Office Assistant - Law Offices of Joshua R. Katz, P.C.

• Medication reminder, • Meal preps, • Live-in/12hrs shift/24hrs shifts

Job Summary: We are seeking a highly organized and proactive Administrative Assistant to support our team with daily office operations. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to handle multiple tasks efficiently. Key Responsibilities: Manage and organize office communications, including emails, phone calls, and correspondence Schedule and coordinate meetings, appointments, and events Prepare, proofread, and format documents, reports, and presentations Maintain and update filing systems and databases Assist with basic bookkeeping, invoices, and office supply management Support team members with administrative tasks as needed Greet visitors and provide excellent customer service Ensure smooth day-to-day operations of the office Qualifications: Proven experience as an administrative assistant or in a related role (preferred) Proficiency in Microsoft Office Suite or Google Workspace Excellent written and verbal communication skills Strong organizational and time-management abilities Attention to detail and problem-solving skills Ability to work independently and collaboratively High school diploma required; additional education or certifications are a plus Atleast bachelor degree and should known other language aside from english

Help Wanted: Administrative Assistant in Maspeth, Grand ave! We are seeking a dedicated and organized Administrative Assistant to join our small office team. Previous experience in an administrative role is a must Responsibilities: Provide administrative support to ensure efficient operation of the office Manage communications, including emails and phone calls Maintain organized records and files Assist with scheduling and coordinating meetings Perform data entry and manage documents using Microsoft Word and Excel We look forward to hearing from you!

A Company with over 20 years and located in Queens, New York is seeking a dependable Office Administrative Assistant to help keep its IT business running smoothly. Responsibilities: Answer calls and emails Schedule appointments and coordinate service visits Prepare invoices and maintain records Maintain a filing system for company records Support sales and service teams with data entry and documentation Requirements: 1–3 years of administrative experience Strong communication and organization skills Proficiency with Microsoft Office and general computer use Friendly, professional attitude We offer: Competitive pay, growth opportunities, and a supportive work environment.

Position Overview We are seeking a highly organized and detail-oriented administrative assistant to manage template creation and maintenance across multiple digital platforms. This role primarily involves transferring, formatting, and organizing content to ensure consistency and accuracy. The ideal candidate excels at meticulous data entry, follows processes carefully, and takes pride in producing error-free work. Key Responsibilities Template Creation & Content Management • Copy and paste content accurately across various platforms to create standardized templates, • Format text, images, and other elements according to established guidelines and specifications, • Ensure all template fields are populated correctly and completely, • Maintain consistency in formatting, styling, and structure across all templates Quality Control & Accuracy • Proofread all templates thoroughly to catch errors, inconsistencies, or missing information, • Verify that all content has been transferred accurately from source materials, • Cross-reference templates against original documents to ensure 100% accuracy, • Flag any discrepancies or issues for review and resolution Organization & Documentation • Maintain organized filing systems for templates across multiple platforms, • Keep detailed records of template versions, updates, and revisions, • Label and categorize templates systematically for easy retrieval, • Document any platform-specific instructions or special requirements Time Management & Workflow • Manage multiple template creation requests simultaneously, • Prioritize tasks based on deadlines and business needs, • Work efficiently while maintaining high accuracy standards, • Meet daily/weekly productivity targets for template completion Communication & Collaboration • Communicate clearly with team members about project status and timelines, • Ask clarifying questions when instructions are unclear, • Report any issues or roadblocks promptly, • Provide status updates on ongoing template projects Required Qualifications Core Competencies • Exceptional attention to detail with zero-error mindset, • Strong organizational skills and ability to manage multiple tasks, • Excellent time management with ability to meet deadlines consistently, • High level of accuracy in data entry and content transfer, • Clear written and verbal communication skills Experience & Skills • 1-2 years of experience in administrative, data entry, or content coordination roles, • Proficiency with computers and ability to navigate multiple software platforms, • Comfortable learning new systems and following detailed procedures, • Experience with copy/paste functions, formatting, and basic document editing, • Typing speed of 50+ WPM with high accuracy Personal Attributes • Patient and methodical approach to repetitive tasks, • Takes pride in producing accurate, high-quality work, • Self-motivated with ability to work independently, • Reliable and consistent in meeting commitments, • Positive attitude and willingness to adapt to changing priorities Preferred Qualifications • Previous experience working across multiple platforms or systems, • Familiarity with basic formatting in documents, emails, or web-based tools, • Experience in quality control or proofreading roles Work Environment • Remote

