demonstrating a positive attitude at all times. This position will be one full day every Thursday 9.45 - 20.00 and one Saturday a month Flexibility to work additional days/school holiday cover is essential (to cover the other receptionists holidays) If you are passionate about providing excellent customer service and have the skills required for this role, we would love to hear from you! Job Type: Part-time Pay: From £11.44 per hour Expected hours: 10.25 – 19 per week Benefits: Company events Company pension Employee discount Education: GCSE or equivalent (required) Experience: Customer service: 1 year (preferred) Administrative experience: 1 year (preferred) Language: English (required) Work Location: In person Application deadline: 25/02/2025 Expected start date: 03/03/2025

Since 1944 AD Construction Group has established itself as a well-regarded refurbishment contractor providing building maintenance services within the public sector, predominantly to local authority housing associations. Working as a close-knit team the organisation has successfully proven time and time again its ability to be a serious competitor in the construction industry. Main Purpose of the Role To ensure efficient day-to-day operation of the HR Function, and support the Directors, Management team and other staff members. Main Duties - Responsible for ensuring effective administration throughout all of the main HR disciplines - Maintain accurate records on Breathe HR, as well as hard copies, ensuring information is readily available - Recruitment administration, such as placing adverts, facilitating interviews, attending interviews, and providing feedback after - Responsible for creating offer letters and contracts, and ensuring the effective onboarding of new staff - Assist with any HR needs to the HR manager Essential Skills/Knowledge - Excellent Microsoft Office skills - 5 GCSEs grade C or above (or equivalent) including Maths and English - Excellent communication skills, both written and verbal - Keen desire to progress - Good team player Desirable Skills/Knowledge - Knowledge of the construction industry - Experience of administration/HR Package - Salary – £20,800 - £25,397 - Hours – Monday to Friday, 8am to 5pm (1hr for lunch) - 21 days holiday + bank holidays + nirthday day off Additional Information - At the interview stage you will be required to complete an aptitude test - Eligible to work in the UK - Nine Month Probationary Period All applications are assessed in line with the Equal Opportunities Regulations and Data Protection Regulations.

Job description IVF London is an established business offering bespoke fertility care and treatments to our clients. We are seeking for a highly motivated individual that is looking to build a career in administration and as front of house. You will be required to work on weekends at least twice a month. The ideal candidate should have: A friendly personality with knowledge or interest in fertility Be approachable and flexible in their work, be able to gain our clients trust Experience in Microsoft Office Suite Excellent spoken and written English Experience: 1-2 Years experience in customer service and administration Language: Excellent English and any other European or Asian language will be highly desirable Core duties will be: Answering the telephone and taking telephone bookings ad payments Calling clients to ensure that the data we hold on them is up to date Creating patient files Dealing with patient referrals Type up dictated letters Taking meeting minutes Creating invoices Sending literature packs to our clients Data entry Diary management Creating audits The scope of this role has the potential to expand significantly for the right person. You will need to be IT literate and comfortable operating both via email and over the telephone. We will provide training on the specific systems that we use. Job Types: Full-time, Part-time Work Location: In person

Community Hub Coordinator Position 1: Monday – Friday, 9:00 AM – 12:00 PM Position 2: Monday – Friday, 12:00 PM – 3:00 PM About Us Chippenham Community Hub is a dynamic and welcoming space dedicated to supporting local residents by providing essential services, community events, and a safe environment for engagement. Our mission is to foster a strong, inclusive, and supportive community where individuals can access the resources they need. We are seeking a compassionate and well-organised Community Hub Coordinator to join our team and make a meaningful impact. As the first point of contact for visitors, you will play a pivotal role in ensuring a positive and supportive experience for all. Your responsibilities will include project coordination, administrative tasks, and event support, contributing to the smooth and efficient operation of the Hub. Working closely with the Community Hub Development Manager and Chair of Trustees, you will help strengthen community engagement and participation. Key Responsibilities Serve as the first point of contact, providing a warm and welcoming environment. Engage with visitors to understand their needs and provide appropriate guidance and referrals. Maintain accurate administrative records, including footfall tracking and reporting. Assist in coordinating ongoing projects, ensuring effective administrative support. Support the Community Hub Development Manager in overseeing the daily operations of the Hub. Ensure compliance with GDPR in all record-keeping activities. Assist with community group sessions, including preparation of refreshments. Work collaboratively with the Chair of Trustees on research and project implementation. Maintain a clean, safe, and welcoming space for visitors. Assist with occasional events outside of regular working hours on a voluntary basis. Adhere to health and safety policies, ensuring full compliance with risk assessments. Daily/Weekly Tasks Record and update daily footfall logs. Maintain and update project folders and administrative systems. Complete and file signposting forms. Reconcile any cash transactions. Track attendance for community group meetings. Scan and file activity records as part of ongoing project documentation. Monitor office supplies and notify the Development Manager as needed. Ensure all areas of the Hub remain tidy and welcoming. Assist with data entry for financial records. Provide support for research and referrals to external organisations. Prepare refreshments for visitors and group sessions. Set up meeting spaces for scheduled group activities. Draft reports as required. Ensure clear communication during shift handovers. Support visitors, ensuring a positive experience at the Hub. Complete any required banking or postal tasks. Finalise and submit an end-of-week impact report to the Development Manager. Essential Skills & Qualities Strong interpersonal skills with an empathetic and patient approach. Ability to follow instructions and take initiative where necessary. Excellent time management and organisational skills. A collaborative team player with a proactive attitude. Strong administrative and record-keeping abilities. Proficiency in Microsoft Office Suite (Word, Excel, Publisher, PowerPoint). Clear and effective communication skills. Understanding of safeguarding principles, with a willingness to undergo training where necessary. Additional Requirements A valid DBS check (or willingness to obtain one). Two professional references, preferably from current or previous employers. Proof of identity (photo ID) and National Insurance number. Benefits Competitive salary NEST Pension Scheme Family-friendly working hours Training and professional development opportunities A fulfilling role within a supportive and engaged team The opportunity to contribute meaningfully to the local community If you believe your skills and experience align with this role, we encourage you to apply. Please submit your CV and a cover letter outlining your suitability for the position and how you can contribute to our mission. Application Deadline: 28th February 2025 Interview Dates: Thursday 6th & Friday 7th March (times to be confirmed) Expected Start Date: To be agreed upon

