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\n Closing Date: 11th November 2026 \n Contract Type: Full Time, Temporary Until 30/06/2027 \n Salary: £27,405- £28,611 \n Hours: 35 per week \n We are looking for an enthusiastic and motivated Admin Support Officer to join our Housing Allocation Team. \n This is an exciting opportunity to play a key role in supporting the delivery of housing services, helping customers access housing, and ensuring our administrative processes run efficiently and effectively. You will be part of a supportive team providing a high-quality service to tenants, housing applicants and a wide range of partner agencies \n You'll provide essential administrative support, respond to customer enquiries, maintain accurate records, process applications, and work closely with colleagues to help deliver high-quality housing services. \n We are looking for someone who; \n \n • Has strong administrative and organisational skills.\n, • Enjoys providing excellent customer service.\n, • Communicates confidently with a wide range of people.\n, • Is comfortable using Microsoft Office and IT systems.\n, • Can work independently and as part of a team.\n \n You'll be part of a supportive team delivering services that make a real difference to local communities, with opportunities to develop your skills. \n The successful candidate will be required to be a member of the Protecting Vulnerable Groups Scheme (PVG) for Children & Adults. If your application is progressed after the interview, you will be asked to complete the form and have your details verified. \n If you’ve got the right skills for the job we want to hear from you. We encourage applications from the right candidates regardless of age (restrictions apply to Modern Apprenticeships), disability, gender identity, sexual orientation, religion, belief or race. \n Job Description \n Additional Salary Information \n Stirling Information \n The Benefits \n \n • 30 days annual leave plus 7 public holidays (rising to 35 after 5 years continuous service) Pro-rated for part time roles.\n, • Flexible working including hybrid office/work from home arrangements where the role allows. We have a good balance across our teams, retaining the benefits to work/life balance of working from home part of the week, with the collaborative and social benefits of working from the office 2-3 days per week\n, • Membership of the Local Government Pension Scheme. For further details visit https://www.scotlgpsmember.org/about-the-lgps/\n, • Up to 6 months full sick pay and 6 months half pay dependent on length of service \n, • Carers Leave \n, • Up to 4 weeks paid Paternity Leave \n, • Access to Health & Wellbeing support \n, • Ongoing opportunities for Learning & Development \n, • Cycle to Work Scheme \n, • Lift share Scheme \n, • Car Lease Scheme \n, • Technology Benefit Scheme\n \n

\n Salary: from 26,104.54Hours: 35 hours per week Contract: Temp to Perm Location: Glasgow Your new company \n Hays is delighted to be recruiting for a Clerical Assistant to join the Corporate Services team within an established Glasgow property organisation.This is a varied role within a busy professional environment, providing administration and customer service support across the organisation. Your new role \n Reporting to the Business Engagement Officer, you will support the day-to-day operation of Corporate Services, with responsibilities including: \n \n • Providing general clerical and administrative support\n, • Welcoming visitors and liaising with clients, suppliers and colleagues\n, • Handling telephone and email enquiries\n, • Managing incoming and outgoing mail\n, • Creating and maintaining accurate filing systems\n, • Supporting office processes across IT, Health & Safety and employment\n, • Responding to customer queries, complaints and operational issues\n, • Using Microsoft Word and Excel for day-to-day administration\n \n What you'll need to succeed \n You'll be a confident and organised administrator with a strong customer service approach and the ability to work effectively in a busy office environment. \n You'll ideally have: \n \n • Previous clerical, administration or office support experience\n, • Good working knowledge of Microsoft Word and Excel\n, • Strong written and verbal communication skills\n, • Good organisation and workload prioritisation skills\n, • The ability to record and process information accurately\n, • Confidence dealing with customers and handling enquiries\n, • The ability to work independently and as part of a team\n, • A flexible and positive approach\n, • The ability to manage difficult conversations professionally\n \n Previous experience within property, housing, facilities or a similar professional services environment would be advantageous, although it is not essential. What you'll get in return \n \n • Salary of 26,104.54 - 27,752.51 per annum\n, • 35-hour working week\n, • Opportunity to work within an established Glasgow property organisation\n, • Varied exposure across Corporate Services\n, • Opportunity to develop broader administration and customer service experience within the property sector\n, • Salary progression within the Grade 3 structure, subject to the employer's progression arrangements\n \n What you need to do now \n If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. \n If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. \n Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk \n