We are seeking a detail-oriented and compassionate Medical Receptionist to join our healthcare team. The ideal candidate will be responsible for managing the front desk operations of our clinic, ensuring a welcoming environment for patients while efficiently handling administrative tasks. This role requires excellent customer service skills and familiarity with medical records management. Responsibilities Greet patients and visitors in a friendly and professional manner. Manage patient check-in and check-out processes, ensuring accurate collection of necessary information. Schedule appointments and maintain the clinic's calendar efficiently. Handle incoming calls, directing inquiries to appropriate staff members or departments. Maintain accurate medical records in compliance with HIPAA regulations. Assist with insurance verification and processing as needed. Perform clerical duties such as filing, data entry, and managing correspondence. Provide support to medical staff by preparing patient charts for appointments. Ensure the reception area is clean, organized, and stocked with necessary supplies. Qualifications High school diploma or equivalent; additional education in healthcare administration is a plus. Previous experience in a medical office or clinic setting preferred. Strong customer service skills with the ability to interact positively with patients and staff. Bilingual candidates are encouraged to apply to enhance patient communication, Mandarin/English. Excellent organizational skills and attention to detail are required. Ability to work in a fast-paced environment while maintaining professionalism. Join our dedicated team in providing exceptional patient care while ensuring efficient clinic operations! Job Types: Full-time, Part-time Pay: $18.00 - $25.00 per hour Expected hours: 18 – 25 per week Benefits: 401(k) 401(k) matching Health insurance Paid time off Vision insurance Medical Specialty: Gastroenterology Primary Care Schedule: Monday to Friday Weekends as needed Ability to Commute: Flushing, NY 11354 (Required) Ability to Relocate: Flushing, NY 11354: Relocate before starting work (Required) Work Location: In person

Job Overview We are seeking a detail-oriented and compassionate Medical Receptionist to join our Flushing office and Huntington office. The ideal candidate will be responsible for managing the front desk operations of our clinic, ensuring a welcoming environment for patients while efficiently handling administrative tasks. This role requires excellent customer service skills and familiarity with medical records management. Responsibilities • Greet patients and visitors in a friendly and professional manner., • Manage patient check-in and check-out processes, ensuring accurate collection of necessary information., • Schedule appointments and maintain the clinic's calendar efficiently., • Handle incoming calls, directing inquiries to appropriate staff members or departments., • Maintain accurate medical records in compliance with HIPAA regulations., • Assist with insurance verification and processing as needed., • Perform clerical duties such as filing, data entry, and managing correspondence., • Provide support to medical staff by preparing patient charts for appointments., • High school diploma or equivalent; additional education in healthcare administration is a plus., • Previous experience in a medical office or clinic setting preferred., • Strong customer service skills with the ability to interact positively with patients and staff., • Bilingual candidates are encouraged to apply to enhance patient communication, Mandarin/English, Spanish/English, • Excellent organizational skills and attention to detail are required., • Ability to work in a fast-paced environment while maintaining professionalism.

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will provide essential support to our operations, ensuring smooth administrative processes and enhancing overall productivity. This role requires strong organizational skills, effective Bi-Lingual (Chinese: Cantonese/Mandarin) communication abilities, and a commitment to delivering exceptional customer service. Responsibilities • Manage clerical tasks including filing, data entry, and maintaining organized records, • Operate phone systems to handle incoming calls and direct them appropriately, • Provide administrative support to various departments as needed, • Proofread documents for accuracy and clarity before distribution, • Maintain office supplies inventory and place orders when necessary, • Serve as a personal assistant to senior staff, managing tasks effectively, • Collaborate with team members to improve office processes and workflows Qualifications • Proven experience in an administrative or clerical role is preferred, • Proficiency in Google Workspace (Docs, Sheets, Drive), Microsoft Office (Word, Excel) is essential, • Strong organizational skills with the ability to manage multiple tasks simultaneously, • Excellent verbal and written communication skills, • Ability to work independently as well as part of a team, • Familiarity with phone systems and basic office equipment, • Attention to detail with strong proofreading capabilities, • A positive attitude and a willingness to learn new skills, • College Graduate, • Bi-Lingual Chinese: Cantonese/Mandarin Join our dynamic team where your contributions will be valued, and you will have the opportunity to grow professionally!