We are seeking an experienced lawyer looking for a flexible, part-time role to support GBGB’s regulatory and disciplinary processes. This position is ideal for a legal professional who seeks reduced office time while continuing to apply their advocacy and administrative expertise or an individual looking for a start in sports practice. Reporting to the Director of Regulation. The role is based in Central London. The role will be largely remote but will require the individual to access the office regularly. It would suit an individual that could commute to central London. Key Responsibilities - Provide legal advice and support on regulatory, licensing and disciplinary matters within the sport. - Represent GBGB in hearings. - Liaise with Disciplinary Committee on listing of hearings. - Draft legal documents, reports, and case summaries. - Able to take witness statements and assess evidence. Charge drafting experience helpful. - Liaise with internal teams, external counsel, regulatory and other external bodies. - Ensure compliance with GBGB’s Rules of Racing and welfare regulations. - Assist in reviewing and improving regulatory policies and procedures. - To oversee the Documents, Data and Controls Procedure, updating as and when necessary. Key Requirements - Qualified solicitor or barrister with a valid practicing certificate. - Experience in regulatory, sports, or administrative law. - Strong advocacy skills with experience representing clients in hearings or tribunals. - Excellent drafting, analytical, and negotiation skills. - Ability to work independently with minimal supervision. - Strong administrative and organisational skills. - Role requires ability to use Word, Teams, Excel. Experience of Clue case management is helpful. - Interest or experience in greyhound racing, sport or the betting industry would be advantageous. ** Benefits** - Flexible working arrangements (remote/hybrid options available). - Opportunity to work within a respected regulatory body. - Competitive salary based on experience. Excellent pension. - Supportive work environment with a focus on work-life balance. - Health benefits scheme. Application Process To apply, please send your CV and a cover letter outlining your suitability for the role to Phillip Law by 28 February 2025.

The British Polio Fellowship is seeking a motivated and detail-oriented Fundraising Assistant to support a variety of fundraising activities and work collaboratively across departments to help maximize the charity’s financial support. Duties and Responsibilities As a Fundraising Assistant, you will assist with various fundraising activities, providing vital support across the following areas: Assisting in composing and submitting funding applications to Trusts and Foundations. Helping build and maintain relationships with high-worth donors, including organisations, individuals, and other interested parties. Supporting fundraising events and challenges, including assisting with registrations, participant communications, and post-event reporting. Coordinating and helping run regular and one-off fundraising initiatives such as appeals, raffles, and campaigns. Maintaining an up-to-date individual donor database and assisting in communications to encourage ongoing support. Assisting in identifying opportunities to stock and sell fundraising merchandise. Qualifications Previous experience in a fundraising or administrative role, or experience in a relevant field with transferable skills. A relevant degree or vocational qualifications are desirable but not required. Strong skills in Microsoft Word and Excel; working knowledge of Outlook and PowerPoint. Previous experience in the charity sector is beneficial but not essential. Excellent organisational skills with strong attention to detail. Strong written communication skills with the ability to create compelling and clear narratives. Ability to work effectively under pressure, managing multiple deadlines in a fast-paced environment. Strong interpersonal and communication skills with the ability to work flexibly and collaboratively. Additional Information It is the company’s intention that this job description outlines the main areas of responsibility and duties for the role. However, as the organisation evolves, duties may change, and the jobholder’s responsibilities may develop accordingly. This description should be seen as a guide rather than an exhaustive and permanent statement. About the British Polio Fellowship The British Polio Fellowship is a national charity dedicated to helping, supporting, and empowering people in the UK living with the late effects of Polio and Post Polio Syndrome (PPS). The charity provides information, welfare, and support to help individuals live full, independent, and integrated lives. To Apply – Further Details Please submit a cover letter outlining why you are a suitable candidate for this position, along with your CV (both of no more than two pages). ONLY FULL APPLICATIONS WILL BE CONSIDERED. Application Deadline: Ongoing Interviews: Only short-listed candidates will be contacted. BPF is unable to sponsor working visas. All applicants must have EU status or the right to work within the UK. Working at BPF This is a part-time position, requiring 2 or 3 days per week (15 hours). The British Polio Fellowship offers a hybrid working arrangement, with regular attendance required at our Watford offices. Benefits include 28 days holiday (FTE), pension contributions (after successful probation), and a six-month probationary period for all permanent appointments.

MCS are a small up and coming facilities management company based in North London. We are seeking to employ on a PART TIME BASIS an experienced facilities administrator to add to our team. Applicants must have experience in working in this field, and should be able to confidently liaise with contractors and clients and must have an understanding of basic home and building repairs. Wages start at between 12.30 and 13.00 per hour to start depending on age and experience. You will get an increase this year. We pay on a monthly basis and this will be paid into your account. Hours will be between 12 and 4 pm but will be expected to extend to 5pm in the near future. You will be expected to make and receive calls as well as organise schedules with fellow office staff. Good luck.

About us: We help businesses in the construction industry complete their projects on time and within budget. We do this by supplying trained operatives to offload, carry and distribute materials to site locations. On average, we cover over ten thousand jobs in any given year. We provide our clients with the below: - Glass lifting and distribution teams - Plasterboard lifting and distribution teams - Operatives to load, offload and distribute materials to site - General day labourers - Glass fitters’ mates and glass cleaners Candidate: We are looking for a proactive, highly focused, organised individual who will ensure the proper workflow of booking procedures, and will also support the team by quoting our clients and organising our labour force. You will maintain a positive and friendly attitude on the phone while acting as the first line of contact for the business. Promptly answering client telephone calls and email enquires of bookings and quotes Communicate with our labour force to assign them to multiple daily bookings across multiple construction sites around the UK Ensure effective working relationships with staff & clients Cover any other related work as required Work Collaboratively with other employees as well as working autonomously Be able to demonstrate excellent customer service skills Able to work efficiently under pressure Excellent communication skills Exceptional attention to detail Experience of staffing coordination/booking management is particularly desirable Previous experience could be in an administration or recruitment role Portuguese speaking is a big advantage (A lot of our operatives can speak Portuguese & English) Working hours are Monday to Friday 08:00am to 4:30pm Salary on offer is between £27000 and £34000 per annum depending on experience plus performance based bonus Annual leave: 22 days plus bank holidays, PLUS 5/6 days over Christmas Company mobile phone Industry Construction / Office partitioning Employment Type Full-time

