Administration Assistant
16 days ago
Belfast
Join a collaborative team as an administrative assistant in South Belfast Are you an experienced administrator with a passion for supporting students and academic programmes? A leading higher education institution in Belfast is seeking a proactive and detail-oriented Administrative Officer to join their Academic Office team, supporting both undergraduate placements and a doctoral programme. Your new role This is a 3-month temporary post where you’ll play a key role in coordinating student placements across multiple undergraduate programmes, liaising with external providers, and ensuring quality assurance standards are met. You’ll also provide dedicated support to a doctoral programme, acting as the first point of contact for students and academic staff, servicing key committees, and maintaining accurate student records. Key responsibilities include: • Allocating and managing student placements using internal systems, • Communicating with placement providers and academic staff, • Supporting student communications and maintaining placement documentation, • Servicing academic committees and supporting doctoral programme administration, • Ensuring compliance with data protection and visa procedures, • Producing reports and contributing to process improvements What you'll need to succeed • A relevant third-level qualification or 2+ years’ recent administrative experience, ideally in further or higher education, • Strong IT skills, including Microsoft Office and Management Information Systems, • Excellent communication and organisational skills, • Ability to work accurately under pressure and manage competing priorities, • Experience with virtual learning environments and minute-taking (desirable) What you'll get in return • £14.39 per hour, • Generous annual leave entitlement (20–26 days + 13 public holidays), • Opportunity to work in a respected academic institution, • Supportive team environment and professional development opportunities What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. 4724742