\n Estates and Facilities Manager \n \n Kelvinside Academy is a leading co-educational independent school for children from 3 to 18 years situated in Glasgow. For further information on the school visit our website. \n Kelvinside Academy are currently looking for an Estates and Facilities Manager to join our team. \n \n Job summary and key responsibilities \n \n The Estates and Facilities Manager is responsible for the effective management, maintenance and operation of the school estate, ensuring that all buildings, facilities, utilities and infrastructure are safe, well-maintained, clean and fit for purpose. \n The role involves leading and coordinating the Estates and Facilities team and external contractors, being responsible for compliance and delivery of planned and reactive maintenance, and ensuring that essential systems, including heating, ventilation, electrical, fire safety and water systems, are regularly serviced, tested and maintained in accordance with statutory and regulatory requirements. \n The postholder will maintain accurate records, coordinate estates and janitorial arrangements for external lettings, school activities and events, and act as the keyholder and primary contact for out-of-hours emergencies, ensuring appropriate staffing and cover arrangements. The Estates and Facilities Manager will also champion sustainability across the school, driving environmental initiatives and monitoring and reporting on the school’s environmental impact. \n \n Facilities and Estate Management \n · Develop and ensure effective delivery of procedures for the maintenance of all school grounds, ensuring they are clean, safe and fit for purpose. \n · Plan and manage seasonal maintenance, upkeep work and engagement with contractors. \n · Ensure that all work—both internal and contracted—is carried out in line with agreed schedules and standards. \n · Oversee maintenance and development of the Wilderness Campus (John Duff Lodge) liaising with key stakeholders. \n \n Contractor & Supplier Management \n · Build effective working relationships with contractors and suppliers. \n · Oversee all contractor works on site, including instruction, supervision, and sign-off. \n · Ensure all invoices are verified against quotes and services provided. \n · Take responsibility for the health, safety, and administrative oversight of all contractors working on school premises. \n · Where contracts are in place (utilities; maintenance; services etc), ensure these are regularly monitored, reviewed and reported on with a view to ensuring best value for money; leading on tender exercises where appropriate. \n \n Health & Safety \n · Act as the school’s Responsible Person for estates-related health and safety. \n · Develop and implement Health & Safety protocols specific to estates and maintenance activities. \n · Ensure all activities comply with the school's Health & Safety Policy and relevant legislation (e.g. HSE). \n · Carry out and oversee estates related risk assessments and safe systems of work. \n · Prepare and maintain disaster recovery plans for estates-related incidents (e.g., flood, fire, power outages). \n · Lead evacuation and emergency drills overseeing staff training for estates-related emergencies. \n \n Security Management \n \n • Oversee deployment and operation of site security systems (CCTV, access control, alarms) and liaise with key staff across the school to ensure these systems are deployed effectively.\n, • Develop and maintain lockdown and emergency evacuation procedures, reviewing these in line with any changes to legislation and ensuring these are communicated to staff and stakeholders.\n, • Liaise with local authorities and key stakeholders on security risk assessments.\n \n \n Operational Oversight \n · Maintain accurate records, including maintenance logs, schedules, and service histories. \n · Ensure compliance with statutory inspections (e.g., asbestos management, legionella testing, gas safety, PAT testing). \n · Maintain readiness for external audits (HSE, Fire Service, HMIE requirements for premises). \n · Ensure all tools, transport, and plant equipment are maintained in safe working order and in accordance with regulations. \n · Maintain an up-to-date asset register for estates-related equipment and materials. \n · Provide support to the Chief Operating Officer in the planning and costing of repair, refurbishment and capital projects, supporting strategic development of the school estate. \n · Develop and deliver the school’s consolidated plan of works and ensure timely completion of scheduled tasks and reactive maintenance. \n · Develop and implement energy efficiency strategies (e.g., monitoring energy usage, reducing carbon footprint). \n · Oversee waste management and recycling programmes. \n · Support the school’s sustainability goals, including biodiversity initiatives. \n \n Project Management \n · Act as the primary on-site contact for capital works and refurbishment projects, liaising with contractors, consultants, and the Chief Operating Officer as required. \n \n Team Leadership & Administration \n · Lead, manage, and motivate the Facilities Team, ensuring efficient allocation of work patterns, tasks, resources and delivery of relevant training. \n · Plan and oversee the department’s workload, taking a proactive approach to preventative maintenance and long-term planning. \n · Maintain detailed administrative records relating to compliance, maintenance, and project work. \n \n Person Specification \n · Proven experience in a facilities, estates, or maintenance management role—preferably within an education environment. \n · Strong understanding of health & safety legislation and compliance (IOSH/NEBOSH qualification desirable). \n · Experience of managing budgets, maintenance schedules and external contractors \n · Excellent organisational and communication skills. \n · Practical and proactive approach to problem-solving. \n · Ability to lead, manage and motivate a small team. \n · Familiarity with building management systems, maintenance software, and asset management. \n · Full / clean driving licence (with D1) \n · Interest and engagement in the wider life of the school such as CCF cadets or sport is desirable. \n \n Salary Dependent on Experience. \n \n This job description is not exhaustive, and you may be asked to carry out additional duties as deemed reasonable by the school. \n Applicants should be, or eligible to become, a PVG Scheme member. \n Letters of application outlining current experience with accompanying CV, should be sent by noon on Friday 13 November 2026. \n \n

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