Crystal Electronics are looking for an Electrician to join us based in and around Belfast. The work ranges from EICR's, EV installations, Emergency Lighting Installation and Maintenance within both domestic and commercial settings. What we are offering: - Basic salary from £40,000 - £50,000 per annum (depending on experience and qualifications) - Bonus incentives schemes in place - Full time, Permanent role - 40 hours per week (8:00am – 17:00pm) - Working any 5 out of 7 days including some weekends, mainly Saturdays with a lieu day of your choice - Overtime opportunities - Holiday allowance 28 days including Bank Holidays Job Role: You will be required to carry out various aspects of EICR’s, repairs and maintenance and installation of Emergency Lighting, EV Chargers and more. Ensuring a high quality is always maintained. This includes: - Installation of EV charging points in domestic and commercial environments - Conducting routine maintenance and testing on EV charging circuits - Providing customer support and interaction during electrical installs - Where necessary, undertake fault finding, diagnostics and repair of electrical systems - Certification will be completed on a PDA via a system called EasyCert, reducing administration time - Management of own stock – Collection via local suppliers - Travel to client sites and undertake work remotely - Report completed works to Head office team and communicating any follow ups required Benefits: - Branded work uniform - Company vehicle provided with tools, equipment and stock - Overtime available - Internal development opportunities - Company pension scheme - Training opportunities - Company events - Fuel card, mobile phone and PDA system provided Requirements: - Experience completing EICR’s and Electrical responsive repairs - Experience installing & fitting various brands of EV Charging Points - Full and clean driving license - Clean DBS check - Ability to stock manage - Strong verbal & written communication skills required - Excellent organization and time management skills Qualifications needed: - NVQ Level 3 in Electrical qualification or equivalent. - 2391 Periodic Inspection and Testing. - 18th Edition Wiring Regulations Please note all candidates are subject to relevant DBS/ Security checks either before or upon commencement of Employment.

Job Title: Customer Manager & Assistant Location: Remote (Work from Anywhere) Job Type: Full-Time About Us: Hidex is a forward-thinking company committed to delivering exceptional service and value to our clients. We believe in building strong relationships and providing personalized solutions to meet our customers' needs. As we continue to grow, we are looking for a dedicated and organized Customer Manager & Assistant to join our team remotely. Job Description: We are seeking a proactive and detail-oriented individual to take on the dual role of Customer Manager & Assistant. In this position, you will be responsible for managing customer relationships, ensuring client satisfaction, and providing administrative support to streamline operations. The ideal candidate is a multitasker with excellent communication skills, a customer-first mindset, and the ability to work independently in a remote setting. Key Responsibilities: Customer Management: - Serve as the primary point of contact for assigned customer accounts, building and maintaining strong relationships. - Address customer inquiries, resolve issues, and ensure a high level of customer satisfaction. - Monitor customer accounts to identify opportunities for upselling or cross-selling products/services. - Collaborate with the sales and support teams to ensure seamless customer experiences. - Gather customer feedback and share insights with the team to improve products/services. Administrative Support: - Assist with scheduling, email management, and calendar coordination for the team. - Prepare and organize reports, presentations, and customer communications. - Maintain accurate records of customer interactions and account details in the CRM system. - Handle data entry, file organization, and other administrative tasks as needed. - Support the team with project coordination and follow-up on action items. Qualifications: - Proven experience in customer service, account management, or administrative support. - Excellent communication skills, both written and verbal. - Strong organizational and time-management abilities. - Proficiency in CRM software (e.g., Salesforce, HubSpot) and Microsoft Office Suite (Word, Excel, PowerPoint). - Ability to work independently and prioritize tasks in a remote environment. - A proactive and problem-solving attitude with a focus on delivering exceptional service.

Job Title: Facility Manager – Facilities Management Location: London Job Type: Full-time About the Company: Caelum - General Facilities is a leading facilities management company committed to delivering high-quality maintenance and operational services across various properties. We are seeking a proactive and experienced Facility Manager to oversee the maintenance, operations, and client satisfaction of our managed facilities. Job Responsibilities: - Oversee the daily operations of multiple facilities, ensuring efficiency and safety. - Develop and implement maintenance schedules, ensuring all facilities meet health, safety, and regulatory standards. - Manage vendor relationships, including contractors, suppliers, and service providers. - Monitor and control budgets, optimizing cost-effective maintenance and repair solutions. - Ensure client satisfaction by addressing concerns and maintaining high service standards. - Conduct regular facility inspections and coordinate necessary repairs or improvements. - Collaborate with teams to enhance operational efficiency and service delivery. - Implement sustainability and energy efficiency initiatives. - Maintain accurate records of maintenance, repairs, and compliance documentation. - Lead and train facility staff, ensuring a well-coordinated team. Requirements: - Bachelor’s degree in Facility Management, Business Administration, or a related field. - Minimum of 1 years of experience in facility management. - Strong knowledge of building systems, maintenance, and facility operations. - Excellent leadership, communication, and problem-solving skills. - Experience with budget management and vendor negotiations. - Familiarity with relevant health, safety, and compliance regulations. - Proficiency in facility management software and Microsoft Office Suite. - Ability to work independently and handle multiple facilities efficiently. Benefits: - Competitive salary and performance-based incentives. - Professional development opportunities. - Dynamic and collaborative work environment. If you are a results-driven professional with a passion for facilities management, we invite you to apply. Please submit your resume and cover letter. Caelum - General Facilities is an equal opportunity employer.

Office Manager job description: Manage and coordinate administrative functions, including scheduling, correspondence, and office supplies management. Oversee office facilities, ensuring a safe, clean, and well-organised workspace. Assist in budget management, including monitoring office expenditures and identifying cost-saving opportunities. Coordinate meetings, events, and travel arrangements for staff. Implement and maintain office policies and procedures to enhance operational efficiency. Liaise with IT support to ensure all office equipment and systems function effectively.

Job description Are you an organised, proactive, and driven individual with an interest in commercial property? We are a leading commercial property agency in London, specialising in warehouses, creative workspaces, offices, shops, filming locations, car park spaces, and storage spaces, and we are looking for a dynamic Lettings Manager Assistant to join our team. About the Role This is a fantastic opportunity for someone who wants to gain valuable experience in the commercial property sector. As a Lettings Manager Assistant, you will support our Lettings Manager in all aspects of the leasing process, ensuring smooth day-to-day operations and excellent client service. This role will initially be part-time but has the potential to grow into a full-time position as our business continues to expand. Key Responsibilities - Assisting in managing enquiries from potential tenants and landlords. - Conducting property viewings and assisting with site visits. - Preparing and organising tenancy agreements, paperwork, and documentation. - Coordinating marketing efforts, including online listings and social media posts. - Maintaining accurate records and updating property management systems. - Liaising with contractors, tenants, and landlords to ensure properties are well-maintained. - Supporting the Lettings Manager with diary management and other administrative tasks. What We’re Looking For - A highly organised individual with strong attention to detail. - Excellent written and verbal communication skills. - Ability to multitask and work efficiently in a fast-paced environment. - A proactive attitude with a willingness to learn and grow within the company. - Familiarity with the London commercial property market is a plus, but not essential. - Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable with property management software. What We Offer - A supportive and collaborative work environment. - The opportunity to develop skills and grow into a full-time role. - Insight and experience in the commercial property sector. - Competitive salary with potential for progression. Job Type: Part-time Pay: From £12.00 per hour Expected hours: 8 – 24 per week Schedule: - Day shift - Monday to Friday - No weekends Ability to commute/relocate: London E5 9LU: reliably commute or plan to relocate before starting work (preferred) Work Location: In person Application deadline: 10/02/2025 Expected start date: 10/02/2025

We are seeking to employ a experienced office administrator with experience in dealing with contractors and suppliers. THIS JOB IS SUITED TO LOCAL APPLICANTS OWING TO HOURS OFFERED This will be on a part time basis with 12 HRS. More may be available. As a result this will be a zero hour agreement. Rate of pay starts at 11.45 to £13.00 per hour depending on age and experience with a rise this year. Wages are paid straight into your bank on a monthly basis If you do not have this kind of experience please do not apply. We will require references and a CV for this position. Again, if you cannot provide what is required please do not apply. We need someone with good work ethics and can adapt quickly to work in a small but growing team. Hours will be between 12pm and 5pm and are flexible. Good luck and hope to see you soon.

Responsible for overseeing daily administrative operations, ensuring efficiency and organization within the workplace. Manage office supplies, equipment, and vendor relationships while coordinating facility maintenance. Involves supervising administrative staff, delegating tasks, and supporting team productivity. Expense tracking, assist in scheduling meetings, and communication between departments. Ensures compliance with company policies and procedures, fostering a positive work environment. Strong organizational, leadership, and problem-solving skills are essential for success in this role. Plays a key role in onboarding new employees, ensuring they have the necessary resources and training to integrate smoothly into the company. Implement and improve office procedures to enhance workflow efficiency and maintain a productive work environment.

Job Title: Property Coordinator/Assistant Property Manager Reporting To: Director/Operations Manager Place of Work: 29A Osiers Road, Wandsworth, London, SW18 1NL Position: Full Time – Monday-Friday – 9am-5.30pm Salary: Dependant on experience and qualifications Job Description: This role would suit an applicant with excellent customer service and administration skills. Will suit a self-motivated individual who can deal efficiently with customer enquires and can see these through to conclusion where appropriate. Previous experience in Leasehold property management is ideal but not compulsory as training will be given and the opportunity to work towards IRPM qualification. The role is to provide support to small property management team along with general office admin duties. This will involve and is not limited to: Property Management Team Support · To provide general support to the property management team · Arrange weekly Property Management Team meeting, update tracker, and distribute accordingly. · Working closely with the Property Management team assisting with the management of the portfolio. · Issuing works orders, chasing contractors, and ensuring the works are undertaken to satisfactory completion. · Completing mail merges · Obtaining quotations where necessary · Annual review of contracts alongside property management team and to provide assistance for tender reviews. · Distribution of keys, parking permits etc · Issuing newsletters via mail chimp or another platform · Keeping property websites up to date – Buildings insurance, budgets etc · Taking on responsibilities for the Helpline role as well as being main contact for helpline queries on designated properties · Taking detailed notes and producing meeting minutes · Assisting Leaseholders in submitting insurance claims for damages caused to demised areas. · Submitting and managing insurance claims for damages caused to communal areas. · Online filing at Companies House · To take on the responsibility of projects as and when required to be completed to the given deadlines. Including but not limited to: · Managing and updating of the Master Database · Managing and updating of the Access Log · Managing and updating of key log · Managing and updating of the Compliance diary · Managing and updating of Health and Safety escalations · Managing budget tendering as and when required Telephones · Answering incoming calls and liaising with service helpdesk · Taking and distributing messages to the correct members of the team General Office Admin · Printing, copying, binding, franking etc. · Ordering stationary i.e., paper, envelopes Training Training will be given where necessary, to include but not limited to: · PROPMAN – Both general training and on CRM package · Mail Chimp (email mail out software) · Phone System – Wessex · IT – Wessex Job Types: Full-time, Permanent Pay: £26,000.00-£28,000.00 per year Schedule: Monday to Friday Work Location: In person

Location: London (Hybrid) Salary: £29,500 per annum + Commission About Us: We are a rapidly expanding and dynamic estate agency based in London, offering a blend of traditional values and cutting-edge technology. We’re committed to delivering excellent customer service and helping people find their perfect homes. As we continue to grow, we're looking for an enthusiastic and driven Junior Estate Agent to join our team. If you’re looking to kickstart your career in the property industry, we offer a fantastic opportunity for growth and development. Job Overview: As a Junior Estate Agent, you'll be an essential part of our team, supporting senior agents with various tasks, from managing client relationships to facilitating property viewings. This is an ideal role for someone who is passionate about property and looking to learn all aspects of estate agency. The position is hybrid, giving you flexibility in how and where you work, with a mix of office, on-site, and home-based tasks. Key Responsibilities: Assist senior estate agents with client interactions, including property sales, lettings, and viewings. Conduct property viewings and engage with potential buyers, sellers, tenants, and landlords. Help create and manage property listings across various platforms. Support negotiations and communication between clients to ensure smooth transactions. Provide clients with market insights and advice while learning about the property industry and its legal frameworks. Attend meetings and participate in ongoing training to develop your skills and industry knowledge. Assist with administrative duties, including managing schedules and paperwork. Develop your understanding of the local property market and the wider real estate landscape. Skills and Qualifications: No previous estate agency experience required; we will provide full training and support. Strong communication skills with the ability to interact effectively with clients and colleagues. A professional, friendly, and proactive attitude. Excellent organisational and time-management skills. A motivated self-starter who is eager to learn and take on new challenges. Good attention to detail. Full UK driving license (preferred but not essential). Benefits: Competitive salary of £29,500 per annum plus commission. Hybrid working model – flexibility to work from home, in the office, and on-site. Full training and ongoing professional development. Clear opportunities for career progression. Commission-based earning potential, offering high income growth. Supportive, collaborative, and dynamic work environment. Access to industry-leading tools and resources. Employee perks and incentives. If you’re looking for an exciting opportunity to begin your career in the property industry, apply now and join our growing team! How to Apply: Please submit your CV along with a cover letter outlining why you would be a great fit for this role. We look forward to hearing from you!

Job Title: Accounts Administrative Controller (FTC, Maternity Cover - 13 Months) Reporting to: Finance Director Working Hours: 10am-6pm, Monday-Friday Salary: Up to £34,000 Location: Hybrid (after training period) Duration: 13 months - (starting end of March/beginning of April) About White Cube White Cube was established by Jay Jopling in 1993 as a project room for contemporary art. Over the years, it has grown into one of the most influential commercial galleries in the world, representing internationally renowned artists such as Georg Baselitz, Tracey Emin, Antony Gormley, Mona Hatoum, Anselm Kiefer, Liu Wei, Park Seo Bo, Doris Salcedo, and Jeff Wall. White Cube’s exhibition programme spans locations in London, Hong Kong, Paris, New York, Seoul, and online. Since its inception, the gallery has exhibited the work of many of the world’s most highly acclaimed contemporary artists, cementing its reputation as a leader in the art world. The Role: We are seeking a highly motivated and detail-oriented Accounts Payable Assistant to join our Finance team on a fixed-term basis for 13 months, covering maternity leave. This is a pivotal role responsible for overseeing and managing the day-to-day accounts payable functions, ensuring timely and accurate processing of invoices, expenses, and payments, while maintaining excellent relationships with suppliers. The successful candidate will bring expertise in supervising high-volume transactions, exhibit exceptional attention to detail, and demonstrate a proactive approach to problem-solving. They will play a key role in upholding the integrity of our financial systems and ensuring compliance with internal policies and external regulations. Additionally, the successful candidate will manage and provide guidance to both Accounts Payable Assistants, ensuring effective delegation and workflow management. Key Responsibilities: • Oversee and supervise the accounts payable processes, ensuring the accurate and timely processing of supplier invoices, employee expenses, and payments. • Supervise the use of financial systems, including Concur, Compleat, and Sage, to ensure efficient workflow and compliance with company policies. • Approve and process supplier invoices and employee expenses under set thresholds, ensuring correct coding and adherence to company guidelines. • Perform weekly bank reconciliations across multiple entities and currencies, ensuring that payments and receipts are accurately posted. • Manage VAT reconciliation for paid invoices and support international VAT reporting requirements. • Update currency exchange rates and maintain accurate financial records for audits and compliance purposes. • Monitor the finance inbox, ensuring all queries are addressed or delegated in a timely manner. • Collaborate with the wider Finance team to provide support and training on processes, and drive continuous improvements in accounts payable procedures. Desirable Skills and Experience: • Previous experience in supervising payable function is essential, with a proven ability to manage high-volume transactions efficiently. • Proficiency in financial systems such as Concur, Compleat, and Sage. • Strong attention to detail and a high level of accuracy in financial processes. • Excellent organisational skills, with the ability to prioritise workload and meet tight deadlines. • Strong communication and interpersonal skills, enabling effective collaboration with internal teams and external suppliers. • Advanced proficiency in Microsoft Office, particularly Excel. • Experience in handling international VAT and multi-currency accounts is highly advantageous. • A proactive, problem-solving mindset and the ability to work both independently and as part of a team. • A commitment to maintaining the highest standards of professionalism and discretion. Please note we are unable to provide sponsorships for visas for this role.

Job description Core Role: The CSR has overall responsibility for delivering first class customer service to their Centre’s customers and visitors and ensuring their business needs are met. The role will be extremely varied, and you will be expected to handle multiple tasks. Key Responsibilities and Deliverables: Customer Service Handle day-to-day ‘front of house’ customers and their customers’ liaisons Perform reception duties in an efficient, professional and courteous manner Answer the switchboard and maintain a rapid response rate according to the agreed standards. Log information on the calls received, where required and maintain detailed and accurate records. File date and perform other routine clerical tasks as assigned and for other departments as needed. Operate a variety of standard office machines, including a personal computer and a variety of computer software, phone and photocopier machine. Communicate and respond verbally to clients, suppliers and other members of staff clearly and effectively. Establish and maintain working relationships with co-workers, managers and the general public. Prepare meeting rooms and service of refreshments. Act as a team member and support your co-workers (CSR&BCM) to meet the expectations of clients. Handle all customer/ visitor enquiries in a courteous and friendly manner. Keep the reception and common areas clean and tidy at all times. Use reasonable discretion with customers with input from BCM Administration, Building Protocol and Activities Understand and make sure that customers follow the safety procedures at all times. General housekeeping checks to all floors, tea points and toilets. Order and maintain the correct amount of office supplies. Ensure that Health & Safety elements are managed as directed by the BCM Handle all general filing, word processing, delivery notes and purchase orders. Actively participate in Centre audits. Ensure all conference and meeting rooms are up to the Regal Court standard. Sales and Marketing Participate in Centre tours and become fully aware of Regal Court’s products and services. Be willing to get involved with selling Regal Court’s products and learn about VO’s General Responsivities Adhere to all company’s policies and procedures Read and comply with the instructions and directions as communicated via signs, notice boards and memos Conduct yourself, always, in a professional and responsible manner, promoting a good and proper image of Regal Court. Essential Skills, Experience & Qualifications: Positive customer relationship skills. Interest in learning about commercial business environments and general finance. Demonstrate ability to use knowledge of customer service is a must. Ability to demonstrate systems monitoring and compliance is necessary. Confident communication and presentation skills Curious and people oriented with the ability to engage customers and ask questions with ease. Positive and happy attitude. Computer literate and will learn and show others how to use IT/Telecoms Competencies & Personal Attributes: Outgoing, enthusiastic, honest and confident individual who possess the following attributes: Ability to operate sensitively in multicultural environments and build effective working relations. Self-motivated Strong (written & verbal) communications and diplomatic skills. Ability to maintain control and perform during stressful situations. Is confident and at ease when handling customer/ visitor enquires. Positive and proactive energy. Attention to detail and extremely well organised. Professional telephone manner. PC literate and knowledge of Microsoft package. Excellent team player. Confident to interact with a range of clients up to Board level. The ability to multitask. Customer services Representative should be competent in: Sales Support Renewals Move in & Move out Meeting Rooms Virtual Office Operate GoCardless SagePay Opening & Closing Procedures Health & Safety What we will offer you? Competitive annum salary with progression to progress Monday to Friday, 8:30-5:30 Pension Scheme 20 days holiday plus all public bank holidays. Training and development opportunities. Job Type: Full-time Pay: £23,000.00-£26,000.00 per year Additional pay: Bonus scheme Quarterly bonus Benefits: Company pension Free parking Life insurance On-site parking Sick pay Schedule: 8 hour shift Monday to Friday No weekends Work Location: In person

As a Senior Accounts Assistant, you will play a pivotal role in our finance department, taking on increased responsibilities and contributing to the strategic financial success of our organisation. Your key responsibilities will include: - Processing of sales invoices, income, receipts and payments received - Conduct thorough balance sheet and bank reconciliations, maintaining precise financial records - Overseeing day-to-day financial transactions, ensuring accuracy and compliance - Utilising advanced features of QuickBooks or Sage for comprehensive financial management - Providing expertise in Microsoft Office applications for detailed reporting and presentations - Resolving complex financial queries and providing guidance to junior team members - Driving efficiency improvements in our finance operations - Assisting with payroll administration and ensuring accurate employee payments The Benefits - Competitive salary of £27-30,000 - £250 reward for employee referrals - Employee discount for friends and family - Personal learning & development - Internal progression opportunities - Free on-site parking Schedule 40 Hours per week – Between the hours of: - Monday to Friday: 08:00 to 18:00 - Every other Saturday: 10:00 to 16.00 The Requirements - Minimum 2 years’ experience in a varied accounting role - Advanced proficiency with QuickBooks or Sage accounting software - Expertise in Microsoft Office – Word, Excel, PowerPoint - AAT Level 4 or equivalent - Exceptional verbal and written communication skills The Company Storage Giant is one of the UK’s private leading self-storage providers. A well-established and rapidly expanding organisation with stores across the UK, with an active pipeline of further expansion planned. We pride ourselves on delivering the BEST storage, at the BEST price, with the BEST service! At Storage Giant we are committed to creating an inclusive and diverse workplace where all applicants will receive consideration for employment without regard to race, religion, gender, gender identity or expression, sexual orientation, marital status or age. All of our roles require candidates to have the legal right to work in the UK. Please note that Storage Giant does not offer visa sponsorship at this time.

The Office Manager will play a vital role in ensuring the efficient operation of the office and the productivity of office staff. This position involves overseeing daily office activities, managing administrative assistants, and supervising employees performing office-related tasks. Key responsibilities include: Assigning tasks and ensuring workflow efficiency while maintaining high-quality service standards. Managing office supplies, maintaining inventory, and overseeing financial records. Enforcing office safety, health, and security policies to create a safe and compliant work environment. Resolving employee and client issues promptly and professionally. Supporting smooth daily operations and fostering a collaborative and organized workplace. This role requires a proactive, detail-oriented individual with excellent organisational, communication, and leadership skills. The ideal candidate will have the ability to motivate staff, streamline processes, and maintain a positive, productive office environment.

Job Title: Outbound Customer Services Advisor Location: South Marston, Swindon Contract: Initially temporary with permanent potential Salary: Up to £12.50 per hour Hours: Monday to Friday 37.5 hours per week – Requirement to work weekends on rota basis Background We are OutsideClinic - the UK's leading specialist provider of eye and hearing health care at home. Our mission is to improve the health, wellbeing and happiness of older people. We do this by providing extra ordinary care through life enhancing life changing clinical domiciliary services. We believe that clinically excellent eye and hearing health care should be accessible and affordable for all, especially for those who can't get to the high street unaided. We are seeking an energetic, passionate, and highly motivated Customer Service Advisor who is committed to helping people with their hearing needs. This individual will make outbound calls to both new and existing customers, maximising booking opportunities, while occasionally handling inbound calls. The ideal candidate will exhibit excellent communication skills, a customer-focused mindset, and a genuine desire to assist others. Success in this role requires enthusiasm, compassion, and the ability to thrive in a fast-paced environment. This position combines proactive outreach to potential customers with exceptional service and support for inbound enquiries. Principle Accountabilities Outbound Sales: - Engage with new leads to initiate conversations, focusing on scheduling private hearing tests with our Hearing Aid Dispensers, while identifying upselling opportunities where appropriate. - Prior experience in outbound calling is highly desirable, as this constitutes approximately 70% of the role. - Identify customer needs and propose suitable solutions. - Consistently achieve and exceed assigned targets and KPIs. - Maintain accurate and detailed records of calls and sales activities in the CRM system. - · Proactively follow up on leads generated through marketing campaigns. Inbound Customer Support: - Handle incoming calls from customers with a proactive approach to understanding their requirements. - Resolve customer concerns promptly and effectively, maintaining high levels of satisfaction and encouraging positive Trustpilot reviews. - Provide professional and courteous service to both new and existing customers via telephone and email. - Identify opportunities for lead generation during customer interactions. - Perform occasional administrative tasks as required. About you You will have: - Proven experience in a sales role, ideally with both inbound and outbound responsibilities. - Excellent verbal communication and active listening skills. - Strong negotiation and persuasion abilities. - Proficiency in basic IT systems, including customer databases, email, and Microsoft Office applications. - Familiarity with CRM tools and sales software (e.g., Salesforce, HubSpot, or similar). - A proven ability to thrive in a target-driven environment. - High levels of organisation and attention to detail. - Resilience and the ability to handle rejection in a professional manner. - Experience within a healthcare setting is desirable. In addition to the principal accountabilities listed above, you may be required to undertake other duties from time to time, ensuring compliance with company policies, procedures, NHS guidelines, and current legislation at all times.

At West Hampstead Dental Practice, we pride ourselves on delivering exceptional dental care in a friendly and professional environment. We are looking for a dedicated and personable Dental Receptionist to join our team and help create a welcoming and efficient experience for our patients. If you're a great communicator, organized, and have a passion for customer service, we'd love to hear from you! Key Responsibilities: Greet and check in patients, ensuring they feel welcome and at ease. Answer and direct phone calls, manage appointment bookings, and follow up with patients for reminders. Handle patient inquiries, both in person and via email, with professionalism and care. Maintain accurate patient records and update personal details as needed. Process patient payments and manage billing inquiries. Ensure the reception area is clean, organized, and stocked with necessary materials. Assist with other administrative duties such as filing, sorting mail, and managing office supplies. Coordinate with dental staff to ensure smooth patient flow throughout the day. Handle patient confidentiality and sensitive information with the utmost care in compliance with privacy regulations. Qualifications: Previous experience as a dental receptionist or in a customer service role preferred. Strong communication skills with a friendly, approachable demeanor. Proficiency in using office software (e.g., Microsoft Office, dental software programs). Ability to multitask and stay organized in a fast-paced environment. Knowledge of dental terminology and treatments is a plus, but not required. Excellent time-management and problem-solving skills. A positive attitude and a genuine passion for helping others. Benefits: Competitive salary. Opportunities for professional development and training. Friendly and supportive team environment. Company Pension We look forward to meeting you! West Hampstead Dental Clinic is an equal opportunity employer.

Our client needs two Maintenance admin Coordinators and two Team Leaders to start ASAP. They are a construction company based in Billericay with a big social housing sector and a growing maintenance department. Team Leader – To manage their larger projects from the office. requires someone who will be able to oversee what we deem to be large works. - Kitchen and bathroom programmes - Voids - Disrepairs - Large works This person would have managed these works previously. Allocating works to subcontractors or direct labour. Requesting / ordering materials that is required for the jobs. Requesting quotes for specialist works where required. Ensuring all relevant documentation is received and provided to the client. Working alongside their on-site supervisors. Managing diaries for; subcontractors / tradesmen and supervisors. This is a developing role that has come about due to an increase of workflow and they need someone to assist under the head of maintenance with managing these jobs. They are looking for someone who will be based in the office Monday – Friday. The ability to make decisions and problem solve. They need someone who can make sure the jobs are complete and handed back satisfactory (along with the supervisors who will be out on site managing the works done) Administrators – Office based Monday to Friday - 8-5PM. Candidates need to have repairs, scheduling experience in the social housing sector. 1 Coordinator is needed to manage subcontractors, allocating works, diary management, monitoring reports and invoices. 1 is Coordinator is to work alongside senior / supervisor for the office, updating clients reports, managing trackers, updating the diary, organising materials.

Administrator/Receptionist Huddersfield Full-time £15,000-£20,000 dependant on experience Are you an organised and personable professional with excellent administrative and communication skills? Join our reputable law firm as an Administrator/Receptionist and be the welcoming face and efficient backbone of our clients office. Key Responsibilities: Greet clients and visitors, ensuring a professional and welcoming reception. Answer and direct phone calls, manage emails, and handle general inquiries. Manage appointment scheduling and maintain meeting room bookings. Provide administrative support to legal staff, including document preparation and filing. Ensure the office is organized and supplies are well-stocked. Handle incoming and outgoing correspondence with confidentiality. What We’re Looking For: Previous experience in a similar role, ideally within a professional services environment. Excellent verbal and written communication skills. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). A professional demeanor with the ability to multitask and prioritise effectively. Discretion and respect for confidentiality are essential. What We Offer: A dynamic and supportive work environment. Opportunities for professional development. Competitive salary and benefits package. If you are enthusiastic about providing top-notch administrative support and being the first point of contact for a prestigious law firm, we would love to hear from you! Apply now not to miss out on this fantastic opportunity....

Secretary/Administrator Job Type: Part-Time (with potential for Full-Time) We are an established mortgage brokerage firm based in Kensington, dedicated to providing exceptional service to our clients. Our team is committed to helping individuals and families secure the best mortgage solutions tailored to their needs. Key Responsibilities: · Provide administrative support to ensure efficient operation of the office. · Answer and direct phone calls, emails, and other correspondence. · Schedule and coordinate meetings, appointments, and travel arrangements. · Prepare and distribute memos, letters, and other documents. · Maintain filing systems, both electronic and physical. · Assist in the preparation of regularly scheduled reports. · Handle sensitive information in a confidential manner. · Perform other administrative duties as assigned. Qualifications: · Proven experience as a secretary or administrative assistant. · Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint, in particular). · Excellent time management skills and the ability to prioritize work. · Attention to detail and problem-solving skills. · Strong organizational skills with the ability to multi-task. · Excellent written and verbal communication skills. · High school diploma; additional qualifications as an Administrative Assistant or Secretary will be a plus. Working Hours: · Monday to Friday, 8:00 AM to 5:00 PM, with a 45-minute lunch break. How to Apply: Interested candidates are invited to submit their CV. We look forward to hearing from you!

Leading Live Music Production company, looking for a young Keen Office Admin/Accounts assistant to be based at our Willesden office. Looking to start a career in the Music Industry? We are a dynamic and innovative global music industry production company, committed to fostering creativity and supporting artists in reaching their full potential. Based in North West London we are looking for an Administration Assistant to help with the day to day running of the Office and Accounts Department. The successful candidate needs to have good organisational and IT skills, with the ability to work on their own initiative and also within a small team. Some knowledge of Word, Excel is essential and also preferably Sage Accounting Package. This role is temporary covering Maternity leave with the possibility of creating a permanent role. Responsibilities include Assist with Accounts payable & receivable tasks. Maintain accurate financial records and databases. Assist Accounts team to ensure smooth financial operations. Assisting with Banking & Credit Card Reconciliations. Speaking with clients and suppliers either on the phone or via e-mail. General Administration Duties including filing.

Job Overview The experienced Administrative Officer is responsible for supporting the administrative, financial and organisational processes within the school. General Administration · Update manual and computerised record/management information systems (MIS), including student and staff HR & absence records, class lists and internal phone listings · Update and maintain the school calendar/diary · Manage the school diary for prospective parent/carer tours · Update and maintain the school website, ensuring statutory compliance · Manage and organise completed forms from parents · Organise and distribute incoming and outgoing post · Provide administrative support to SLT and staff as needed · Organise individual and whole school training for all staff · Maintain training records for school staff, including medical, on the school’s MIS · Order, monitor and manage stock, ensuring best value following the school’s purchasing processes · Process orders for resources on behalf of school staff in line with the school’s purchasing procedures · Carry out filing, printing, and photocopying · Maintain the operation of the printer and photocopier to ensure it’s ready to use at all times, resolving any issues as necessary · Assist with organising parents’ evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required · Assist with organising school based medical and other health related appointments, including the organisation of rooms · Assist in the organisation of school trips in cooperation with other staff, including ensuring that staff and external providers (e.g. coach companies) have completed all associated risk assessments · Keep records in accordance with the school’s record retention schedule and data protection law, ensuring information security and confidentiality at all times · Work with the external contractor to manage, administer, and reconcile the school dinner provision · Provide daily school dinner numbers to catering provider in line with the applicable service level agreement, review and agree menus each term, administer free school meals, send invoices, and reconcile payments within the school’s MIS · Provide administrative support to the EHCP process by preparing paperwork for and arranging EHCP Annual Review meetings, collating, updating, and maintaining student records, editing/updating changes to EHCPs following the Annual Review, whilst ensuring that the school’s legal obligations are met in relation to timescales · Provide support with the Local Authority consultation process, including pre-admissions consultations; and collating and processing requests on behalf of the Headteacher · Dealing with leavers’ administration · Take responsibility for the preparation of the School Pupil Census · Completion of returns for the relevant local authority and DfE as required by the Headteacher · Maintain the school’s Single Central Record (SCR) in line with statutory guidance · Document archiving · Liaise with IT in respect of equipment and systems logins · Keeping induction folders up to date · Keeping GIAS up to date · Communication with parents/carers, including working with Home School Liaison Officer to cascade information about activities to parents via Arbor · Working with the DPO to ensure compliance with GDPR, recording any breach and reporting the same immediately to the Headteacher · Reporting Subject Access Requests and Freedom of Information Requests immediately to the Headteacher Attendance Administration · Monitor and maintain an accurate record of pupil attendance, producing reports as necessary · Monitor the late arrival of pupils and contact parents/carers to identify reasons for non-attendance, ensuring all safeguarding procedures are followed · Transfer staff absence information into the school’s MIS daily Reception · Act as the first point of contact for parents and visitors arriving at the school · Reception duties, including answering the telephone and managing the school’s email Inbox, ensuring the school meets its expected response times and emails are forwarded to the relevant member of staff as necessary · Deal with telephone and face-to-face enquiries efficiently and in a professional and supportive manner · Seeking support from other colleagues where necessary to respond to complex enquiries · Respond to messages promptly and accurately, passing on information to relevant staff members as necessary · Assist staff and pupils with the information and support they need Security · Control access to the school in line with the school’s safeguarding procedures, including signing-in visitors, checking identification as necessary, issuing passes, and notifying them of safeguarding and safety procedures · Be alert to unknown individuals on the school premises and report any concerns in line with the school’s procedures Written Communication · Write and send email responses that are professional and uphold the school’s vision and values · Update and distribute online and offline communications (e.g., letters, newsletters, social media posts etc.) to parents, staff, and other stakeholders · Assist with marketing and promoting the school Finance · Collect, record and issue receipts for payments from parents · Carry out financial administration in line with the school’s procedures · Payroll administration, including processing starters and leavers, time sheets for agency staff and other HR related claims HR · Support recruitment processes up to conditional offer stage, including processing applications, arranging interviews and carrying out online searches, in line with the school’s Safer Recruitment Policy · Signing off on timesheets for agency staff · Responsibility for collating and maintaining volunteer paperwork Safeguarding · The school Administration Officer will be required to safeguard and promote the welfare of children and young people and follow school policies and the staff code of conduct · Providing administrative support to the DSL · Maintain the school’s Single Central Record (SCR) in line with statutory guidance Other Areas of Responsibility · Read and follow relevant school policies · Undertaking training required to develop in the role · Ensure all duties and responsibilities are undertaken in line with the school’s Health and Safety Policy · Support with fire/evacuation checks and procedures in line with school policies This job description sets out the main duties of the post at the date it was drawn up but is not intended to be an exhaustive or definitive list. Duties may vary from time to time without changing the general character of the post or the level of responsibility entailed. Such variations are a common occurrence and cannot themselves justify a reconsideration of the grading of the post. You may be required to carry out other duties commensurate with your role. Woodeaton Manor School is committed to safeguarding and to promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Our recruitment and selection practices reflect this commitment and the offer made to the successful candidate will be subject to and conditional upon an enhanced Disclosure and Barring Service check and other relevant employment checks outlined in Keeping Children Safe in Education 2024, including a minimum of two references, one of which should be from the applicant’s most recent employer. As part of our recruitment process, we will require you to fill in an overseas check and self-declaration prior to interview.